USER GUIDE

September 2019 (v3.2.1)

 ChartCo OneOcean Help v3.2.1

Table of contents

1.0 Introduction................................................................................................................................................................ 7
1.1 Overview of ChartCo OneOcean ..................................................................................................................... 8
1.2 What's new in ChartCo OneOcean................................................................................................................. 9
1.3 System requirements........................................................................................................................................ 12
1.4 ChartCo OneOcean module requirements .............................................................................................. 13
2.0 Getting started ....................................................................................................................................................... 15
2.1 Starting ChartCo OneOcean .......................................................................................................................... 15
2.2 Initial setup........................................................................................................................................................... 17
2.3 Configuring data collection ........................................................................................................................... 21
2.3.1 Configuring for internet ........................................................................................................................ 23
2.3.2 Configuring for manual attachments ............................................................................................... 24
2.3.4 Configuring for EML files ...................................................................................................................... 25
2.3.5 Configuring for Outlook ........................................................................................................................ 25
2.3.3 Configuring for mail server ............................................................................................................ 27
2.4 Data update schedule ...................................................................................................................................... 29
2.5 Entering vessel details...................................................................................................................................... 30
2.6 User management ............................................................................................................................................. 31
2.7 OneOcean basics ............................................................................................................................................... 33
2.8 Getting help ......................................................................................................................................................... 45
2.9 OneOcean Vault ................................................................................................................................................. 47
2.10 Configuring instrument data collection.................................................................................................. 49
3.0 The home page ...................................................................................................................................................... 52
3.1 Customising the home page ......................................................................................................................... 54
3.2 Checking module status.................................................................................................................................. 56
4.0 The map ..................................................................................................................................................................... 59
4.1 Using the map..................................................................................................................................................... 60
4.2 Viewing ENC data on the map ..................................................................................................................... 62
4.3 Customising the map ....................................................................................................................................... 65
4.4 Viewing current vessel position ................................................................................................................... 67
5.0 Data updates ........................................................................................................................................................... 70
5.1 Checking for updates ....................................................................................................................................... 71
5.1.1 Updating from internet.......................................................................................................................... 71
5.1.2 Updating from manual attachments ................................................................................................ 73

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5.1.3 Updating from mail server ................................................................................................................... 76

5.1.4 Updating from EML files........................................................................................................................ 77
5.1.5 Updating from Outlook ......................................................................................................................... 80
5.2 Requesting specific updates .......................................................................................................................... 81
6.0 Routes & Passages ............................................................................................................................................... 83
6.1 Route settings ..................................................................................................................................................... 84
6.2 Creating a route - quick route ...................................................................................................................... 85
6.3 Creating a route - manual route .................................................................................................................. 87
6.4 Importing a route from ECDIS ...................................................................................................................... 89
6.5 Opening and editing a route......................................................................................................................... 91
6.6 Optimising a route ............................................................................................................................................ 97
6.7 Exporting a route to ECDIS .......................................................................................................................... 109
6.8 Creating and editing a passage ................................................................................................................. 110
6.9 Loading a passage........................................................................................................................................... 122
7.0 Passage Planner ................................................................................................................................................... 124
7.1 Passage planner basics .................................................................................................................................. 125
7.2 Cover sheet ........................................................................................................................................................ 130
7.3 Vessel particulars ............................................................................................................................................. 131
7.4 Waypoints........................................................................................................................................................... 132
7.5 Charts ................................................................................................................................................................... 138
7.6 Publications........................................................................................................................................................ 139
7.7 Temporary and preliminary corrections .................................................................................................. 141
7.8 AIO notices ......................................................................................................................................................... 141
7.9 NavArea warnings ........................................................................................................................................... 142
7.10 Radio contacts ................................................................................................................................................ 143
7.11 NAVTEX stations ............................................................................................................................................ 144
7.12 Port information ............................................................................................................................................ 145
7.13 Port documentation ..................................................................................................................................... 147
7.14 Piracy.................................................................................................................................................................. 148
7.15 Weather ............................................................................................................................................................ 148
7.16 Supporting information .............................................................................................................................. 148
7.17 Generating the passage plan .................................................................................................................... 151
8.0 Order Management ........................................................................................................................................... 154
8.1 Adding products to your basket ................................................................................................................ 154
8.2 Reviewing your basket ................................................................................................................................... 155
8.3 Submitting orders............................................................................................................................................ 156
8.4 Tracking order status...................................................................................................................................... 158

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8.5 Printing orders .................................................................................................................................................. 159

8.6 Submitting quotes........................................................................................................................................... 161
9.0 Notices to Mariners ........................................................................................................................................... 164
9.1 Enabling and disabling notice to mariners ............................................................................................ 164
9.2 Viewing notices to mariners ........................................................................................................................ 165
10.0 ENCs ........................................................................................................................................................................ 167
10.1 Configuring and updating ENC services .............................................................................................. 168
10.2 The ENC outfit .......................................................................................................................................... 171
10.3 The ENC catalogue ....................................................................................................................................... 175
10.4 Adding ENCs to your basket ..................................................................................................................... 177
10.5 Importing an ENC permit ........................................................................................................................... 178
10.6 Managing active ENCs ................................................................................................................................ 179
10.7 ENCs PAYS (Pay As You Sail) ..................................................................................................................... 181
10.7.1 Configuring and updating ENC (PAYS) ....................................................................................... 183
10.7.2 The ENC (PAYS) outfit ........................................................................................................................ 187
10.7.3 Managing active / sleeping ENCs (PAYS) ................................................................................... 190
10.8 Exporting ENC updates to ECDIS ............................................................................................................ 192
10.8.1 Collecting and exporting ENC updates (internet data collection) .................................... 193
10.8.2 Collecting and exporting ENC updates (email data collection) ......................................... 196
10.8.3 Importing the exchange set to ECDIS.......................................................................................... 201
11.0 Paper Charts ........................................................................................................................................................ 202
11.1 The paper charts outfit ................................................................................................................................ 203
11.1.1 Acknowledging new edition notices ............................................................................................ 206
11.1.2 Acknowledging cancelled chart notices ..................................................................................... 207
11.2 The paper charts catalogue ....................................................................................................................... 209
11.3 Adding paper charts to your basket ...................................................................................................... 212
11.4 Adding paper charts to your outfit ........................................................................................................ 213
11.5 Managing paper charts corrections ....................................................................................................... 215
11.6 Using paper charts folios............................................................................................................................ 220
11.7 Managing active paper charts .................................................................................................................. 223
11.8 Running paper chart reports..................................................................................................................... 225
12.0 Digital Publications ......................................................................................................................................... 229
12.1 The digital publication outfit .................................................................................................................... 230
12.2 The digital publication catalogue ........................................................................................................... 232
12.3 Adding ADPs to your basket..................................................................................................................... 234
12.4 Managing e-NPs ............................................................................................................................................ 235

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12.4.1 Adding e-NPs to your basket ......................................................................................................... 236

12.4.2 Importing e-NP permits .................................................................................................................... 237
12.4.3 Viewing e-NPs ...................................................................................................................................... 238
12.4.4 Collecting new editions of e-NPs .................................................................................................. 239
12.5 Exporting digital publication updates ................................................................................................... 240
13.0 Paper Publications ........................................................................................................................................... 242
13.1 The paper publications outfit ................................................................................................................... 243
13.1.1 Acknowledging new edition notices ............................................................................................ 246
13.1.2 Acknowledging cancelled publication notices ......................................................................... 247
13.2 The paper publications catalogue .......................................................................................................... 249
13.3 Adding paper publications to your basket .......................................................................................... 252
13.4 Adding paper publications to your outfit ............................................................................................ 253
13.5 Managing paper publications corrections ........................................................................................... 254
13.6 Using paper publications folios ............................................................................................................... 259
13.7 Using paper publications copy identifiers ........................................................................................... 262
13.8 Managing active paper publications ..................................................................................................... 263
13.9 Running paper publication reports ........................................................................................................ 266
14.0 Ports ........................................................................................................................................................................ 268
14.1 Finding a port ................................................................................................................................................. 269
14.2 Viewing port information ........................................................................................................................... 271
14.2.1 Port overview information ............................................................................................................... 271
14.2.2 Port terminals and berths information ........................................................................................ 272
14.2.3 Port documents .................................................................................................................................... 273
14.2.4 Port images ............................................................................................................................................ 273
14.2.5 Port plans................................................................................................................................................ 274
14.2.6 Port tidal graph .................................................................................................................................... 275
14.2.7 Port State Control (PSC) information ........................................................................................... 277
15.0 NavArea Warnings........................................................................................................................................... 279
15.1 Enabling and disabling NavAreas ........................................................................................................... 280
15.2 Viewing NavArea warnings........................................................................................................................ 280
15.3 Applying new NavArea warnings ............................................................................................................ 283
15.4 Archiving cancelled NavArea warnings................................................................................................. 284
16.0 Piracy ...................................................................................................................................................................... 286
16.1 Viewing piracy incidents ............................................................................................................................. 286
17.0 News & Bulletins .............................................................................................................................................. 289
17.1 Viewing ChartCo information bulletins................................................................................................. 289

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17.2 Viewing ChartCo International News..................................................................................................... 291

17.3 Viewing ChartCo Regional News............................................................................................................. 292
18.0 Regs4ships ........................................................................................................................................................... 293
18.1 Updating & Exporting Regs4ships OTA ............................................................................................... 294
18.2 Updating Regs4ships data from DVD ................................................................................................... 297
18.3 Viewing Regs4ships ...................................................................................................................................... 299
19.0 EnviroManager .................................................................................................................................................. 300
19.1 Selecting a location ...................................................................................................................................... 301
19.2 Zones and areas............................................................................................................................................. 304
19.3 Viewing environmental regulations ....................................................................................................... 308
19.4 EnviroManager database............................................................................................................................ 311
20.0 Weather ................................................................................................................................................................. 317
20.1 Selecting and downloading weather data ........................................................................................... 318
20.2 Viewing weather data on the map ......................................................................................................... 320
20.3 Selecting forecast dates and times......................................................................................................... 327
20.4 Viewing forecasts .......................................................................................................................................... 329
20.4.1 Selecting forecast location ............................................................................................................... 330
20.4.2 Weather summary ............................................................................................................................... 334
20.4.3 Wind, waves and current .................................................................................................................. 336
20.4.4 Vessel resonances ............................................................................................................................... 336
20.5 Storm systems ................................................................................................................................................ 339
20.6 Setting weather limits .................................................................................................................................. 341
20.7 Bulletins and updates .................................................................................................................................. 346
21.0 Anti-Virus ............................................................................................................................................................. 347
21.1 Exporting antivirus updates....................................................................................................................... 347
21.2 Viewing antivirus definitions ..................................................................................................................... 349
22.0 Backup & Restore............................................................................................................................................. 350
22.1 Backup OneOcean ........................................................................................................................................ 350
22.2 Restore OneOcean ........................................................................................................................................ 352
23.0 Approval letters ................................................................................................................................................ 354
24.0 Global support ................................................................................................................................................... 355

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1.0 Introduction

This guide shows you how to use the main features of ChartCo's flagship e-navigation and compliance
platform, ChartCo OneOcean.
There's a section in the guide for each of the main modules of ChartCo OneOcean. Each section is divided
into topics.
Use the content links on the left or the search facility to find the topic you want.

Where to start
If you're new to using OneOcean there are several topics in this guide that are useful when you first start
using the application:
• If you want an overview of what OneOcean can do, see 1.1 Overview of ChartCo OneOcean.
• If you need help getting OneOcean set up and configured, see 2.0 Getting started.
• If you already have OneOcean set up and running, but don't know how to start, see 2.7 OneOcean
basics.
Tip: Just upgraded from PassageManager?
OneOcean replaces ChartCo's PassageManager. All the features of PassageManager are incorporated
in the OneOcean platform, but there are also many new features that weren't available in
PassageManager. You can read about these in 1.2 What's new in OneOcean.

OneOcean includes all the modules that PassageManager offered. These work in a similar way to
PassageManager, so if you're used to using PassageManager, it won't take you long to get use to using
them. However, OneOcean has a completely new interface that makes it much simpler to use. If you're
already familiar with using PassageManager, we recommend you read 2.7 OneOcean basics, and
then look over the sections for the services you're subscribed to.

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1.1 Overview of ChartCo OneOcean

The ChartCo OneOcean platform is supplied to all vessels that subscribe to ChartCo services. It combines
digital navigation and compliance data in one application.
ChartCo OneOcean is a modular system, with a home page of module tiles for all the services that are
available to you.
Using an intuitive graphical interface, you can monitor all update statuses at a glance. With just a few clicks,
you can view paper and electronic product catalogues and vessel outfits together with permit statuses and
corrections.
OneOcean is designed to provide easy management of a data library of paper and electronic products and
a bridge that uses ECDIS as well as more traditional methods of managing important navigational data.
OneOcean includes fully automated routing and distance tables, allowing routes to be created in seconds
and transferred to and from most ECDIS systems. OneOcean also provides full integration with third party
applications, such as ADMIRALTY TotalTide.
You can use OneOcean to create a comprehensive and fully customised passage plan within minutes. The
passage plan can include route information, vessel details, squat graphs and tables, waypoint tables, port
information and documents, and lists of products, notices, warnings and radio contacts. The passage plan is
designed to meet bridge procedure guides, Standards of Training, Certification and Watchkeeping for
Seafarers (STCW).
OneOcean can automatically generate orders for the products required for a planned voyage. OneOcean
can send orders to your on-shore office for approval, or it can send orders directly to ChartCo. OneOcean
collects the required permits automatically, so that the products can be available within minutes of placing
your order.
Features of OneOcean include:
• S-57 ENC viewer with AIO, NavArea Warnings, Port and Piracy overlays.
• Passage Planner module that meets IMO guidelines – standard and customised versions.
• Integrated port information including port images and plans, tidal data and port state control
information.
• Regs4ships integration.
• Environmental compliance module – MARPOL, BWM, regional and national regulations.
• Management of all ADMIRALTY products – digital and paper.
• Product optimisation against planned route and automated ordering with ChartCo’s B2B system.
• Route optimisation to avoid bad weather and minimise fuel costs and emissions.
• Backup ECDIS functionality for emergency situations.
• Automated routing and distance tables.
• Weather forecasts collected for any region of the world four times a time.
• Compatibility with all ECDIS systems – route import and export and ENC exports.

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1.2 What's new in ChartCo OneOcean

The ChartCo OneOcean platform incorporates all the modules available in ChartCo's PassageManager, and
greatly expands on these. All the modules that were available in PassageManager work in a similar way and
have the same main functions. But OneOcean has a different look and feel to PassageManager.
OneOcean has a simpler interface and automates even more of your outfit managements tasks. Despite
offering more features, OneOcean is much faster than PassageManager.

Below are some of the improvements you'll find in OneOcean.

New user interface

OneOcean has a new user interface that makes it simpler to navigate and use. The interface includes:
• A new home page, which you can customise to suit how you work.
• Module tiles and shortcuts for easier navigation.
• A simpler and more consistent appearance for each OneOcean module.
• Module status panels that tell you at a glance if there's any data to collect or any outstanding tasks.
• A choice of colour schemes to make OneOcean comfortable to view in different lighting conditions.
• An improved map that's shared between modules, allowing you to view products and module
information, ENC data and your planned routes all in one place.
• A route filter that allows you to see the products and navigational information applicable to your
planned routes.
• An improved and simplified process for downloading data updates. You can now leave data updates to
download in the background while you get on with other tasks. New pop-up messages let you know
when the data is downloaded.

ENCs
• If ChartCo supplies your ENC permits, the AVCS/AIO service is configured automatically.
• A full set of AVCS/AIO base cells is included as part of the OneOcean installation.
• The weekly export of ENC updates for import into ECDIS can now be fully automated, with OneOcean
automatically collecting updates and saving the exchange set to USB drive or local or network drive.

Paper Charts
• A simplified interface that makes it easier to manage you chart folios, corrections and notifications.
• A better organised catalogue that makes it easier to find the charts you need.
• An improved search facility.
• Many more georeferenced charts.
• You can now switch between charts from different suppliers with just a couple of mouse clicks.

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Digital Publications
• Weekly TotalTide updates are automatically collected and updated into the TotalTide application.
• You can now view e-NPs directly within OneOcean.
• Weekly e-NP updates are automatically collected and updated into your e-NP viewer.
• You can download new e-NP editions directly from the ChartCo server.
• You can export ADP and e-NP updates to your backup computer in a single operation.
• You can generate and view ADP and e-NP certificates directly within OneOcean.

Paper Publications
• A simplified interface that makes it easier to manage your publication folios, locations, corrections and
notifications.
• A better organised catalogue that makes it easier to find the publications you need.
• An improved search facility.

Passage Planner
OneOcean offers a completely updated and expanded passage planning facility. This gives you greater
flexibility to choose how your passage plan looks and what information it includes. New features include:
• Compliant ECDIS and/or Paper Chart passage plans.
• Dynamic passage planning that allows you to re-order the layout of the passage plan to suit your
requirements.
• Multiple waypoint selection – apply the same settings to multiple waypoints.
• ECDIS passage plan includes CATZOC, safety contour and safety depth columns in the waypoints table.

Ports
• You can maximise port images, plans and mooring diagrams to full screen.
• On tidal graphs, you can set a minimum depth, which saves you having to open ADMIRALTY TotalTide.
• You can view the latitude and longitude of terminals and berths, making it easier to plan your routes
and passages.

Routes and Passages

The OneOcean Routes & Passages module has been fully updated and now works in conjunction with the
Weather and Passage Planner modules. New features include:
• An updated automated routing service that now offers multiple port calls.
• An updated route network which provides accurate port-to-port routing with minimal course changes.
• The ability to specify on the map which straits, passages and channels your vessel can use or should
avoid.
• Better optimisation of passage items to automatically select the products and information that you
need for your voyage.
• Route optimisation for weather.

NavArea Warnings
Apply a route filter that allows you to see in-force warnings applicable to your planned route.

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Piracy
Apply a route filter that allows you to see recent piracy incidents applicable to your planned route.

Weather
The new OneOcean Weather module includes the following features:
• A fully customisable weather map that’s available in other OneOcean modules.
• Playback controls that allow you to select the forecast date and time and view animated 'run-throughs'
of weather for planned voyages.
• Port weather summaries.
• A graphical summary of wind, wave and current at any expected locations for your vessel.
• A graphical vessel resonance summary that highlights combinations of vessel speeds and directions
that produce resonant rolling effects.
• A fully customisable Heavy Weather Checklist report that you can print when your vessel is expected to
encounter heavy weather.
• Weather limits profiles that specify safety limits for parameters such as wind speed, wave height and
minimum distance from tropical storms and hurricanes.

Route optimisation for weather

Subscription to the new ChartCo weather service also offers you a range of features for calculating
optimum routes that anticipate oncoming weather and sea conditions and minimise fuel costs and
emissions. Route optimisation features include:
• Automatic adjustment of calculated routes to remain within specified weather limits.
• An automated warning when a calculated route exceeds specified weather limits and a Weather
Warnings report that shows which legs of the route are affected.
• Routes calculated using fuel consumption data, fuel and running costs, a database of Sulphur Emission
Control Areas, and a library of vessel models for determining speed reduction due to wind and waves.
• The choice to minimise voyage time, fuel consumption or overall costs.
• A route comparison table that can display different optimisation scenarios, allowing you to compare
parameters such as arrival time, average speed, fuel consumption and encountered weather conditions.
• Simultaneous display of multiple calculated routes on the OneOcean map and the ability to view
animated ‘playthroughs’ of weather conditions and expected vessel position on each route.
• Optimise your route mid-voyage when there is a known delay at the discharge / loading port or to take
account of updated forecasts – set a new arrival time to reduce fuel consumption, greenhouse gases
and other exhaust gas emissions.

Software updates
ChartCo can now send software updates for bug fixes and new features directly to OneOcean. There's no
longer any need to wait for a disc to arrive.

Automated configuration for upgrades

If you're upgrading from PassageManager, when you first start OneOcean, all your credentials, vessel details
and communication settings are imported into OneOcean, so that you can get started straight away.

Log files added to support requests automatically

You can contact the ChartCo customer support team by sending a support request directly from OneOcean.
To make sure you're helped promptly, this collects information about your query or problem, including log

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files when appropriate.

Order management
The user management feature allows you to control which crew members can place product orders.

1.3 System requirements

Below are the minimum system configurations for ChartCo OneOcean.

Hardware

Minimum hardware
Processor: Intel i3 equivalent or higher
Memory: 4 GB RAM
Available Hard Disk Space: 20 GB (data can be stored to an alternate drive or partition)

Recommend hardware
Processor: Intel i5 equivalent or higher
Memory: 8 GB RAM
Available Hard Disk Space: 20 GB (data can be stored to an alternate drive or partition)

Supported operating systems

Windows 7 SP1
Windows 8, Windows 8.1
Windows 10
Windows Server 2008 SP2 (x86 and x64), Windows Server 2008 R2 SP1 (x64)
Windows Server 2012 (x64), Windows Server 2012 R2 (x64)
Windows Server 2016
Windows Terminal Server
Mac OS X with Parallels

Software dependencies
Windows Installer 3.1
Microsoft .NET Framework 3.5 (required for R4S OTA installation)
Microsoft .NET Framework 4.6

Printer
A4 Laser or colour inkjet printer with a resolution of 300 dpi or greater. Inkjet specification should meet or
exceed that of the Canon IP4300.
Good quality white paper; 80 gsm minimum.

Note:
If your computer doesn't meet these specifications, contact ChartCo Technical Support on +44 (0) 1992
805501.

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1.4 ChartCo OneOcean module requirements

Some ChartCo OneOcean features are available to all ChartCo customers. Others require additional
subscription or another ChartCo or third-party application to be installed and licensed on the computer
running OneOcean.
The list below shows each OneOcean module and their requirements.

Data Updates No additional subscription required.

Routes and Basic service: no additional subscription required.

Passages Enhanced service - saving Quick Route: additional subscription required.
Route optimisation: subscription to enhanced weather service required.

Passage No additional subscription required.

Planner

Order No additional subscription required.

Management OneOcean sends orders automatically for customers of ChartCo B2B automated
ordering.

Notices to Subscription to Notices to Mariners service required.

Mariners

ENCs Subscription to ENC updates service required.

Paper Charts No additional subscription required for basic features.

Corrections and notices: subscription to chart corrections and DNMs service
required.

Digital Subscription to ATT, ADLL, ADRS6, ADRS2, ADR1345 or e-NP updates required.
Publications Installation of the relevant ADP applications for the subscribed services is also
required.

Paper No additional subscription required for basic features.

Publications Corrections and notices: subscription to nautical publications updates and
DNMs service required.

Ports Basic service: no additional subscription required.

Enhanced service: subscription to enhanced port service required.
Tidal Graph: subscription to enhanced port service and ADMIRALTY TotalTide
application required.

NavArea Subscription to NavArea Warnings service required.

Warnings

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Piracy Subscription to Piracy service required.

News & ChartCo Information Bulletins: no additional subscription required.

Bulletins ChartCo International News: subscription to international news service
required.
ChartCo Regional News: subscription to international news service required.

Regs4ships Subscription to Regs4ships service required.

EnviroManager Subscription to EnviroManager service required.

Weather Bronze service: 2-day limited forecasts. Available to all ChartCo customers.
Silver service: Full 5-day forecast.
Gold 5 service: Full 5-day forecast plus route optimisation.
Gold 9 service: Full 9-day forecast plus route optimisation.

Anti-Virus Subscription to the ChartCo/Sophos antivirus update service required.

To request additional OneOcean services, submit a support request with the Request Type set to
Subscription Services. To learn more, see 2.8 Getting help: Sending a support request.

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2.0 Getting started

This section of the ChartCo OneOcean user guide shows you how to get started using OneOcean after
you've installed it.
The first set of topics show how to set up and configure OneOcean for the first time.
If you're new to using OneOcean, topic 2.7 ChartCo OneOcean basics describes the most common
features and gives a brief description of each module.
Topic 2.8 Getting help explains where you can get further help and information about OneOcean.

2.1 Starting ChartCo OneOcean

To start ChartCo OneOcean either:
• Double-click the OneOcean shortcut icon on the Windows desktop.

• Use the Windows Start menu to find and open OneOcean. You'll find OneOcean in a ChartCo folder in
the programs list.

The ChartCo OneOcean start-up window opens.

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If it's the first time you've run OneOcean, after a few seconds the OneOcean Initial Setup window opens.
OneOcean uses the information you enter here to set up communication with the ChartCo server. To learn
more, see 2.2 Initial setup.

If you've completed the initial setup, after a few seconds the OneOcean home page opens.

To learn about using OneOcean for the first time, see 2.7 OneOcean basics.
To learn about the OneOcean home page, see 3.0 The home page.

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2.2 Initial setup

Before you can use OneOcean for the first time, you must select settings and enter credentials that
OneOcean uses to set up secure communication with the ChartCo server.
1. If you haven't already done so, start OneOcean.
The first time OneOcean starts, the OneOcean Initial Setup window opens.

2. In the Identification panel, complete any empty boxes. If you're upgrading from PassageManager,
OneOcean automatically completes some of the information for you.
3. In the Data Settings panel, use the Data Collection Method drop-down menu to select how
OneOcean contacts the ChartCo server to request data updates. If you select E-mail, further options
appear for configuring email collection. To learn more, see 2.3 Configuring data collection.
4. If you set the Data Collection Method to Internet, make sure the Firewall Type drop-down menu is
set to an option that matches the firewall type used on the computer or computer network. Contact
your IT department if you need more information about this.
5. If OneOcean has completed the information for you, below the Data Settings panel, it displays a
checkbox labelled Confirm all details are correct. Make sure all the information is correct, and then
select the checkbox.

6. Click Setup.
7. If any of the credentials don't match the ones recorded on the ChartCo server, OneOcean displays the
message shown in the picture below.

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If you see this message:

1. Check the credentials supplied to you by ChartCo.
2. Re-enter the credentials.
3. Enter your username and password.
4. Click Setup.
If the credentials you enter match the ones recorded on the ChartCo server, OneOcean starts the setup
process. This may take a few minutes.

When the setup process is complete, the OneOcean home page opens.

Missing page tiles

Initially, the home page may not show all the tiles you need for your subscribed services. When
OneOcean has connected to the ChartCo server and downloaded the latest data, it updates the home
page with the correct tiles. If you've configured OneOcean to collect updates using the Internet, a mail
server or Outlook, it will collect the updates automatically. To learn more about collecting data
updates, see 5.1 Checking for updates.

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To change the credentials you entered, click Settings > Vessel, and then change the Identification panel
settings.

To change the way OneOcean contacts the ChartCo server to request data updates, in the Data Updates
module, click Communication Settings.

Note: Entering your vessel details

If you want to use OneOcean to create passage plans, or use the Routes & Passages module, you
should also enter your vessel details in the OneOcean Settings.
To learn more, see 2.5 Entering vessel details.

Note: Configuring an ENC service

If you want to use OneOcean to manage and update ENCs (Electronic Navigational Charts), you may
also need to configure your ENC service. See 10.1 Configuring and updating ENC services.

2.3 Configuring data collection

An essential feature of OneOcean is the way it collects regular data updates from the ChartCo server. This
ensures the information and products it manages, such as publications, charts, notices and permits, are kept
up to date.
When OneOcean checks for updates, it sends information to the ChartCo server about your outfit. The
ChartCo server then sends the required data as a series of data updates.
OneOcean can be configured for data collection using the internet or data collection using e-mail.

Data collection using the internet

If the computer running OneOcean has a good internet connection, this is the simplest way to check for
and receive data updates. The process is usually automatic. When OneOcean checks for updates, the
ChartCo server sends the required updates immediately, provided they don't exceed your download limit.
To learn how to configure this option, see 2.3.1 Configuring for internet.
To learn how to check for updates using this option, see 5.1.1 Updating from internet.

Data collection using email

OneOcean offers four configuration options for email data collection:

1. Manual Attachments
The ChartCo server sends updates to OneOcean by sending emails with data update files attached. You
must manually import these to OneOcean.
When OneOcean checks for updates, it may create a data request file. You must manually attach this to an
email and send the email to the ChartCo server.
This method requires the least configuration to set up. But it requires the most work from you to operate.
We only recommend it if there's no internet connection available on the computer running OneOcean, or if
you're unable to configure any of the other methods described below.
To learn how to configure this option, see 2.3.2 Configuring for manual attachments.
To learn how to check for updates using this option, see 5.1.2 Updating from manual attachments.

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2. Mail Server
This method is fully automated.
Data request files and data update files are sent between OneOcean and the ChartCo server by directly
accessing an email server.
To configure this method, you need to know the IP addresses, port numbers, protocols and login details of
an email service.
To learn how to configure this option, see 2.3.3 Configuring for mail server.
To learn how to check for updates using this option, see 5.1.3 Updating from mail server.

3. EML File
As with the Manual Attachments method, the ChartCo email server sends updates to OneOcean by sending
emails with data update files attached. You must manually import these to OneOcean.
When OneOcean checks for updates, it may create an EML file containing a data request file. When you
open the EML file, this creates an email to the ChartCo server with the data request file already attached.
This method can be used with the following email applications: Novell, GroupWise, Microsoft Outlook
Express, Lotus Notes, Windows Mail, Mozilla Thunderbird, and Postbox.
To learn how to configure this option, see 2.3.4 Configuring for EML files.
To learn how to check for updates using this option, see 5.1.4 Updating from EML files.

4. Microsoft Outlook
This method is fully automated.
The ChartCo email server sends updates to OneOcean by sending emails with data update files attached.
OneOcean detects these when they arrive in your Outlook inbox and automatically imports the updates.
When OneOcean checks for updates, it may create an email containing a data request file in your Outlook
outbox, which is sent automatically to the ChartCo server.
This method can only be used when Microsoft Outlook is installed and configured on the computer running
OneOcean.
To learn how to configure this option, see 2.3.5 Configuring for Outlook.
To learn how to check for updates using this option, see 5.1.5 Updating from Outlook.

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2.3.1 Configuring for internet

Note: Two methods for configuring data collection

The instructions below involve configuring data collection. There are two areas of OneOcean where
you can do this:
- OneOcean Initial If you're running OneOcean for the first time, you can configure data collection in
Setup the OneOcean Initial Setup window that opens when you first run OneOcean.
- Communication - If OneOcean is already set up, you can configure data collection in the Data
Settings Updates module's Communication Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

Watch a tutorial
Initial setup (internet data collection)
Duration: 2 min 29 sec
This video shows you how to set up OneOcean for the first time using internet …data
…collection.

To configure OneOcean to collect data updates using the internet:

1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).
If OneOcean is already set up, in the Data Updates module, click Communication Settings.
2. In the Data Collection Method drop-down menu, select Internet.

OneOcean Initial Setup Communication Settings

3. If you're using the Communication Settings in the Data Updates module to make these changes,
expand the Internet Settings panel.
4. Make sure the Firewall Type drop-down menu is set to an option that matches the firewall type used
on the computer or computer network. If you're unsure, contact your IT department.
5. Click Setup or Save Settings.

To learn how to check for updates using this configuration, see 5.1.1 Updating from internet.

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2.3.2 Configuring for manual attachments

Note: Two methods for configuring data collection

The instructions below involve configuring data collection. There are two areas of OneOcean where
you can do this:
- OneOcean Initial If you're running OneOcean for the first time, you can configure data collection in
Setup the OneOcean Initial Setup window that opens when you first run OneOcean.
- Communication If OneOcean is already set up, you can configure data collection in the Data
Settings Updates module's Communication Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

Watch a tutorial
Initial setup (email data collection)
Duration: 4 min 29 sec
This video shows you how to set up OneOcean for the first time using email …data
…collection (manual attachments, EML files, mail server or Outlook).

To configure OneOcean to collect data updates using manual email attachments:

1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).
If OneOcean is already set up, in the Data Updates module, click Communication Settings.
2. In the Data Collection Method drop-down menu, select E-mail.

OneOcean Initial Setup Communication Settings

3. If you're using the Communication Settings in the Data Updates module to make these changes,
expand the E-mail Settings panel.
4. In the Send E-mail Updates To box, enter the email address that you want the ChartCo server to send
the data update files to.
5. In the Collection Type drop-down menu, select Manual Attachments.
6. Click Setup or Save Settings.

To learn how to check for updates using this configuration, see 5.1.2 Updating from manual
attachments.

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2.3.4 Configuring for EML files

Note: Two methods for configuring data collection

The instructions below involve configuring data collection. There are two areas of OneOcean where
you can do this:
- OneOcean Initial If you're running OneOcean for the first time, you can configure data collection in
Setup the OneOcean Initial Setup window that opens when you first run OneOcean.
- Communication If OneOcean is already set up, you can configure data collection in the Data
Settings Updates module's Communication Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

Watch a tutorial
Initial setup (email data collection)
Duration: 4 min 29 sec
This video shows you how to set up OneOcean for the first time using email …data
…collection (manual attachments, EML files, mail server or Outlook).
To configure OneOcean to collect data updates using email EML files:
1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).

If OneOcean is already set up, in the Data Updates module, click Communication Settings.

OneOcean Initial Setup Communication Settings

2. In the Data Collection Method drop-down menu, select E-mail.

3. If you're using the Communication Settings in the Data Updates module to make these changes,
expand the E-mail Settings panel.
4. In the Send E-mail Updates to box, enter the email address that you want the ChartCo server to send
the data update files to.
5. In the Collection Type drop-down menu, select EML File.
6. Click Setup or Save Settings.

To learn how to check for updates using this configuration, see 5.1.4 Updating from EML files

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2.3.5 Configuring for Outlook

Note: Two methods for configuring data collection

The instructions below involve configuring data collection. There are two areas of OneOcean where
you can do this:
- OneOcean Initial If you're running OneOcean for the first time, you can configure data collection in
Setup the OneOcean Initial Setup window that opens when you first run OneOcean.
- Communication If OneOcean is already set up, you can configure data collection in the Data
Settings Updates module's Communication Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

Watch a tutorial
Initial setup (email data collection)
Duration: 4 min 29 sec
This video shows you how to set up OneOcean for the first time using email …data
…collection (manual attachments, EML files, mail server or Outlook).

To configure OneOcean to collect data updates using Microsoft Outlook:

1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).
If OneOcean is already set up, in the Data Updates module, click Communication Settings.

OneOcean Initial Setup Communication Settings

2. In the Data Collection Method drop-down menu, select E-mail.

3. If you're using the Communication Settings in the Data Updates module to make these changes,
expand the E-mail Settings panel.
4. In the Send E-mail Updates to box, enter the email address that you want the ChartCo server to send
the data update files to.
5. In the Collection Type drop-down menu, select Outlook.
6. Click Setup or Save Settings.

To learn how to check for updates using this configuration, see 5.1.5 Updating from Outlook.

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2.3.3 Configuring for mail server

Note: Two methods for configuring data collection

The instructions below involve configuring data collection. There are two areas of OneOcean where
you can do this:
- OneOcean Initial If you're running OneOcean for the first time, you can configure data collection in
Setup the OneOcean Initial Setup window that opens when you first run OneOcean.
- Communication If OneOcean is already set up, you can configure data collection in the Data
Settings Updates module's Communication Settings.
You can follow the instructions below from either the OneOcean Initial Setup window or the
Communication settings. The pictures below show how the settings appear in both areas of OneOcean.

Watch a tutorial
Initial setup (email data collection)
Duration: 4 min 29 sec
This video shows you how to set up OneOcean for the first time using email …data
…collection (manual attachments, EML files, mail server or Outlook).
To configure OneOcean to collect data updates using a mail server:
1. If you're running OneOcean for the first time, in the OneOcean Initial Setup window, enter your
credentials in the Identification panel (see 2.2 Initial setup).
If OneOcean is already set up, in the Data Updates module, click Communication Settings.

OneOcean Initial Setup Communication Settings

2. In the Data Collection Method drop-down menu, select E-mail.

3. If you're using the Communication Settings in the Data Updates module to make these changes,
expand the E-mail Settings panel.
4. In the Send E-mail Updates to box, enter the email address that you want the ChartCo server to send
the data update files to.
5. In the Collection Type drop-down menu, select Mail Server.
6. Enter the required details about your incoming and outgoing mail servers.

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OneOcean Initial Setup Communication Settings

7. Click Setup or Save Settings.

To learn how to check for updates using this configuration, see 5.1.3 Updating from mail server.

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2.4 Data update schedule

Use the table below to see when data update for OneOcean are made available on the ChartCo server.

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

US DNMs & Port information ADP updates Nautical

chart corrections (ADLL, ADRS & publication
ATT) corrections

Australian DNMs Norwegian DNMs e-NP updates BA DNMs,

& & Ts & Ps,
chart corrections chart corrections & chart
(Fortnightly) (Fortnightly) corrections

Indian DNMS & Canadian DNMS OneOcean Japanese DNMs

chart corrections & catalogue &
(fortnightly - chart corrections chart corrections
15th/30th) (monthly - 30th)

ENC updates
(AVCS & AIO,
Primar,
& Primar/IC-ENC)

International International International International International International International

news news news news news news news
(0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs)

Weather Weather Weather Weather Weather Weather Weather

(0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs) (0000hrs)

Weather Weather Weather Weather Weather Weather Weather

(0600hrs) (0600hrs) (0600hrs) (0600hrs) (0600hrs) (0600hrs) (0600hrs)

Weather Weather Weather Weather Weather Weather Weather

(1200hrs) (1200hrs) (1200hrs) (1200hrs) (1200hrs) (1200hrs) (1200hrs)

Regional news Regional news Regional news Regional news Regional news
Russia Turkey Ukraine Philippines India
(1400hrs) (1400hrs) (1400hrs) (1400hrs) (1400hrs)

Antivirus Antivirus Antivirus Antivirus Antivirus Antivirus Antivirus

(1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*)

Piracy Piracy Piracy Piracy Piracy

(1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*) (1530hrs*)

Weather Weather Weather Weather Weather Weather Weather

(1800hrs) (1800hrs) (1800hrs) (1800hrs) (1800hrs) (1800hrs) (1800hrs)

NavArea NavArea NavArea NavArea NavArea NavArea NavArea

warnings warnings warnings warnings warnings warnings warnings
(2000hrs) (2000hrs) (2000hrs) (2000hrs) (2000hrs) (2000hrs) (2000hrs)

Legend

Paper services Digital services News Ports Weather Other services

All times shown are UTC standard. This schedule should be used as a guideline only. Data may be available earlier or
later than the listed time.

* Piracy and Antivirus updates are only generated if new information is available.

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2.5 Entering vessel details

Note: Vessel details from PassageManager are automatically migrated

If you're upgrading from PassageManager, the vessel details recorded in PassageManager are
automatically added to your OneOcean settings.

To get the best results out of OneOcean, you should record details about your vessel in OneOcean. This is
particularly important if you use the Routes & Passages, Passage Planner, Weather or EnviroManager
modules.
To record your vessel details:
1. On the ChartCo OneOcean title bar, click Settings.

The Settings pane opens.

2. Click the Vessel tab if it's not already selected.
3. In the Identification panel, check all the details are complete and correct.

4. Complete the details in the lower panels.

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Tip: Enter all your vessel details

The vessel settings aren't mandatory. You can start using OneOcean before you've completed them all.
However, the more accurate and complete the vessel details are, the better performance you'll get from
OneOcean.

For example, in the Passage Planner module, OneOcean uses vessel dimensions, the under-keel
clearance and performance values, along with ENC data if available to check that the depth under keel
along each leg of your route remains within safety margins.

5. When you've finished entering your vessel details, at the bottom of the pane, click Save.

6. To close the Settings pane, click the arrow icon at the top left of the pane.

2.6 User management

The User Management feature allows you to password-protect certain actions within OneOcean so that
they can only be performed by authorised crew members. When the feature is enabled, OneOcean also
keeps a log of who performed key activities, such as exporting ENC updates to ECDIS.
You can set up user accounts with different permissions. You can assign a user any combination of the
following permissions:

Administrator Set up and modify user accounts; enable and disable User Management
mode.

Allowed to Apply Apply corrections to paper charts; apply new NavArea warnings.

Allowed to Edit Add and remove products from outfits; edit settings.

Allowed to Order Place orders in the Order Management module.

Note: Password timeout period

A user doesn't need to log in again for a specified period after the last protected action was performed.
If the password timeout period is set to zero, users must always enter their login details to perform
protected actions.
To change the password timeout period, click Settings > Users, and then edit the Password Timeout
(in minutes) setting.

Opening user management settings

1. On the ChartCo OneOcean title bar, click Settings.

The Settings pane opens.

2. Click the Users tab.
OneOcean lists the user accounts that are already set up.

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Note: The Administrator user account

The default user account, Administrator, has all permissions enabled. You can't edit or remove this
account. Use it to add, edit or delete other user accounts.

The default password for the Administrator account is chartco. Make sure you change the password
the first time you log in.

Enabling and disabling User Management mode

Use the Enable User Management slider to enable or disable User Management mode.

To complete this action, you need to enter login details for a user account that has administrator
permission.
When User Management mode is disabled, users can perform all protected actions in OneOcean without
entering login details.
By default, User Management mode is enabled.

Adding a user account

1. Make sure the Enable User Management slider is enabled.
2. In the user account settings, at the bottom of the list of user accounts, click Add User.

3. In the Login window that appears, enter a username and password for a user account that has
administrator permission, and then click OK.

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The User Account Details window opens.

4. Enter the Username and Password for the user account, and then confirm the password.
5. Use the sliders to select what permissions you want to assign to the user account.
6. Click OK.
The new user account is added to the list of user accounts.

To edit the permissions of a user account, at the bottom of the list of user accounts, click Edit.

2.7 OneOcean basics

OneOcean modules
ChartCo OneOcean is divided into modules that relate to different ChartCo services. The number of
modules you can access depends on which service you're subscribed to and what third-party software is
installed on the computer running OneOcean. To learn more, see 1.4 ChartCo OneOcean module
requirements.

The home page

If OneOcean has been configured, it automatically displays the home page after starting up. The home
page contains a tile for each module available to you.

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If a tile is orange, this indicates there are data updates that are due, or actions for you to perform.
If a tile is red, this indicates there are data updates that are overdue.
Click a tile to open the relevant module.

You can return to the home page at any time, by clicking the home icon at the top left of the
OneOcean window.
To learn more, see 3.0 The home page.

The module title bar

Below the ChartCo OneOcean title bar, is the module title bar. This tells you which module is currently open.

The module title bar is blank on the home page.

Shortcuts
On the left of the module title bar is an area where you can add shortcuts to the modules you use most
often.

Initially, the shortcut bar only contains a shortcut to the home page .
To add a shortcut, on the home page, drag a module tile to the left of the module title bar.
To learn more, see 3.0 The home page.

Colour scheme
OneOcean features four different colour schemes to suit different lighting conditions. On the right of the
module title bar, select either Day Black, Day Bright, Dusk or Night.

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The OneOcean map

An essential feature of OneOcean is the map that's available in many modules. You can use the map to view
the location of module items, together with your planned route. If you have a valid ENC permit, you can
also view ENC data on the map.

To learn more, see 4.0 The map.

Data updates

OneOcean collects regular data updates from ChartCo so that all the products and
information it manages are kept up to date.
OneOcean automatically checks for updates at regular intervals. To prompt OneOcean to
check for updates, in the Data Updates module, click Check for Updates.

OneOcean can check for updates using the internet. But if you don't have a good internet connection, you
can also configure OneOcean to check for updates using email.
To learn more, see 5.0 Data Updates.

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Status panels
Many OneOcean modules have a status panel at the top left of the window.

The status panel gives details of when data was last updated.
• If the data is up to date:
the update details have a green background and are marked with a tick.

• If the data is due for updating:

the update details have an orange background and are marked with an exclamation mark.

• If the data is overdue for an update or there are error affecting the module:
the update details have a red background and are marked with a cross.

If any update details in the status panel are orange or red, open the Data Update module and check for
updates. To learn more, see 5.1 Checking for updates.

Note: Due and overdue updates

The point at which OneOcean defines updates as due or overdue depends on the module, how often
the module receives updates, and how recently OneOcean last connected to the ChartCo server.
For most modules, if OneOcean detects there are one or two uncollected updates available on the
ChartCo server, the update details in the status panel turn orange. If there are more than two
uncollected updates available, the update details turn red.
To learn more about when and how often OneOcean modules are updated, see 2.4 Data update
schedule.

The status panel in some modules also tells you if there are outstanding tasks for you to perform. For
example, in the picture below, the NavArea Warnings Status panel shows there are new warnings to apply
and cancelled warnings to archive.

Information about outstanding tasks is highlighted in orange.

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Routes & Passages

You can use the Routes & Passages module to create, edit and manage routes and passages
for your planned voyages.
OneOcean can use distance tables to automatically calculate a route. You can also import
and export routes from ECDIS. You can save the route as a passage and then add the
products you need for the voyage.

To learn more, see 6.0 Routes & Passages.

Passage Planner

You can use the Passage Planner module to generate a comprehensive and customisable
passage plan for a saved passage.
OneOcean can use minimum depth information together with squat calculations and the
vessel speed to check that the depth along each leg remains within selected safety margins.

To learn more, see 7.0 Passage Planner.

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Order Management

You can use various OneOcean modules to add products to your basket.
When you're ready to review your basket, click the shopping basket icon on the ChartCo
OneOcean title bar. You can then create an order to send to your supplier. If you're a ChartCo
B2B customer and the order price is below your pre-authorised order value limit, OneOcean
sends the order directly to the ChartCo server for automated processing.

To learn more, see 8.0 Order Management.

Notices to mariners

OneOcean can collect notices to mariners that provide safety-critical navigational information.
Use the Notices to Mariners module to search for, view, and print notices to mariners.

To learn more, see 9.0 Notices to mariners.

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ENCs

OneOcean collects weekly updates for Electronic Navigational Charts (ENCs) and applies them
to your vessel outfit automatically. It can also import ENC updates to your ECDIS.
You can use the ENC module to view your ENC outfit, add ENCs from the catalogue to an
order, and export updates to ECDIS.

To learn more, see 10.0 ENCs.

Paper Charts

You can use the Paper Charts module to manage your paper charts. You can check for
notifications for new charts, withdrawn and cancelled charts and new editions.
You can also use the module to view the corrections for the charts in your outfit and record
when you've applied them.

To learn more, see 11.0 Paper Charts.

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Digital Publications

OneOcean collects weekly updates for ADMIRALTY Digital Products (ADPs) and e-Nautical
Publications (e-NPs) in your vessel outfit.
You can use the Digital Publications module to view your digital publication outfit and add
digital publications from the catalogue to an order.

To learn more, see 12.0 Digital Publications.

Paper Publications

You can use the Paper Publications module to manage your paper publications. You can
check for notifications for new charts, withdrawn and cancelled charts and new editions.
You can also use the module to view the corrections for the charts in your outfit and record
when you've applied them.

To learn more, see 13.0 Paper Publications.

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Ports

You can use the Ports module to view up-to-date port information as published in the IHS
Maritime & Trading Ports and Terminals Guide.
Port information can include a complete description of port facilities, information about
terminals and berths, plans and mooring diagrams, and Port State Control information.

To learn more, see 14.0 Ports.

NavArea Warnings

OneOcean can collect daily warnings for all 21 NavAreas.

You can use the NavArea Warnings module to view and manage the warnings. OneOcean
highlights new and cancelled warnings, and helps you keep track of which warnings you've
applied and archived.

To learn more, see 15.0 NavArea Warnings.

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Piracy

You can use the Piracy module to view up-to-date information about incidents of piracy as
published by the International Maritime Bureau (IMB).
You can search for incidents by date, location and incident type.

To learn more, see 16.0 Piracy.

News & Bulletins

You can use the News & Bulletins module to view all the news items that OneOcean collects.
Depending on the services you're subscribed to, this may include ChartCo Information
Bulletins, ChartCo International and Regional News.

To learn more, see 17.0 News & Bulletins.

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Regs4ships

Regs4ships is a searchable database of maritime regulations. If you're subscribed to the

Regs4ships service, you'll receive the latest database every two months. By importing the data
from the DVD, you can view Regs4ships directly from OneOcean.
Regs4ships Over The Air (OTA) Updates (additional subscription required) eliminates the
need to receive a DVD as weekly updates are provided via OneOcean.

To learn more, see 18.0 Regs4ships.

EnviroManager

You can use the EnviroManager module to make sure your vessel complies with the latest
marine environmental regulations. The module shows you what discharges are permitted and
prohibited at any selected location or for the current location of your vessel.

To learn more, see 19.0 EnviroManager.

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Weather

In the Weather module you can view weather forecast data on the OneOcean map, view a
weather summary for a selected date and location or port, and use playback controls to view
animated 'run-throughs' of the weather that your vessel is forecast to encounter on a planned
voyage. You can also set safety limits for parameters such as wave height, wind speed and
minimum distance from tropical storms and hurricanes. OneOcean can then adjust your
planned routes so that they remain within these limits.

To learn more, see 20.0 Weather.

Anti-Virus

Provided in partnership with Sophos, the OneOcean Anti-Virus module collects daily updates
for the Sophos antivirus solution and allows you to export these to other computers on board
your vessel.

To learn more, see 21.0 Anti-Virus.

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2.8 Getting help

The user guide

You can access the electronic version of this user guide at any time when you're using OneOcean.

To open the user guide, on the ChartCo OneOcean title bar, click Help > User Guide. Alternatively, press
the F1 key.

The user guide opens in a separate window.

The initial page that opens depends on which OneOcean module is currently active.
To go to a different page, either use the contents links on the left of the window or use the Search option
at the top of the window.

Training videos
OneOcean includes a set of video tutorials that introduce the main features of OneOcean and demonstrate
key tasks and processes.

To access the videos, on the ChartCo OneOcean title bar, click Help > Training Videos.

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Sending a support request

If you have a query or a problem with OneOcean or ChartCo products or services, you can contact the
ChartCo customer support team.
To make sure you're helped promptly, we recommend you contact the customer support team by
submitting a support request. This collects information about your query or problem from OneOcean,
including the OneOcean log files when appropriate.

To submit a support request:

1. On the ChartCo OneOcean title bar, click Help > Customer Support 24/7.

The Customer Support pane opens.

2. Click the Submit Support Request tab if it's not already selected.

3. In the Contact Name box, enter your name.

4. Use the Request Type drop-down menu to select the type of support request you want to make.

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The options are:

General Use for queries about invoices, ChartCo products or services, or any other
Enquiry queries.

Permit Use for queries about permits for digital products supplied by ChartCo.
Request

Order/Quote Use for queries about orders or quotes sent to ChartCo.

Enquiry

Subscription Use for queries about existing OneOcean services or activating new
Services services.

Technical Use for technical problems or queries about OneOcean. If you select this
Support option, OneOcean log files are automatically attached to your support
query.

5. Use the Subject Area drop-down menu to give further information about the type of support request.

6. If in the Request Type, you selected Technical Support, select the Specific Subject option that best
describes the type of query or problem.
7. Use the Request Details box to describe your query or problem.

8. If you want correspondence from the support team to be forwarded to additional email addresses,
enter these in the Cc field. Separate multiple email addresses with a comma.
9. If you have screenshots or any other relevant files, you can use the Add Attachments button to attach
these to your support request.

10. To send the support request, click Submit to ChartCo.

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Note: Sending a support request if there's no connection with the ChartCo server
If OneOcean isn't currently able to communicate with the ChartCo server, click Save As to create a zip
file containing the details of the support request, including any attachments and log files. You can then
send this by email to ChartCo customer support.

After submitting your support request, you'll receive a confirmation email that includes a unique ticket
number for your support request. You should refer to this number in any correspondence about the
request.

Tip: Closing and reopening the support request

While entering the details of your support request, you may want to check some details in OneOcean.
You can do this without losing the information you've already entered in the support request.

To close the Customer Support pane, at the top left of the pane, click the arrow icon.
To reopen the pane, click Help > Customer Support 24/7.

Using the remote access client

If you've prearranged a remote support session with ChartCo customer support, you can start a remote
access client from OneOcean that allows you to share your screen remotely with a member of the support
team.

To start the remote access client:

1. On the ChartCo OneOcean title bar, click Help > Customer Support 24/7.

The Customer Support pane opens.

2. Click the Remote Support tab.

3. Click Launch Remote Support Client.

The remote support client opens in a separate window.
To start sharing your screen, you need to give the ID details shown on in the client window to your support
contact. Your support contact will give you full instructions from this point.

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2.9 OneOcean Vault

OneOcean Vault is a secure USB drive that's supplied as an optional extra with ChartCo OneOcean.
OneOcean Vault allows you to perform data exchange tasks, such as exporting ENC updates to ECDIS, with
maximum security.

OneOcean Vault keeps your data safe by using military-grade 256-bit AES encryption. To unlock OneOcean
Vault and access its data, you must first enter a PIN code on the built-in keypad.
The tasks you can perform with OneOcean Vault include:
• storing all OneOcean software installers.
• storing all global ENC base cell data and e-NP editions.
• storing all permits for electronic products.
• exporting and importing routes to and from ECDIS.
To learn more, see 6.4 Importing a route from ECDIS and 6.7 Exporting a route from ECDIS.
• exporting ENC updates from OneOcean to ECDIS.
To learn more, see 10.7 Exporting ENC updates to ECDIS.
• exporting digital publication updates to backup systems.
To learn more, see 12.5 Exporting digital publication updates.
• importing e-NP permits to OneOcean.
To learn more, see 12.4.2 Importing e-NP permits.
• exporting antivirus updates collected by OneOcean to other computers.
To learn more, see 21.1 Exporting antivirus updates.
• storing full data backups of OneOcean.
To learn more, see 22.0 Backup & Restore.
• transferring data update files sent from the ChartCo server by email to OneOcean.
To learn more, see 5.1.2 Updating from manual attachments and 5.1.4 Updating from EML files.

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Unlocking OneOcean Vault

To unlock OneOcean Vault:
1. Remove the USB cover.

2. On the keypad, press the green padlock key followed by your PIN code, and then press the green
padlock key again.
OneOcean Vault displays a green light to show that it's unlocked.

You have 10 attempts to enter the code correctly. Press the green padlock key before and after each
attempt.

Note: OneOcean Vault locks permanently after 10 incorrect PIN code entries
You have 10 attempts to enter the PIN code. Press the green padlock key before each attempt. After 10
incorrect attempts, the device locks permanently. If this happens, contact ChartCo Support who can
send you a recovery PIN code.

3. Insert OneOcean Vault into the USB port of the computer running OneOcean.

Note: Insert OneOcean Vault within 30 seconds

OneOcean automatically locks again if you don’t insert it into the USB port within 30 seconds after
entering your PIN code.

You can now use Windows Explorer to access the data saved on OneOcean Vault. ChartCo OneOcean can
also access the device for import and export processes such as transferring ENC updates to ECDIS.

Locking OneOcean Vault

When you remove OneOcean Vault from the USB port, it locks automatically. Alternatively, you can lock the

device while it’s still inserted in the USB port by pressing the red padlock key on the keypad.

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2.10 Configuring instrument data collection

You can configure OneOcean to collect data from your vessel instruments including location, speed,
bearing, course, rate of turn and depth. OneOcean can collect data over a network or from separate devices
connected by a serial port.
This feature is currently only used in the EnviroManager module.

To configure OneOcean to use instrument data:

1. If you're collecting the data using a serial port, connect the output of the device to the serial port on
the device running OneOcean.
2. On the ChartCo OneOcean title bar, click Settings.

The Settings pane opens.

3. Click the Ship Interfaces tab, and then click the Add button.

4. The Add Device Wizard window opens.

5. In the Device name box, enter a name to identify the vessel device.
6. If the data is sent through the network, in the Device connection type drop-down menu, select IEC
Network (UDP).
7. If the data is sent through a serial port, in the Device connection type drop-down menu, select NMEA
(Serial Connection).

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8. If the data is sent through using Inmarsat Infinity, in the Device connection type drop-down menu,
select Inmarsat Terminal (TCP). By default, the Hostname is [Link] and Port number is
5454. If your vessel uses a different Hostname or Port number, ensure these are amended / opened.
9. If the data is sent through using Octopus, in the Device connection type drop-down menu, select
Octopus (TCP). By default, the Hostname is [Link] and Port number is 2003. If your vessel uses a
different Hostname or Port number, ensure these are amended / opened.

Tip: Using IEC Network (UDP), Inmarsat Terminal (TCP) or Octopus

You may need assistance from your IT team to assist with this configuration.

Note: Allow invalid sentences

When the Allow invalid sentences option is disabled, OneOcean uses CRCs to check the data it's
receiving is valid and ignores any invalid data. Normally, you should leave this option disabled.
However, if you know the device generates incorrect CRC values for transmitted sentences, you can use
this option to disable this check.

10. If the data is sent through a serial port, select the port is being used. For most devices, you can leave
the Data Rate, Data Bits, Data Parity and Stop Bits options set to the default values.

11. Click Next.

12. Maritime navigation and radio communication equipment output data using standard formatters
known as sentences. Different sentences are used to for different vessel parameters. For example, the
GLL (Geographic Latitude/Longitude) sentence is used for vessel position; HDT (Heading True) and
THS (True Heading and Status) are used for vessel heading. OneOcean lists the valid sentences that it
detects in the data it's receiving from the device.

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13. From the list, select the sentence you want to use. The options that appear on the right of the window
allow you to configure how OneOcean uses the data.

14. If necessary, select other available sentences listed and configure how OneOcean uses these.
15. When you've finished configuring OneOcean, click Save.
OneOcean adds the device to the list.
16. To enable data collection from all configured devices, make sure the slider at the top of the list of
devices is enabled.

17. To reopen and change any of the setting for a device, click the Settings icon on the right of the
device. Click Save when you've finished making your changes.

18. To close the Settings pane, click the arrow icon at the top left of the pane.

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3.0 The home page

You can use the OneOcean home page to access any OneOcean module available to you.
If OneOcean has been configured, it automatically displays the home page after starting up.

Watch a tutorial
OneOcean basics - part 1
Duration: 5 min 27 sec
This video shows you how to use and customise the OneOcean home page.

The home page displays a tile for each available module. The tiles are organised into groups represented by
rectangular panels. You can expand or collapse a group panel using the arrow icon at the top left.

To open a module, make sure the group panel that contains the tile is expanded, and then click the relevant
tile.

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You can return to the home page at any time by clicking the home icon at the top left of the
OneOcean window.
Some tiles have a status bar at the bottom. If there are outstanding actions for you to perform, or data
updates to download, the status bar turns orange or red. To learn more, see 3.2 Title status bar colours.
You can reorder the tiles in a group or move tiles between groups using your mouse.
You can't delete any of the tiles.
To learn more about customising the home page, see 3.1 Customising the home page.

Note: Some OneOcean modules may be unavailable

The number of modules available on the home page depends on what OneOcean services you're
subscribed to. It also depends on what third party applications are installed and licensed on the
computer running OneOcean.
To learn more, see 1.4 ChartCo OneOcean module requirements.

Adding or removing shortcuts

You can also open OneOcean modules using the shortcut icons on the left of the module title bar. Because
the shortcuts are always visible, you can use them to switch between modules without having to return to
the home page.

By default, there's a shortcut for every module that you have access to.

To remove a shortcut, right-click the shortcut, and then select Remove Shortcut.

To add a shortcut, on the home page, drag a module tile to the left of the module title bar.

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When you release the mouse button, a new shortcut icon appears on the module title bar.
Tip: Rearrange your shortcuts
You can use your mouse to drag the shortcuts left or right and reposition them on the module title bar.

3.1 Customising the home page

Moving tiles
To reorder the tiles within a group or move tiles between groups, point your mouse at a tile and drag it to a
new position between two other tiles.

When you release the mouse, the tile moves to the new position. OneOcean repositions the other tiles to
make space for it.

Creating a group of tiles

The tiles on your homepage are organised into groups. You create your own groups and rename and delete
groups. You can also reorder the group panels on the home page.

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To create a group:

1. At the bottom right of the home page, click the Add New Group icon.
On the right side of the home page, a New Group panel appears.

2. Click the name of the group, and then enter a name for the group.

3. On the right of the name box, click the tick icon to confirm the name you've entered.

To add tiles to the group, drag the tiles from an existing group panel into the new group panel.

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To rename a group, click the name of the group, enter a new name, and then click the tick icon.

You can't rename the Navigation - PassageManager group panel.

To reorder the group panels, point your mouse at the name of the group and drag it to a new position
between two other groups.
You can't move the Navigation - PassageManager group panel.

To delete a group:
1. Drag all the tiles out of the group panel.
2. At the top right of the panel, click the delete icon.

Resetting the home page

To reset the home page, at the bottom right of the home page, click the Reset Home Page icon.
OneOcean returns the tiles to their default position and removes any groups you've created.

Note: Resetting the home page doesn't remove your shortcuts

If you reset the home page, the shortcuts you've created on the module title bar aren't deleted. If you
want to delete a shortcut, right-click the shortcut, and then select Remove Shortcut, or drag the
shortcut down off the title bar.

3.2 Checking module status

On the home page, many module tiles have a status bar at the bottom. This changes colour so that you can
see at a glance if the module is up to date.

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The tile colours indicate the following module states:

• All actions and updates up to date

The status bar is green if there are no actions for you to perform within the module and
all modules are up to date.

• Actions or updates due

The status bar is orange if there are actions for you to perform or updates are due.
For most modules, if OneOcean detects there are one or two uncollected updates
available on the ChartCo server, it turns the module status bar orange.

• Updates overdue or errors

The status bar is red if any updates are overdue or there are any errors in the module.
For most modules, if OneOcean detects there are more than two uncollected updates
available on the ChartCo server, it turns the module status bar red. For most modules,
OneOcean also turns the status bar red if it hasn't connected with the ChartCo server
recently.

To find out what updates or actions are outstanding, click the tile and refer to the messages in the module
status panel.

Alternatively, at the bottom right of the home page, click the traffic light icon to open a status
summary for all the modules you have access to.

If updates are outstanding, use the Data Updates module to check for updates. To learn more, see 5.0 Data
Updates.
If a tile status bar shows a line of moving dots, this means OneOcean is currently updating the module.

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4.0 The map

The OneOcean map is an essential feature of many OneOcean modules.

You can use the map to view the location of module items, together with the routes of your
loaded passages (see 6.0 Routes & Passages).
If you have a valid ENC permit, you can also view ENC data on the map.

Watch a tutorial
OneOcean basics - part 2
Duration: 5 min 1 sec
This video shows you how to find information in OneOcean and use the map.

The OneOcean map is available in the following modules:

• Routes & Passages
• ENCs
• Paper Charts
• Digital Publications
• Paper Publications
• Ports
• NavArea Warnings
• Piracy
• Order Management
• Weather
• EnviroManager

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4.1 Using the map

Changing the map location

To move the area shown on the OneOcean map, point the mouse anywhere on the map and drag to a new
position. If available, you can also use the compass direction buttons.

Zooming in and out

To zoom in, point your mouse at the position you want to zoom in on, and then roll the mouse wheel
forwards.

To zoom out, roll the mouse wheel backwards. You can also zoom in and out using the + and - buttons or
the scale setting.

Viewing coordinates
To see the coordinates for a position on the map, point the mouse at the position. OneOcean shows the
latitude and longitude coordinates at the bottom left of the map.

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Overlaying information on the map

The products and information that appear on the map depends on what OneOcean module you're using.
For example, in the Ports module, NavArea warnings and piracy incidents are usually hidden.
However, at the bottom right of the map, there's a set of icons you can use to select additional information
to overlay on the map.

In the Ports module for example, select the piracy icon to overlay on the map the piracy incidents that
took place in the last 12 weeks.

Select the NavArea icon to overlay on the map the in-force NavArea warnings.

In a different module, such as ENCs, click the ports icon to overlay the ports that offer the facility
currently selected in the ports module.
If you have a valid ENC permit, OneOcean can display ENC and AIO data on the map at higher

magnifications. To enable or disable these features, click the ENC and AIO icons. To learn more,
see 4.2 Viewing ENC data on the map.

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4.2 Viewing ENC data on the map

If you have a valid ENC permit, specifically licensed for OneOcean, you can view on the map the ENC data
for the charts in your outfit. OneOcean can also overlay AIO information on the map.
With ENC data available, in the Passage Planner module, OneOcean can calculate the minimum depth for
each leg of the route and can include relevant AIO information in the passage plan. To learn more, see 7.0
Passage Planner.

Watch a tutorial
Viewing ENC data on the map
Duration: 2 min 20 sec
This video shows you how to view ENC & AIO information on the map.

If you don't have a valid ENC permit, OneOcean shows a message in the bottom left corner of the map.

Getting a permit to view ENC data

To view ENC data on the map, you need to have a valid ENC permit specifically licensed for OneOcean. To
get this from a supplier other than ChartCo, you first need to send your supplier the OneOcean User Permit
number for your device. Your supplier can then assign the OneOcean credentials to an updated permit,
which you can import into OneOcean.

To get a permit:
1. In any OneOcean module that displays the map, at the bottom left of the map, click No valid ENC
permit loaded for this installation.

The Permit Information window opens.

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2. Click either Copy to Clipboard or Save to File, and then email the User Permit number to your
supplier.
3. When your supplier has sent you the updated ENC permit, save this in a location that the computer
running OneOcean can access.
4. In the ENC module, use the Import Permit feature to import the updated permit.

To learn more, see 10.5 Importing an ENC permit.

On the map, the No valid ENC permit loaded for this installation message is removed, and you can now
view ENC data.

Viewing ENC data on the map

To view ENC data on the map:
1. At the bottom right of the map, make sure the ENC and AIO icons are both enabled.

2. Zoom in on the map to at least the 1:2,000,000 scale.

You may need to wait a few seconds before the ENC data is displayed.

Tip: Check the mapping settings

To change what ENC data is overlaid on the map, click Settings > Mapping. To learn more, see 4.3
Customising the map.

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Viewing S-57 object details

To view details of an S-57 object, double-click a point on the map. The Feature Details pane opens.

In the Loaded Cells panel, OneOcean lists the ENC cells in your outfit that cover the point you selected.
In the Objects panel, OneOcean lists the S-57 objects close to the position you selected, with the closest
point objects at the top of the list. The scale of the map affects how many objects are included in the list.

To expand or collapse object details, double-click an object in the list.

The details may contain links to additional text documents or images.

AIO notices are indicated on the map by areas of diagonal lines. The details of AIO notices that cover the
point you selected are available at the bottom of the Objects panel.

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To close the Feature Details pane, click the arrow icon at the top left of the pane.

4.3 Customising the map

To access options for customising the OneOcean map, click Settings > Mapping.

To enable and disable the pan and zoom controls or to change their position on the map, change the
options in the Map Controls panel.

In the Appearance panel, use the Coordinates Format drop-down menu to select how the coordinates of
the mouse cursor are displayed at the bottom left of the map.

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In the Appearance panel, use the Show Route Information option to show or hide the waypoint data for
your loaded routes. At magnifications of 1:500,000 and above, waypoint data is always shown on the map,
even if this option is disabled.

In the Appearance panel, use the Show Route Channel Limit option to show or hide the channel limits of
your loaded route.

To select what ENC data is displayed on the map, change the options in the ENC Display panel.

Tip: Shortcuts to enable and disable ENC data and AIO information
You can also use the icons at the bottom right of the map to enable and disable ENC data and AIO
information without going into settings.

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If you set the Display Level drop-down menu to User Defined, the ENC Object Categories panel appears.
This allows you to select the type of ENC objects that are displayed.

To save your setting changes, click Save.

To close the Settings pane, click the arrow icon at the top left of the pane.

4.4 Viewing current vessel position

In some OneOcean modules, such as EnviroManager, OneOcean can use the output of your vessel's
instruments to display the current position and course of your vessel on the map. At higher magnifications,
OneOcean indicates your vessel's current heading and speed.

Configuring vessel positioning

Before you can view the current position of your vessel on the map, you need to configure OneOcean to
collect instrument data for your vessel. To learn more, see 2.10 Configuring instrument data collection.
For an accurate position of your vessel on the map at higher magnifications you should also make sure that
values for your vessel size, and the consistent common reference points are recorded in your vessel
settings. To do this:
1. On the ChartCo OneOcean title bar, click Settings.

The Settings pane opens.

2. Click the Vessel tab if it's not already selected.
3. In the Dimension panel, check that the LOA (Length overall) and Beam are entered correctly.

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These values define the shape that represents your vessel on the map at higher magnifications.
4. In the Consistent Common Reference Point panel, check that the From Bow and From Centre values
correctly define the consistent common reference point for your vessel.

Tip: Position offset in ship interface settings

In Settings > Ship Interfaces, you can also set position offset values to define the position of your
vessel given by your instruments relative to the consistent common reference point. To find these
settings, open the settings for the relevant device, click Formatters, and then select the relevant data
sentence, such as GLL (Geographic Latitude/Longitude). To learn more, see 2.10 Configuring
instrument data collection.

5. Click Save.

6. To close the Settings pane, click the arrow icon at the top left of the pane.

Viewing the vessel position on the map

In modules that allow you to view the current position of your vessel, such as EnviroManager, the vessel
position is represented by black concentric circles. The current heading is represented as a continuous
straight black line.

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At higher magnifications of the map, the current heading of your vessel is represented by a black line with
markers at regular intervals. The markers are positioned to show the expected position of your vessel each
minute from now.

At magnifications of 1:20,000 or higher, OneOcean shows an approximation of your vessel outline on the
map. This is calculated from your vessel dimension and the values for the consistent common reference
point in Vessel > Settings.

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5.0 Data Updates

You can use the Data Updates module to prompt OneOcean to check for and collect data
updates. You can also use the module to view details of recent updates, to change
communication settings, and to request specific updates.
To open the module, on the OneOcean home page, click the Data Updates tile.

What are data updates?

An essential feature of OneOcean is the way it collects regular data updates from ChartCo. This ensures all
information and products managed by OneOcean, such as digital publications and charts, notices, alerts,
and news items stay up to date. If ChartCo provides the licences for your digital products, it also allows the
licences for products you've ordered to be collected and imported to OneOcean automatically.
When OneOcean checks for updates, it sends information to the ChartCo server about your outfits. The
ChartCo server then sends the required data as a series of data updates.
If your vessel has a good internet connection, OneOcean can check for and collect updates using the
internet. Alternatively, you can configure OneOcean to check for and collect updates using email. To learn
more, see 5.1 Checking for updates.

Data update schedule

Some OneOcean modules are updated daily. Other modules are updated weekly. To see a timetable
for the updates sent out from the ChartCo server, see 2.4 Data update schedule.

The Data Updates Status panel

Use the Data Updates Status panel to see when updates were last received.

If, as in the picture above, OneOcean is configured to check for updates using manual email attachments or
EML files, the status panel also tells you if there are data requests in C:\ChartCo\inbox that need to be sent
to the ChartCo server. To learn more, see 5.1 Checking for updates.

OneOcean software updates

Periodically ChartCo releases software updates for OneOcean that add new features and fix bugs.
ChartCo makes the software updates available to all customers on the ChartCo server.
When OneOcean connects to the server, it automatically downloads any new software updates. The
next time you start OneOcean from the Windows desktop icon or the Start menu, the updates are
applied automatically as OneOcean starts up.

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5.1 Checking for updates

OneOcean checks for data updates when it first starts up and when you click Check for Updates in the
Data Updates module.

If OneOcean is configured to check for updates using the internet, a mail server or Microsoft Outlook, it also
automatically checks for updates every six hours.
There are different instructions available for checking for updates, depending on how OneOcean is
configured:
5.1.1 Updating from internet
5.1.2 Updating from manual attachments
5.1.3 Updating from mail server
5.1.4 Updating from EML files
5.1.5 Updating from Outlook

5.1.1 Updating from internet

Note: Alternative instructions

The instructions below are for when OneOcean is configured to collect data updates using the internet.
There are alternative instructions for checking for updates using email. See 5.1 Checking for updates.

Watch a tutorial
Collecting updates from the internet
Duration: 1 min 20 sec
This video shows you how to check for updates when OneOcean is configured to
…collect data using the internet.

If the computer running OneOcean has a good internet connection, the simplest way to collect data
updates is using the internet. The process is usually automatic. When OneOcean checks for updates, the
ChartCo server sends the required updates immediately, provided they aren't too large.

To set up this configuration, see 2.3.1 Configuring for internet.

To check for updates using the internet:

1. In the Data Updates module, click Check for Updates.

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OneOcean connects to the ChartCo server and sends it information about your outfits.
Each vessel has an automatic download limit specified on the ChartCo server. If the required updates
are smaller than this limit, OneOcean starts downloading them automatically.
If any of the required updates are larger than the automatic download limit, OneOcean lists these on
the right of the Data Update Status panel.

2. If OneOcean lists any available updates, use the checkboxes to select the updates you want to collect,
then click Request Selected Updates. For any updates that you don't select, you'll have the option to
download them the next time you check for updates.
3. OneOcean downloads and imports the required updates.
You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.
When updates are imported successfully, OneOcean displays a pop-up message in the bottom right of
the window.

4. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

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To view further details about the updates and other recent updates, click Recent Updates.

5.1.2 Updating from manual attachments

Note: Alternative instructions

The instructions below are for when OneOcean is configured to collect data updates using manual
email attachments.
We only recommend this method if the computer running OneOcean has no internet connection or
you're unable to configure any of the other data collection methods available.
There are alternative instructions for checking for updates using other data collection configurations.
See 5.1 Checking for updates.

Watch a tutorial
Collecting updates using manual attachments
Duration: 2 min 30 sec
This video shows you how to check for updates when OneOcean is configured to collect
…data using manual attachments.

The ChartCo server sends updates to OneOcean by sending emails with data update files attached. You
should manually import these to OneOcean.
OneOcean also needs to send information regularly to the ChartCo server. To do this, when it checks for
updates it may create a data request file. You should manually attach this to an email and send it to the
ChartCo email server.

To set up this configuration, see 2.3.2 Configuration for manual attachments.

To check for updates using email manual attachments:

1. In the OneOcean Data Updates module, click Check for Updates.

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OneOcean decrypts and unpacks any files in C:\ChartCo\inbox. It then imports the data updates.
You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.
When updates are imported successfully, OneOcean displays a pop-up message in the bottom right of
the window.

2. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

If OneOcean needs to send information to the ChartCo server, it will have created a data request file in
C:\Chartco\outbox. The Data Updates Status panel shows a message if there are any files in
C:\Chartco\outbox.

3. If there are any data request files to send:

1. Create a new email to oceandata2@[Link].
2. Attach any files in c:\ChartCo\outbox to the email.

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There's no need to type any text in the body or subject line of the email.
3. Send the email.
4. Remove the files from C:\ChartCo\outbox.
Tip: Remove sent files from the OneOcean outbox folder
After you've sent a data request file to the ChartCo server, it's good practice to remove it from
C:\ChartCo\outbox. That way, you know that any files that appear in the folder haven't been sent to
the server yet.

To view further details about the updates and other recent updates, click Recent Updates.

Note: collecting updates on a computer without email

If you're running OneOcean on a computer that doesn't have an email facility, you can transfer data
updates and data request files to and from another computer that uses email.
On the computer running OneOcean, transfer all outgoing data request files in C:\ChartCo\outbox to
the computer that uses email.
Then attach these to an email and send it to ocean2data@[Link] on the computer that uses
email, check for any data-update emails received from ocean2data@[Link]. Transfer all
attachments to the computer running OneOcean and save them to C:\ChartCo\inbox.

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5.1.3 Updating from mail server

Note: Alternative instructions

The instructions below are for when OneOcean is configured to collect data updates by accessing your
mail server.
There are alternative instructions for checking for updates using other data collection configurations.
See 5.1 Checking for updates.

Watch a tutorial
Collecting updates using a mail server
Duration: 1 min 14 sec
This video shows you how to check for updates when OneOcean is configured to
…collect data using a mail server.

This method of data collection is fully automated. Data request files and data update files are sent between
OneOcean and the ChartCo server by directly accessing a mail server.

To set up this configuration, see 2.3.3 Configuring for mail server.

To check for updates using a mail server:

1. In the OneOcean Data Updates module, click Check for Updates.

OneOcean automatically checks the mail server for new emails sent from oceandata2@[Link].
For any that it finds, it decrypts and unpacks the attachments and imports the data updates.
If OneOcean needs to send information to ChartCo, it automatically sends an email to the ChartCo
email server, with a data request file attached.
You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.
When updates are imported successfully, OneOcean displays a pop-up message in the bottom right of
the window.

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2. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

To view further details about the updates and other recent updates, click Recent Updates.

5.1.4 Updating from EML files

Note: Alternative instructions

The instructions below are for when OneOcean is configured to collect data updates using EML Files.
There are alternative instructions for checking for updates using other data collection configurations.
See 5.1 Checking for updates.

Watch a tutorial
Collecting updates using EML files
Duration: 2 min 21 sec
This video shows you how to check for updates when OneOcean is configured to collect
…data using EML files.

The ChartCo server sends updates to OneOcean by sending emails with data update files attached. You
must manually import these to OneOcean.
OneOcean also needs to send information regularly to the ChartCo server. To do this, when it checks for
updates it may create an EML file containing a data request file. You only need to open the EML file to
create an email that's addressed to the ChartCo server and has the data request file already attached.
This method of data collection can be used with the following email applications: Novell, GroupWise,
Microsoft Outlook Express, Lotus Notes, Windows Mail, Mozilla Thunderbird, and Postbox.

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To set up this configuration, see 2.3.4 Configuring for EML files.

To check for updates using EML files:

1. Check for any emails received from oceandata2@[Link] since you last checked for updates.
2. Save any files attached to the emails to C:\ChartCo\inbox. Data update files have the file extension .csz.
3. In the OneOcean Data Updates module, click Check for Updates.

OneOcean decrypts and unpacks any files in C:\ChartCo\inbox. It then imports the data updates.
You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.
When updates are imported successfully, OneOcean displays a pop-up message in the bottom right of
the window.

4. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

5. If OneOcean needs to send information to the ChartCo server, it will have created an EML file in
C:\ChartCo\outbox. The Data Updates Status panel shows a message if there are any files in
C:\ChartCo\outbox.

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6. If there are any EML files to send, open them from C:\ChartCo\outbox, and send the request emails that
open.

7. Remove the EML files from C:\ChartCo\outbox.

Tip: Remove sent files from the OneOcean outbox folder
After you've sent an EML file to the ChartCo server, it's good practice to remove it from
C:\ChartCo\outbox. That way, you know that any files that appear in the folder haven't been sent to
the ChartCo server yet.

To view further details about the updates and other recent updates, click Recent Updates.

Note: collecting updates on a computer without email

If you're running OneOcean on a computer that doesn't have an email facility, you can transfer data
updates and EML data request files to and from another computer that uses email.
On the computer running OneOcean, transfer all EML files in C:\ChartCo\outbox to the computer that
uses email. Then open the EML files and send the generated emails.
On the computer that uses email, check for any data-update emails received from
ocean2data@[Link]. Transfer all the attachments to the computer running OneOcean and
save them in C:\ChartCo\inbox. Then, in the OneOcean Data Updates module, click Check for
Updates.

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5.1.5 Updating from Outlook

Note: Alternative instructions

The instructions below are for when OneOcean is configured to collect data updates by accessing the
Outlook application installed on the computer running OneOcean.
There are alternative instructions for checking for updates using other data collection configurations.
See 5.1 Checking for updates.

Watch a tutorial
Collecting updates using Outlook
Duration: 1 min 13 sec
This video shows you how to check for updates when OneOcean is configured to collect
…data using Microsoft Outlook.

This method of data collection is fully automated. Data request files and data update files are sent between
OneOcean and the ChartCo server using Microsoft Outlook.
This method can only be used if Microsoft Outlook is installed and configured on the computer running
OneOcean.

To set up this configuration, see 2.3.5 Configuring for Outlook.

To check for updates using Outlook:

1. In the OneOcean Data Updates module, click Check for Updates.

OneOcean automatically checks for any emails sent from oceandata2@[Link]. For any that it
finds, it decrypts and unpacks the attachments and imports the data. It also deletes these emails from
your Outlook inbox.
You can see progress information in the Data Updates Status panel.

The process can take several minutes. But you can carry on using OneOcean while the process
continues in the background.
When updates are imported successfully, OneOcean displays a pop-up message in the bottom right of
the window.

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2. If any updates fail to import successfully, OneOcean displays a red pop-up message.

Click the message to view further information about the error.

To view further details about the updates and other recent updates, click Recent Updates.

5.2 Requesting specific updates

OneOcean continuously monitors your outfit for missing or out-of-date items. When it checks for updates,
it makes a request to the ChartCo server for all the data updates it needs.
Even if a data file is accidentally deleted, moved or becomes corrupted, OneOcean normally detects the
missing data and collects it again from the ChartCo server.
However, if this process fails, and OneOcean is missing data after it's downloaded updates, you can specify
the missing update and request to download it.

To request specific updates:

1. In the Data Updates module, click Request Specific Updates.
OneOcean lists the different type of updates it can receive.

2. Above the list of update types, use the Data Week Required option to select the week you want to
receive missing data for.

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3. In the list of update types, use the checkboxes to select which types of update you want the ChartCo
server to send.
4. Click Request Selected Updates.
If OneOcean is configured to collect data using the internet, OneOcean connects to the ChartCo server,
requests the missing data, and then downloads and imports the required data updates.
If OneOcean is configured to collect data using email, you may need to follow the standard steps for
sending a data request file to the ChartCo email server. See 5.1 Checking for updates.
When the update is successfully imported, OneOcean displays a pop-up message in the bottom right of
the window.

To view further details about the updates and other recent updates, click Recent Updates.

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6.0 Routes & Passages

You can use the Routes & Passages module to create, edit and manage routes and passages
for your planned voyages.
To open the module, on the OneOcean home page, click the Routes & Passages tile.

Note: Routes, passages and passage plans

In OneOcean, there are three distinct elements to a planned voyage: the route, the passage, and the
passage plan. These elements are defined below:
- The route The route is the planned course for each leg of your voyage. You can create a route
manually or get OneOcean to create the route automatically using a routing network. You
can also import a route from your ECDIS into OneOcean.
- The passage The passage is the route combined with estimated departure and arrival times. You can
also include in the passage the products, alerts and warnings that you need for the voyage.
- The passage The passage plan is a document that describes the voyage in detail. During the voyage, the
plan vessel's bridge team can use the passage plan to plan the best route, avoid hazards and
conform to regulations. OneOcean features a comprehensive Passage Planner module that
can generate a passage plan for any of your saved passages.

In the Routes & Passages modules, you can:

• use the OneOcean map to create a route manually
• use the Quick Route feature to create a route automatically
• import a route from ECDIS
• edit any of your saved routes
• optimise a route to avoid bad weather and minimise voyage time, fuel consumption or overall costs
(requires subscription to Gold Weather service)

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• save the route as a passage and select the products, alerts and warnings needed for the voyage
• place an order for the products you need that aren't yet in your outfit
• load a passage as your active or alternate passage so that you can view the passage in other OneOcean
modules and use the Filter by Route feature.
• open any saved passages in the Passage Planner module

Note: Basic and enhanced service

There are two levels of service available for the Routes & Passages module: Basic and Enhanced. If
you're subscribed to the basic service, you can't save routes created using the quick routes feature.

6.1 Route settings

In the Routes & Passages module, you can create a route manually, or use the Quick Route feature to
create the route automatically.
Before creating a route, you should configure the route settings to adjust how OneOcean calculates
distances between waypoints.

To configure the route settings:

1. In the Routes & Passages module, in the Routes panel, click the Route Settings tab.

2. Use the Great Circle Threshold slider to adjust the leg length above which OneOcean uses great circle
calculations instead of rhumb calculations to find distances.
3. Further settings, as follows, can also be set based on your vessel particulars.

4. When you've finished amending the details, select Save to accept the changes.

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6.2 Creating a route - quick route

Note: Enhanced service required

You can only save routes created using the Quick Routes feature if you're subscribed to the Enhanced
Routes & Passages service.

In the Routes & Passages module, you can use the Quick Route feature to enter the departure and arrival
ports, and get OneOcean to automatically calculate a route between them using a routing network.

Watch a tutorial
Creating a quick route
Duration: 2 min 44 sec
This video shows you how to get OneOcean to automatically calculate a route.

To enter a new quick route:

1. In the Routes & Passages module, in the Routes panel, click the Quick Route tab if it isn't already
selected.
2. In the From box, start typing the name of the departure port. From the list of suggested ports that
appear, select the correct port.
3. In the To box, start typing the name of the arrival port. From the list of suggested ports that appear,
select the correct port.

4. You can use the Avoid drop-down menu to select regions that you don't want to pass through.
OneOcean uses a routing network to calculate your route. This has a recommended set of regions for
vessels to avoid already selected. Use the checkboxes in the drop-down menu to customise this list. On

the map, disabled regions appear as red icons . Enabled regions appear as green icons . You
can also enable and disable regions by double-clicking the map icons.

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The disabled regions that you select are automatically saved for the next time you create a quick route.
Tip: Creating a route with multiple port calls
You can create routes that call at several ports. To do this:

1. Enter details for the first segment of the route.

2. Click the + button. In the new set of options that appears, enter details for the next segment of the route,
including the name of the next port the vessel will visit.

3. Repeat step 2 until you've entered details for all the segments of the route.

5. Click Create Quick Route.

OneOcean creates a route based on the information you've entered. This may take several seconds.
When OneOcean has finished creating the route, it displays the route on the map. On the left of the
map, it displays details of the route waypoints and legs.

6. You can edit the route by using your mouse to adjust the position of the waypoints on the map. You
can also edit any of the waypoint or leg details on the left of the map, including the waypoint names
and the route name. To learn more, see 6.5 Opening and editing a route.
7. To save the route, click Save Route.

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To create a passage from the route, click Create Passage. To learn more, see 6.8 Creating and editing a
passage.

To return to the Routes & Passages module main screen, click the Back to Overview icon.

The route is now listed in the Saved Routes tab.

6.3 Creating a route - manual route

In the Routes & Passages module, you can use the Manual Route feature to create a route from waypoints
that you select on the map with your mouse.

Watch a tutorial
Creating a manual route
Duration: 2 min 8 sec
This video shows you how to create a route by selecting waypoint positions on the map
…with your mouse.

To create a manual route:

1. In the Routes & Passages module, in the Routes panel, click the Manual Route tab.
2. Click Create New Route.

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3. Move the map to where you want the route to start.

4. Click the position on the map where you want the route to start.
5. Click on the map to specify the position of each subsequent waypoint.

As you define the waypoints, OneOcean marks the route on the map. On the left of the map, OneOcean
displays details of each leg and waypoint.
6. You can edit the route by using your mouse to adjust the position of the waypoints on the map. You
can also edit any of the waypoint or leg details on the left of the map, including the waypoint names
and the route name. To learn more, see 6.5 Opening and editing a route.
7. When you've finished adding and adjusting waypoints, click Save Route.

To create a passage from the route, click Create Passage. To learn more, see 6.8 Creating and editing a
passage.

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To return to the Routes & Passages module main screen, click the Back to Overview icon.

The route is now listed in the Saved Routes tab.

6.4 Importing a route from ECDIS

In the Routes & Passages module, you can import a route that you've exported from your ECDIS.

To import a route:
1. If the route is saved on a USB drive, insert the drive. If you're using the OneOcean Vault USB drive,
unlock the drive. To learn more, see 2.9 OneOcean Vault.
2. In the Routes & Passages module, in the Routes panel, click the Import Route tab.
3. In the ECDIS Format drop-down menu, select the file format your ECDIS uses for route exports.

4. Double-click the Route File box, or click the Browse button.

5. Browse to and select the file exported from your ECDIS, and then click Open.

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6. Click Import Route.

OneOcean imports the route and displays it on the map. On the left of the map, it displays details of
each leg and waypoint.

7. You can edit the route by using your mouse to adjust the position of the waypoints on the map. You
can also edit any of the waypoint or leg details on the left, including the waypoint names and the route
name. To learn more, see 6.5 Opening and editing a route.
8. To save the route, click Save Route.

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To create a passage from the route, click Create Passage. To learn more, see 6.8 Creating and editing a
passage.

To return to the Routes & Passages module main screen, click the Back to Overview icon.

The route is now listed in the Saved Routes tab.

6.5 Opening and editing a route

Note: Enhanced service required

You can only save routes created using the Quick Routes feature if you're subscribed to the Enhanced
Routes & Passages service.

In the Routes & Passages modules, you can reopen and edit any route that you've saved.

Opening a saved route

1. In the Routes & Passages module, in the Routes panel, click the Saved Routes tab.
OneOcean lists your saved routes.

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2. On the right of the route you want to open, click the pencil icon.
OneOcean displays the route on the map and marks each waypoint with a red circle. On the left of the
map, OneOcean displays details of each leg and waypoint.

You can edit the route by moving, adding or deleting waypoints or by editing the waypoint and leg details.

Moving waypoints
You can adjust the route by moving the waypoint markers on the map:

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You can also move waypoints by editing their coordinates (see below).

Editing waypoint and leg details

In the panel on the left of the map, you can edit the waypoint and leg details by double clicking on a
waypoint. The waypoint box will appear, and the required values can be amended as follows:
For waypoints, you can edit the waypoint name and coordinates and use the Turn Type option to select if
the turning arc is calculated from the turn radius (in metres) or rate of turn (in degrees per minute).
For the legs, you can edit the type of distance calculation (great circle or rhumb line), speed (in nautical
miles), and the port and starboard channel limits (in metres).
Click close and then Save Route to save the changes.

Adding a waypoint
To add a waypoint, click the position on the map where you want the waypoint to appear.

The new waypoint will be added and, as with the above, double clicking the highlighted waypoint will
enable any amendments to be made.

Tip: Adding a new waypoint between existing waypoints

If you want to add a waypoint between two existing waypoints, click a position on or close to the route.
This is easier to do if you zoom in to a high magnification on the map.

You can also add a waypoint in the panel; highlight the waypoint immediately before where the new
waypoint is required and then click on the "+" icon to create the waypoint.
The new waypoint will be added and immediately the Add new waypoint editing box will appear.
Click Add and then Save Route to save the changes.

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Deleting a waypoint
To delete a waypoint:
1. In the list of waypoint and leg panel, double click on the required waypoint.
2. Select the delete icon for the waypoint to be deleted.

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Printing waypoints
Before you close a route, you have created or one you're editing, you can print out a table that shows
details of all the waypoints on the route. This can be useful when you've altered a route and want to
produce an updated waypoint table for your passage plan without having to create the entire passage plan
again. To learn more about creating a passage plan, see 7.0 Passage Planner.

To print a waypoint table:

1. Click Print Waypoints.

The Waypoints data window opens. This shows a preview of the waypoint table.

2. In the toolbar at the top of the window, click the Print icon, select your printer, and then click
Print.

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3. Close the Waypoint data window.

Tip: Printing waypoints

Waypoints can also be printed from the routes list by clicking the Print icon.

Saving a route
To save your changes to the route, click Save Route.
To return to the Routes & Passages module main screen, click the Back to Overview icon.

Each time you save the route, in the list of saved routes, OneOcean updates the route revision number.

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Cloning a route
To clone a route, click the Clone icon.

The route will be cloned and can be edited, if required.

6.6 Optimising a route

Note: Subscription to Weather service required

To use the route optimisation feature in the Routes & Passages module, you need to be subscribed to
the Gold 5 or Gold 9 Weather service.

Once you've created or imported a route, OneOcean can optimise the route by using weather data and
information about how your vessel performs in different weather conditions. You can choose to optimise
the route to minimise voyage time, fuel consumption or overall costs. During optimisation, OneOcean can
also adjust the route to avoid bad weather.
OneOcean uses the following information when optimising a route:
• Weather data and weather limits in the Weather module. To learn more, see 20.6 Setting weather
limits.
• Vessel fuel consumption data and vessel dimensions recorded in Settings > Routing Profiles.

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• A database of Sulphur Emission Control Areas to determine when low sulphur fuel oil must be used.
• Fuel and operational costs.

Watch a tutorial
Route Optimisation
Duration: 3 min 24 sec
This video shows you how to optimise your planned routes for bad weather
and to minimize voyage time, costs or emissions.

Adding and editing routing profiles

Before optimising a route, you should check that an accurate profile has been created for your vessel.
A routing profile uses vessel parameters such as beam length and draft, together with a library of vessel
models to determine the speed reduction due to wind and waves. It also defines the fuel consumption of
your vessel over a range of speeds.
You can create multiple profiles that describe different situations, such as when the vessel is laden and
when it's carrying ballast.

To add or edit a routing profile:

1. On the ChartCo OneOcean title bar, click Settings.

The Settings pane opens.

2. Click the Routing Profiles tab.
Initially, there may not be any profiles and the image below shows an example of a Laden profile and
Ballast profile.

3. Click the Add icon to create a new profile.

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Alternatively, to view the details of an existing profile or make changes to it, select the profile in the list.
OneOcean displays the details of the selected profile in the Profile Details panel.

4. In you're creating a new profile, in the Profile Name box, enter a name for the profile.

5. In the Vessel Type drop-down menu, select the option that best describes your vessel. This determines
the vessel model that's used to calculate speed reduction due to wind and waves.

6. By default, OneOcean populates the LBP (Length Between Perpendiculars) and Beam settings using
values from the Vessel tab. It populates the Draft setting with the maximum value of Forward Draft,
Mid Draft and Aft Draft. These values are all used when calculating speed reduction due to wind and
waves. If necessary, you can edit these values. But this won't change the corresponding values in the
Vessel tab.

7. At the top of the Calm Water Fuel Consumption (Main Engine) panel, edit the table values to

describe vessel fuel consumption at different speeds. You can click the Add icon to add new rows
to the table.

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As you enter data, OneOcean updates the fuel efficiency graph.

8. Below the graph, in the Other Fuel Consumption (MT/day) enter the daily amount of fuel used
elsewhere on the vessel.

9. When you've finished editing the profile, click Save.

In the list of profiles, the Active column indicates which of the profiles is currently active. The active profile
is used as the default profile for route optimisation. However, when you're optimising a route, you can
choose to use a different profile.

To select which profile is active, in the Active column, select the radio button for the profile you want to
make active.

To close the Settings pane, click the arrow icon at the top left of the pane.

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Adding and editing weather limits profiles

Before optimising a route, you should check that a suitable weather limits profile has been created in the
Weather module.
A weather limits profile defines safety limits for parameters such as wind speed, wave height and minimum
distance from storm systems.
For each limit, you can select a warn or avoid option. When OneOcean optimises a route, it automatically
adjusts the route so that it doesn't exceed any of the weather limits that have the avoid option selected.
OneOcean shows a warning icon on a calculated route if it exceeds any weather limits that have the warn
option selected.
To learn more about specifying weather limits, see 20.6 Setting weather limits.

Optimising a route
1. If the route you want to optimise isn't currently open:
1. In the Routes & Passages module, in the Routes panel, click the Saved Routes tab.

2. On the right of the route you want to open, click the pencil icon.
2. Click Optimise Route.

3. On the right of the ETD box, click the calendar icon to specify the estimated time of departure.
Optionally, you can use the ETA box to specify the estimated arrival time.

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Note: Entering an estimated time of arrival

If you enter a date and time in the ETA box:
- In the Optimisation Options panel, you must enter at least one speed range.
- In the Optimisation Options panel, you can only optimise by Cost or Fuel. You can't optimise by Time.

4. In the Profiles panel, use the Vessel Profile drop-down menu to select the routing profile to use for
optimisation. The active profile is selected by default.
5. In the Profiles panel, use the Weather Limits Profile drop-down menu to select the weather limits to
use for optimisation. The active profile is selected by default.

6. In the Costs panel, in the Fuel Oil (per MT) box, enter the price of the standard fuel oil used by the
vessel's engine.
7. In the LS Fuel Oil (per MT) box, enter the price of the low sulphur fuel oil used by the vessel's engine.
8. In the Daily Cost of Other Fuel box, enter the total daily cost of any other types of fuel used on the
vessel.
9. In the Daily Operational Costs box, enter the total of any other daily costs of running the vessel such
as crew salaries.

Tip: Use any currency for recording costs

In the Costs panel, it doesn't matter which currency you use to record your vessel costs. Just make sure
you use the same currency for all values in the panel.

10. In the Optimisation Options panel, you can use the Speed / Speed range options to specify either a
single speed or a range of speeds that your vessel can sail at during the voyage. You can also specify
multiple speeds or speed ranges so that you exclude speeds that cause vibrations or sub-optimum
engine performance. The minimum speed you can enter is 4 knots.
1. To specify a single speed, ensure the speed in both boxes is identical, and then click the Add

icon.

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2. To specify a speed range, enter the minimum speed in the left box, enter the maximum speed

in the right box, and then click the Add icon.

3. If you need to add an additional speed range, specify the new range, and then click Add
again.
4. The speeds and speed ranges you add are displayed in boxes in the Optimisation Options

panel. If you need to remove a speed or speed range, click the Delete icon in the box.

11. By default, when OneOcean optimises a route, it only inserts waypoints when a course change is
required. However, if you clear the checkbox Course Changes Only, OneOcean inserts waypoints at
regular time intervals. Use the Time between waypoints (hours) box to specify this time interval.
Commonly used intervals are 4, 6, 12 or 24.

12. Use the Optimise radio buttons to select which criteria OneOcean uses to optimise the route.

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There are three options:

Time Minimises the duration of the voyage.

When optimising time, OneOcean may select the maximum speed for the entire
route. However, to avoid adverse weather conditions, it may select slower speeds for
some sections of the route. In some situations, using slower speeds can decrease
voyage duration.
You can't optimise for time if you've entered an ETA for the route.

Cost Minimises overall costs.

When selecting a route and speed that optimises cost, OneOcean uses the specified
fuel and operating costs to reduce the overall cost of the voyage. It may select lower
speeds to maximise fuel efficiency. It also considers the daily costs of running the
vessel.

Fuel Minimises the total amount of fuel used.

When optimising for fuel, OneOcean selects a route and speeds that reduces the
total amount of fuel required. It may select lower speeds to maximise fuel efficiency.
It ignores the costs of the different fuels.

13. By default, when OneOcean optimises a route, it ignores all intermediate waypoints on the unoptimised
route. However, if you enable the Preserve Coastal Waypoints option, OneOcean preserves waypoints
that are within the route network of coastal areas and areas of high shipping volume that OneOcean
uses when optimises a route.

14. Below the map, there's a route comparison table that you can use to view and compare the details of
optimised routes. Initially the table contains a single row showing the original route, with the speed set
to the vessel cruising speed throughout. It also displays the original route on the map.

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15. When you've selected all the optimisation options that you want, click Calculate.
16. After a few seconds, OneOcean adds a new row to the comparison table. This shows details of the
optimised route. OneOcean also displays the optimised route on the map in a colour that corresponds
with the spot on the left of the comparison table.

17. On the comparison table, if the Warnings column contains a triangle icon, this indicates that the route
exceeds one or more of the weather limits specified for warnings in the selected weather limits profile.
Click the triangle icon to view a report that shows which parameters exceed weather limits and on
which leg of the route.

18. If necessary, you can make further adjustments to the optimisation options, and then click Calculate
again to add more optimised routes to the comparison table.
19. At the bottom of the route comparison table, select the Comparison Track option to view optimisation
information in the table such as estimated time of arrival, speed in calm water (SICW), speed over
ground (SOG), and fuel and vessel costs.

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20. Select the Weather option to view maximums and averages for weather information such as wave
height and wind speed.

21. To view a graph that compares route parameters:

1. Below the route comparison table, click Graph. The Weather Data Graphs window opens.
2. Use the drop-down menu to select the parameter you want to display on the graph.
For each route in the comparison table, OneOcean displays a coloured line showing how the
parameter changes with time.

If you've set a warning limit for the parameter in the selected weather limits profile, OneOcean
also displays this as a horizontal line on the graph. To learn more, see 20.6 Setting weather
limits.
3. To close the Weather Data Graphs window, click OK.

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Tip: Use the weather playback features to view vessel positions and weather data

If you use the Show Weather icon at the bottom right of the map to turn on weather data, you can
use the playback controls at the top of the map to select the date and time of the forecast data.
OneOcean will show the expected position of your vessel on each on the routes listed in the comparison
table.

22. To delete a route from the comparison table, click the Delete icon.

You can't delete the original route.

23. To select one of the optimised routes as your new route:
1. In the route comparison table, select the route you want to use, and then click Accept.

2. OneOcean asks you to confirm you want to select the route. Click OK.
OneOcean displays the new route on the map and marks each waypoint with a red circle. On
the left of the map, OneOcean displays details of each leg and waypoint. If necessary, you can
edit any of the legs and waypoints. To learn more, see 6.5 Opening and editing a route.

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3. When you've review the route, click Save Route.

4. To return to the Routes & Passages module main screen, click the Back to Overview icon.

The optimised route and the original route that it's based on are both available in the list of
saved routes.

Optimising a route from a waypoint

After you've started your voyage, you may want to reoptimise your route to take account of updated
weather forecasts. When you do this, you can specify the waypoint that's nearest to the current location of
your vessel. OneOcean will optimise the route from this point onward.

To optimise a route from a specific waypoint:

1. If the route you want to optimise isn't currently open:
1. In the Routes & Passages module, in the Routes panel, click the Saved Routes tab.

2. On the right of the route you want to open, click the pencil icon.
2. Either using the map or using the list of waypoints on the left of the map, select the waypoint that you
want to optimise the route from.
3. Click Optimise from Waypoint.

4. OneOcean opens the route comparison table and route optimisation options. Use these to optimise the
remaining section of the route.

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6.7 Exporting a route to ECDIS

In the Routes & Passages module, you can export a saved route to a file that can be imported to your
ECDIS.

To export a route:
1. If you're exporting to a USB drive, insert the drive. If you're using the OneOcean Vault USB drive, unlock
the drive. To learn more, see 2.9 OneOcean Vault.
2. In the Routes & Passages module, in the Routes panel, click the Saved Routes tab.
3. OneOcean lists your saved routes.
4. On the right of the route you want to export, click the Export icon.

5. In the Export Route window that appears, in the Type drop-down menu, select the type of ECDIS
you're exporting to.

6. If necessary, select the file Extension and Format required by your ECDIS.

7. Double-click the Save Location box, or click the Browse button.

8. Browse to the location where you want to save the export file, specify a File Name, and then click Save.
9. In the Export Route window, click Export.

OneOcean saves the route to a file in the selected location and format. You can now import the file to your
ECDIS.

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6.8 Creating and editing a passage

A passage is a saved route combined with estimated departure and arrival times. You can also include with
the passage the products, alerts and warnings that you need for the voyage. Depending on the services
you're subscribed to, this may include ENCs, paper charts, digital publications, paper publications, piracy
alerts and NavArea warnings.
Before you can create a passage, you must create or import a route to base the passage on.
After you've created and saved a passage you can:
• load the passage as your active or alternate passage (see 6.8 Loading a passage)
• design and generate a passage plan (see 7.0 Passage Planner)

Creating a passage
1. If the route you want to base the passage on isn't currently open:
1. In the Routes & Passages module, in the Routes panel, click the Saved Routes tab.
2. In the list of saved routes, on the route you want to base the passage on, click the Create

Passage icon.

2. If the route you want to base the passage on is currently open, click Create Passage.

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OneOcean creates and opens the passage. In the top left of the window, OneOcean displays the
passage summary details.

Editing departure and arrival details

1. If necessary, use the Departure and Arrival drop-down menus to select the correct departure and
arrival ports.
2. On the right of the ETD box, click the calendar icon to specify the estimated time of departure. Using
this value and the voyage time, OneOcean automatically calculates the ETA value. Alternatively, if you
specify the estimated time of arrival in the ETA box, OneOcean automatically calculates the ETD value.

Adding ENCs to a passage

1. On the map, in the Passage Items panel, make sure the ENC checkbox is selected.

On the left of the window, OneOcean displays the ENC panel. This lists ENCs that intersect areas near

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the planned route.

2. To view the selected ENCs on the map, in the Passage Items panel, in the ENC row, make sure the eye
icon is selected.

3. To view the buffer that the listed ENCs must intersect, make sure the eye icon and the buffer icon are
both selected.

4. To adjust the size of the buffer area, in the Passage Items panel, in the ENCs row, click the settings
icon, and then edit the Buffer Radius setting.

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On the left of the window, in the ENC panel, the checkboxes indicate which ENCs are selected for the
passage. OneOcean automatically selects ENCs to give continuous coverage of the route at the best
scale. OneOcean only selects Berthing and Harbour band ENCs for the points of departure, arrival and
intermediate port calls.
5. If necessary, use the checkboxes to edit which ENCs are selected for the passage.

6. In the ENC panel, you can use the Search and Usage Band options to filter the list of ENCs. You can
also use the Not in Outfit option to hide the ENCs that already have a valid permit. Note that filtering
the list of ENCs doesn't affect which ENCs are selected for the passage.

Adding paper charts to a passage

1. On the map, in the Passage Items panel, make sure the Paper Charts checkbox is selected.

On the left of the window, OneOcean displays the Paper Charts panel. This lists charts that intersect
areas near the planned route.

2. To view the selected charts on the map, in the Passage Items panel, in the Paper Charts row, make
sure the eye icon is selected.

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3. To view the buffer area that the listed charts must intersect, make sure the eye icon and the buffer icon
are both selected.

4. To adjust the size of the buffer area, in the Passage Items panel, in the Paper Charts row, click the
settings icon, and then edit the Buffer Radius setting.

On the left of the window, in the Paper Charts panel, the checkboxes indicate which charts are selected
for the passage. OneOcean automatically selects charts to give continuous coverage of the route at the
best scale. OneOcean only selects Berthing and Harbour band charts for the points of departure, arrival
and intermediate port calls.
5. If necessary, use the checkboxes to edit which charts are selected for the passage.

6. In the Paper Charts panel, you can use the Search and Usage Band options to filter the list of charts.
You can also use the Not in Outfit option to hide the charts that are already in your outfit. Note that
filtering the list of charts doesn't affect which charts are selected for the passage.

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Adding Digital Publications to a passage

1. On the map, in the Passage Items panel, make sure the Digital Publications checkbox is selected.

2. On the left of the window, OneOcean displays the Digital Publications panel. This lists publications
that intersect areas near the planned route.

3. To view the selected publications on the map, in the Passage Items panel, in the Digital Publications
row, make sure the eye icon is selected.

4. To view the buffer area that the listed publications must intersect, make sure the eye icons and the
buffer icon are both selected.

5. To adjust the size of the buffer area, in the Passage Items panel, in the Digital Publications row, click
the settings icon, and then edit the Buffer Radius setting.

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On the left of the window, in the Digital Publications panel, the checkboxes indicate which
publications are selected for the passage. By default, all listed publications that are georeferenced are
selected.
6. If necessary, use the checkboxes to add or remove publications from the passage.

7. In the Digital Publications panel, you can use the Search options to filter the list of publications. You
can also use the Not in Outfit option to hide the publications that already have a valid permit. Note
that filtering the list of publications doesn't affect which publications are selected for the passage.

Adding Paper Publications to a passage

1. On the map, in the Passage Items panel, make sure the Paper Publications checkbox is selected.

2. On the left of the window, OneOcean displays the Paper Publications panel. This lists publications that
intersect areas near the planned route.

3. To view the selected publications on the map, in the Passage Items panel, in the Paper Publications
row, make sure the eye icon is selected.

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4. To view the buffer area that the listed publications must intersect, make sure the eye icons and the
buffer icon are both selected.

5. To adjust the size of the buffer area, in the Passage Items panel, in the Paper Publications row, click
the settings icon, and then edit the Buffer Radius setting.

On the left of the window, in the Paper Publications panel, the checkboxes indicate which publications
are selected for the passage. By default, all listed publications that are georeferenced are selected.
6. If necessary, use the checkboxes to add or remove publications from the passage.

7. In the Digital Publications panel, you can use the Search options to filter the list of publications. You
can also use the Not in Outfit option to hide the publications that already have a valid permit. Note
that filtering the list of publications doesn't affect which publications are selected for the passage.

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Adding Piracy incidents to a passage

1. On the map, in the Passage Items panel, make sure the Piracy checkbox is selected.

2. OneOcean includes in the passage all the Piracy incidents that occurred recently near your planned
route.
3. To view the Piracy incidents on the map, in the Passage Items panel, in the Piracy row, make sure the
eye icon is selected.

4. To adjust how recent the piracy incidents need to be, in the Passage Items panel, in the Piracy row,
click the settings icon, and then edit the Weeks setting.

5. To view the buffer area that the included piracy incidents must have taken place within, make sure the
eye icon and the buffer icon are both selected.

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6. To adjust the size of the buffer area, in the Passage Items panel, in the Piracy row, click the settings
icon, and then edit the Buffer Radius setting.

Adding NavArea warnings to a passage

1. On the map, in the Passage Items panel, make sure the NavArea Warnings checkbox is selected.

2. OneOcean includes in the passage all in-force warnings that relate to positions near the route, and all
non-georeferenced in-force warnings for NavAreas the route passes through.
3. To view the warnings on the map, in the Passage Items panel, in the NavArea Warnings row, make
sure the eye icon is selected.

4. To view the buffer area that included warnings must relate to, make sure the eye icon and the buffer
icon are both selected.

5. To adjust the size of the buffer area, in the Passage Items panel, in the NavArea Warnings row, click
the settings icon, and then edit the Buffer Radius setting.

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Adding passage products to your basket

When you've finished selecting the products required for the passage, click Add to Basket.

Any selected products that you don't currently have in your outfit are added to your basket.
You can then submit the order in the usual way. To learn more, see 8.3 Submitting orders.

Note: OneOcean keeps track of what products you need to buy

OneOcean only adds selected products to the basket if they aren't already in your outfit and, for
electronic products, you have an up-to-date permit. This means you don't need to filter or select
products to specify which products you need to buy. Just click Add to Basket and OneOcean will work
this out for you.

Saving a passage
When you've finished editing a passage, click Save Passage.

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Creating a passage plan

If you want to create a passage plan for a passage that you have open in the Routes & Passages module,
click Create Passage Plan.

Note: Make sure your outfits are up to date before creating a passage plan
Before creating a passage plan, you should make sure that the paper charts and publications that you
need for the passage are in your outfit and have no corrections outstanding. You should also make
sure that you have a valid licence for the ENCs and electronic publications that you need for the
passage and that there are no outstanding updates to collect.

To learn more, see 7.1 Passage planner basics.

Returning to the Routes & Passages main screen

If you have a passage open in the Routes & Passages module, you can return to the Routes & Passages
main screen at any time:
1. Make sure you've saved the passage by clicking Save Passage.
2. Click the Back to Overview icon.

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The passage is now listed in the Passages panel.

Reopening a saved passage

In the main screen of the Routes & Passage module, in the Passages panel, click the pencil icon on the
passage you want to reopen.
Each time you save the passage, in the list of saved passages, the passage revision number increases by 1.

Loading a passage
Once you've saved a passage, you can load it as your active passage or alternate passage. Loaded
passages are displayed on the OneOcean map in all modules that feature the map. Loading a passage also
allows you to use the Filter by Route feature available in many OneOcean modules.
To learn more, see 6.8 Loading a passage.

6.9 Loading a passage

You can load any saved passage as your active passage. The loaded passages are displayed on the
OneOcean map in all modules that feature the map. The active passage is shown with red waypoint
symbols.
If required, you can load a second route as your alternate passage. This is useful if you want to view two
alternative passages on the map at the same time. The alternate passage is displayed on the map with
orange waypoint symbols.
After you've loaded an active passage or an alternate passage, you can use the Filter by Route feature
that's available in many OneOcean modules to view products and notices that relate to positions near
either passage.

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To load a passage:
1. In the Routes & Passages module, in the Passages panel, find the passage you want to load.
2. To load the passage as the active passage, click the red passage icon.
3. To lead the passage as the alternate passage, click the orange passage icon.

OneOcean loads the route. At the top left of the window, in the Passage Status panel, the name of the
loaded passage appears in the appropriate box.

To swap the active and alternate passages, in the Passage Status panel, click the swap icon.

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7.0 Passage Planner

You can use the Passage Planner module to generate a comprehensive passage plan for any
of the passages you've saved in the Routes & Passages module.
You can customise your passage plan, choosing what elements to include and in what order.

Depending on the services you're subscribed to, the passage plan can include:
• a cover sheet that includes your company logo
• vessel particulars
• a squat graph and table
• a waypoint table
• lists of charts and publications
• AIO notices
• NavArea warnings
• lists of radio contacts and NAVTEX stations
• information and plans for the departure and arrival ports
• documentation required for the departure and arrival ports
• piracy incidents
• copies of information from your own documents
When you've selected all the options, you can save the plan for reuse as a .passage file.
You can then generate the passage plan in the form of a PDF document.

Note: Automatic depth under keel calculations

If you have valid ENCs permits specifically licenced for OneOcean that cover your route, OneOcean
can use ENC data to calculate the minimum depth for each leg of the route. It can use this
information, together with squat calculations and the vessel speed, to calculate if the minimum depth
for each leg is within selected safety margins. To learn more, see 7.4 Waypoints.

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7.1 Passage planner basics

Before starting
Before using the Passage Planner module, in the Routes & Passage module, you should:
• create a passage from a saved route
• add the products, alerts and notices needed for the voyage to the passage
• save the passage
To learn more, see 6.8 Creating and editing a passage.

Starting the Passage Planner module

Note: Make sure your outfits are up to date before creating a passage plan
Before creating a passage plan, you should make sure that the paper charts and publications that you
need for the passage are in your outfit and have no corrections outstanding. You should also make
sure that you have a valid licence for the ENCs and electronic publications that you need for the
passage and that there are no outstanding updates to collect.

There are several ways to start the Passage Planner module:

• Method 1: From the Routes & Passages module main screen

From the Routes & Passages module main screen, in the Passages panel, click the Passage Plan
icon for the passage you want to use.

• Method 2: From an open passage in the Routes & Passages module

If the passage you want to use is open in the Routes & Passages module, click Create Passage Plan.

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• Method 3: From the OneOcean home page

1. From the OneOcean home page, click the Passage Planner tile.

2. Click Create a plan for a passage saved in the Routes & Passages module, then click the

Next icon.

3. From the list that opens, select the saved passage you want to use, then click the Next
icon.

4. Click Begin Planning.

Note: Reopening a saved passage plan

If you open the Passage Planner module using the tile on the OneOcean home page (see Method 2
above), there's also an option available to Open a saved passage plan.
Use this option if you want to:

- continue working on an unfinished plan that you saved previously

- create a new plan based on a plan that you saved previously

The default folder for saved passage plans is C:\ChartCo\data\PassagePlans.

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Viewing and editing pages

After OneOcean loads the passage data, it displays the navigation panel that allows you to select the pages
of the planner.

The pages of the passage planner are divided into two types: Data and Layout pages.

To view and edit a page:

1. At the top of the navigation panel, click Data or Layout.

In the navigation panel, OneOcean lists the available pages of the selected type.
2. Click the name of the page you want to view or edit.
On the right of the navigation panel, OneOcean displays the selected page. The pages contain settings
and options you can use to customise the passage plan.

Data pages
Use the data pages to select or enter the information that appears on the passage plan. Some information
is automatically populated by OneOcean.
In the navigation panel, each data page has a vertical status bar that's coloured according to the following
rules:
• If the status bar is red
High-priority information is missing, out of date, or outside safety margins.

• If the status bar is orange

High-priority information is due to expire or close to safety margins; medium-priority information is
missing.

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• If the status bar is green

All high-priority and medium-priority information is complete, up to date and within safety margins.

To change the order of the data pages, in the navigation panel, click the up and down arrows.

To disable a data page, in the navigation panel, clear the checkbox on the right of the page name.

Disabled pages have a grey background in the navigation panel.

To hide all disabled pages from the navigation panel, at the bottom of the navigation panel, click Hide.

To unhide all pages, click Unhide.

Note:
Disabling or hiding data pages or changing their order in the navigation panel has no effect on the
final passage plan PDF.

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Layout pages
Use the layout pages to change the appearance of the passage plan. Layout pages allow you to select what
information is included on the final passage plan PDF, and in what order. You can also enter parameters for
graphs and tables.

To change the order of the layout pages, in the navigation panel, click the up and down arrows.

Disabled pages have a grey background in the navigation panel.

The order you select determines the order of the sections in the final passage plan PDF.

To disable a layout page, in the navigation panel, clear the checkbox on the right of the page name.

Disabling a layout page removes the relevant section from the final passage plan PDF.

To hide all disabled pages from the navigation page, at the bottom of the navigation panel, click Hide.

To unhide all pages, click Unhide.

Note:
When you disable, hide or change the order of data and layout pages, the changes you make are kept
for the next passage plan you make.

Saving a plan
If you haven't saved your plan, when you generate the passage plan as a PDF, OneOcean automatically
prompts you to save the settings you've chosen as a .passage file. However, we recommend you save the
plan regularly as you work on it, to avoid the risk of losing your changes.

To save the plan:

1. Click Save.
2. Select a location to save the plan. The default location is C:\ChartCo\data\PassagePlans.
3. Enter or select a file name. Then click Save.

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OneOcean saves the plan as a .passage file. You can reopen this at any time from the Passage Planner start
page.

Restarting a plan
If you've made changes to settings that you don't want to keep, you can restart the plan from the
beginning or reopen the plan from the last time you saved it.
Tip: Resetting the plan removes all setting changes
If you restart, all the changes you've made to settings will be lost. If you want to return to them again,
click Save before resetting.

To restart the plan:

1. Click Restart.

2. Click Continue to confirm you want to restart the plan.

OneOcean returns to the Passage Planner start page.

You can now start a plan from the beginning or reopen a plan from when you last saved it.

7.2 Cover sheet

In the Passage Planner module, to review and edit the information that appears on the cover sheet of the
passage plan:
1. In the Passage Planner module, click Data > Cover Sheet.

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2. If you're creating a new plan, the Vessel Name, Vessel Callsign, IMO Number boxes are automatically
populated from the information in Settings > Vessel. The Voyage Title is populated from passage
data. Edit these values if necessary.
3. Enter the Voyage Number.
4. If available, the Departing From and Arriving From drop-down menus are automatically populated
with the correct ports. If they're empty or incorrect, use the drop-down list to select the correct ports.
5. In the Berth box, enter the berth names or numbers if required.
6. Edit the departure and arrival times if required.
7. In the Cover Notes box, enter any additional notes that you want to appear on the cover sheet.
8. In the Signatures list, use the checkboxes next to each name listed to select the names for signature
boxes required on the cover sheet.

Note: Adding names for signatures

To add a name to the Signature list, below the list, click Add, enter a name, and then click Save.

Tip: Save the cover notes and signatures as the default

To keep the cover notes and signatures you've added, so that they appear in all new passage plans you
create, before saving the plan, click Data > Options > Save as template for future plans.

9. To add your company logo to the cover sheet:

1. If no logo is currently selected, click Select Company Logo. If a logo is currently selected,
above the logo, click the icon for selecting an image file.

2. Browse to a .png, .gif, or .jpg file of your logo.

3. Select the file, and then click Open.
Tip: Set the default cover logo
To make the current logo the default for all new passage plans, before saving the plan, click Data >
Options > Save as template for future plans.

If you change the logo again, you can change back to the default logo using the Revert icon above
the current logo.

Note: Cover Sheet layout

To select which information appears on the cover sheet, and in what order, click Layout > Cover
Sheet.

7.3 Vessel particulars

In the Passage Planner module, click Data > Vessel Particulars to review and edit the details of your
vessel's performance.

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If you're creating a new plan, all the information on this page is populated automatically from OneOcean
settings.
If required, you can edit any of the information on the page. But if you want to change a value permanently,
we recommend you also change it in Settings > Vessel.

Note: Vessel Particulars layout

To select which vessel particulars are included on the passage plan, and in what order, click Layout >
Vessel Particulars.

7.4 Waypoints
In the Passage Planner module, click Data > Waypoints to review and edit the information that appears on
the passage plan waypoints table.

At the top of the page is a table that shows details of each waypoint and leg of the route. Each row displays
the information for a different waypoint and the leg that follows it. The columns are grouped into related
sections.

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OneOcean can use minimum depth information, vessel details and squat calculations to check that the
under-keel clearance remains within selected safety margins. If you have valid ENC permits for your route,
OneOcean calculates the minimum depth using ENC data. Otherwise, you can manually enter the minimum
depth for each leg.
Table rows are coloured according to the following rules:
• If the minimum under-keel clearance calculated for the specified speed is less than the minimum safe
value, the row is coloured red.

• If the minimum under-keel clearance calculated for the specified speed is greater than the minimum
safe value, but is less than the safe value when calculated for top speed, the row is coloured orange.

• If the minimum under-keel clearance calculated for top speed is greater than the minimum safe value,
the row is coloured green.

The table below summarises these rules:

Safe at Safe at
Row colour
specified speed top speed

Red Unsafe Unsafe

Orange Safe Unsafe

Green Safe Safe

Note: Setting the minimum safe under-keel clearance

In the UKC panel below the table, the Required UKC option specifies the minimum safe under-keel
clearance for the selected leg in the table. In the drop-down menu, there are three options:
Manoeuvring, Coastal or Deep Sea. The values used for each option are set in Settings > Vessel >
Under Keel Clearance.

Tip: Squat calculations

OneOcean uses the Simplified Barrass or Barrass methods to calculate squat information. To enter
the required calculations, click Layout > Squat Information.
Using the Simplified Barrass method enables legs to be selected for narrow passage.

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To review or edit the information for a leg:

1. In the table, select the leg you want to edit.
OneOcean displays the leg information in the panels below the table. Each panel relates to a section of
columns in the table.

2. Edit values in the panels to update the corresponding value in the selected leg of the table. Values that
aren't displayed in a box with a border around them are calculated by OneOcean and can't be edited
directly.

Tip: Editing settings for multiple legs

Use the Shift or Ctrl key with the mouse to select multiple legs in the table. Or press Ctrl + A to select
the entire table. Changing any setting for a selected leg affects all the selected legs.

The panels and the values they contain are listed below:
Fix

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Pos. fix The maximum time interval between position fixes in minutes.
interval

Fix Methods The methods used to fix the vessel position. By default, Radar and GPS are selected.

Manning / Security

ER Manned Select this option if the engine room is manned during the leg.

Bridge Watch Use the drop-down menu to select the correct bridge watch level for the selected leg.
Level

Security Level The security level for the leg. By default, the lowest security level, Level 1, is selected.

ECDIS Safety Settings

Safety Contour ECDIS designates a safety contour on the ENCs it displays that's equal to or deeper than
this value. The contour marks the boundary between safe and shallow water. The safety
contour for each leg should be reviewed and edited if necessary. The default value is 30
metres.

Safety Depth ECDIS highlights depths soundings that are shallower than the safety depth. The safety
depth for each leg should be reviewed and edited if necessary. The default value is 30
metres.

Minimum Depth

Chart Depths If ENC data is available, OneOcean uses this value to select the Minimum Depth for the
selected leg.
OneOcean may calculate the minimum depth from several different sources. It lists each
result in this drop-down menu. If the leg passes through more than one ENC, OneOcean

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lists the minimum depth found for each ENC. If available, for each ENC, it lists the
shallowest sounding that lies within the starboard and port limits for the route. For each
ENC, it also lists the minimum depth for S-57 objects that lie within the starboard and port
limits. This includes berth, submerged cables and pipelines, dredged area, depth contours
and depth areas.

By default, OneOcean selects the smallest of the depths after allowing for the CATZOC
(Category Zone of Confidence) value of the source ENC. You can use the drop-down menu
to change the selection.

Minimum The minimum depth that's used to calculate the Effective Minimum Depth. By default,
Depth this value is set to the depth selected in the Chart Depths drop-down menu. Alternatively,
you can manually enter or edit the value.
If you change the value, you can return it to the value selected in the Chart Depths drop-

down menu by clicking the reset icon.

CATZOC By default, this setting shows the CATZOC (Category Zone of Confidence) value for the
ENC currently selected in the Chart Depths drop-down menu. OneOcean uses this value
when calculating the Effective Minimum Depth. If necessary, you can use the drop-down
menu to manually change the CATZOC value.
If you've entered the Minimum Depth manually and don't want OneOcean to adjust the
Effective Minimum Depth to allow for CATZOC, set the CATZOC drop-down menu to
Unset.

Effective This is the minimum depth for the leg used for calculating the under-keel clearance.
Minimum OneOcean allows for the CATZOC value by subtracting an amount from the minimum
Depth depth. The amount subtracted increases with increasing uncertainty of the data.
OneOcean also displays this value in the UKC panel.

Allowances

Tidal Use this field to enter any tidal allowances to factor when OneOcean calculates the under-
keel clearance.

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Fresh Water Use this field to enter any fresh water allowances to factor when OneOcean calculates the
under-keel clearance.

Weather Use this field to enter any allowances for weather to factor when OneOcean calculates the
under-keel clearance.

Combined OneOcean calculates this value by subtracting the Fresh Water and Weather allowances
Allowance from the Tidal allowance.

Vessel

Maximum This is the maximum of the vessel's forward, mid and aft drafts. OneOcean calculates the
Draft default value using the values specified in Settings > Vessel. If necessary, you can edit this
value for each leg to allow for changes in vessel load.

Air Draft By default, this is set to the Air Draft value specified in Settings > Vessel. If necessary,
you can edit this value for each leg.

Vessel Speed By default, this is set to the values set for the leg in the saved passage. If necessary, you
can edit this value for each leg.

Open Water Select this option to specify if the vessel is in open water throughout the leg. If depth
information for the leg is unavailable. When calculating the effective draft, OneOcean uses
a simplified squat calculation that depends on this option.

Vessel Squat OneOcean calculates the vessel squat based on the Vessel Speed, Maximum Draft,
Effective Depth, and, from Settings > Vessel, the Block Coefficient and Beam.

Effective Draft OneOcean calculates the effective draft by summing the Vessel Squat and the Maximum
Draft. OneOcean also displays this setting in the UKC panel.

UKC

Effective This is the same value that's displayed in the Minimum Depth panel.
Minimum
Depth

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Combined This is the same value that's displayed in the Allowances panel.
Allowances

Effective Draft This is the same value that's displayed in the Effective Draft panel.

Calculated This is the minimum under-keel clearance that OneOcean calculates for the leg by
UKC subtracting the Effective Draft from the sum of the Effective Depth and the Combined
Allowances.
If this value is less than the Required UKC, OneOcean colours the relevant row of the
waypoint table red.
If the value is greater than the Required UKC but would become less that the Required
UKC when calculated for top speed, OneOcean colours the relevant row orange.
If the value remains greater than the Required UKC for all speeds, OneOcean colours the
relevant row green.

Required UKC The value on the right of this field is the minimum safe under-keel clearance for the
selected leg. In the drop-down menu, there are three options: Manoeuvring, Coastal or
Deep Sea. The values used for each option are specified in Settings > Vessel > Under
Keel Clearance.

Notes
Enter any notes about the leg. On the passage plan, these appear in an additional column on the waypoint
table.

Note: Waypoint table, squat table and squat graph layout

To select which columns are included in the passage plan waypoint table, and in what order, click
Layout > Waypoint Table.
To change the appearance of the squat graph and squat table included on the passage plan, click
Layout > Squat Information.

7.5 Charts
In the Passage Planner module, click Data > Charts to review the list of ENCs and paper charts selected for
the passage. You can also use the page to exclude selected ENCs from the passage plan.

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On the right of the window, the Charts to Include panel displays all the ENCs and paper charts that will be
listed in the passage plan. Initially, this is the full set of ENCs and charts selected for the passage when it
was last saved in the Routes & Passages module. To learn more, see 6.8 Creating and editing a passage.
The listed ENCs are coloured according to the following rules:

Row colour Status

Red No valid permit

Orange Permit due to expire at the end of the month,

or there are ENC updates to collect

Green Permit up to date

The listed paper charts are coloured according to the following rules:

Row colour Status

Red Chart not in outfit

Orange Chart in outfit with outstanding corrections

Green Chart in outfit

If any ENCs or charts are marked red or orange, you should perform the outstanding actions in the ENCs of
Paper Charts module, edit the passage in the Routes & Passage module, and create a new passage plan.

To exclude an ENC or paper chart from the passage plan:

1. In the Charts to Include panel, select the ENC you want to exclude.

2. Click the arrow pointing to the left .

OneOcean moves the chart into the Charts to Exclude panel.
Tip: Excluding multiple charts
In the Charts to Include panel, use the Shift or Ctrl key with the mouse to select multiple charts. Then
click the left arrow to exclude all the selected charts.

Note: Chart list layout

To select which type of charts are listed in the passage plan, and in what order, click Layout > Chart
List.

7.6 Publications
In the Passage Planner module, click Data > Publications to review the digital and paper publications
selected for the passage. You can also use the page to exclude selected publications from the passage plan.

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On the right of the window, the Publications to Include panel displays all the publications that will be
listed in the passage plan. Initially, this is the full set of publications selected for the passage when it was
last saved in the Routes & Passages module. To learn more, see 6.8 Creating and editing a passage.
The listed digital publications are coloured according to the following rules:

Row colour Permit status

Red No valid permit

Orange Permit due to expire at the end of the month

Green Permit up to date

The listed paper publications are coloured according to the following rules:

Row colour Status

Red Publication not in outfit

Orange Publication in outfit with outstanding corrections

Green Publication in outfit

If any publications are marked red or orange, you should perform the outstanding actions in the Digital
Publications and Paper Publications module, edit the passage in the Routes & Passage module, and create
a new passage plan.

To exclude a publication from the passage plan:

1. In the Publications to Include panel, select the publication you want to exclude.

2. Click the arrow pointing to the left .

OneOcean moves the publication into the list in the Publications to Exclude panel.
Tip: Excluding multiple publications
In the Publications to Include panel, use the Shift or Ctrl key with the mouse to select multiple
publications. Then click the left arrow to exclude all the selected publications.

Note: Publication list layout

To select which type of publications are listed in the passage plan document, and in what order, click
Layout > Publication List.

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7.7 Temporary and preliminary corrections

In the Passage Planner module, click Data > Temporary and Preliminary Corrections to see a list of the
active temporary and preliminary corrections for the charts included in the passage plan.

Note: Temporary and Preliminary Corrections layout

To select how the corrections appear on the passage plan, and in what order, click Layout >
Temporary and Preliminary Corrections.

If you've collected corrections or updated the paper charts in the passage since the plan was started, click

the Refresh icon. OneOcean updates the list of corrections.

7.8 AIO notices

In the Passage Planner module, click Data > AIO Notices to review which AIO notices that are included in
the passage plan.

OneOcean list the notices that relate to positions near the route.

To change how close to the route a notice must be to be included, adjust the Filter slider above the list,

and then click the Refresh icon.

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Note: AIO notices layout

To select how the notices appear on the passage plan, and in what order, click Layout > AIO Notices.

If you've collected data in OneOcean since the plan was started, click the Refresh icon. OneOcean
updates the list of notices.

7.9 NavArea warnings

In the Passage Planner module, click Data > NavArea Warnings to review the NavArea warnings included
in the passage plan.

At the top of the window, in the NavArea panel, OneOcean lists the available NavAreas. In the Included
column, OneOcean automatically selects the checkboxes for the NavAreas that your route passes through.

If you want to add warnings from another NavArea to the passage plan, in the NavArea panel, select the

checkbox next to the NavArea you want to add, and then click the Refresh icon. Note that you can't
clear the checkboxes for NavAreas that your route passes through.
The rows for the included NavAreas are coloured according to the following rules:

Row colour Collection status

Red The NavArea is disabled in OneOcean

Orange Warnings are due or overdue for collection

Green Warnings are up to date

If a NavArea row is red:

1. In the NavArea module, enable the disabled NavArea (see 15.1 Enabling and disabling NavAreas).
2. In the Data Updates module, click Check for Updates and wait until the updates are collected.

3. In the Passage Planner module, on the NavArea Warnings data page, click the Refresh icon.
OneOcean updates the list of warnings and the NavArea row changes to green.

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If a NavArea row is orange:

1. In the Data Updates module, click Check for Updates and wait until the updates are collected.

2. In the Passage Planner module, on the NavArea Warnings data page, click the Refresh icon.
OneOcean updates the list of warnings and the colour of the NavArea row changes to green.
At the bottom of the window, in the NavArea Warnings panel, OneOcean lists all the in-force warnings
collected from the included NavAreas.

To change how close to the route a warning must be to be included, adjust the Filter slider at the top of

the window, and then click the Refresh icon.

Note: NavArea warnings layout

To select how the warnings appear on the passage plan, click Layout > NavArea Warnings.

7.10 Radio contacts

Note: Subscription required for ADRS information

To include ADRS details in the passage plan:
- you must subscribe to an ADRS service.
- the relevant ADP application for the services must be installed and licensed on the computer running
OneOcean.

In the Passage Planner module, click Data > Radio Contacts to select what ADRS information is included in
the passage plan. You can also use the page to manually add and select VHF radio contacts to include in
the passage plan.

Radio contacts
To add a VHF radio contact:
1. Click the Contacts tab.

2. Click the Add icon.

3. In the Contacts to Exclude panel, in the empty row that appears, enter the name and channel of the
radio contact.
4. To move the contact into the Contacts to Include panel, make sure the contact is selected, and then

click the arrow pointing to the right .

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All contacts listed in the Contacts to Include panel are listed in the passage plan.
All the contacts listed are retained the next time you create a passage plan.

ADRS information
To review and select the ADRS information included in the passage plan:
1. Click the ADRS tab.
2. Use the checkboxes to select the information to include.

Note: Communications layout

Click Layout > Communications to select where the list of radio contact appears in the passage plan.

7.11 NAVTEX stations

In the Passage Planner module, click Data > NAVTEX Stations to review and select which NAVTEX stations
are included in the passage plan.

On the left, the Stations to Exclude panel initially displays the full set of NAVTEX stations available.
On the right, the Stations to Include panel lists the stations that will be listed on the passage plan. Initially
this is empty.

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To add a station to the passage plan:

1. In the Stations to Exclude panel, select the station that you want to add.

2. Click the arrow pointing to the right .

OneOcean moves the station into the Stations to Include list.
Tip: Automatically select stations

If you click the wand icon, OneOcean automatically populates the Stations to Include list with
NAVTEX stations that broadcast near your route.
If necessary, you can then add or remove stations from the list.

Note: Communications layout

Click Layout > Communications to select where the list of NAVTEX stations appears in the passage
plan.

7.12 Port information

In the Passage Planner module, click Data > Port Information to review and select which information
about the departure and arrival ports is included in the passage plan.
At the top of the page, in the Port panel, select either the departure port or the arrival port.

The information for the selected port is divided into four tabs: Overview, Plans, Notes and Special
Instructions.

Note: Basic and enhanced service

If you're subscribed to the basic port service, you can only access the port information listed in the
Overview tab.
If you're subscribed to the enhanced port service, you can access all port information from the Passage
Planner.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

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In the Overview tab, the information is divided into headings. Expand the headings and use the checkboxes
to select the information you want to include.

In the Plans tab, at the bottom of the page, OneOcean displays thumbnail images of the available port
plans.
Click on a thumbnail image to view the full-sized image.
Use the checkboxes on the thumbnail images to select which plans are include in the passage plan.

Use the Notes tab to enter any notes about the port that you want to include in the passage plan.

Use the Special Instructions tab to enter any additional instructions relating to the port. You can add
multiple instructions for each port.

Note: Ports layout

Click Layout > Ports to make further selections about what port information is included in the
passage plan.

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7.13 Port documentation

Note: Enhanced port service subscription required

You can only add port documents to the passage plan if you're subscribed to the enhanced port
service.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

In the Passage Planner module, click Data > Port Documentation to select the port documents that are
included in the passage plan.

OneOcean lists all the necessary port documents for the departure and arrival port.

To change the number of copies of each document that are included in the passage plan, edit the values in
the Copies column.

If you don't want to include a document on the passage plan, leave the Copies value set to the default
value of zero.
Tip: Changing the number of copies for multiple documents
Use the Shift or Ctrl key with the mouse to select multiple documents in the list. Or press Ctrl + A to
select all the documents. Changing the number of copies for any of the selected documents specifies
the number of copies for all selected documents.

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7.14 Piracy
In the Passage Planner module, click Data > Piracy to review the piracy incidents selected for the passage.
These will be listed in the passage plan.

Use the settings above the list to adjust up to how long ago and how far from the route piracy incidents are
included.

After changing these settings, click the Refresh icon to update the list of incidents.

7.15 Weather
In the Passage Planner module, click Data > Weather to select if a table showing weather data for the
passage is included in the passage plan. There is also an option to include the Heavy Weather Checklist in
the passage plan.
To learn more, see 20.0 Weather.

7.16 Supporting information

In the Passage Planner module, click Data > Supporting Information to insert information from your own
documents that you want to be included on the passage plan. You can paste into the passage plan
information of the following types:
• an image file such as a .jpg
• a screenshot
• a section of cells from an Excel spreadsheet.
You can organise multiple information items by dividing them into sections and reordering them within the
sections.

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To insert a new section:

1. Click the Add section icon. If you've already created sections, this icon is at the bottom right of the
window.

OneOcean displays an empty section panel.

2. In the Title box above the section, enter a name for the section.

To change the order of sections, use the Move Up and Move Down icons above the section that you want
to move.

To delete a section, click the Delete icon above the section that you want to delete.

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To add an information item from an image file:

1. Open the image file in your usual image viewing/editing application.
2. Copy the image to the clipboard (in most applications, you can do this by pressing Ctrl + C).
3. In the OneOcean Passage Planner module, in the Supporting Information data page, click the Paste

icon above the section where you want the item to appear.
A thumbnail of the item appears in the section.

To add an information item from a screenshot:

1. Create a screenshot of the area you want to include (Press Alt + Insert to create a screenshot of the
window that's currently open).
2. In the OneOcean Passage Planner module, in the Supporting Information data page, click the Paste

icon above the section where you want the item to appear.
A thumbnail of the item appears in the section.

To add an information item from an Excel spreadsheet:

1. Open the spreadsheet and use your mouse to select all the cells that you want to include in the
passage plan.
2. Copy the cells to the clipboard (you can do this by pressing Ctrl + C).
3. In the OneOcean Passage Planner module, in the Supporting Information data page, click the Paste

icon above the section where you want the item to appear.
A thumbnail of the item appears in the section.

Use the box below the item thumbnail to add a caption to the item.

The caption will appear on the passage plan with the item.

To change the order of information items within a section or to move items between sections, use your
mouse to drag an item to a new position.

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To adjust the size of the item thumbnails in a section, use the slider above the section. Adjusting the size of
the thumbnail doesn't affect the size of the item as it appears in the passage plan.

To rotate an item, place your mouse on the thumbnail for the item and then click the rotate icon that
appears above the thumbnail. Rotating an item will affect how the item appears in the passage plan.

To delete an item, place your mouse on the thumbnail for the item, and then click the delete icon that
appears above the thumbnail.

7.17 Generating the passage plan

OneOcean can output the final passage plan document in PDF format.

Before generating the passage plan

• Review all the relevant Data pages.

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• Review all the relevant Layout pages.

• In the navigation panel on the left, make sure all the checkboxes are enabled for all the relevant Layout
pages.
• In the navigation panel on the left, make sure the order of the relevant Layout pages matches how you
want the sections of the passage plan document to be ordered.
• Click Save to save your data and settings as a .passage file.

Generating the passage plan

1. If you're saving the plan to a USB drive, insert the drive. If you're using the OneOcean Vault USB drive,
unlock the drive. To learn more, see 2.9 OneOcean Vault.
2. In the Passage Planner module, at the bottom of the navigation panel, click Generate Passage Plan.
3. On the right of the Output File box, click Select.

4. Browse to the folder where you want to save the PDF document. The default location is
C:\ChartCo\data\PassagePlans.
5. In the File name box, enter a name for the file. Alternatively, select the file you want to update.

6. Click Save.

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7. If you're updating a file, click Yes to confirm you want to replace the existing file.
8. If you're updating an existing file, select Overwrite Existing File. If you do this and then generate the
plan again, OneOcean won't ask for confirmation to replace the existing file.
9. Select Open report when created.
10. At the bottom right of the window, click Create Report.

OneOcean creates and opens a PDF of the passage plan.

After reviewing the PDF, if you want to make changes, in the Passage Planner module, edit the relevant
pages, and then click Generate Passage Plan again to overwrite the existing file.

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8.0 Order Management

You can add products to your basket from several OneOcean modules including the ENCs,
Digital Publications, Paper Charts, Paper Publications and Routes & Passages modules.
When you're ready to review your basket and place your order, click the basket icon on the
ChartCo OneOcean title bar to open the Order Management module.

In the Order Management module, you can:

• review the items in your shopping basket
• print your order or quote, or turn it into a PDF file
• if you're a ChartCo B2B customer, submit your order or quote directly to ChartCo
• if you're not a ChartCo B2B customer, send your order or quote as an XML file
• track the status of your orders and quotes

Note: B2B automated ordering

The ChartCo B2B automated ordering system allows you to place and receive orders for digital
products 24 hours a day.
Your orders are sent directly from OneOcean and processed automatically by the ChartCo server. By
using the Check for Updates feature in the Data Updates module, the products you order can be with
you just a few minutes after you've placed the order.
To use B2B automated ordering, ChartCo must have authorisation from your office. Your office may
choose to set a pre-authorised order value limit. If you place an order above this limit, the ChartCo
server sends an email to your office requesting they log in to the ChartCo FleetManager site to review
and authorise the order.

8.1 Adding products to your basket

You can add products to your basket in the following ways:
• In the Routes & Passages module, you can add all the products selected for a planned voyage that are
missing from your outfit.

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To learn more, see 6.8 Creating and editing a passage.

• In the ENCs module, you can add ENCs from the catalogue, or permit extensions for ENCs already in
your outfit.
To learn more, see 10.4 Adding ENCs to your basket.
• In the Digital Publications module, you can add ADPs and e-NPs from the catalogue or permit
extensions for ADPs and e-NPs in your outfit.
To learn more, see 12.3 Adding ADPs to your basket and 12.4.1 Adding e-NPs to your basket.
• In the Paper Charts module, you can add charts from the catalogue.
To learn more, see 11.3 Adding paper charts to your basket.
• In the Paper Publications module, you can add publications from the catalogue.
To learn more, see 13.3 Adding paper publications to your basket.

Note: ChartCo fixed-price customers should use the Routes & Passages module to create
orders
To comply with the fair usage policy and optimise purchased products for intended routes, ChartCo
fixed-price customers should only add products to the basket using the Routes and Passage
module.
To learn more, see 6.8 Creating and editing a passage.

8.2 Reviewing your basket

To view all the products, you've added to your basket:

1. On the ChartCo OneOcean title bar, click the basket icon.

The Order Management module opens.
2. Click the Basket tab, if it's not already selected.
OneOcean opens your basket.
3. If you've added products of different types to the basket, at the top of basket, click ENCs, Digital
Publications, Paper Charts or Paper Publications to view the list of products of each type in your
basket.

4. For some ENCs, you can use the Period drop-down menu to change how long a product is licenced for.

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Tip: Change the period for multiple items

To specify the period for multiple items in your basket, use the Shift or Ctrl keys with the mouse to
select the items you want to edit. You can also select all the items in the basket by clicking the Items
counter at the top of the list. Then use the Period drop-down menu next to any of the selected items, to
select the period for all the selected items.

You can switch to other OneOcean modules to add more products to the basket.

Note: Exiting OneOcean empties your basket

The products you've already selected stay in your basket as you switch between OneOcean modules.
But don't close OneOcean before completing your order. If you exit, all items are removed from your
basket.

When you've reviewed your basket, you're ready to place the order or request a quote.
To learn more, see 8.3 Submitting orders and 8.6 Submitting quotes.

8.3 Submitting orders

After you've added all the products you want to your basket, and reviewed the contents of the basket, you
can submit your order:
1. If you're not already in the Order Management module, on the ChartCo OneOcean title bar, click the

basket icon.

Note: Add delivery addresses in the Settings tab

If your order contains paper charts or paper publications, you need to have a delivery address set up in
OneOcean before placing your order. To add a delivery address, click the Settings tab, enter the
delivery details, and then click Save Changes.
Tip: Importing multiple delivery addresses
If you have numerous delivery addresses, OneOcean can import these addresses directly from a file. A
sample file, called Delivery [Link], is in the \\ChartCo\Orders folder. Enter the details and
then save the file. To import the file, click the Import icon and browse to the file you saved.

2. Click the Basket tab, if it's not already selected.

3. Click Place Order.

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The Order Details window opens.

4. In the Your Reference box, enter a unique reference for the order, such as a purchase order number.
5. In the Delivery Address drop-down menu, make sure the correct address is selected.
6. Click Submit.
7. If your vessel is set up for ChartCo B2B automated ordering:
OneOcean displays a message confirming it has submitted the order for automated processing.
It also asks if you'd like to print the order.

1. If you want to print the order now, click Yes.

2. If your order contains paper charts or paper publications, OneOcean offers to add these
immediately to your outfit. If you want to do this, click Yes, and then, if offered, select the folio
or copy identifier for the items.
3. If OneOcean is configured to request and collect data updates using Manual Attachments or
EML files, you now need to follow the usual procedures for sending and receiving data to and
from the ChartCo server. For more information, see 5.1.2 Updating from manual
attachments and 5.1.4 Updating from EML files.
4. If OneOcean is configured to request and collect data updates using the internet, a mail server
or Microsoft Outlook, after a few minutes OneOcean automatically collects the digital products
you've ordered.
OneOcean displays a message when the order is complete.

8. If your vessel isn't set up for ChartCo B2B automated ordering:

OneOcean displays a message confirming it has saved the order as an XML file in
C:\ChartCo\orders.

1. To open the orders folder, click Yes.

2. OneOcean displays a message asking if you'd like to print the order.

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3. If you want to print the order now, click Yes.

4. If your order contains paper charts or paper publications, OneOcean offers to add these
immediately to your outfit. If you want to do this, click Yes, and then, if offered, select the folio
or copy identifier for the items.
5. In the orders folder, find the most recently created order file.
6. Email the file to oceandata2@[Link].
You'll receive an email from ChartCo informing you when your order is complete.
7. To download the permits and licences for the digital products you've ordered, in the Data
Updates module, click Check for Updates.

To track the status of your order, click Orders. To learn more, see 8.4 Tracking order status.

Note: Discounted price information

If your vessel is set up for ChartCo B2B automated ordering, when an order is processed, the prices
listed in the order may be updated to take account of any applicable discounts. To view the final order
prices, click Orders. To learn more, see 8.4 Tracking order status.

8.4 Tracking order status

Note: OneOcean doesn't track the status of manual orders

If your vessel isn't set up for ChartCo B2B automated ordering, you need to submit your orders to
ChartCo manually (see 8.3 Submitting orders). OneOcean doesn't track the status of manual orders.
The status remains Outstanding, even after the order is completed.

The orders you submit initially have a status of either Pending if OneOcean hasn't yet received a response
form the ChartCo server, or Outstanding, if a response has been received but the order hasn't been
completed yet. The ChartCo server usually takes only a few minutes to process orders.
If your vessel is set up for B2B automated orders, when an order is successfully processed and the digital
products you've ordered are collected by OneOcean, the order status changes to Completed. The prices
listed in the order may also be updated to take account of any applicable discounts.

To view the order status and review final order prices for completed and outstanding orders:
1. If you're not already in the Order Management module, on the ChartCo OneOcean title bar, click the

basket icon.
2. Click the Orders tab.
By default, OneOcean lists all orders placed in the last 12 weeks.
3. In the Order Filter panel, use the Status drop-down menu to view the pending, outstanding or
completed orders.

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4. If you want to find an older order, use the options in the Order Filter panel to change the date range
for listed orders.
Tip: Sorting the list of orders
By default, the list of orders is sorted by order date. To sort the list by reference number, click the
heading on the Order Ref column.

5. From the list of orders, select the order you want to view.

At the bottom of the window, OneOcean displays the details of the order including finalised prices for
completed and outstanding orders.

8.5 Printing orders

When you submit an order, OneOcean offers the option to print the order. You can also print any old
orders you've placed or save them as PDFs.

To print an order:
1. If you're not already in the Order Management module, on the ChartCo OneOcean title bar, click the

basket icon.
2. Click the Orders tab.
3. By default, OneOcean lists all orders placed in the last 12 weeks.

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4. In the Order Filter panel, use the Status drop-down menu to view pending, outstanding or completed
orders. To learn more, see 8.4 Tracking order status.
5. Use the options in the Order Filter panel to change the date range for the listed orders.
6. From the list of orders, select the order you want to print.
7. Click Print Order.

8. The order opens in your PDF viewing application. Use this to print the order or save a PDF copy.
OneOcean opens a report showing the order details.

9. To print the report, click the Print icon, select your printer, and then click Print.

10. To save the report as a PDF, click the Save icon.

11. Close the report window.

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8.6 Submitting quotes

The prices shown in your basket are based on the list price in the catalogue. When the order is processed,
the prices may be updated to take account of any applicable discounts.
If you prefer, before placing the order, you can request a quote that includes final prices. If you decide to
proceed with the order, you can then turn the quote into an order.

To submit a quote:
1. If you're not already in the Order Management module, on the ChartCo OneOcean title bar, click the

basket icon.

Note: Add delivery addresses in the Settings tab

If you're getting a quote for paper charts or paper publications, you need to have a delivery address set
up in OneOcean before requesting the quote. To add a delivery address, click the Settings tab, enter
the delivery details, and then click Save Changes.
Tip: Importing multiple delivery addresses
If you have numerous delivery addresses, OneOcean can import these addresses directly from a file. A
sample file, called Delivery [Link], is in the \\ChartCo\Orders folder. Enter the details and
then save the file. To import the file, click the Import icon and browse to the file you saved.

2. Click the Basket tab.

3. Click Request Quote.

The Quote Details window opens.

4. In the Your Reference box, enter a unique reference for the quote, such as a purchase order number.
5. In the Delivery Address drop-down menu, make sure the correct address is selected.
6. Click Submit.
7. If your vessel is set up for ChartCo B2B automated ordering:
OneOcean displays a message confirming it has submitted the quote for automated processing
and asking if you'd like to print the quote.

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1. If you want to print the quote now, click Yes.

2. If OneOcean is configured to request and collect data updates using Manual Attachments or
EML files, you now need to follow the usual procedures for sending and receiving data to and
from the ChartCo server. For more information, see 5.1.2 Updating from manual
attachments and 5.1.4 Updating from EML files.
3. If OneOcean is configured to request and collect data updates using the internet, a mail server
or Microsoft Outlook, after a few minutes OneOcean automatically updates the quote.
OneOcean displays a message when the quote is complete.

8. If your vessel isn't set up for ChartCo B2B automated ordering:

OneOcean displays a message confirming it has saved the quote as an XML file in
C:\ChartCo\orders.

1. To open the orders folder, click Yes.

OneOcean displays a message asking if you'd like to print the quote.

2. If you want to print the quote now, click Yes.

3. In the orders folder, find the most recently created file.
4. Email the file to oceandata2@[Link].
5. You'll receive an email from ChartCo with the completed quote.
9. Click the Quotes tab.
OneOcean lists the quotes you've made. The status of each quote is displayed in the Status column.

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10. To view the details of a completed quote including final product prices, select the quote from the list.
11. If you want to proceed with ordering the products, select the quote and then click Place Order.
OneOcean creates an order based on the quote, which you can edit and submit in the usual way. To
learn more, see 8.3 Submitting orders.

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9.0 Notices to Mariners

Each week, OneOcean can collect notices to mariners that provide safety-critical navigational
information. You can view these in the OneOcean Notices to Mariners module.
To open the module, on the OneOcean home page, click the Notices to Mariners tile.

Watch a tutorial
Viewing notices to mariners
Duration: 1 min 51
This video shows you how to find and view notices to mariners.

Depending on your subscription, OneOcean can collect notices to mariners supplied by the following
authorities:
• ChartCo (incorporating ADMIRALTY notices)
• US
• Japan
• Australia
• Norway
• India
• Canada
Tip
In the Passage Planner module, you can include relevant notices to mariners in your passage plan.
To learn more, see 7.0 Passage Planner.

9.1 Enabling and disabling notice to mariners

Notices are divided into sections that give different types of information, such as temporary and preliminary
chart corrections and corrections to nautical publications.

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By default, OneOcean collects all sections of the notice from the suppliers you're subscribed to. But if you
want OneOcean to stop collecting a type of notice, you can disable any of the sections from any supplier
that you're subscribed to.

To disable or enable sections:

1. In the Notices to Mariners module, click the Setup tab.

2. In the Filter panel, use the Supplier drop-down menu to select the supplier of the notices you want to
enable or disable.
3. In the list of sections, use the checkboxes to choose which sections are enabled and disabled.

9.2 Viewing notices to mariners

In the Notice to Mariners module, in the Notices tab, OneOcean lists the notice that match your current
filter criteria.
If you haven't entered any filter criteria, OneOcean lists notices that were collected most recently.

Filtering notices
To view different notices:
1. In the Notices to Mariner module, click the Notices tab if it's not already selected.

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2. If you subscribe to notices from more than one supplier, in the Filter panel, use the Supplier drop-
down menu to select the supplier.
3. Use the Date/Edition drop-down menu to select the edition or week of issue for the notices you want
to view.
OneOcean automatically updates the list of notice sections to match your filter criteria.

Note: Disabled notices

If there are notices missing from the list, this may be because some notice sections are disabled. To
check which types of notice are disabled, click the Setup tab.
To learn more, see 9.1 Enabling and disabling notices to mariners.

Viewing notice details

To view a section of notices, select it from the list. On the right of the window, a preview of the selected
notices opens.

Printing notices
1. In the list of notice sections, select the section of notice you want to print.

2. Above the list of notices, click the Print Selected icon. The OneOcean Printing window opens.
3. Click Print. When OneOcean has printed the selected notice, in the Printing window, it changes the
State of the notice to Completed.
4. To close the Printing window, click Close.

Tip: Printing multiple notice sections

Use the Shift or Ctrl key with the mouse to select multiple sections. Then click Print Selected to
print all the selected sections.
You can also select all sections in the list by clicking the Sections counter at the top of the list.

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10.0 ENCs

The OneOcean ENC (Electronic Navigational Charts) module allows you to view and manage
the ENCs in your vessel's outfit.
OneOcean collects weekly ENC updates and applies them to your outfit automatically. You can
then use OneOcean to export the ENC updates to your ECDIS.
To open the ENC module, on the OneOcean home page, click the ENC tile.

In the ENC module, you can:

• use the ENC setup wizard to configure ENC services and import the latest base cells from DVD or other
media.
• view your vessel's ENC outfit and check ENC permit status
• view the ENC catalogue
• add ENCs and ENC permit extensions to an order
• import ENC service permits sent from your ENC permit provider
• export ENC updates to your ECDIS
• activate and deactivate ENCs in your outfit so that OneOcean only collects updates for the ENCs
needed for your current voyage

Note: Automated ENC management

OneOcean 10 has many new features that take even more work out of managing your ENCs:
- OneOcean automatically updates your ENC outfit with weekly updates, including chart updates,
cancellations and new editions.
- If it's able to, OneOcean automatically creates the exchange set for importing ENC updates to ECDIS. To
learn more, see 10.7 Exporting ENC updates to ECDIS.
- OneOcean can create a trigger file each time it creates an exchange set. Trigger files can generate a
prompt in the ECDIS, informing the user that a new exchange set is available for importing. To learn
more, see 10.1 Configuring and updating ENC services: Setting export preferences.

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Tip: Viewing ENC data in OneOcean

If you have a valid ENC permit specifically licenced for OneOcean, you can use the OneOcean map to
view ENC data. If you're using the AVCS service, you can also overlay the charts with AIO information.
To learn more, see 4.2 Viewing ENC data on the OneOcean map.

In the Passage Planner module, OneOcean also uses ENC data, such as minimum charted depth. To
learn more, see 7.0 Passage Planner.

10.1 Configuring and updating ENC services

Before you use an ENC service, you may need to use the ENC setup wizard to configure the service. You can
also use the setup wizard to update your ENC service and import base cells from DVD or other media.
The wizard can help with three configuration tasks:
• Selecting a permit file
Add or update a permit for the ENC service you've chosen
• Importing media
Import the latest set of ENC and AIO base cells from DVD or other media
• Setting export preferences
Select how ENC updates are exported from OneOcean to ECDIS
Tip: Check your ENC service isn't already configured
Even if you're using the ENC module for the first time, you may not need to use all the steps in the ENC
setup wizard.
To check the status of ENC setup, from the ENC module, click the Setup tab. Then do the following:

- Check if you already have a valid ENC permit

In the Configured Suppliers panel, OneOcean lists the ENC suppliers you have a valid permit for. If
ChartCo is your provider of ENC permits, the AVCS/AIO service is set up automatically.

- Check how recently media was imported

In the Configured Suppliers panel, for each supplier you're using, OneOcean displays the date that base
cells were last imported from DVD or other media. If the base media was imported recently, you don't
need to update the media.
A full set of AVCS/AIO base cells is imported when OneOcean is installed.

- Check the export options

In the ENC Updates Export Options panel, OneOcean displays settings for exporting ENC updates to
ECDIS. You can change the settings from here, without using the ENC setup wizard.

Before using the ENC setup wizard

• If you need to add or update a permit for an ENC service, save the new permit to a location that the
computer running OneOcean can access.
• If you need to import the base cells for the ENC service, make sure you have the appropriate DVDs or
other media.

Opening the ENC setup wizard

1. In the ENC module, click the Setup tab.

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2. Click Setup / Update Supplier.

The ENC Setup Wizard window opens.

Selecting a permit file

You can use the first step in the ENC setup wizard to add a permit for a new ENC service or update a permit
for an existing ENC service.

If you don't need to add a new permit, follow these steps:

1. Make sure the Last Imported Permit File panel is selected.
2. Click Next.
The last imported permit is re-imported, and the wizard moves to the steps for importing media.

If you need to add or update a permit, follow these steps:

1. Select the New Permit File panel.

2. In the New Permit File panel, double-click the Path box, or click the Browse button.
3. Browse to the folder where the new permit is saved. The permit file isn't displayed in the window but
will be detected by OneOcean automatically.
4. Click Select Folder.
5. Click Next.
The new permit file is imported, and the wizard moves to the steps for importing media.
Tip: A quicker way to update a permit
If you're sent an updated permit from your permit provider, you can add it to OneOcean directly from
your ENC outfit.
To learn more, see 10.5 Importing an ENC permit.

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Importing media
There may be several steps in the ENC setup wizard that ask you to insert media.

If you don't want to import any base cells, at each step in the wizard that asks you to insert media, click
Skip, and then confirm you want to skip the step.

If you want to import the base cells, at each step in the wizard that asks you to insert media, follow these
steps:
1. In the computer running OneOcean, insert the requested DVD or other media.

2. Double-click the Location box or click the Browse button.

3. Browse to the DVD drive or folder containing the requested media, then click Select Folder. (You don't
need to select any folders or files within the root folder.)
4. Click Next.
OneOcean imports the base cells. When it has finished, the wizard moves to the next step.
Tip: Don't forget to import the media to your ECDIS
Whenever you import the latest set of ENC base cells to OneOcean from DVD or other media, it's
important you also import the base cells to your ECDIS. OneOcean imports ENC updates to ECDIS
using a set of files called an exchange set. The exchange set describe all the accumulated updates
since the base cells were last imported. If your ECDIS doesn't have the same set of base cells imported
into it as OneOcean, the process for transferring ENC updates won't work correctly.

Setting export preferences

The final step in the ENC setup wizard is for selecting how OneOcean exports ENC updates to ECDIS. You
can also change these settings directly from the ENC module Setup tab.
OneOcean exports ENC updates by creating a set of transfer files called an exchange set. The exchange set
can be imported into your ECDIS so that the ENCs are identical in both systems.

To select options for exporting ENC updates:

1. Use the radio buttons to select if you want the exchange set exported to CD/DVD, USB drive, or a local
or network location.

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2. If you select Location, double-click the Location box or click the Browse button to select the
folder you want OneOcean to export the exchange set to.
3. If you select Location, further options are available for using a trigger file to flag the new exchange set
in your ECDIS. To learn more, see the box below.

Note: Trigger Files

OneOcean can include a trigger file with the exchange sets it creates. In some types of ECDIS,
including JRC and Kelvin Hughes, the trigger file generates a prompt informing the user that a new
exchanges set is available for importing.
To configure OneOcean to use trigger files:
1. In the Location box, select a network location.
2. In the ECDIS Type drop-down menu, select your ECDIS type. OneOcean automatically selects the trigger
file path and name required by your ECDIS.
3. Make sure the Create Trigger File option is enabled.
If your ECDIS type isn't listed, or if you select a local folder to export the exchange set to, you can
configure the path and file name for the trigger file yourself.

4. When you've finished selecting export settings, click Finish. The ENC setup wizard closes.

Reviewing ENC service settings

After you've finished using the ENC setup wizard, you can review the ENC settings you've selected in the
ENC module Setup tab.

10.2 The ENC outfit

In the ENC module, in the Outfit tab, OneOcean lists the ENCs in your outfit that match your current filter
criteria. It also shows these ENCs on the map.

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When OneOcean collects ENC updates, including chart updates, cancellations and new editions, it
automatically updates your ENC outfit with these changes.
If you haven't entered any filter criteria or loaded any passages, OneOcean lists all the ENCs in your outfit
for the selected supplier.

Searching and filtering your ENC outfit

To search and filter the list of ENCs in your outfit:
1. Click the Outfit tab if it's not already selected.
2. If you use more than one ENC supplier, in the Display Filters panel, use the Supplier drop-down menu
to select a supplier.

3. Use the Band drop-down menu to select the types of ENC you want to see.

4. Use the Permit Status drop-down menu to view ENCs that are Valid , Due or Expired . If
you want to see all the ENCs in your outfit, select All.

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5. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays ENCs
in your outfit that the routes pass through or pass near. On the right of the Filter by Route option, use
the slider to adjust how far from the route ENCs are displayed. The maximum distance is 50 nautical
miles. The distance you select doesn't affect the Filter by Route options that are available in other
OneOcean modules.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map option.

Note: Loading passages

To learn more about loading a passage, see 6.0 Routes & Passages.

6. If the Filter by Map option is enabled, OneOcean only displays ENCs in your outfit that are visible on
the map.

7. In the Search box, enter all or part of the ENC name or title.

If you use the Search box, OneOcean automatically disables the Band, Permit Status, Filter by Route
and Filter by Map filters.

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ENC details
To view further details about an ENC in your outfit, double-click and ENC in the list.
The Feature Details pane opens. This shows details of the selected ENC, including cell ID, scale and expiry
date.

To close the Feature Details pane, click the arrow icon at the top left of the pane.
Tip: Viewing ENC data in OneOcean
If you have a valid permit specifically licensed for OneOcean, you can use the OneOcean map to view
your ENCs. If you're using the AVCS service, you can also overlay the charts with AIO inform.
To learn more, see 4.2 Viewing ENC data on the map.

Viewing the status of ENCs in your outfit

In the list of ENCs, depending on the permit status of each ENC, the left column shows one of the follow
three icons:

Valid The permit for the ENC is up to date.

Due The permit for the ENC is due to expire at the end of the month.

Expired The permit for the ENC has expired.

If you want to extend the permit for any ENC that has expired or is due to expire, select the ENC, and then
click Add to Basket. To learn more, see 10.4 Adding ENCs to your basket.

Export status
In the list of ENCs, the Export Status column shows if each ENC is up to date in the most recent export to
ECDIS.
If the Export Status column shows that updates or new editions are available, this means the ENC isn't up
to date in your ECDIS.

To transfer all the updates to ECDIS, click Export ENC Updates or Collect/Export ENC Updates. To learn
more, see 10.8 Exporting ENC updates to ECDIS.

Managing activate ENCs

You can deactivate any ENC in your outfit that you don't want to receive updates for. This can be useful
during a voyage for reducing data collection size while keeping the necessary charts up to date.
In the outfit list, deactivated ENCs are coloured grey and marked with an icon. On the map, deactivated
ENCs are marked with a cross-hatch pattern.

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You can use the Manage Active Cells button to activate and deactivate ENCs. To learn more, see 10.6
Managing active ENCs.

10.3 The ENC catalogue

In the ENC module, in the Catalogue tab, OneOcean can list all the ENCs available from your supplier. It
also shows these ENCs on the map.

Searching and filtering the ENC catalogue

To search and filter the list of ENCs in the catalogue:
1. Click the Catalogue tab if it's not already selected.
2. If you use more than one ENC supplier, in the Display Filters panel, use the Supplier drop-down menu
to select a supplier.

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3. In the Display Filters panel, use the Band drop-down menu to select the types of ENC you want to
view.

4. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays ENCs
in the catalogue that the routes pass through or pass near. On the right of the Filter by Route option,
use the slider to adjust how far from the route ENCs are displayed. The maximum distance is 50 nautical
miles. The distance you select doesn't affect the Filter by Route options that are available in other
OneOcean modules.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map option.

Note: Loading passages

To learn more about loading a passage, see 6.0 Routes & Passages.

5. If the Filter by Map option is enabled, OneOcean only displays ENCs in the catalogue that are visible
on the map.

6. In the Search box, enter all or part of the ENC name or title.

If you use the Search box, OneOcean automatically disables the Band, Filter by Route and Filter by
Map filters.

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ENC details
To get further details about an ENC in the catalogue, double-click an ENC in the list.
The Feature Details pane opens. This shows details of the selected ENC, including cell ID, scale and list
price.

To close the Feature Details pane, click the arrow icon at the top left of the pane.

To add an ENCs in the catalogue to your outfit, select the ENC, and then click Add to Basket. To learn
more, see 10.4 Adding ENCs to your basket.

10.4 Adding ENCs to your basket

Note: Alternative instructions for creating orders using the Routes & Passages module
The instructions below show how to add ENCs to your basket directly from the ENC module. But you
may find it more convenient to create your orders from the Routes and Passages module so that you
can quickly create an order for all the products you need for your planned voyage.

To comply with the fair usage policy and optimise purchased products for intended routes, ChartCo
fixed-price customers can only add products to the basket using the Routes and Passage
module.
To learn more, see 6.8 Creating and edit a passage.

In OneOcean, you can create orders for ENCs. After the order is completed, you can import the ENC permit
sent by your provider. You can then view the new products in your outfit.
From the ENC module, you can add two types of item to your order basket:
• An ENC from the catalogue
• An ENC permit extension

Adding an ENC from the catalogue to your basket

1. In the ENC module, click the Catalogue tab.
2. Search and filter the list of ENCs to find the ENC you want to order. To learn more, see 10.3 The ENC
catalogue.
3. In the list of ENCs, select the ENCs you want to order, then click Add to Basket.

4. OneOcean shows a message confirming that it's added the ENCs to the basket. Click OK.
You can continue to add items to the basket.

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Adding an ENC permit extension to your basket

1. In the ENC module, click the Outfit tab.
2. Search and filter the list of ENCs to find the ENC you want to extend the permit for. To learn more, see
10.2 The ENC outfit.
3. In the list of ENCs, select the ENCs, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the permit extensions to the basket. Click OK.
You can continue to add items to the basket.
Tip: Adding multiple ENCs to your order
Use the Shift or Ctrl key with the mouse to select multiple ENCs from the list. Then click Add to
Basket to add all the selected ENCs to the basket.
You can also select all the ENCs in the list by clicking the Products counter at the top of the list.

Reviewing and placing your order

When you've finished adding ENCs to your basket, on the ChartCo OneOcean title bar, click the shopping

basket icon to review your basket, place an order or request a quote.

To learn more, see 8.2 Reviewing your basket.

10.5 Importing an ENC permit

Note: ENC permits for ChartCo customers are updated automatically

If ChartCo is your ENC permit provider, you don't need to follow the instructions below. When an order
is completed, the next time OneOcean checks for updates, it automatically downloads and imports the
new permit file.

When you purchase new products from the ENC catalogue, your ENC permit provider will send you an
updated permit. Before you can access the new products, you need to import the new permit into
OneOcean.
You can use the ENC setup wizard to import a permit file into OneOcean (see 10.1 Configuring and
updating ENC services). But if you don't need to update other ENC service settings, it's quicker to import
the permit directly from the ENC module Outfit tab.

To import an ENC permit:

1. Save the new permit to a location that the computer running OneOcean can access. If you're saving the
permit to the OneOcean Vault USB drive, make sure the drive is unlocked. To learn more, see 2.9
OneOcean Vault.

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2. In the ENC module, click Outfit.

3. At the bottom left of the window, click Import Permit.

4. In the window that opens, browse to the folder where the new permit is saved. The permit file isn't
displayed in the window, but it will be detected by OneOcean automatically.
5. Click Select Folder.
6. OneOcean shows a message asking you to confirm that you want to import the permit. Click Import.
OneOcean imports the permit. You can now access the new products.

10.6 Managing active ENCs

You can deactivate any ENC in your outfit that you don't want to receive updates for. During a voyage, this
can be useful for reducing data collection size while keeping the necessary charts up to date.
In the outfit list, deactivated ENCs are coloured grey and marked with an icon. On the map, deactivated
ENCs are marked with a cross-hatch pattern.

Deactivating all ENCs in your outfit

Before selecting the ENCs that you want to be active during a voyage, it's usually easiest to deactivate all
the ENCs in your outfit. To do this:
1. In the ENC module, click the Outfit tab.
2. Hold your mouse over the Manage Active Cells button.

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3. From the options that appear, click Sleep All.

If this option is unavailable, this means all the ENCs in your outfit are already deactivated.

Activating the ENCs you need for your voyage

1. In the ENC module, click the Outfit tab.
2. Select the ENCs you want to activate.

Tip: Use the Filter by Route option

If you've loaded your passage into OneOcean, in the Display Filters panel, you can enable the Filter
by Route option so that OneOcean only lists ENCs that the route passes through. To learn more, see
6.9 Loading a passage.

3. Hold your mouse over the Manage Active Cells button, and then click Activate.

4. OneOcean asks you to confirm that you want to activate the selected ENCs. Click Yes.
5. If necessary, continue selecting and activating ENCs until you've activated all the ENCs you need for
your voyage.

Deactivating ENCs
You can also use the Manage Active Cells button to deactivate any ENCs that are currently active:
1. In the ENC module, click the Outfit tab.
2. Select the ENCs you want to deactivate.
3. Hold your mouse over the Manage Active Cells button, and then click Sleep.

4. OneOcean asks you to confirm that you want to deactivate the selected ENCs. Click Yes.

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Reactivating all ENCs in your outfit

After a voyage, you may want to reactivate any ENCs that were previously inactive. The easiest way to do
this is to clear any filter options in the Display Filters panel, click the Products counter to select all the
ENCs in your outfit, and then click Manage Active Cells > Activate.

After you've reactivated the ENCs, the next time OneOcean connects to the ChartCo server, it will collect all
the outstanding updates for the current editions.

10.7 ENCs PAYS (Pay As You Sail)

ChartCo OneOcean now supports Pay As You Sail (PAYS), adopting the Admiralty Vector Chart
Service (AVCS). Vessels subscribed to ChartCo ENC PAYS will be provided a permit with all
applicable PAYS cells which can be imported into the ECDIS. This is particularly useful if your
vessel does not remain on fixed routes as you can choose a new route at any time.
This gives peace of mind knowing you have ENCs to hand when needed to help assist with
Routes & Passages creation.
OneOcean continues to collect and apply weekly ENCS updates, however, to ensure you do
not collect an excessive amount of data OneOcean will need to be configured to collect data
based on routes or by selecting a coverage area. This easy process is explained in the following
sections.

Note: Which ENC PAYS cells chargeable

Only the cells your vessel sails through are chargeable (all scale levels), however the following must be
observed:
The orange border shows the rectangular limits of an ENC cell. The light blue area is the actual data
coverage area of the cell. The green and red lines are examples of two different tracks.

If your vessel uses a similar track based on the red line, the cell will not be reported as being used as
the route does not interact with the actual data coverage area of the cell.

However, if the route taken is based on the green track the cell will be reported as being used as the
track interacts with the data coverage of the cell.

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To open the ENC (PAYS) module, on the OneOcean home page, click the ENC (PAYS) tile.

In the ENC PAYS module, you can:

• use the ENC setup wizard to configure ENC services and import the latest base cells from DVD or other
media
• view your vessel's ENC outfit (active or sleeping)
• view the ENC catalogue
• import ENC service permits
• export ENC updates to your ECDIS
• activate and deactivate ENCs in your outfit so that OneOcean only collects updates for the ENCs
needed for your current voyage or selected coverage area

Note: Although standard ENC & ENC (PAYS) share common features, the following points are
applicable:
- The PAYS permit contains over 15,000 cells so some managing of the outfit will be required to prevent
an excessive amount of data being collected. To learn more, see 10.7.2 The ENC (PAYS) outfit.
- There are some areas where PAYS is not available:
Burma (Myanmar) - (MM), China - Hong Kong and Pearl River Delta - (C2), India - (IN), Malacca and
Singapore Straits - (MS), Singapore - (SG).

If you require cells for these areas, you will need to select the cells from the catalogue view so that the
required cells can be added to the basket and ordered in the usual way. To learn more, see 8.1 Adding
products to your basket.

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Tip: Viewing ENC data in OneOcean

If you have a valid ENC permit specifically licenced for OneOcean, you can use the OneOcean map to
view ENC data. If you're using the AVCS service, you can also overlay the charts with AIO information.
To learn more, see 4.2 Viewing ENC data on the OneOcean map.

In the Passage Planner module, OneOcean also uses ENC data, such as minimum charted depth. To
learn more, see 7.0 Passage Planner.

10.7.1 Configuring and updating ENC (PAYS)

Before you use an ENC service, you may need to use the ENC setup wizard to configure the service. You can
also use the setup wizard to update your ENC service and import base cells from DVD or other media.
The wizard can help with three configuration tasks:
• Selecting a permit file
Add or update a permit for the ENC service you've chosen
• Importing media
Import the latest set of ENC and AIO base cells from DVD or other media
• Setting export preferences
Select how ENC updates are exported from OneOcean to ECDIS

Tip: Check your ENC service isn't already configured

Even if you're using the ENC module for the first time, you may not need to use all the steps in the ENC
setup wizard.
To check the status of ENC setup, from the ENC module, click the Setup tab. Then do the following:

- Check if you already have a valid ENC permit

In the Configured Suppliers panel, OneOcean lists the ENC suppliers you have a valid permit for. If
ChartCo is your provider of ENC permits, the AVCS/AIO service is set up automatically.

- Check how recently media was imported

In the Configured Suppliers panel, for each supplier you're using, OneOcean displays the date that base
cells were last imported from DVD or other media. If the base media was imported recently, you don't need
to update the media.
A full set of AVCS/AIO base cells is imported when OneOcean is installed.

- Check the export options

In the ENC Updates Export Options panel, OneOcean displays settings for exporting ENC updates to
ECDIS. You can change the settings from here, without using the ENC setup wizard.

Note: OneOcean is already configured for Standard ENCs

If you have been collecting OneOcean standard ENCs and you're changing to ENC PAYS, the only
configuration required is to ensure the PAYS permit is installed. To verify if your permit is Standard
ENCs or PAYS ENCs the number of cells in your outfit should have increased to approximately 15,500.
If your outfit contains this number of cells you can skip to sections from10.7.2.

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Before using the ENC setup wizard

• If you need to add or update a permit for an ENC service, save the new permit to a location that the
computer running OneOcean can access
• If you need to import the base cells for the ENC service, make sure you have the appropriate DVDs or
other media

Opening the ENC setup wizard

1. In the ENC module, click the Setup tab.

2. Click Setup / Update Supplier.

The ENC Setup Wizard window opens.

Selecting a permit file

You can use the first step in the ENC setup wizard to add a permit for a new ENC service or update a permit
for an existing ENC service.

If you don't need to add a new permit, follow these steps:

1. Make sure the Last Imported Permit File panel is selected.
2. Click Next.
The last imported permit is re-imported, and the wizard moves to the steps for importing media.

If you need to add or update a permit, follow these steps:

1. Select the New Permit File panel.

2. In the New Permit File panel, double-click the Path box, or click the Browse button.
3. Browse to the folder where the new permit is saved. The permit file isn't displayed in the window but
will be detected by OneOcean automatically.

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4. Click Select Folder.

5. Click Next.
The new permit file is imported, and the wizard moves to the steps for importing media.

Tip: A quicker way to update a permit

If you're sent an updated permit from your permit provider, you can add it to OneOcean directly from
your ENC outfit.
To learn more, see 10.5 Importing an ENC permit.

Importing media
There may be several steps in the ENC setup wizard that ask you to insert media.

If you don't want to import any base cells, at each step in the wizard that asks you to insert media, click
Skip, and then confirm you want to skip the step.

If you want to import the base cells, at each step in the wizard that asks you to insert media, follow these
steps:
1. In the computer running OneOcean, insert the requested DVD or other media.

2. Double-click the Location box or click the Browse button.

3. Browse to the DVD drive or folder containing the requested media, then click Select Folder. (You don't
need to select any folders or files within the root folder.)
4. Click Next.
OneOcean imports the base cells. When it has finished, the wizard moves to the next step.
Tip: Don't forget to import the media to your ECDIS
Whenever you import the latest set of ENC base cells to OneOcean from DVD or other media, it's
important you also import the base cells to your ECDIS. OneOcean imports ENC updates to ECDIS
using a set of files called an exchange set. The exchange set describe all the accumulated updates
since the base cells were last imported. If your ECDIS doesn't have the same set of base cells imported
into it as OneOcean, the process for transferring ENC updates won't work correctly.

Setting export preferences

The final step in the ENC setup wizard is for selecting how OneOcean exports ENC updates to ECDIS. You
can also change these settings directly from the ENC module Setup tab.
OneOcean exports ENC updates by creating a set of transfer files called an exchange set. The exchange set
can be imported into your ECDIS so that the ENCs are identical in both systems.

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To select options for exporting ENC updates:

1. Use the radio buttons to select if you want the exchange set exported to CD/DVD, USB drive, or a local
or network location.

2. If you select Location, double-click the Location box or click the Browse button to select the
folder you want OneOcean to export the exchange set to.
3. If you select Location, further options are available for using a trigger file to flag the new exchange set
in your ECDIS. To learn more, see the box below.

Note: Trigger Files

OneOcean can include a trigger file with the exchange sets it creates. In some types of ECDIS,
including JRC and Kelvin Hughes, the trigger file generates a prompt informing the user that a new
exchanges set is available for importing.
To configure OneOcean to use trigger files:
1. In the Location box, select a network location.
2. In the ECDIS Type drop-down menu, select your ECDIS type. OneOcean automatically selects the trigger
file path and name required by your ECDIS.
3. Make sure the Create Trigger File option is enabled.
If your ECDIS type isn't listed, or if you select a local folder to export the exchange set to, you can
configure the path and file name for the trigger file yourself.

4. When you've finished selecting export settings, click Finish. The ENC setup wizard closes.

Reviewing ENC service settings

After you've finished using the ENC setup wizard, you can review the ENC settings you've selected in the
ENC module Setup tab.

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10.7.2 The ENC (PAYS) outfit

Unlike standard ENCs, the ENC (PAYS) outfit will contain approximately 15,500 cells. To prevent excessive
data collection, all cells are automatically placed in a sleeping folio when you subscribe to ChartCo PAYS. As
with any other OneOcean outfit related data service, any chart / cell that is sleeping will not collect data.
To learn more about managing active and sleeping ENC cells, see 10.7.3 Managing active / sleeping
ENCs (PAYS).

When OneOcean collects ENC updates, including chart updates, cancellations and new editions, it
automatically updates your ENC outfit with these changes.
If you haven't entered any filter criteria or loaded any passages, OneOcean lists all the ENCs in your outfit
for the selected supplier.

Searching and filtering your ENC outfit

To search and filter the list of ENCs in your outfit:
1. Click the Outfit tab if it's not already selected.
2. If you use more than one ENC supplier, in the Display Filters panel, use the Supplier drop-down menu
to select a supplier.

3. Use the Band drop-down menu to select the types of ENC you want to see.

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4. Use the Permit Status drop-down menu to view ENCs that are Valid , Due or Expired . If
you want to see all the ENCs in your outfit, select All.

5. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays ENCs
in your outfit that the routes pass through or pass near. On the right of the Filter by Route option, use
the slider to adjust how far from the route ENCs are displayed. The maximum distance is 50 nautical
miles. The distance you select doesn't affect the Filter by Route options that are available in other
OneOcean modules.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map option.

Note: Loading passages

To learn more about loading a passage, see 6.0 Routes & Passages.

6. If the Filter by Map option is enabled, OneOcean only displays ENCs in your outfit that are visible on
the map.

7. In the Search box, enter all or part of the ENC name or title.

If you use the Search box, OneOcean automatically disables the Band, Permit Status, Filter by Route
and Filter by Map filters.

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ENC details
To view further details about an ENC in your outfit, double-click and ENC in the list.
The Feature Details pane opens. This shows details of the selected ENC, including cell ID, scale and expiry
date.

To close the Feature Details pane, click the arrow icon at the top left of the pane.
Tip: Viewing ENC data in OneOcean
If you have a valid permit specifically licensed for OneOcean, you can use the OneOcean map to view
your ENCs. If you're using the AVCS service, you can also overlay the charts with AIO inform.
To learn more, see 4.2 Viewing ENC data on the map.

Viewing the status of ENCs in your outfit

In the list of ENCs, depending on the permit status of each ENC, the left column shows one of the follow
three icons:

Valid The permit for the ENC is up to date.

Due The permit for the ENC is due to expire at the end of the month.

Expired The permit for the ENC has expired.

If you want to extend the permit for any ENC that has expired or is due to expire, select the ENC, and then
click Add to Basket. This process also needs to be performed if you require cells that are not covered by
ENC PAYS.

To learn more about adding cells to the basket, see 10.4 Adding ENCs to your basket.

Export status
In the list of ENCs, the Export Status column shows if each ENC is up to date in the most recent export to
ECDIS.
If the Export Status column shows that updates or new editions are available, this means the ENC isn't up
to date in your ECDIS.

To transfer all the updates to ECDIS, click Export ENC Updates or Collect/Export ENC Updates. To learn
more, see 10.8 Exporting ENC updates to ECDIS.

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10.7.3 Managing active / sleeping ENCs (PAYS)

Once subscribed to ChartCo ENC PAYS, OneOcean automatically places all ENC PAYS cells to sleep. This is
to prevent you collecting an excessive amount of data for cells that you are not currently using as only
active cells collect data.
In the outfit list, deactivated ENCs are coloured grey and marked with an icon. On the map, deactivated
ENCs are marked with a cross-hatch pattern.

Activating the ENCs you need for your voyage

Note: Activating ENC cells

The two recommend methods of activating ENC cells are:
1. Manually selecting from the map or outfit views
2. Drawing a coverage (operational) area

Manually selecting from the map or outfit views

1. In the ENC module, click the Outfit tab.
2. Select the ENCs you want to activate (collect data for), either from the outfit listing or selecting cells
from the map.
Tip: Use the Filter by Route option
If you've loaded your passage into OneOcean, in the Display Filters panel, you can enable the Filter
by Route option so that OneOcean only lists ENCs that the route passes through. This is the preferred
method. To learn more, see 6.9 Loading a passage.

3. Once selected, hold your mouse over the Manage Active Cells button, and then click Activate.

4. OneOcean asks you to confirm that you want to activate the selected ENCs. Click Yes.
5. If necessary, continue selecting and activating ENCs until you've activated all the ENCs you need for
your voyage.

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Drawing a coverage (operational) area

From time to time it may be easier to collect your ENC updates within a specific area. This process still
requires the required cells to become active. Selecting an area of cells can be performed from the Outfit
view.
1. Use the mouse wheel or map control buttons to zoom into the required location, hold the control key
(on the keyboard) and then draw a box whilst keeping the left mouse button pressed.
2. Release both the control key and left mouse button for the selection box to become active.

3. The cells covering the area will then be selected and the Multi Select Mode view will become available.
Any cells that are not required can be removed from the list by holding down the control key and then
selecting the relevant cell from the map.

4. Selecting the Activate button will place the cells from the sleeping to active folio so updates can be
collected.

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Tip: Drawing multiple coverage areas

Multiple and smaller coverage areas can be drawn consecutively, rather than a larger overall coverage
area. To use this feature, the same process of drawing an individual coverage area is required and
when complete all cells can be set to active by selecting the Activate button.

Deactivating ENCs
You can also use the Manage Active Cells button to deactivate any ENCs that are currently active:
1. In the ENC module, click the Outfit tab.
2. Select the ENCs you want to deactivate.
3. Hold your mouse over the Manage Active Cells button, and then click Sleep.

4. OneOcean asks you to confirm that you want to deactivate the selected ENCs. Click Yes.

10.8 Exporting ENC updates to ECDIS

ENC updates
OneOcean collects weekly ENC updates, including chart corrections, cancellations and new editions.
OneOcean automatically updates your ENC outfit with these changes. The updates should then be exported
from OneOcean to your ECDIS so that the ENCs in your ECDIS are also up to date. If it's able to, OneOcean
performs this export automatically.

How an ENC update export works

OneOcean exports ENC updates by creating a set of transfer files called an exchange set. The exchange set
describes all the accumulated updates since the base cells were last imported from DVD or other media. For
this reason, it's important that whenever you import the latest set of base cells to OneOcean, you also use
the same media to import them to your ECDIS. This means that when you update your ECDIS with an
exchange set created by OneOcean, the set of ENCs in the two systems are identical.

Tip: Keep your base cells updated

We recommend you periodically update all the base cells in OneOcean from DVD or other media. This
helps reduce the time OneOcean takes to transfer ENC updates to ECDIS. When you update the base
cells in OneOcean, you should also update the base cells in your ECDIS.

Note: Exporting ENC permits

Each time an Exchange set is created your ENC permits will be included. These will need to be
imported into your ECDIS manually.
In the event of you receiving and importing a new permit into OneOcean, which does not result in an
Exchange set being created, clicking on the Export button allows you to export the ENC permits to a
location of your choice to subsequently then import into your ECDIS.

Specifying the export location

OneOcean can save the exchange sets it creates to CD/DVD, USB Drive, or a folder on a local or shared
drive. In the ENC module Setup tab, in the ENC Updates Export Options panel, you can specify the export
location and other export options.

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We advise you to select an export location that's always available to the computer running OneOcean. This
makes it possible for OneOcean to perform the export automatically.

Collecting and exporting ENC updates

After OneOcean has collected the weekly ENC updates, you should check that the automated export of ENC
updates is complete and, if not, carry out any manual actions required to complete the export. The actions
you need to perform depend on how OneOcean is configured to collect data updates:
10.7.1 Collecting and exporting ENC updates (internet data collection)
10.7.2 Collecting and exporting ENC updates (email data collection)
To learn more about when OneOcean collects ENC updates, see 2.4 Data update schedule.

Importing the exchange set to ECDIS

After OneOcean has created the new exchange set, you can import this into your ECDIS.
To learn more, see 10.7.3 Importing the exchange set to ECDIS.

10.8.1 Collecting and exporting ENC updates (internet data collection)

Note: Alternative instructions

The instructions below are for when OneOcean is configured to collect updates using the internet.
There are alternative instructions for collecting and exporting ENC updates when OneOcean is
configured to collect data using email. See 10.6.2 Collecting and exporting ENC updates (email
data download).

Watch a tutorial
Collecting and exporting ENC updates (internet data collection)
Duration: 3 min 17 sec
This video shows you how to collect and export ENC updates to ECDIS when
OneOcean is configured to collect updates using the internet.

When OneOcean receives weekly ENC updates, it attempts to build and export a set of transfer files called
an exchange set, which can be used to import ENC updates to ECDIS. To learn more about exchange sets,
see 10.8 Exporting ENC updates to ECDIS.
OneOcean pauses the automated export and prompts you for actions in the following situations:
• ENC updates still require collecting
Occasionally, OneOcean may not have collected all the ENC updates required for your outfit. For
example, this can happen if you've updated your permit to include additional ENCs since OneOcean last

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collected updates. In this situation, OneOcean prompts you to download the missing updates before
building the exchange set.
• The export location is unavailable
OneOcean can't complete the export if the export location specified in ENC > Setup > ENC Updates
Export Options is unavailable. To allow the export to continue, you need to specify an available export
location.

After the weekly ENC updates have been collected by OneOcean (see 2.4 Data update schedule), follow
the steps below to make sure the export completes successfully:
1. In the ENC module, click the Outfit tab.
2. If you use more than one ENC supplier, from the Supplier drop-down menu, select the supplier you
want to export ENC updates for.
3. Check if the automated export has completed successfully.
If the export is complete:
o in the Outfit tab, at the bottom of the window, the Export ENC updates button is unavailable

o in the Activity Log tab, you can see a record of the export

o if the message hasn't been closed, OneOcean displays the following confirmation message:

o a new exchange set has been saved to the location specified in ENC > Setup > ENC Updates
Export Options.
If the export is complete, you don't need to follow the remaining steps. You can now import the
exchange set to ECDIS. To learn more, see 10.7.3 Importing the exchange set to ECDIS.
If the process has paused because updates require collecting, the ENC Status panel shows the
following message:

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4. Click the Collect/Export ENC Corrections or Export ENC Corrections button.

5. If there are any ENC updates that require collecting, OneOcean lists the missing updates in the ENC
Collection Summary window.

1. Clear the checkbox next to any ENC updates that you don't want to collect. These updates
won't be transferred to ECDIS in this export. But you'll have the opportunity to collect them the
next time you create an exchange set.
2. Click Collect Selected Files.
OneOcean downloads the required updates. This may take several minutes.
6. If the export location is available, the export continues automatically. Go to step 12.
7. If the export location is unavailable, the Transfer Exchange Set window opens.

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8. If you're exporting the exchange set to CD/DVD or USB Drive, make sure the drive is inserted. If you're
using the OneOcean Vault USB drive, unlock the drive. To learn more, see 2.9 OneOcean Vault.
9. Use the options in the Transfer Exchange Set window to select the location for the export.
If you select Location, further options are available for using a trigger file to flag the new exchange set
in your ECDIS. To learn more, see 10.1 Configuring and updating ENC services: trigger files.
10. Click Next.
11. If you're exporting to a USB drive and a window opens showing the available USB drives, make sure the
correct drive is selected and that it has sufficient space to save the exchange set on. Then click Next.
OneOcean exports the exchange set to the specified location.
12. When the export is complete, OneOcean displays a message confirming that the ENC updates were
transferred successfully. Click OK.
You can now import the exchange set to your ECDIS. To learn more, see 10.7.3 Importing the exchange
set to ECDIS.
Tip: Keeping track of exports and repeating exports
In the ENC module, click the Activity Log tab to view a record of all ENC update exports.
In the list of export records that's displayed, double-click a record to open a summary of the ENC cells
that were updated.
If you need to repeat the export of latest exchange set that OneOcean created, click Export Latest
Exchange Set. You only need to click Rebuild Latest Exchange Set if OneOcean failed to successfully
create exchange set and you want it to restart the whole process.

10.8.2 Collecting and exporting ENC updates (email data collection)

Note: Alternative instructions

The instructions below are for when OneOcean is configured to collect updates using email.
There are alternative instructions for creating an exchange set when OneOcean is configured to collect
updates using the internet. See 10.7.1 Collecting and exporting ENC updates (internet data
download).

Watch a tutorial
Collecting and exporting ENC updates (manual attachments)
Duration: 4 min 7 sec
How to collect and export ENC updates to ECDIS when OneOcean is configured to
collect updates using manual attachments.

Collecting and exporting ENC updates (mail server)

Duration: 3 min 58 sec
How to collect and export ENC updates to ECDIS when OneOcean is configured to
collect updates using a mail server.

Collecting and exporting ENC updates (EML files)

Duration: 4 min 5 sec
How to collect and export ENC updates to ECDIS when OneOcean is configured to
collect updates using EML files.

Collecting and exporting ENC updates (Outlook)

Duration: 4 min 5 sec
How to collect and export ENC updates to ECDIS when OneOcean is configured to
collect updates using Microsoft Outlook.

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When OneOcean receives weekly ENC updates, it attempts to build and export a set of transfer files called
an exchange set, which can be used to import ENC updates to ECDIS. To learn more about exchange sets,
see 10.7 Exporting ENC updates to ECDIS.
OneOcean pauses the automated export and prompts you for actions in the following situations:
• ENC updates still require collecting
In some situations, OneOcean may not have collected all the ENC updates required for your outfit. For
example, this can happen if you've updated your permit to include additional ENCs since OneOcean last
collected updates. In this situation, OneOcean prompts you to download the missing updates before
building the exchange set.
• The export location is unavailable
OneOcean can't complete the export if the export location specified in ENC > Setup > ENC Updates
Export Options is unavailable. To allow the export to continue, you need to specify an available export
location.

After the weekly ENC updates have been collected by OneOcean (see 2.4 Data update schedule), follow
the steps below to make sure the export completes successfully:
1. In the ENC module, click the Outfit tab.
2. If you use more than one ENC supplier, from the Supplier drop-down menu, select the supplier you
want to export ENC updates for.
3. Check if the automated export has completed successfully.
If the export is complete:
o in the Outfit tab, at the bottom of the window, the Export ENC updates button is unavailable

o in the Activity Log tab, you can see a record of the export

o if the message hasn't been closed, OneOcean displays the following confirmation message:

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o a new exchange set has been saved to the location specified in ENC > Setup > ENC Updates
Export Options.
If the export is complete, you don't need to follow the remaining steps. You can now import the
exchange set to your ECDIS. To learn more, see 10.7.3 Importing the exchange set to ECDIS.
If the process has paused because updates require collecting, the ENC Status panel shows the
following message:

4. Click the Collect/Export ENC Corrections or Export ENC Corrections button.

5. If there are any ENC updates that require collecting, OneOcean lists the missing updates in the ENC
Collection Summary window.

1. Clear the checkbox next to any ENC updates that you don't want to collect. These updates
won't be transferred to ECDIS in this export. But you'll have the opportunity to collect them the
next time you create an exchange set.
2. Click Collect Selected Files.
6. If OneOcean is configured to collect updates using Manual Attachments, it creates a Data Request
File in C:\ChartCo\outbox. Follow these steps:
1. OneOcean displays a message to tell you it has created a data request file. Click OK.
2. Create a new email to oceandata2@[Link].
3. Attach any files in C:\ChartCo\outbox to the email.
4. Send the email.

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5. Remove the files from C:\ChartCo\outbox.

6. After a few minutes, you'll receive a ChartCo response email and any required ChartCo data
emails. Save all the attachments in C:\ChartCo\inbox.
7. If OneOcean is configured to collect updates using an EML File, it will create an EML File in
C:\ChartCo\outbox. Follow these steps:
1. OneOcean displays a message to tell you it has created a data request file. Click OK.
2. Open the EML file OneOcean has created in C:\ChartCo\outbox, and send the request email
that opens.
3. Remove the EML file from C:\ChartCo\outbox.
4. After a few minutes, you'll receive a ChartCo response email and any required ChartCo data
emails. Save all the attachments in c:\chartco\inbox.
8. If OneOcean is configured to collect updates using Microsoft Outlook or a Mail Server, follow these
steps:
1. OneOcean displays a message to tell you it has sent a data request file to ChartCo. Click OK.
2. Wait a few minutes for the ChartCo server to respond to the data request.
9. Go to the Data Updates module.
10. Click Check for Updates.

11. OneOcean processes any data update files sent from the ChartCo server.
12. Go back to the ENC module.
OneOcean imports the ENC updates. You can monitor progress in the ENC Status panel. The import
may take several minutes.
If the export location is available, the export continues automatically. When the export is complete,
OneOcean displays the following confirmation message.

If the export completes successfully, you don't need to follow the remaining steps. You can now import
the exchange set to your ECDIS. To learn more, see 10.7.3 Importing the exchange set to ECDIS.

If the export location is unavailable, you will be prompted to manually export the updates and choose a
new export location:
13. Click the Export ENC Corrections button.

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14. The Transfer Exchange Set window opens.

15. If you're exporting the exchange set to CD/DVD or USB Drive, make sure the drive is inserted. If you're
using the OneOcean Vault USB drive, unlock the drive. To learn more, see 2.9 OneOcean Vault.
16. Use the options in the Transfer Exchange Set window to select the location for the export.
If you select Location, further options are available for using a trigger file to flag the new exchange set
in your ECDIS. To learn more, see 10.1 Configuring and updating ENC services: trigger files.
17. Click Next.
18. If you're exporting to a USB drive and a window opens showing the available USB drives, make sure the
correct drive is selected and that it has sufficient space to save the exchange set on. Then click Next.
19. OneOcean exports the exchange set to the specified location.
20. When the export is complete, OneOcean displays a message to confirm that the ENC updates were
transferred successfully. Click OK.
You can now import the exchange set to your ECDIS. To learn more, see 10.7.3 Importing the exchange
set to ECDIS.

Tip: Keeping track of exports and repeating exports

In the ENC module, click the Activity Log tab to view a record of all ENC update exports.
In the list of export records that's displayed, double-click a record to open a summary of the ENC cells
that were updated.
If you need to repeat the export of latest exchange set that OneOcean created, click Export Latest
Exchange Set. You only need to click Rebuild Latest Exchange Set if OneOcean failed to successfully
create exchange set and you want it to restart the whole process.

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10.8.3 Importing the exchange set to ECDIS

When OneOcean exports the ENC updates, it saves a new exchange set in the location specified in ENC >
Setup > ENC Updates Export Options. You can then import the exchange set into your ECDIS.
If you're using the AVCS and AIO services, OneOcean creates two exchange sets, one for each service, in a
single export. Depending on the type of ECDIS you're using, you may need to import the two exchange sets
separately. See the picture below to see which folders to direct your ECDIS to for each import.

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11.0 Paper Charts

You can use the OneOcean Paper Charts module to manage the paper charts on board your
vessel.
OneOcean collects weekly chart corrections and notices for the charts in your outfit.
To open the Paper Charts module, on the OneOcean home page, click the Paper Charts tile.

Note: ChartCo can manage your paper chart outfit

When you're setting up a paper charts service with ChartCo, you can choose to manage your chart
outfit yourself or choose that ChartCo manages your outfit for you.
If ChartCo manage your outfit, you can't use the features in OneOcean to add or remove charts from
your outfit or folios. However, you can still place orders for charts and manage the chart corrections
and notices that OneOcean collects.

In the Paper Charts module, you can:

• view your paper charts outfit
• view your supplier's full catalogue of paper charts
• add charts in the catalogue to your basket to place an order with your supplier
• add charts in the catalogue to your outfit
• view the corrections OneOcean has collected for the charts in your outfit, and record when you've
applied them to the charts on board your vessel
• view notices of withdrawn and cancelled charts, new editions and new charts, and record when you've
applied or acknowledged these changes
• organise charts in your outfit into different folios so that you filter your outfit for different voyages or
regions
• activate and deactivate charts in your outfit so that OneOcean only collects corrections for the charts
needed for your current voyage

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• run reports giving details of the charts in your outfit or the corrections that have been applied to them
Tip: Keep the OneOcean paper charts outfit up to date
OneOcean only collects corrections and outfit notices for the charts that have been added to your
outfit. So, it's important to update your outfit each time you receive a new chart on board your vessel.
We recommend you periodically cross-reference the OneOcean paper charts outfit with your inventory
of physical charts.

11.1 The paper charts outfit

In the Paper Charts module, in the Outfit tab, OneOcean lists the paper charts in your outfit that match
your current filter criteria. It also shows these charts on the map.

If you haven't entered any filter criteria or loaded any passages, OneOcean lists all the charts for the
selected supplier in your outfit.

Charts that aren't georeferenced are indicated with an icon .

When you use OneOcean to place an order that contains paper charts, OneOcean offers to add the charts
to your outfit immediately. Alternatively, you can manually add charts from the catalogue to your outfit. To
learn more, see 11.4 Adding paper charts to your outfit.

Searching and filtering your paper charts outfit

To search and filter the list of charts in your outfit:
1. In the Display Filters panel, use the Supplier drop-down menu to select the supplier of the charts you
want to see.

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2. Use the Band drop-down menu to select the types of chart you want to see.

3. OneOcean colours charts orange to notify you if a new edition is available. OneOcean draws a line
through chart titles to notify you if the chart has been cancelled or withdrawn. Use the Status drop-
down menu to show and hide charts depending on their status. The following options are available:

Latest Editions Hide all cancelled/withdrawn charts that you've acknowledged.

Hide all charts with new editions available that you've
acknowledged.

New Edition Only show charts with new editions available that you haven't yet
Available acknowledged.

Cancelled/Withdrawn Only show cancelled/withdrawn charts that you haven't yet

acknowledged.

Old Editions Only show cancelled/withdrawn charts that you've acknowledged

or charts with new edition available that you've acknowledged.

To learn how to acknowledge notifications, see 11.1.1. Acknowledging new edition notifications and
11.1.2 Acknowledging withdrawn chart notifications.
4. If you've divided the charts in your outfit into folios, use the Folio drop-down menu to select charts
from a single folio, or leave the option set to All to view the charts from all folios.

To learn more, see 11.6 Using paper chart folios.

5. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays
charts that the routes pass through or pass near. On the right of the Filter by Route option, use the
slider to adjust how far from the route charts are displayed. The maximum distance is 50 nautical miles.
The distance you select doesn't affect the Filter by Route options that are available in other OneOcean
modules.

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If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map option.
To learn more about loading a passage, see 6.0 Routes & Passages.
6. If the Filter by Map option is enabled, OneOcean only displays charts that are visible on the map.

7. In the Search box, enter all or part of the chart title or code.

If you use the Search box, OneOcean automatically disables the Band, Status, Folio, Filter by Route
and Filter by Map filters.

Chart details
To view further details about a chart in your outfit, double-click a chart in the list.
The Feature Details pane opens. This shows details of the selected chart, including the correction history
for the chart.

To close the Feature Details pane, click the arrow icon at the top left of the pane.

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11.1.1 Acknowledging new edition notices

In the Outfit tab, in the list of charts, OneOcean colours a chart orange if a new edition is available in the
catalogue.

If the Status filter is set to New Editions, when you acknowledge the notice, OneOcean keeps the old
edition in your outfit but hides it from the list.

To acknowledge a new edition notice:

1. In the Outfit tab, click Manage Notices.

OneOcean opens the Acknowledge Outfit Notice window. In the New Edition panel, OneOcean lists
the new edition notices.

2. To view notices for all charts in your outfit, click All Charts. To only view the notices for charts that are
currently displayed in your outfit, click Displayed Charts.
3. In the list of new edition notices, select the notices that you want to acknowledge.
4. If you want to use OneOcean to order the latest editions of the charts, click Add to Basket. When you
place the order, OneOcean offers to add the new editions to your outfit. Alternatively, if you already
have the new editions on board your vessel, click Add to Outfit.
5. To return to your outfit, click Close.

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OneOcean hides the editions you've acknowledge from the list. To see all the old editions that you've
acknowledge, in the Status drop-down menu, select Old Editions.
All old editions that you've acknowledged are coloured grey.

If you don't already have the new editions on board your vessel and haven't done so already, you should
now place an order for the new editions. To learn more, see 8.3 Submitting orders.

Note: Removing old editions of charts from your outfit

When you remove a chart from your outfit, you will no longer be able to access the correction history
for the chart. OneOcean doesn't automatically remove any charts from your outfit. After you've added
the new edition of the chart to your outfit, you can remove the old edition yourself by selecting it in the
list of charts and clicking Remove.
Alternatively, if you want to keep the correction history for old charts, you can leave them in your
outfit. Old editions in your outfit are hidden if the Status filter is set to New Editions.

11.1.2 Acknowledging cancelled chart notices

In the Outfit tab, in the list of charts, OneOcean draws a line through the title of a chart if it's been
cancelled or withdrawn.

If the Status filter is set to Latest Editions, when you acknowledge the notice, OneOcean keeps the chart in
your outfit but hides it from the list.

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To acknowledge a notice for a cancelled or withdrawn chart:

1. In the Outfit tab, click Manage Notices.

OneOcean opens the Acknowledge Outfit Notice window. In the Cancelled/Withdrawn panel,
OneOcean lists the notices for cancelled and withdrawn charts.

2. To view notices for all charts in your outfit, click All Charts. To only view the notices for charts that are
currently displayed in your outfit, click Displayed Charts.
3. In the list of notices for cancelled and withdrawn charts, select the notices that you want to
acknowledge.
4. Click Cancel/Withdraw.
5. To return to your outfit, click Close.
6. OneOcean hides the editions that you've acknowledge from the list. To see all the cancelled or
withdrawn editions that you've acknowledge, in the Status drop-down menu, select Old Editions.
7. All cancelled or withdrawn editions that you've acknowledged are coloured grey.

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Note: Removing cancelled or withdrawn charts from your outfit

When you remove a chart from your outfit, you will no longer be able to access the correction history
for the chart. OneOcean doesn't automatically remove any charts from your outfit. After you've
acknowledge the notice for a cancelled or withdrawn edition, you can remove it from your outfit
yourself by selecting it in the list of charts and clicking Remove.
Alternatively, if you want to keep the correction history for old charts, you can leave them in your
outfit. Cancelled and withdrawn charts are hidden if the Status filter is set to New Editions.

11.2 The paper charts catalogue

In the Paper Charts module, in the Catalogue tab, OneOcean can list all the charts available from each of
your suppliers. It also shows these charts on the map.

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Charts that aren't georeferenced are indicated with an icon .

Searching and filtering the paper charts catalogue

To search and filter the list of charts in the catalogue:
1. Click the Catalogue tab if it's not already selected.
2. In the Display Filters panel, use the Supplier drop-down menu to select the supplier for the charts you
want to see.

3. Use the Band drop-down menu to select the types of chart you want to see.

4. If you only want to see new charts in the catalogue, in the Status drop-down menu, select New Chart.
Otherwise, leave this option set to All.

5. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays
charts that the routes pass through or pass near. On the right of the Filter by Route option, use the
slider to adjust how far from the route charts are displayed. The maximum distance is 50 nautical miles.
The distance you select doesn't affect the Filter by Route options that are available in other OneOcean
modules.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map option.
To learn more about loading a passage, see 6.0 Routes & Passages.
6. If the Filter by Map option is enabled, OneOcean only displays charts that are visible on the map.

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7. In the Search box, enter all or part of the chart title or code.

If you use the Search box, OneOcean automatically disables the Band, Status, Filter by Route and
Filter by Map filters.

Chart details
To view further details about a chart in the catalogue, double-click a chart in the list.
The Feature Details pane opens. This shows details of the selected chart, including the list price in the
catalogue.

To close the Feature Details pane, click the arrow icon at the top left of the pane.

Acknowledging new chart notices

In the list of charts, OneOcean notifies you if a new chart is available in the catalogue by colouring the chart
orange. The chart remains orange until you acknowledge the notice.

To acknowledge a new chart notice:

1. In the list of charts, select the chart that you want to acknowledge the notice for.
2. Click Acknowledge.

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OneOcean colours the chart white.

Tip: Acknowledging all new chart notices
To acknowledge all the notices for new charts in the catalogue from the selected supplier:

1. In Display Filters panel, in the Status drop-down menu, select New Chart.

2. Make sure the Filter by Route and Filter by Map options are disabled, the Band drop-down menu is set to
All, and the Search box is empty.

3. At the top of the list of charts, click the Products counter to select all the new charts.

4. Click Acknowledge.

Adding charts to your basket

In the Catalogue tab, you can use the Add to Basket button to add selected charts to your basket, so that
you can place an order for them. To learn more, see 11.3 Adding paper charts to the basket.

Adding charts to your outfit

When you use OneOcean to place an order that contains paper charts, OneOcean offers to add the charts
to your outfit immediately.
Alternatively, if the charts are already on board your vessel, or if you prefer to wait until the charts are
delivered, in the Catalogue tab, you can use the Add to Outfit button to add charts to your outfit
manually.
To learn more, see 11.4 Adding paper charts to your outfit.

11.3 Adding paper charts to your basket

Note: Alternative instructions for creating orders using the Routes & Passages module
The instructions below show how to add paper charts to your basket directly from the Paper Charts
module. But you may find it more convenient to create your orders from the Routes and Passages
module so that you can quickly create an order for all the products you need for your planned voyage.
To comply with the fair usage policy and optimise purchased products for intended routes, ChartCo
fixed-price customers can only add products to the basket using the Routes and Passage
module.
To learn more, see 6.8 Creating and editing a passage.

In OneOcean, you can add paper charts from the catalogue to your basket, so that you can place orders for
the charts with your supplier.

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Adding charts to your basket

1. In the Paper Charts module, click the Catalogue tab.
2. Search and filter the list of charts to find the chart you want to order. To learn more, see 11.2 The
paper charts catalogue.
3. Select the chart from the list, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the chart to the basket. Click OK.
You can continue to add items to the basket before placing your order.
Tip: Adding multiple charts to your order
Use the Shift or Ctrl key with the mouse to select multiple charts from the list. Then click Add to
Basket to add all the selected charts.
You can also select all the charts in the list by clicking the Products counter at the top of the list.

Reviewing and placing your order

When you've finished adding charts to your basket, on the ChartCo OneOcean title bar, click the shopping

basket icon to review your basket, place an order or request a quote. When you place your order,
OneOcean offers to add the charts to your outfit.
To learn more, see 8.2 Reviewing your basket. and 8.3 Submitting orders.

11.4 Adding paper charts to your outfit

OneOcean only collects corrections for the paper charts in your OneOcean outfit. So, it's important to make
sure that your outfit includes all the charts on board your vessel.
When you place the order, OneOcean offers to add the charts to your outfit immediately. To learn more,
see 8.3 Submitting orders.
Alternatively, if the charts are already on board your vessel or you want to wait until the charts are
delivered, you can manually add the chart to your outfit.

Manually adding charts to your outfit

1. In the Paper Charts module, in the Catalogue tab, use the options in the Display Filters panel to
search for the chart you want to add to your outfit. To learn more, see 11.2 The paper charts
catalogue.
2. Select the chart from the list, and then click Add to Outfit.

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Tip: Adding multiple charts to your outfit

Use the Shift or Ctrl keys with the mouse to select multiple charts in the list. Then click Add to Outfit
to add all the selected charts.
You can also select all charts in the list by clicking the Products counter at the top of the list.

3. OneOcean asks for confirmation that you want to add the charts to your outfit. Click Yes.
4. If you've created any folios, the Manage Folios window opens. Use the Folio drop-down menus to
select the folio for the charts you're adding, and then click OK.

OneOcean adds the chart to your outfit.

You can also change the folio of a chart after it's been added to your outfit. To learn more, see 11.6
Using paper charts folios.

Note: Managing multiple copies of charts

To help you manage multiple copies of the same edition of a chart in your outfit, if you add an edition
of a chart that's already in your outfit, OneOcean automatically assigns it a sequential copy number.
In the list of charts in your outfit, in the Copy column, you can see the copy number of each chart. If
you don't have multiple copies of any chart edition, OneOcean hides the column.
When you're applying corrections, you can use the copy number to distinguish between multiple
copies of charts.

Removing charts from your outfit

If you remove a chart from your outfit, you'll no longer be able to view the correction history for it.
If you prefer, you can leave cancelled, withdrawn and expired charts in your outfit. These charts are hidden
if the Status filter set to Latest Editions.

To manually remove a chart from your outfit:

1. Click the Outfit tab.
2. Search and filter the list of charts to find the chart you want to remove. To learn more, see 11.1 The
paper charts outfit.
3. Select the chart from the list, and then click Remove.

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4. OneOcean asks for confirmation that you want to remove the chart. Click Yes.
OneOcean removes the selected chart from your outfit and stops collecting updates and notices for the
chart.

11.5 Managing paper charts corrections

In the Paper Charts module, in the Corrections tab, OneOcean lists the corrections it has collected for the
active paper charts in your outfit.

You can choose to view outstanding corrections or corrections you've already applied. You can print
corrections, such as tracings and colour blocks, and record in OneOcean when you've applied each
correction to the chart.

Note: Correction Reports

OneOcean can run a several different reports that gives details of outstanding and applied corrections.
To learn more, see 11.8 Running paper chart reports.

Searching and filtering corrections

To search and filter the list of corrections:
1. In the Display Filters panel, select the Outstanding Corrections option if you want to view corrections
that you haven't yet applied. Select the Applied Corrections option if you want to view corrections that
you've already applied.

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2. Use the Supplier drop-down menu to select the chart supplier that you want to see corrections for.

3. If you've divided the charts in your outfit into folios, use the Folio drop-down menu to view corrections
for a single folio, or leave the option set to All to view the corrections for all folios.

To learn more about folios, see 11.6 Using paper chart folios.
4. Use the Type drop-down menu to select the type of corrections you want to see, such as temporary
notices or tracings. Alternatively, leave the option set to All to view the corrections types.

In the list of corrections, the Type column displays the following codes to describe these common
types of correction:

Code Correction Description

Type

NM Ordinary Text-based sections of notices to mariners describing chart

Notice to corrections such as tracings and colour blocks.
Mariners

T Temporary Corrections that are only to be applied to charts

Notice temporarily. OneOcean also collects the cancellation notices
for temporary corrections.

P Preliminary Corrections that are to be incorporated into the next edition

Notice of the chart. OneOcean also collects cancellation notices for
preliminary corrections.

Tracing Tracing Updated chart object that you can print and trace onto the
relevant chart.

Block Colour or Updated chart sections that you can print out and apply to
Monochrome the relevant chart.
blocks

Note Note Updated text for notes that appear on chart borders.

Table Table Updated tables that appear on chart borders, such as tables
of channel depths.

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The code is also displayed in the Type drop-down menu if you use it to select more than one correction
type.
5. In the Search box, enter all or part the title or number for the affected chart, or the number for the
notice to mariner containing the correction.

If you use the Search box, OneOcean automatically disables the Folio and Type filters.

Tip: Managing T&P cancellations

When a temporary or preliminary correction is cancelled, OneOcean collects the cancellation and
displays the relevant correction under the Cancelled T&P's filter automatically. You can recognise a
cancellation from the Status column, which displays the cancellation date, or use the search function to
search for a particular cancellation notice.

Sorting the corrections

You can sort the list of corrections by clicking on any of the list headings.

Viewing correction details

To view the details of a correction, select a correction from the list. On the right of the window, OneOcean
displays the section of the notice to mariners that containing the correction details.

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Above the preview, you can click the Search icon to search for text in the entire section of the notice
to mariners.

Printing corrections
1. In the list of corrections, select the correction you want to print.

2. Above the list of corrections, click the Print Selected icon. The OneOcean Printing window
opens.
3. Click Print. When OneOcean has printed the section of the notice to mariners that contains the
correction, in the Printing window, it changes the State of the notice to Completed.
4. To close the Printing window, click Close.
In the list of corrections, OneOcean updates the Status column to show any corrections that have been
printed. For this feature of OneOcean to work, make sure you print your corrections using the Print

Selected icon above the list of corrections, not the Print icon in the toolbar above the correction
preview.

Tip: Printing multiple corrections

Use the Shift or Ctrl key with the mouse to select multiple corrections. Then click Print Selected
to print all the selected corrections.

Applying corrections
After you've applied a correction to a chart on board your vessel, you should log in OneOcean that you've
applied the correction.

To log that you've applied a correction:

1. In the Corrections tab, in the Display Filters panel, make sure the Outstanding Corrections option is
selected.
2. In the list of corrections, select the correction that you've applied.
3. Click Apply.

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OneOcean removes the correction from the list.

Tip: Managing corrections for multiple copies of a chart
If you have more than one copy of the same edition of a chart in your outfit, OneOcean collects and
lists identical corrections for each copy. To help you keep track of which copy you've applied the
correction to, OneOcean automatically assigns a copy number to each copy. In the list of corrections,
OneOcean displays the copy number of the chart that each correction relates to.

Unapplying corrections
To see the corrections that you've logged as applied, in the Display Filters panel, select the Applied
Corrections option. In this view, an Unapply button is available that you can use to return selected
corrections to the Outstanding Corrections view.

Collecting missing corrections

When you add a new chart to your outfit, in the Corrections tab, OneOcean can immediately update the
list of corrections. However, if OneOcean hasn't collected data updates since the chart was added, it may
not have collected the new correction yet. Corrections in the list appear in red if they haven't been collected
yet.

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To collect all missing corrections, in the Data Update module, you can use the Data Updates module to
check for updates. Alternatively, you can request missing corrections directly from the Paper Chart module.

To request missing updates from the Paper Charts module:

1. At the bottom of the Corrections tab, click Get Missing Corrections.
2. Select the corrections you want to collect, and then click Collect Selected Files.
3. If OneOcean is configured to collect updates using the internet, a mail server, or Outlook, it will connect
to the server and request the outstanding corrections. If OneOcean is configured to collect updates
using manual attachments or EML files, you need to send the created data request file to the ChartCo
server. To learn more, see 5.1 Checking for updates.

11.6 Using paper charts folios

To help you manage the paper charts used for different voyages or different regions, you can divide the
charts in your outfit into different folios.
You can filter your outfit to view each folio of charts separately. You can also activate or deactivate all the
charts in a folio with a single mouse click.
If you manage your paper charts outfit, you can create folios and add or remove charts to and from folios.

Note: Using folios if ChartCo manages your outfit

If ChartCo manages your paper charts outfit, you won't be able to create folios or add or remove
charts to and from folios. Instead, ChartCo will manage your folios for you.
If you subscribe to ChartCo's New Edition-Standard Supply service, ChartCo creates a folio for the
charts that are added automatically to your outfit. If you subscribe to ChartCo's New Editions-
Advisory service, ChartCo creates a folio for the advisory charts that you chose to add to your outfit.
Any other charts that you order are added to the default folio.

Creating a folio
1. In the Paper Charts module, click the Settings tab.
2. In the empty box at the bottom of the Folio panel, type the name of the new folio.
3. On the right of the folio name, click the + button or press Enter.

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OneOcean adds the folio to the list.

Renaming a folio
1. In the Paper Charts module, click the Settings tab.
2. In the Folio panel, select the folio you want to rename.
3. Click the name of the folio.
4. Edit the name of the folio, and then press Enter.

Deleting a folio
You can't delete a folio if it contains any charts. You also can't delete the default folio, although you can
rename it.

To delete a folio:
1. In the Paper Charts module, click the Settings tab.
2. In the Folio panel, on the right of the folio you want to delete, click the Delete Folio button or press
Delete.

OneOcean removes the folio from the list.

Adding charts to a folio

When you add a chart to your outfit from the catalogue, you can choose to add it to one of the folios
you've created. If you don't select a folio, OneOcean adds it to the default folio.
To learn more about adding charts to your outfit, see 11.4 Adding paper charts to your outfit.

To move a chart in your outfit to a different folio:

1. In the Outfit tab, in the list of charts, select the chart you want to move to a different folio.
2. Click Manage Folio.

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3. In the Manage Folio window, use the Folio drop-down menu to select the folio you want to move the
chart to.

4. Click OK.
OneOcean moves the chart into the selected folio.

Filtering your outfit by folio

To view the charts in each folio separately, in the Outfit tab, in the Display Filters panel, use the Folio
drop-down menu to select the folio you want to view.

Tip: Folios and the voyage filter

If you filter your outfit by folio, you can quickly add or remove the entire folio of charts to and from
your voyage filter. To learn more, see 11.7 Applying a voyage filter to paper charts.

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Activating and deactivating a folio

You can deactivate a folio so that OneOcean stops receiving corrections for any of the charts in it. During a
voyage, this can be useful for reducing data collection size while keeping the necessary charts up to date. If
you activate a folio, all the charts are activated.

To activate a folio, in the Settings tab, on the right of the folio you want to activate, click the sun icon, and
then click Yes to confirm that you want to activate all the charts in the folio.

To deactivate a folio, in the Settings tab, on the right of the folio you want to deactivate, click the moon
icon, and then click Yes to confirm that you want to deactivate all the charts in the folio.

To learn more about managing active charts, see 11.7 Managing active paper charts.

11.7 Managing active paper charts

You can deactivate any chart in your outfit that you don't want to receive corrections for. During a voyage,
this can be useful for reducing data collection size while keeping the necessary charts up to date.
In the outfit list, deactivated charts are coloured grey and marked with an icon.

On the map, deactivated charts are marked with a cross-hatch pattern.

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Tip: Activating all the charts in a folio

If you've divided the charts in your outfit into folios, you can use the options in the Settings tab to
activate or deactivate all the charts in a folio with a single click of your mouse. To learn more, see 11.6
Using paper chart folios.

Deactivating all charts in your outfit

Before selecting the charts that you want to be active during a voyage, it's usually easiest to deactivate all
the charts in your outfit. To do this:
1. In the Paper Charts module, click the Outfit tab.
2. Hold your mouse over the Manage Active Charts button.

3. From the options that appear, click Sleep All.

If this option is unavailable, this means all the charts in your outfit are already deactivated.

Activating the charts, you need for your voyage

1. In the Paper Charts module, click the Outfit tab.
2. Select the charts you want to activate.

Tip: Use the Filter by Route option

If you've loaded your passage into OneOcean, in the Display Filters panel, you can enable the Filter
by Route option so that OneOcean only lists charts that the route passes through. To learn more, see
6.9 Loading a passage.

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3. Hold your mouse over the Manage Active Charts button, and then click Activate.

4. OneOcean asks you to confirm that you want to activate the selected charts. Click Yes.
5. If necessary, continue selecting and activating charts until you've activated all the charts you need for
your voyage.

Deactivating charts
You can also use the Manage Active Charts button to deactivate any charts that are currently active:
1. In the Paper Charts module, click the Outfit tab.
2. Select the charts you want to deactivate.
3. Hold your mouse over the Manage Active Charts button, and then click Sleep.

4. OneOcean asks you to confirm that you want to deactivate the active charts. Click Yes.

Reactivating all charts in your outfit

After a voyage, you may want to reactivate any charts that were previously inactive. One way to do this is to
clear any filter options in the Display Filters panel, click the Products counter to select all the charts in
your outfit, and then click Manage Active Charts > Activate.

After you've reactivated the charts, the next time OneOcean connects to the ChartCo server, it will collect all
the outstanding corrections.

11.8 Running paper chart reports

In the Paper Charts module, you can run reports that include details about the charts in your outfit and the
corrections outstanding or applied to them.

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There are two types of reports available: Corrections Reports and Outfit Reports.

Running the Corrections Log Report

There are four corrections reports available:

Correction Log Lists details of corrections applied to charts in your outfit during a
specified period. The report includes the date corrections were
applied and, if available, who applied them.

Outstanding Lists details of corrections outstanding for the charts in your outfit.
Corrections

T & P Notices in Lists details of temporary and preliminary corrections that are
Force currently in force for the charts in your outfit.

T & P Notices in Lists details of temporary and preliminary corrections that were in
Force force at the end of a specified year for the charts in your outfit.
at Year End

To run a corrections report:

1. In the Paper Charts module, click the Reports tab.
2. In the Corrections Report panel, in the Supplier drop-down menu, select the supplier of the charts
you want to report on.

3. In the Report drop-down menu, select the report you want to run.

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4. Depending on the report you select, there may be further options available, such as date selectors, that
allow you to filter the report.

5. Use the Order by Year/Week or Order by Chart Code options to select how the information in the
report is sorted.

6. To run the report, click Correction Report.

7. OneOcean displays the report in the main part of the window.

8. To print the report, above the report, click the Print icon.

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Running the Outfit Report

The Outfit Report can list details of all the paper charts in your outfit, including chart title, edition and code.
Alternatively, you can use filter options before running the report so that it only includes the charts in the
voyage filter or from a single folio.

To run the Outfit Report:

1. In the Paper Charts module, click the Reports tab.
2. In the Outfit Report panel, select the Active Only option if you only want the report to include the
active charts in your outfit. Otherwise, leave the All option selected. To learn more, see 11.7 Managing
active paper charts.
3. Use the Folio drop-down menu, if you only want the report to include charts in a single folio.
Otherwise, leave this menu set to All. To learn more, see 11.6 Using paper chart folios.

4. To run the report, click Outfit Report.

OneOcean displays the report in the main part of the window.

5. To print the report, above the report preview, click the Print icon.

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12.0 Digital Publications

The OneOcean Digital Publication module allows you to update and manage the ADMIRALTY
Digital Publications (ADPs) and ADMIRALTY e-Nautical Publications (e-NPs) in your vessel's
outfit.
To open the module, on the OneOcean home page, click the Digital Publications tile.

Note: Subscription required

To manage ADPs in the Digital Publications module:
- You must subscribe to one or more of the following OneOcean update services: ADMIRALTY Total Tide
(ATT), ADMIRALTY Digital List of Lights (ADLL), ADMIRALTY Digital Radio Signals (ADRS1345, ADRS2,
ADRS6).
- The relevant ADP application for the services you're subscribed to must be installed and licensed on the
computer running OneOcean.
To manage e-NPs in the Digital Publications module, you must subscribe to the e-NP update service.

In the Digital Publications module, you can:

• view the catalogue of digital publications produced by ADMIRALTY
• view the status of digital publications in your vessel's outfit
• view e-NPs directly within OneOcean
• add digital publications and digital publication permit extensions to your basket
• export digital publication updates to USB drive or other media so you can transfer updates to a
computer running backups of your digital publications
Each week, OneOcean:
• collects ADP and e-NP updates and automatically adds these to your digital publications outfit
• highlights the e-NPs in your outfit that have new editions available, so that you can choose which ones
you want to download

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Note: ADPs are fully automated in OneOcean

OneOcean offers full automation of your ADPs.
Any ADPs licenced in your ADP applications are automatically added to the digital publications outfit
in OneOcean. OneOcean collects weekly updates for all your ADPs and automatically imports the
updates to your ADP applications.

12.1 The digital publication outfit

In the Digital Publications module, in the Outfit tab, OneOcean lists the digital publications in your outfit
that match your current filter criteria. It also shows these digital publications on the map.

If you haven't entered any filter criteria or loaded any passages, OneOcean lists all the publications in your
outfit.

Publications that aren't georeferenced are indicated with an icon .

Searching and filtering your digital publication outfit

To search and filter the list of digital publications in your outfit:
1. Click the Outfit tab if it's not already selected.
2. In the Display Filters panel, use the Product Type drop-down menu to select the types of publication
you want to see.

3. Use the Permit Status drop-down menu to view publications that are Valid , Due or Expired

. If you want to see all the publications in your outfit, set this option to All.

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4. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays
publications in your outfit that relate to positions near your loaded routes. On the right of the Filter by
Route option, use the slider to adjust how far from the route publications are displayed. The maximum
distance is 100 nautical miles. The distance you select doesn't affect the Filter by Route options that are
available in other OneOcean modules.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map option.

Note: Loading passages

To learn more about loading a passage, see 6.0 Routes & Passages.

5. If the Filter by Map option is enabled, OneOcean only displays publications in your outfit that are
visible on the map.

6. In the Search box, enter all or part of the publication title or area.

If you use the Search box, OneOcean automatically disables all other filters.

Tip: Sorting the list of publications

By default, the list of digital publications is sorted by product type. To sort the list into a different order,
such as title or expiry date, click any of the relevant heading at the top of the list.

Digital publication details

To view further details about the digital publications in your outfit, double-click a publication in the list.
The Feature Details pane opens. This shows details of the selected publication, including expiry date.

To close the Feature Details pane, click the arrow icon at the top left of the pane.

Viewing the status of the digital publications in your outfit

In the list of digital publications, depending on the licence status of each digital publication, the left column
shows one of the follow three icons:

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Valid The licence for the publication is up to date.

Due The licence for the publication is due to expire at the end of the month.

Expired The licence for the publication has expired.

If you want to extend the licence for any digital publication that has expired or is due to expire, select the
publication, and then click Add to Basket. To learn more, see 12.3 Adding ADPs to your basket and
12.4.1 Adding e-NPs to your basket.

12.2 The digital publication catalogue

In the Digital Publications module, in the Catalogue tab, OneOcean can list all the digital publications
produced by ADMIRALTY.

Publications that aren't georeferenced are indicated with an icon .

Searching and filtering the digital publications catalogue

To search and filter the list of publications in the catalogue:
1. Click the Catalogue tab if it's not already selected.
2. In the Display Filters panel, use the Product Type drop-down menu to select the types of publication
you want to see.

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3. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays
publications in the catalogue that relate to positions near your loaded routes. On the right of the Filter
by Route option, use the slider to adjust how far from the route publications are displayed. The
maximum distance is 100 nautical miles. The distance you select doesn't affect the Filter by Route
options that are available in other OneOcean modules.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map option.

Note: Loading passages

To learn more about loading a passage, see 6.0 Routes & Passages.

4. If the Filter by Map option is enabled, OneOcean only displays publications in the catalogue that are
visible on the map.

5. In the Search box, enter all or part of the title or area for the publication you're looking for.

If you use the Search box, OneOcean automatically disables all other filters.

Tip: Sorting the list of publications

By default, the list of digital publications is sorted by product type. To sort the list into a different order,
such as title or expiry date, click any of the relevant heading at the top of the list.

If you want to order any of the digital publications, select the publication, and then click Add to Basket. To
learn more, see 12.3 Adding ADPs to your basket and 12.4.1 Adding e-NPs to your basket.

Digital publication details

To view further details about the digital publications in the catalogue, double-click a publication in the list.
The Feature Details pane opens. This shows details of the selected publication including the list price in the
catalogue.

To close the Feature Details pane, click the arrow icon at the top left of the pane.

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12.3 Adding ADPs to your basket

Note: Alternative instructions for creating ADP orders using the Routes & Passages module
The instructions below show how to add ADPs to your basket directly from the Digital Publications
module. But you may find it more convenient to create your orders from the Routes and Passages
module so that you can quickly create an order for all the products you need for your planned voyage.
To comply with the fair usage policy and optimise purchased products for intended routes, ChartCo
fixed-price customers can only add products to the basket using the Routes and Passage
module.
To learn more, see 6.8 Creating and editing a passage.

You can use OneOcean to create orders for ADPs.

From the Digital Publications module, you can add two types of ADP items to your order basket:
• An ADP from the catalogue
You can add any ADP to your basket. When the order is completed, and you've imported the licence
key to your ADP applications, the ADPs are added to your outfit.
• An ADP licence extension

For ADPs in your outfit that are marked as expired or are due to expire , you can add a licence
extension to your basket. When the order is completed, and you've imported the licence key to your
ADP applications, the licence period details in your outfit are updated.

Adding an ADP from the catalogue to your basket

1. In the Digital Publications module, click the Catalogue tab.
2. Search and filter the list of publications to find the ADP you want to order. To learn more, see 12.2 The
digital publications catalogue.
3. In the list of publications, select the ADP you want to order, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the product to the basket. Click OK.
You can continue to add items to the basket.

Adding an ADP licence extension to your basket

1. In the Digital Publications module, click the Outfit tab.
2. Search and filter the list of publications to find the ADP you want to extend the permit for. To learn
more, see 12.1 The digital publication outfit.

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3. In the list of publications, select the ADP you want, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the licence extension to the basket. Click OK.
You can continue to add items to the basket.

Tip: Adding multiple products to your order

Use the Shift or Ctrl key with the mouse to select multiple products from the list. Then click Add to
Basket to add all the selected products to the basket.
You can also select all the products in the list by clicking the Products counter at the top of the list.

Reviewing and submitting your order

When you've finished adding products to your basket, on the ChartCo OneOcean title bar, click the

shopping basket icon to review and submit your order.

To learn more, see 8.2 Reviewing your basket.

Importing a licence to your ADP applications

When the order is complete, you'll receive an updated ADP licence key from your provider. You need to
import this into your ADP applications using the ADP Licence Key Wizard. When you do this, the products
you've ordered are automatically added to your OneOcean digital publications outfit.

12.4 Managing e-NPs

Ordering e-NPs
You can use OneOcean to place orders for e-NPs.
To learn more, see 12.4.1 Adding e-NPs to your basket.

Importing e-NP permits

When the order is complete, you'll receive an updated e-NP permit from your permit provider. If ChartCo
isn't your e-NP permit provider, you need to import the permit into OneOcean.
To learn more, see 12.4.2 Importing e-NP permits.

Viewing e-NPs
Unlike PassageManager, with OneOcean, you don't need to install a separate e-NP reader application. You
can view your e-NPs directly from the Digital Publications module.
To learn more, see 12.4.3 Viewing e-NPs.

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Updating e-NPs
Each week, OneOcean collects updates for the e-NPs in your outfit and highlights any e-NPs in your outfit
that have new editions available.
You can select the new editions that you want OneOcean to download.
To learn more, see 12.4.4 Updating e-NPs.

12.4.1 Adding e-NPs to your basket

Note: Alternative instructions for creating e-NP orders using the Routes & Passages module
The instructions below show how to add e-NPs to your basket directly from the Digital Publications
module. But you may find it more convenient to create your orders from the Routes and Passages
module so that you can quickly create an order for all the products you need for your planned voyage.
To comply with the fair usage policy and optimise purchased products for intended routes, ChartCo
fixed-price customers can only add products to the basket using the Routes and Passage
module.
To learn more, see 6.8 Creating and editing a passage.

You can use OneOcean to create orders for e-NPs.

From the Digital Publications module, you can add two types of e-NP items to your order basket:
• An e-NP from the catalogue
• An e-NP permit extension

Adding an e-NP from the catalogue to your basket

1. In the Digital Publications module, click the Catalogue tab.
2. Search and filter the list of publications to find the e-NP you want to order. To learn more, see 12.2 The
digital publications catalogue.
3. In the list of publications, select the e-NP you want to order, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the product to the basket. Click OK.
5. You can continue to add items to the basket.

Adding an e-NP permit extension to your order

1. In the Digital Publications module, click the Outfit tab.

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2. Search and filter the list of publications to find the e-NP you want. To learn more, see 12.1 The digital
publication outfit.
3. In the list of publications, select the e-NP, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the permit extension to the basket. Click OK.
5. You can continue to add items to the basket.
Tip: Adding multiple products to your order
Use the Shift or Ctrl key with the mouse to select multiple products from list. Then click Add to Basket
to add all the selected products to the order.
You can also select all the products in the list by clicking the Products counter at the top of the list.

Reviewing and submitting your order

When you've finished adding products to your basket, on the ChartCo OneOcean title bar, click the

shopping basket icon to review and submit your order.

To learn more, see 8.2 Reviewing your basket.

12.4.2 Importing e-NP permits

Note: ChartCo customer e-NP permits are updated automatically

If ChartCo is your e-NP permit provider, you don't need to follow the instructions below.

Watch a tutorial
Importing e-NP permits
Duration: 1 min 22
This video shows you how to import an e-NP permit from your supplier.

When an e-NP order you've placed for e-NPs is completed, you'll receive an updated e-NP permit from
your permit provider in the form of an .xml file.
If ChartCo is your e-NP permit provider, when OneOcean next checks for updates, it downloads and
imports the permit automatically.
If ChartCo isn't your e-NP permit provider, you need to import the permit into OneOcean so that the new
e-NPs are available in your digital publications outfit.

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To import an e-NP permit into OneOcean:

1. Save the new permit in a location that's accessible from the computer running OneOcean. If you're
saving the permit to the OneOcean Vault USB drive, make sure the drive is unlocked. To learn more, see
2.9 OneOcean Vault.

2. In the Digital Publications module, click Outfit.

3. Click Import Permit.

4. In the window that opens, browse to the folder where you saved the new permit file. The permit file
isn't displayed in the window but will be detected by OneOcean automatically.
5. Click Select Folder.
OneOcean imports the new permit. The e-NPs you ordered are added to your outfit.

12.4.3 Viewing e-NPs

You can view your e-NPs directly in OneOcean, without needing to open your e-NP reader. To do this:
1. In the Digital Publications module, click Outfit.
2. In the list of publications, select the e-NP you want to view, then click View e-NP.

A window opens displaying the e-NP.

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12.4.4 Collecting new editions of e-NPs

Each week OneOcean:

• collects any updates for e-NPs in your outfit
• highlights any e-NPs in your outfit that have new editions available.
You should then collect any new editions of e-NPs that you want, either by instructing OneOcean to
download them or by adding them from the e-NP catalogue DVD.

To collect new edition of e-NPs:

1. In the OneOcean Digital Publications module, click Outfit.
In the list of publications, OneOcean highlights in orange any e-NPs that have a new edition available.

2. Click Manage New Editions.

In the window that opens, OneOcean lists the e-NPs in your outfit that have a new edition available.

Below the list of e-NPs, OneOcean lists the total download size of the selected new editions.
3. Use the checkboxes to select the e-NPs you want to download.
4. Click Download New Editions.
OneOcean downloads the new editions.
Note: Sending a request for an ADP update DVD
If the download size of the e-NP new editions is too large, you may decide to import them from the
ADP update DVD that contains the latest catalogue of e-NPs.

To send a request to ChartCo for the latest ADP update DVD, in the Manage New Editions of e-NPs
window, click Request DVD. When you do this, OneOcean sends a request to ChartCo for the DVD.
OneOcean records that the selected new editions have been collected.

When you received the DVD, insert it into the computer running OneOcean. To import the latest e-NPs
from the DVD, in the Digital Publications module, click Outfit > Manage New Editions > Import
DVD.

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12.5 Exporting digital publication updates

You can use the Digital Publications module to export digital publication updates to a USB drive or other
media. You can then use this to update a computer running ADP applications and an e-NP reader that you
use as a backup for your digital publications.

Watch a tutorial

Exporting digital publication

Duration: 2 min 17 sec
This video shows you how to export the latest digital publication updates to a USB
…drive.
OneOcean updates APDs and e-NPs each week. It stores processed ADP and e-NP updates in the following
locations:

ADP updates C:\ChartCo\Archive\PassageManager\ADP_Updates\processed

e-NP C:\ChartCo\data\e-NP
updates

To export digital publication updates to a USB drive or other media:

1. If you're exporting to a USB drive, insert the drive. If you're using the OneOcean Vault USB drive, unlock
the drive. To learn more, see 2.9 OneOcean Vault.
2. In the Digital Publications module, click Outfit.
3. Click Export Latest Updates.

The Export Updates window opens.

4. In the ADP Updates panel, the path to the folder containing the latest ADP updates is already selected.
If you export the ADP updates each week, you won't need to change this. But if you need to export ADP

updates from a previous week, click the Browse button, and select the appropriate folder.
Alternatively, click Export all updates to export all the ADP updates there have been.

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5. OneOcean includes in the export all the e-NP updates there have been. If you want to include any new
editions of e-NPs that OneOcean has downloaded, in the e-NP Updates panel, make sure the Include
New Editions in Export checkbox is selected.

6. In the Select Destination Folder panel, double-click the Path box, or click the Browse button.
7. Browse to the folder on the USB drive or other location that you want to export to, and then click
Select Folder.
8. Click Copy Updates.
OneOcean copies the digital publication updates to the selected folder.
On your backup computer, you can now import the updates using the ADP Data Updating Wizard, and the
data update feature in your e-NP reader.

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13.0 Paper Publications

You can use the OneOcean Paper Publications module to manage the ADMIRALTY publications
on board your vessel.
OneOcean collects weekly publication corrections and notices for the publications in your
outfit.
To open the Paper Publications module, on the OneOcean home page, click the Paper
Publications tile.

Note: ChartCo can manage your paper publication outfit

When you're setting up a paper publications service with ChartCo, you can choose to manage your
publication outfit yourself or choose that ChartCo manages your outfit.
If ChartCo manage your outfit, you can't use the features in OneOcean to add or remove publications
from your outfit or folios. However, you can still place orders for publications and manage the
publication corrections and notices that OneOcean collects.

In the Paper Publications module, you can:

• view your paper publication outfit
• view your supplier's full catalogue of paper publications
• add publications in the catalogue to your basket to place an order with your supplier
• add publications in the catalogue to your outfit
• view the corrections OneOcean has collected for the publications in your outfit, and record when you've
applied them to the publications on board your vessel
• view notices of withdrawn and cancelled publications, new editions, and new publications, and record
when you've applied or acknowledged these changes
• organise publications in your outfit into different folios so that you filter your outfit for different
voyages or regions
• assign copy identifiers to publications in your outfit so that you can manage the corrections for multiple

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copies of the same publication

• activate and deactivate charts in your outfit so that OneOcean only displays corrections for the
publications needed for your current voyage
• run reports giving details of the publications in your outfit or the corrections that have been applied to
them

Tip: Keep the OneOcean paper publications outfit up to date

OneOcean only collects corrections and outfit notices for the publications that have been added to your
outfit. So, it's important to update your outfit each time you receive a new publication on board your
vessel.
We recommend you periodically cross-reference the OneOcean paper publications outfit with your
inventory of physical publications.

13.1 The paper publications outfit

In the Paper Publications module, in the Outfit tab, OneOcean lists the paper publications in your outfit
that match your current filter criteria. It also shows these publications on the map.

If you haven't entered any filter criteria or loaded any passages, OneOcean lists all the publications in your
outfit.

Publications that aren't georeferenced are indicated with an icon .

When you use OneOcean to place an order that contains paper publications, OneOcean offers to add the
publications to your outfit immediately. Alternatively, you can manually add publications from the
catalogue to your outfit. To learn more, see 13.4 Adding paper publications to your outfit.

Searching and filtering your paper publications outfit

To search and filter the list of publications in your outfit:

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1. In the Display Filters panel, use the Product Type drop-down menu to select the types of publication
you want to see.

2. OneOcean colours publications orange to notify you if a new edition is available. OneOcean draws a
line through publication titles to notify you if the publication has been cancelled or withdrawn. Use the
Status drop-down menu to show and hide publications depending on their status. The following
options are available:

Latest Editions Hide all cancelled/withdrawn publications that you've

acknowledged.
Hide all publications with new editions available that you've
acknowledged.

New Edition Only show publications with new editions available that you
Available haven't yet acknowledged.

Cancelled/Withdrawn Only show cancelled/withdrawn publications that you haven't yet

acknowledged.

Old Editions Only show cancelled/withdrawn publications that you've

acknowledged or publications with new editions available that
you've acknowledged.

To learn how to acknowledge notifications, see 13.1.1. Acknowledging new edition notifications and
13.1.2 Acknowledging withdrawn publication notifications.
3. If you've divided the publications in your outfit into folios, use the Folio drop-down menu to select
publications from a single folio, or leave the option set to All to view the publications from all folios.

To learn more, see 13.6 Using paper publication folios.

4. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays
publications that the routes pass through or pass near. On the right of the Filter by Route option, use
the slider to adjust how far from the route publications are displayed. The maximum distance is 100
nautical miles. The distance you select doesn't affect the Filter by Route options that are available in
other OneOcean modules.

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If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map option.
To learn more about loading a passage, see 6.0 Routes & Passages.
5. If the Filter by Map option is enabled, OneOcean only displays publications that are visible on the map.

6. In the Search box, enter all or part of the publication title or code.

If you use the Search box, OneOcean automatically disables the Product Type, Status, Folio, Filter by
Route and Filter by Map filters.

Publication details
To view further details about a publication in your outfit, double-click a publication in the list.
The Feature Details pane opens. This shows details of the selected publication, including the correction
history for the publication.

To close the Feature Details pane, click the arrow icon at the top left of the pane.

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13.1.1 Acknowledging new edition notices

In the Outfit tab, in the list of publications, OneOcean colours a publication orange if a new edition is
available in the catalogue.

If the Status filter is set to New Editions, when you acknowledge the notice, OneOcean keeps the old
edition in your outfit but hides it from the list.

To acknowledge a new edition notice:

1. In the Outfit tab, click Manage Notices.

OneOcean opens the Acknowledge Outfit Notice window. In the New Edition panel, OneOcean lists
the new edition notices.

2. To view notices for all publications in your outfit, click All Publications. To only view the notices for
publications that are currently displayed in your outfit, click Displayed Publications.
3. In the list of new edition notices, select the notices that you want to acknowledge.

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4. If you want to use OneOcean to order the latest editions of the publication, click Add to Basket. When
you place the order, OneOcean offers to add the new editions to your outfit. Alternatively, if you
already have the new editions on board your vessel, click Add to Outfit.
5. To return to your outfit, click Close.
OneOcean hides the editions that you've acknowledged from the list. To see all the old editions that
you've acknowledged, in the Status drop-down menu, select Old Editions.
All old editions that you've acknowledged are coloured grey.

If you don't already have the new editions on board your vessel and haven't done so already, you should
now place an order for the new editions. To learn more, see 8.3 Submitting orders.

Note: Removing old editions of publications from your outfit

When you remove a publication from your outfit, you will no longer be able to access the correction
history for the publication. OneOcean doesn't automatically remove any publications from your outfit.
After you've added the new edition of the publication to your outfit, you can remove the old edition
yourself by selecting it in the list of publications and clicking Remove.
Alternatively, if you want to keep the correction history for old publications, you can leave them in
your outfit. Old editions in your outfit are hidden if the Status filter is set to New Editions.

13.1.2 Acknowledging cancelled publication notices

In the Outfit tab, in the list of publications, OneOcean draws a line through the title of a publication if it's
been cancelled or withdrawn.

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If the Status filter is set to Latest Editions, when you acknowledge the notice, OneOcean keeps the
publication in your outfit but hides it from the list.

To acknowledge a notice for a cancelled or withdrawn publication:

1. In the Outfit tab, click Manage Notices.

OneOcean opens the Acknowledge Outfit Notice window. In the Cancelled/Withdrawn panel,
OneOcean lists the notices for cancelled and withdrawn publications.

2. To view notices for all publications in your outfit, click All Publications. To only view the notices for
publications that are currently displayed in your outfit, click Displayed Publications.
3. In the list of notices for cancelled and withdrawn publications, select the notices that you want to
acknowledge.
4. Click Cancel/Withdraw.
5. To return to your outfit, click Close.
OneOcean hides the editions that you've acknowledged from the list. To see all cancelled or withdrawn
editions that you've acknowledged, in the Status drop-down menu, select Old Editions.
All cancelled or withdrawn editions that you've acknowledged are coloured grey.

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Note: Removing cancelled and withdrawn publications from your outfit

When you remove a publication from your outfit, you will no longer be able to access the correction
history for the publication. OneOcean doesn't automatically remove any publications from your outfit.
After you've acknowledged the notification for a cancelled or withdrawn edition, you can remove it
from your outfit yourself by selecting it in the list of publications and clicking Remove.

Alternatively, if you want to keep the correction history for old publications, you can leave them in
your outfit. Cancelled and withdrawn charts in your outfit are hidden if the Status filter is set to New
Editions.

13.2 The paper publications catalogue

In the Paper Publications module, in the Catalogue tab, OneOcean can list all the publications available in
the catalogue. It also shows these publications on the map.

Publications that aren't georeferenced are indicated with an icon .

Searching and filtering the paper publications catalogue

To search and filter the list of publications in the catalogue:
1. Click the Catalogue tab if it's not already selected.
2. In the Display Filters panel, use the Product Type drop-down menu to select the types of publication
you want to see.

3. If you only want to see new publications in the catalogue, in the Status drop-down menu, select New
Publication. Otherwise, leave this option set to All.

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4. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays
publications that the routes pass through or pass near. On the right of the Filter by Route option, use
the slider to adjust how far from the route publications are displayed. The maximum distance is 50
nautical miles. The distance you select doesn't affect the Filter by Route options that are available in
other OneOcean modules.

If you enable the Filter by Route option, OneOcean automatically disables the Filter by Map option.
To learn more about loading a passage, see 6.0 Routes & Passages.
5. If the Filter by Map option is enabled, OneOcean only displays publications that are visible on the map.

6. In the Search box, enter all or part of the publication title or code.

If you use the Search box, OneOcean automatically disables the Product Type, Status, Filter by Route
and Filter by Map filters.

Publication details
To view further details about a publication in the catalogue, double-click a publication in the list.
The Feature Details pane opens. This shows details of the selected publication, including the list price in
the catalogue.

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To close the Feature Details pane, click the arrow icon at the top left of the pane.

Acknowledging new publication notices

In the list of publications, OneOcean notifies you if a new publication is available in the catalogue by
colouring the publication orange. The publication remains orange until you acknowledge the notification.

To acknowledge a new publication notice:

1. In the list of publications, select the publication that you want to acknowledge the notice for.
2. Click Acknowledge.

OneOcean colours the publication white.

Tip: Acknowledging all new publication notifications
To acknowledge all the notices for new publications in the catalogue:

1. In Display Filters panel, in the Status drop-down menu, select New Publication.

2. Make sure the Filter by Route and Filter by Map options are disabled, the Product Type drop-down
menu is set to All, and the Search box is empty.

3. At the top of the list of publications, click the Products counter to select all the new publications.

4. Click Acknowledge.

Adding publications to your basket

In the Catalogue tab, you can use the Add to Basket button to add selected publications to your basket,
so that you can place an order for them. To learn more, see 13.3 Adding paper publications to the
basket.

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Adding publications to your outfit

When you use OneOcean to place an order that contains paper publications, OneOcean offers to add the
publications to your outfit immediately.
Alternatively, if the publications are already on board your vessel, or if you prefer to wait until the
publications are delivered, in the Catalogue tab, you can use the Add to Outfit button to add publications
to your outfit manually.
To learn more, see 13.4 Adding paper publications to your outfit.

13.3 Adding paper publications to your basket

Note: Alternative instructions for creating orders using the Routes & Passages module
The instructions below show how to add paper publications to your basket directly from the Paper
Publications module. But you may find it more convenient to create your orders from the Routes
and Passages module so that you can quickly create an order for all the products you need for your
planned voyage.
To comply with the fair usage policy and optimise purchased products for intended routes, ChartCo
fixed-price customers can only add products to the basket using the Routes and Passage
module.
To learn more, see 6.8 Creating and editing passage.

In OneOcean, you can add paper publications from the catalogue to your basket, so that you can place
orders for the publications with your supplier.

Adding publications to your basket

1. In the Paper Publications module, click the Catalogue tab.
2. Search and filter the list of publications to find the publication you want to order. To learn more, see
13.2 The paper publications catalogue.
3. Select the publication from the list, and then click Add to Basket.

4. OneOcean shows a message confirming that it's added the publication to the basket. Click OK.
You can continue to add items to the basket before placing your order.

Tip: Adding multiple publications to your order

Use the Shift or Ctrl key with the mouse to select multiple publications from list. Then click Add to
Basket to add all the selected publications.
You can also select all the publications in the list by clicking the Products counter at the top of the list.

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Reviewing and placing your order

When you've finished adding publications to your basket, on the ChartCo OneOcean title bar, click the

shopping basket icon to review your basket, place an order or request a quote. When you place your
order, OneOcean automatically adds the publications to your outfit.
To learn more, see 8.2 Reviewing your basket. and 8.3 Submitting orders.

13.4 Adding paper publications to your outfit

OneOcean only collects corrections for the paper publications in your OneOcean outfit. So, it's important to
make sure that your outfit includes all the publications on board your vessel.
When you place the order, OneOcean offers to add the publications to your outfit immediately. To learn
more, see 8.3 Submitting orders.
Alternatively, if the publications are already on board your vessel or you want to wait until the publications
are delivered, you can manually add the publication to your outfit.

Manually adding publications to your outfit

1. In the Paper Publications module, in the Catalogue tab, use the options in the Display Filters panel to
search for the publication you want to add to your outfit. To learn more, see 13.2 The paper
publications catalogue.
2. Select the publication from the list, and then click Add to Outfit.

Tip: Adding multiple publications to your outfit

Use the Shift or Ctrl keys with the mouse to select multiple publications in the list. Then click Add to
Outfit to add all the selected publications.
You can also select all publications in the list by clicking the Products counter at the top of the list.

3. OneOcean asks for confirmation that you want to add the publications to your outfit. Click Yes.
4. If you've created any folios or copy identifiers, the Manage Folios and Copies window opens. Use the
Folio and Copy drop-down menus to select the folio and copy identifier for the publications you're
adding, and then click OK.

OneOcean adds the publication to your outfit.

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You can also change the folio and copy identifier of a publication after it's been added to your outfit.
To learn more, see 13.6 Using paper publications folios and 13.6 Using paper publication
locations.

Removing publications from your outfit

If you remove a publication from your outfit, you'll no longer be able to view the correction history for it.
If you prefer, you can leave cancelled, withdrawn and expired publications in your outfit. These publications
are hidden if the Status filter set to Latest Editions.

To remove a publication from your outfit:

1. Click the Outfit tab.
2. Search and filter the list of publications to find the publication you want to remove. To learn more, see
13.1 The paper publications outfit.
3. Select the publication from the list, and then click Remove.

4. OneOcean asks for confirmation that you want to remove the publication. Click Yes.
OneOcean removes the selected publication from your outfit and stops collecting updates and notices for
the publication.

13.5 Managing paper publications corrections

In the Paper Publications module, in the Corrections tab, OneOcean lists the corrections it has collected for
the paper publications in your outfit.

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You can choose to view outstanding corrections or corrections you've already applied. You can print
corrections, and record in OneOcean when you've applied each correction.

Note: Correction Log Report

OneOcean can run a report that gives details of the corrections applied to the publications in your
outfit. To learn more, see 13.9 Running paper publication reports.

Searching and filtering corrections

To search and filter the list of corrections:
1. In the Display Filters panel, select the Outstanding Corrections option if you want to view corrections
that you haven't yet applied. Select the Applied Corrections option if you want to view corrections that
you've already applied.

2. Use the Product Type drop-down menu to select the types of publication you want to see corrections
for.

3. If you've divided the publications in your outfit into folios, use the Folio drop-down menu to view
corrections for a single folio, or leave the option set to All to view the corrections for all folios.

To learn more about folios, see 13.6 Using paper publication folios.
4. In the Search box, enter all or part of the publication title or code that the corrections are for.

If you use the Search box, OneOcean automatically disables the Product Type and Folio filters.

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Sorting the corrections

You can sort the list of corrections by clicking on any of the list headings.

Viewing correction details

To view the details of a correction, select a correction from the list. On the right of the window, OneOcean
displays the section of the notice to mariners containing the correction details.

Above the preview, you can click the Search icon to search for text in the entire section of the notice
to mariners.

Printing corrections
1. In the list of corrections, select the correction you want to print.

2. Above the list of corrections, click the Print Selected icon.

3. Click Print. When OneOcean has printed the section of the notice to mariners that contains the
correction, in the Printing window, it changes the State of the correction to Completed.

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4. To close the Printing window, click Close.

In the list of corrections, OneOcean updates the Status column to show any corrections that have been
printed. For this feature of OneOcean to work, make sure you print your corrections using the Print

Selected icon above the list of corrections, not the Print icon in the toolbar above the correction
preview.

Tip: Printing multiple corrections

Use the Shift or Ctrl key with the mouse to select multiple corrections. Then click Print Selected
to print all the selected corrections.

Applying corrections
After you've applied a correction to a publication on board your vessel, you should log in OneOcean that
you've applied the correction.

To log that you've applied a correction:

1. In the Corrections tab, in the Display Filters panel, make sure the Outstanding Corrections option is
selected.
2. In the list of corrections, select the correction that you've applied.
3. Click Apply.

OneOcean removes the collection from the list.

Tip: Managing corrections for multiple copies of a publication

If you have more than one copy of the same edition of a publication in your outfit, OneOcean collects
and lists identical corrections for each copy. To help you keep track of which copy you've applied the
correction to, we recommend you assign each copy to a different Copy Identifier. In the list of
corrections, OneOcean displays the copy identifier of the publication that each correction relates to.
To learn more, see 13.7 Using paper publications copy identifiers.

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Unapplying corrections
To see the corrections that you've logged as applied, in the Display Filters panel, select the Applied
Corrections option. In this view, an Unapply button is available that you can use to return selected
corrections to the Outstanding Corrections view.

Collecting missing corrections

When you add a new publication to your outfit, in the Corrections tab, OneOcean can immediately update
the list of corrections. However, if OneOcean hasn't collected data updates since the publication was added,
it may not have collected the new correction yet. Corrections in the list appear in red if they haven't been
collected yet.

To collect all missing corrections, in the Data Update module, you can use the Data Updates module to
check for updates. Alternatively, you can request missing corrections directly from the Paper Publications
module.

To request missing updates from the Paper Publications module:

1. At the bottom of the Corrections tab, click Get Missing Corrections.
2. Select the corrections you want to collect, and then click Collect Selected Files.
3. If OneOcean is configured to collect updates using the internet, a mail server, or Outlook, it will connect
to the server and request the outstanding corrections. If OneOcean is configured to collect updates
using manual attachments or EML files, you need to send the created data request file to the ChartCo
server. To learn more, see 5.1 Checking for updates.

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13.6 Using paper publications folios

To help you manage the paper publications used for different voyages or different regions, you can divide
the publications in your outfit into different folios.
You can filter your outfit to view each folio of publications separately.
If you manage your paper publications outfit, you can create folios and add or remove publications to and
from folios.

Note: Using folios if ChartCo manages your outfit

If ChartCo manages your paper publications outfit, you won't be able to create folios or add or remove
publications to and from folios. Instead, ChartCo will manage your folios for you.
If you subscribe to ChartCo's New Edition-Standard Supply service, ChartCo creates a folio for the
publications that are added automatically to your outfit. If you subscribe to ChartCo's New Editions-
Advisory service, ChartCo creates a folio for the advisory publications that you choose to add to your
outfit. Any other publications that you order are added to the default folio.

Creating a folio
1. In the Paper Publications module, click the Settings tab.
2. In the empty box at the bottom of the Folio panel, type the name of the new folio.
3. On the right of the folio name, click the + button or press Enter.

OneOcean adds the folio to the list.

Renaming a folio
1. In the Paper publications module, click the Settings tab.
2. In the Folio panel, select the folio you want to rename.
3. Click the name of the folio.
4. Edit the name of the folio, and then press Enter.

Deleting a folio
You can't delete a folio if it contains any publications. You also can't delete the default folio, although you
can rename it.

To delete a folio:
1. In the Paper Publications module, click the Settings tab.

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2. In the Folio panel, on the right of the folio you want to delete, click the Delete Folio button or press
Delete.

OneOcean removes the folio from the list.

Adding publications to a folio

When you add a publication to your outfit from the catalogue, you can choose to add it to one of the folios
you've created. If you don't select a folio, OneOcean adds it to the default folio.
To learn more about adding publications to your outfit, see 13.4 Adding paper publications to your
outfit.

To move a publication in your outfit to a different folio:

1. In the Outfit tab, in the list of publications, select the publication you want to move to a different folio.
2. Click Manage Folios/Copies.

3. In the Manage Folios and Copies window, use the Folio drop-down menu to select the folio you want
to move the publication to.

4. Click OK.
OneOcean moves the publication into the selected folio.

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Filtering your outfit by folio

To view the publications in each folio separately, in the Outfit tab, in the Display Filters panel, use the
Folio drop-down menu to select the folio you want to view.

Tip: Folios and the voyage filter

If you filter your outfit by folio, you can quickly add or remove the entire folio of publications to and
from your voyage filter. To learn more, see 13.8 Applying a voyage filter to paper publications.

Activating and deactivating a folio

You can deactivate a folio so that OneOcean stops receiving corrections for any of the publications in it.
During a voyage, this can be useful for reducing data collection size while keeping the necessary
publications up to date. If you activate a folio, all the publications are activated.

To activate a folio, in the Settings tab, on the right of the folio you want to activate, click the sun icon, and
then click Yes to confirm that you want to activate all the publications in the folio.

To deactivate a folio, in the Settings tab, on the right of the folio you want to deactivate, click the moon
icon, and then click Yes to confirm that you want to deactivate all the publications in the folio.

To learn more about managing active publications, see 13.8 Managing active paper publications.

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13.7 Using paper publications copy identifiers

You can assign copy identifiers to the paper publications in your outfit. These may correspond to different
locations on your vessel where publications are kept.
We recommend you use copy identifiers to distinguish between multiple copies of publications when
applying corrections to them.

Creating a location
1. In the Paper Publications module, click the Settings tab.
2. In the empty box at the bottom of the Copy Identifier/Location panel, type the name of the new copy
identifier.
3. On the right of the folio name, click the + button or press Enter.

OneOcean adds the copy identifier to the list.

Renaming a copy identifier

1. In the Paper Publications module, click the Settings tab.
2. In the Copy Identifier/Location panel, select the copy identifier you want to rename.
3. Click the name of the copy identifier.
4. Edit the name, and then press Enter.

Deleting a copy identifier

You can't delete a copy identifier if it's assigned to any publications.

To delete a copy identifier:

1. In the Paper Publications module, click the Settings tab.
2. In the Copy Identifier/Location panel, on the right of the copy identifier you want to delete, click the
Delete Copy Identifier button or press Delete.

OneOcean removes the copy identifier from the list.

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Assigning a copy identifier to a publication

When you add a publication to your outfit from the catalogue, you can choose to assign it one of the copy
identifiers you've created.
To learn more about adding publications to your outfit, see 13.4 Adding paper publications to your
outfit.
You can also can assign a copy identifier to a publication after you've added it to your outfit.

To assign a copy identifier to a publication in your outfit:

1. In the Outfit tab, in the list of publications, select the publication you want to assign to a location.
2. Click Manage Folios/Copies.

3. In the Manage Folios and Copies window, use the Copy drop-down menu to select the copy identifier
that you want to assign the publication to. Select the blank record at the top of the drop-down menu if
you don't want any copy identifier assigned to the location.

4. Click OK.
OneOcean assigns the publication to the select copy identifier.

13.8 Managing active paper publications

You can deactivate any publication in your outfit that you don't want to view corrections for. This can be
useful for limiting corrections to publications that are needed for the current voyage.
In the outfit list, deactivated publications are coloured grey and marked with an icon.

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On the map, deactivated publications are marked with a cross-hatch pattern.

Tip: Activating all the publications in a folio

If you've divided the publications in your outfit into folios, you can use the options in the Settings tab
to activate or deactivate all the publications in a folio with a single click of your mouse. To learn more,
see 13.6 Using paper publication folios.

Deactivating all publications in your outfit

Before selecting the publications that you want to be active during a voyage, it's usually easiest to
deactivate all the publications in your outfit. To do this:
1. In the Paper Publications module, click the Outfit tab.
2. Hold your mouse over the Manage Active publications button.

3. From the options that appear, click Sleep All.

If this option is unavailable, this means all the publications in your outfit are already deactivated.

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Activating the publications, you need for your voyage

1. In the Paper Publications module, click the Outfit tab.
2. Select the publications you want to activate.

Tip: Use the Filter by Route option

If you've loaded your passage into OneOcean, in the Display Filters panel, you can enable the Filter
by Route option so that OneOcean only lists publications that the route passes through. To learn more,
see 6.9 Loading a passage.

3. Hold your mouse over the Manage Active publications button, and then click Activate.

4. OneOcean asks you to confirm that you want to activate the selected publications. Click Yes.
5. If necessary, continue selecting and activating publications until you've activated all the publications
you need for your voyage.

Deactivating publications
You can also use the Manage Active Publications button to deactivate any publications that are currently
active:
1. In the Paper Publications module, click the Outfit tab.
2. Select the publications you want to deactivate.
3. Hold your mouse over the Manage Active Publications button, and then click Sleep.

4. OneOcean asks you to confirm that you want to deactivate the activated the publications. Click Yes.

Reactivating all publications in your outfit

After a voyage, you may want to reactivate any publications that were previously inactive. One way to do
this is to clear any filter options in the Display Filters panel, click the Products counter to select all the
publications in your outfit, and then click Manage Active Publications > Activate.

After you've reactivated the publications, OneOcean displays the outstanding corrections for them.

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13.9 Running paper publication reports

In the Paper Publications module, you can run reports that include details about the publications in your
outfit and the corrections that have been applied to them.

There are two reports available: the Corrections Log Report and the Outfit Report.

Running the Corrections Log Report

The Corrections Log Report lists details of corrections applied to the paper publications in your outfit
during a specified period. The report includes the date corrections were applied and, if available, who
applied them.

To run the Corrections Log Report:

1. In the Paper Publications module, click the Reports tab.
2. In the Correction Log Report panel, use the Previous or Period options to select the period you want
to view in the report.
3. Use the Order by Year/Week or Order by Publication Code options to select how the information in
the report is sorted.

4. To run the report, click Corrections Report.

5. OneOcean displays the report in the main part of the window.

6. To print the report, above the report, click the Print icon.

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Running the Outfit Report

The Outfit Report can list details of all the paper publications in your outfit, including publication title,
edition and NP code. Alternatively, you can use filter options before generating the report so that the
report only includes the publications in the voyage filter or in a single folio.

To run the Outfit Report:

1. In the Paper Publications module, click the Reports tab.
2. In the Outfit Report panel, select the Active Only option if you only want the report to include active
publications in your outfit. Otherwise, leave the All option selected. To learn more, see 13.8 Managing
active paper publications.
3. Use the Folio drop-down menu, if you only want the report to include publications in a single folio.
Otherwise, leave this menu set to All. To learn more, see 13.6 Using paper publication folios.

4. To run the report, click Outfit Report.

OneOcean displays the report in the main part of the window.

5. To print the report, above the report preview, click the Print icon.

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14.0 Ports

You can use the OneOcean Ports module to view up-to-date port information as published in
the IHS Maritime & Trading Ports and Terminals Guide.
To open the module, on the OneOcean home page, click the Ports tile.

Watch a tutorial
Viewing port information
Duration: 3 min 55 sec
This video shows you how to find a port and view information about it.

The information about a selected port may include:

• a complete description of the port and its facilities, including details of service providers and agents
• information about terminals and berths
• printable port documents
• photos of the port
• plans and mooring diagrams
• tidal information
• Port State Control information, including details of vessel inspections, deficiencies and detentions

Note: Basic and enhanced service

There are two levels of service available for the Ports module:
Basic This service is supplied free of charge with OneOcean. It gives you access to the Overview section
of the Ports module. This includes all basic information, such as the port description and details
of service providers and agents.
Enhanced This additional subscription service gives you access to all sections of the Ports module. (Tidal
Graphs also requires installation of ADMIRALTY TotalTide.)
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

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Tip
In the Routes & Passages module, you can use the Passage Planner tool to include information in your
passage plan about the departure and arrival ports.
To learn more, see 7.0 Passage Planner.

14.1 Finding a port

In the Ports module, below the Port Search/Filter panel, OneOcean lists all the ports that match your
current search. It also shows these ports on the map.

If you haven't entered any search criteria or loaded any passages, OneOcean lists all the ports that are
visible on the map.
In the Port Search/Filter panel, there are several options that allow you to filter the list of ports or find a
specific port.

Tip: Don't forget to zoom out on the map when you need to
The map remains at the same scale unless you change it. So, if you've zoomed in for one search, you
may need to zoom out for your next search.

Searching for ports by name, code or country

To search for a specified port or see all the ports of one country:
1. Click the Find Port box.
2. Enter all or part of the port name. Alternatively, you can enter the port code or country.

OneOcean lists all ports that match your search, even if they're not visible on the map. If you use the Find
Port box, OneOcean automatically disables all other filters.

Filtering ports by facility

To view ports that all offer the same facility:
1. If the Find Port box isn't empty, clear it by clicking the x on the right of the box. (You can only use the
Facilities menu if the Find Port box is empty.)

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2. In the Facilities drop-down menu, select a type of facility, such as Container or Gas.

OneOcean removes from the list all ports that don't offer the selected facility.

Tip: Leave the facilities filter on

If you often search for ports that offer a particular facility, we recommend you leave this facility
selected in the Facilities menu all the time.
If you enter any text in the Find Port box, OneOcean disables the Facilities filter and lists ports of any
type that match your search. But when you clear the Find Port box, OneOcean returns to only showing
ports that offer the facility you've selected.

Filtering ports by route

If you've loaded any passages, OneOcean can list the ports that are near your routes.
1. Enable the Filter by Route option if it isn't already enabled.
2. On the right of the Filter by Route option, use the slider to adjust how far from the route ports are
displayed. The maximum distance is 1000 nautical miles. The distance you select doesn't affect the Filter
by Route options that are available in other OneOcean modules.

Note: Loading passages

To learn more about loading a passage, see 6.0 Routes & Passages.

Selecting a port
When you've found the port you want, there are three ways to select it:
• Below the Port Search/Filter panel, in the list of ports, click the port you want.

• On the map, click the anchor icon for the port you want. When selected, the anchor icon turns

yellow .

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• If you've loaded a passage, in the Port Search/Filter panel you can also use the Departure Port and
Arrival Port buttons to select these ports.
When you've selected a port, OneOcean lists information about it in the lower part of the window. To learn
more, see 14.2 Viewing port information.

14.2 Viewing port information

In the lower part of the Ports window, OneOcean lists information about the port you've selected. You can
click the tabs to view different sections of information, such as Overview, Terminals/Berths, Documents
and Images.

Note: Enhanced Port service

If you aren't subscribed to the enhanced Ports service, you can only access the information in the
Overview tab.

14.2.1 Port overview information

In the Ports module, to view basic information about the port you've selected, click the Overview tab.
The information includes a full description of the port, details of the facilities, and a list of service providers
and agents.
The information is divided into several sections and subsections, which you can select using the panel at the
bottom left of the window.

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To print the details shown:

1. Click the Print Selected icon.

OneOcean opens a Port overview report.

2. Click the Print icon, select your printer, and then click Print.
3. Close the report window.

14.2.2 Port terminals and berths information

Note: Enhanced service required

To view terminals and berths information, you need to subscribe to the enhanced Ports service.

In the Ports module, to view information about the terminals and berths at the selected port:
1. Click the Terminals/Berths tab.
2. In the Terminals panel, scroll through the list of available terminals and select a terminal. Below the
panel, OneOcean displays details about the selected terminal.
3. In the Berths panel, scroll through the list of berths at the selected terminal and select a berth. Below
the panel, OneOcean displays details about the selected berth.

If the position of a berth for a selected terminal is available, OneOcean displays it on the map with a crane

icon. The icon for the selected berth is highlighted yellow .

To print the details of a selected terminal and berth:

1. Click the Print Selected icon.

OneOcean opens a window showing details of the selected terminal and berth.

2. Click the Print icon, select your printer, and then click Print.
3. Close the window.

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14.2.3 Port documents

Note: Enhanced service required

To view port documents, you need to subscribe to the enhanced Ports service.

In the Ports module, you can view and print port documents for the selected port, such as Maritime
Declaration of Health and Cargo Declaration forms, and crew and passenger lists.
To view documents for the selected port:
1. Click the Documents tab.
2. In the Document Type panel, select one of the following options:

Global View international port documents.

Country View national port documents for the selected port.

Port If available, view any documents that are specific to the selected port.

3. In the Document Title panel, select a document.

On the right of the panel, a preview of the selected document opens.

Tip: Expand View

To see a larger document preview, click the Expand View icon.

Click the icon again to return the document preview to its previous size.

To print the selected document, click the Print Selected icon.

14.2.4 Port images

Note: Enhanced service required

To view port images, you need to subscribe to the enhanced Ports service.

In the Ports module, to view photos of the selected port:

1. Click the Images tab.

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2. From the list of thumbnail images on the left, select the image you want to view.

Tip: Expand View

To increase the size of the image, click the Expand View icon.
Click the icon again to return the image to the previous size.

To print an image:
1. From the set of thumbnails, select the image you want to print.

2. Click the Print Selected icon.

OneOcean opens a window showing the selected image.

3. Click the Print icon, select your printer, and then click Print.
4. Close the window.

Tip: Printing multiple images

In the set of thumbnails, use the Shift or Ctrl key with the mouse to select multiple images. Then click

Print Selected to print all the selected images. You can also select all the thumbnails by pressing
Ctrl + A.

14.2.5 Port plans

Note: Enhanced service required

To view port plans, you need to subscribe to the enhanced Ports service.

In the Ports module, to view plans and mooring diagrams of the selected port:
1. Click the Plans tab.

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2. From the set of thumbnail images on the left, select the plan you want to view.
3.
Tip: Expand View

To increase the size of the plan, click the Expand View icon. Click the icon again to return the
plan to its previous size.

To print a plan:
1. From the set of thumbnails, select the plan you want to print.

2. Click the Print Selected icon.

OneOcean opens a window showing the selected plan.

3. Click the Print icon, select your printer, and then click Print.
4. Close the window.

Tip: Printing multiple plans

In the set of thumbnails, use the Shift or Ctrl key with the mouse to select multiple plans. Then click

Print Selected to print all the selected plans. You can also select all the thumbnails by pressing
Ctrl + A.

14.2.6 Port tidal graph

Note: Enhanced service and ADMIRALTY TotalTide required

To view port tidal graphs, you need to:
- subscribe to the OneOcean enhanced Ports service
- have ADMIRALTY TotalTide installed and licensed on the computer running OneOcean.

To view a tidal graph for the selected port in the Port module:
1. Click the Tidal Graph tab.

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2. In the Prediction Time box, select the date and time you want the graph to show information for.
OneOcean displays the tidal graph in the lower section of the window.

To change the length of time shown on the graph, in the +/- (Hours) box, select 6, 12, 24 or 48 hours. For
example, if you select 6, the graph shows information for a duration of six hours before and after the
prediction time.

To view the minimum safe depth for your vessel to the graph, enter this value in the Min. Depth (m) box.

Tip: Expand View

To increase the size of the tidal graph, click the Expand View icon. Click the icon again to return
the tidal graph to its previous size.

To print the tidal graph:

1. Click the Print Selected icon.

OneOcean opens a window showing the tidal graph.

2. Click the Print icon, select your printer, and then click Print.
3. Close the window.

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14.2.7 Port State Control (PSC) information

Note: Enhanced service required

To view Port State Control (PSC) information, you need to subscribe to the enhanced Ports service.

In the Ports module, you can view Port State Control (PSC) information, including details of vessel
inspections, deficiencies and detentions at the selected port.

To view PSC information for the selected port:

1. Click the PSC tab.
2. In the Filter panel, use the drop-down menu on the left to select the type of vessel you want to see
inspections of. By default, this is set to All vessel types.

3. In the Filter panel, use the Period boxes to select the date range of the inspections. By default, the date
range is set to the previous three months.

In the lower section of the window, OneOcean displays information about the inspections that match
your filter criteria.
4. In the View panel, select Summary if it's not already selected. OneOcean displays a summary chart.

The chart shows the number of inspections of the following types:

Clean Inspections where no deficiencies were found.

inspections

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Inspections Inspections where deficiencies were found, but the vessel wasn't detained.
resulting in
deficiencies

Inspections Inspections where deficiencies were found that resulted in the vessel
resulting in being detained.
detention

5. In the View panel, select Deficiencies.

OneOcean lists each types of deficiency found.

For each deficiency type, the Total column shows the number of deficiencies.
For each deficiency type, the Detentions column shows the number of deficiencies that resulted in a
vessel being detained.
6. Click one of the deficiency types in the list to select it.
In the lower section of the panel, OneOcean displays information about each deficiency of the type
selected.

Tip: Expand View

To increase the size of the deficiency list, click the Expand View icon. Click the icon again to return
the list to its previous size.

Printing a PSC Report

To print a summary report of the inspections:
1. In the Ports module, select the port you want.
2. Click the PSC tab.
3. Use the options in the Filter panel to select the date range and the vessel type for the inspections you
want to view.

4. Click the Print Selected icon.

OneOcean opens the Port State Control report for the selected port.

5. Click the Print icon, select your printer, and then click Print.
6. Close the report window.

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15.0 NavArea Warnings

Note: Subscription required

To use the NavArea Warnings module, you need to subscribe to the NavArea Warnings service.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

OneOcean can collect daily warnings for all NavAreas. You can view and manage these in the
OneOcean NavArea Warnings module.
To open the module, on the OneOcean home page, click the NavArea Warnings tile.

Watch a tutorial
Managing NavArea warnings
Duration: 2 min 58
This video shows you how to find, view, apply and filter NavArea warnings.

In the NavArea Warnings module, you can:

• select which NavArea you want to receive warnings for
• view the warnings on the OneOcean map, so you can see which warnings affect your route
• view all warnings currently in force, or just view the new warnings that you haven't yet applied
• record when you've applied a new warning
• view and archive cancelled warnings

Tip
In the Routes & Passages module, you can use the Passage Planner tool to add NavArea warnings to
your passage plan.
To learn more, see 7.0 Passage Planner.

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15.1 Enabling and disabling NavAreas

By default, OneOcean collects and displays the warnings for all 21 NavAreas. But, if you prefer, you can
disable any NavAreas. While a NavArea is disabled, OneOcean won't collect or display its warnings.

To disable or enable NavAreas:

1. In the NavArea warnings module, click the Setup tab.
At the bottom left of the window, OneOcean lists all the NavAreas. The checkbox on the left of each
NavArea indicates whether it's enabled or disabled. Enabled NavAreas are also highlighted in colour on
the map.

2. In the list of NavAreas, use the checkboxes to select which NavAreas are enabled and disabled.

15.2 Viewing NavArea warnings

In the NavArea warnings module, in the Warnings tab, OneOcean lists all the NavArea warnings that match
your current filter criteria. It also shows these warnings on the map.

If you haven't entered any filter criteria or loaded any passages, OneOcean lists all new warnings that are
visible on the map.

Note: Warnings with no georeference

Some NavArea warnings aren't georeferenced. In the list of warnings, these are indicated with an icon

. When selected, the map shows a yellow border around their NavArea.

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Filtering warnings
To filter the list of warnings:
1. Click the Warnings tab if it's not already selected.
2. In the Display Filters panel, use the NavAreas drop-down menu to select the NavAreas you want to
see warnings for.

Tip:
Disabled NavAreas aren't available in the NavArea drop-down menu.
To learn more, see 15.1 Enabling and disabling NavAreas.

3. Leave the Warning Type drop-down menu set to All.

4. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays the
warnings that relate to positions near the routes. On the right of the Filter by Route option, use the
slider to adjust how far from routes warnings are displayed. The maximum distance is 1000 nautical
miles. The distance you select doesn't affect the Filter by Route options that are available in other
OneOcean modules.

If the Filter by Route option is enabled, OneOcean automatically disables the Filter by Map option.

Note: Loading passages

To learn more about loading a passage, see 6.0 Routes & Passages.

5. If the Filter by Map option is enabled, OneOcean only displays warnings that relate to the area visible
on the map.

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Viewing in force or cancelled warnings

Use the In Force / Cancelled drop-down menu to change the type of warning listed.

There are three options:

In Force View warnings that are in force and that you haven't yet applied. These warnings are
(New) marked with a red icon .

View all warnings that are in force. In Force warnings that you've applied are marked with
In Force (All)
an orange icon .

View cancelled warnings that you haven't yet archived. These warnings are marked with a
Cancelled
crossed icon .

Note: All unapplied warnings are marked new

The red New icon doesn't indicate how old the warning is. A warning stays marked as New until
you apply it, or until it gets cancelled.
To learn more, see 15.3 Applying new warnings.

Warning details
To view the details of a warning, you can either:
• double-click the warning in the list
• double-click the icon or area on the map that relates to the warning.
On the right of the OneOcean window, the Feature Details panel opens. This gives you further details
about the warning.

Printing warning details

1. Using the list of warnings or the map, select the warning you want to print.

2. Above the list of warnings, click the Print Selected icon.

OneOcean opens a report showing the warning details.

3. To print the report, click the Print icon, select your printer, and then click Print.
4. Close the report window.
Tip: Printing multiple warnings
From the list of warnings, use the Shift or Ctrl keys with the mouse to select multiple warnings. Then

click Print Selected to print all the selected warnings.

You can also select all the warnings in the list by clicking the Warnings counter at the top of the list.

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15.3 Applying new NavArea warnings

For all new NavArea warnings, you should:
• review the details of the warning
• if necessary, mark the warning on your relevant navigational chart
• use OneOcean to record that you've applied the warning.
The NavArea Warnings Status panel shows a message if there are any warnings in force that you haven't
yet applied.

To record in OneOcean that you've applied the new warnings:

1. In the NavArea Warnings module, click the Warnings tab if it's not already selected.
2. In the In Force / Cancelled drop-down menu, select In Force (New).
3. To view the full list of warnings that are in force, in the Display Filters panel, make sure that:
o the NavArea option is set to All
o the Type option is set to All
o the Filter by Route option is set to Off
o the Filter by Map option is set to Off.
4. In the list of new warnings, select the warning you want to apply.

5. Click Apply.
OneOcean removes the applied warning from the list of new warnings.
Tip: Applying multiple warnings
Use the Shift or Ctrl keys with the mouse to select multiple warnings in the list. Then click Apply to
apply all the selected warnings.
You can also select all the warnings in the list by clicking the Warnings counter at the top of the list.

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To view the warnings that you've already applied, in the In Force / Cancelled drop-down menu, select In
Force (All).
OneOcean lists all the warnings that are in force. The warnings that you've already applied are marked with

the orange icon .

15.4 Archiving cancelled NavArea warnings

NavArea warnings become cancelled in the following situations:
• the warning is cancelled by the relevant NavArea co-ordinator
• the warning reaches the cancelled date listed in the warning details
• the warning is replaced by a newer warning.

Cancelled warnings are indicated with the cancelled icon.

OneOcean provides a feature for archiving cancelled warnings after you've reviewed them. This stops the
map from filling up with cancelled warnings.
The NavArea Warnings Status panel shows a message if there are cancelled warnings that you haven't yet
archived.

To archive a cancelled warning:

1. In the NavArea Warnings module, if it's not already selected, click the Warnings tab.
2. In the In Force / Cancelled drop-down menu, select Cancelled.
3. To view the full list of cancelled warnings, in the Display Filters panel, make sure that:
o the NavArea option is set to All
o the Type option is set to All
o the Filter by Route option is set to Off
o the Filter by Map option is set to Off.

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4. In the list of warnings, select the warning you want to archive.

5. Click Archive.
OneOcean removes the archived warning from the list of cancelled warnings. It also removes the warning
from the map.
Tip: Archiving multiple warnings
Use the Shift or Ctrl keys with the mouse to select multiple warnings in the list. Then click Archive to
archive all the selected warnings.
You can also select all the warnings in the list by clicking the Warnings counter at the top of the list.

Note: Viewing the warnings archive

If you want to see details of an archived warning, click the Archive tab. You can search the archive by
the date the warning was archived. You can unarchive any warnings to return them to the list of
cancelled warnings. And if you've enabled the User Management option in your OneOcean settings,
you can see who archived each warning.

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16.0 Piracy

Note: Subscription required

To use the Piracy module, you need to subscribe to the Piracy service.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

If you're subscribed to the OneOcean Piracy service, you can use the Piracy module to view up-
to-date information about incidents of piracy as published by the International Maritime
Bureau (IMB).
To open the module, on the OneOcean home page, click the Piracy tile.

Tip
Using the Routes & Passages module, you can add information about relevant piracy incidents to your
passage plan.
To learn more, see 7.0 Passage Planner.

16.1 Viewing piracy incidents

In the Piracy module, at the bottom left of the window, OneOcean lists all the piracy incidents that match
your current search. It also shows their location on the map.

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If you haven't entered any search criteria or loaded any passages, OneOcean lists all the piracy incidents
that happened in the last 12 weeks within the area selected on the map.

Filtering piracy incidents

1. In the Display Filters panel, there are two ways to change the period that the displayed piracy
incidents happened in:
o Select Previous, and then enter the number of weeks or months before today that you want
the period to start from.
o Select Period, and then select the start and end dates of the period.

2. In the Incident Type drop-down menu, select All, Actual Attack , Attempted Attack or

Suspicious Vessel .

3. In the Display Filters panel, in the Vessel Type box, enter the type of vessel involved in the incidents.

If you filter by Vessel Type, OneOcean automatically disables the Incident Type, Filter by Route and
Filter by Map options.
4. If you've loaded any passages and the Filter by Route option is enabled, OneOcean only displays
incidents that happened near your routes. On the right of the Filter by Route option, use the slider to
adjust how far from the route incidents are displayed. The maximum distance is 500 nautical miles. The
distance you select doesn't affect the Filter by Route options that are available in other OneOcean
modules.

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If the Filter by Route option is enabled, OneOcean automatically disables the Filter by Map option.

Note: Loading passages

To learn more about loading a passage, see 6.0 Routes & Passages.
5. If the Filter by Map option is enabled, OneOcean only displays incidents that happened within the area
visible on the map.

Viewing piracy incident details

To see more information about a piracy incident, you can either:
• double-click the incident in the list
• double-click the incident icon on the map.
On the right of the OneOcean window, the Feature Details pane opens. This gives further information
about the incident.

To close the Feature Details pane, click the arrow icon at the top left of the pane.

Printing piracy incident details

1. Using the map or the list of incidents, select the incident you want to print.

2. Above the list of incidents, click the Print Selected icon.

OneOcean opens a report showing the piracy indent details.

3. To print the report, click the Print icon, select your printer, and then click Print.
4. Close the report window.
Tip: Printing multiple incidents
From the list of incidents, use the Shift or Ctrl key with the mouse to select multiple incidents. The click

Print Selected to print all the selected incidents. You can also select all the incidents in the list by
clicking the Piracy Incidents counter at the top of the list.

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17.0 News & Bulletins

OneOcean collects news updates that you can view and print from the News and Bulletins
module.
To open the module, on the OneOcean home page, click the tile with the newspaper icon.

Watch a tutorial
Viewing news and bulletins
Duration: 1 min 55
This video shows you how to view and manage ChartCo information Bulletins,
…International News, Regional News

Depending on the news services you're subscribed to, the news items collected by OneOcean may include:
• ChartCo Information Bulletins
• ChartCo International News
• ChartCo Regional News

Note: Subscription
ChartCo Information Bulletins are sent to all OneOcean users free of charge.
The other news services require subscription. To learn more, see the topics for the individual news
services.

Tip: The News and Bulletins tile title

On the home page, the tile with the newspaper icon shows changes depending on which news
services you're subscribed to. If the title of the tile is Bulletins, this means you aren't subscribing to any
additional news services and can only view ChartCo Information Bulletins.

17.1 Viewing ChartCo information bulletins

ChartCo Information Bulletins contain important information about ChartCo services, such as certificates of
subscription, news about service improvements, and advanced notice of server maintenance.

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You don't require a subscription to receive the bulletins. They're sent to all OneOcean users.

To view unread bulletins,

1. In the News & Bulletins module, if it's not already selected, click the Information Bulletins tab.
2. In the Display Filter/Search panel, make sure the Read/Unread option is set to Unread.
OneOcean lists all the bulletins that haven't been marked as read.

From the list, select the bulletin you want to read.

On the right of the list, OneOcean displays the contents of the selected bulletin.

To mark a bulletin as read:

1. From the list of bulletins, select the bulletin you want to mark as read.
2. At the bottom of the window, click Mark as Read.

OneOcean removes the bulletin from the list of unread bulletins.

To view bulletins that you've marked as read, in the Display Filter/Search panel, set the Show Bulletins
option to Unread.

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To search for a bulletin, in the Search box, enter all or part of the bulletin title.

OneOcean lists both read and unread bulletins that match your search.

To print the selected bulletin, click the Print Selected icon.

17.2 Viewing ChartCo International News

Note:
To access ChartCo International News, you need to subscribe to the ChartCo International News
service. As part of this service, OneOcean also collects ChartCo Regional News.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

ChartCo International News is a daily international, English-language news service.

If you're subscribed to the service, when OneOcean checks for updates, it collects any new edition of
ChartCo International News.

To view recently received editions of ChartCo International News:

1. In the News & Bulletins module, click the International News tab.
OneOcean lists the last seven editions received.

2. From the list, select the edition you want to read.

On the right of the list, OneOcean displays the contents of the selected edition.

To print the selected edition, click the Print Selected icon.

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17.3 Viewing ChartCo Regional News

ChartCo Regional News is an additional English-language news service that's provided free of charge to
subscribers of the ChartCo International News service (see 17.2 Viewing ChartCo International News).
If you're subscribed to the service, when OneOcean checks for updates, it collects any new editions of
ChartCo Regional News.
New editions of ChartCo Regional News are published five times a week, with each edition of the week
reporting news from a different region. The edition titles are:
• Tuesday: Russia in Focus
• Wednesday: Turkey in Focus
• Thursday: Ukraine in Focus
• Friday: Philippines in Focus
• Saturday: India in Focus

To view recently received editions of ChartCo Regional News:

1. In the News & Bulletins module, click the Regional News tab.
OneOcean lists the latest edition for each of the five regions.

2. From the list, select the edition you want to read.

On the right of the list, OneOcean displays the contents of the selected edition.

To print the selected edition, click the Print Selected icon.

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18.0 Regs4ships

Note: Subscription required

To use the Regs4ships module, you need to subscribe to the Regs4ships service.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

Regs4ships is a searchable database of maritime regulations.

If you're subscribed to the Regs4ships service, you'll receive the latest updates by the following
methods:
1. Regs4ships Over the Air (OTA) updates (additional subscription required), eliminates the
need to receive a DVD as weekly updates are provided via OneOcean. To learn more, see
18.1 Updating & Exporting Regs4ships OTA.
2. Regs4ships DVD updates. DVD dispatched every 2 months. To learn more, see 18.2
Updating Regs4ships data from DVD.

To open the Regs4ships module, on the OneOcean home page, click the Regs4ships tile.

Depending on your subscription, you can use Regs4ships to view:

• regulations, guidance, shipping notices and forms for 22 Flag States and all CFRs (Code of Federal
Regulations)
• IMO codes, conventions, circulars, resolutions, unified interpretations and forthcoming amendments
• ILO protocols and guidelines
• EU legislation

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18.1 Updating & Exporting Regs4ships OTA

If you subscribe to the Regs4ships Over the Air (OTA) Updates, you'll receive a USB stick of the latest
Regs4ships database. OneOcean will then provide weekly updates to keep the Regs4ships database
updated and using a DVD will no longer be required. Weekly updates will be provided and a facility to
export these updates to a backup computer is also included.

Note: Multiple Regs4ships services

You can subscribe to multiple Regs4ships services if you need to view regulations for more than one
flag state or for additional codes of federal regulations (CFRs). You'll receive a USB stick for each
Regs4ships OTA Updates service. Repeat the instructions below for each Regs4ships OTA Updates USB
stick you receive.
If you subscribe to US Waters, these regulations will be contained in a sub folder on your Regs4ships
OTA USB stick. The same import process needs to be followed by browsing to the US Waters folder.

To import the initial Regs4ships OTA data from USB stick:

1. Insert the Regs4ships OTA USB stick into the computer running OneOcean.

Note: For this process, do not run any Regs4ships files from the USB stick.
2. From the OneOcean Regs4ships module, click Import and browse to the USB stick or folder location, if
you have downloaded the content.

3. OneOcean imports the Regs4ships OTA data. This may take several minutes. OneOcean displays a
confirmation message when the update is complete. Click OK.

4. Remove the USB stick from the computer.

You can now view the latest data from the OneOcean Regs4ships module. To learn more, see 18.3 Viewing
Regs4ships.

Note:
By using the Regs4ships OTA Updates, the DVD entry will become redundant and no further
Regs4ships DVD's will be provided. To ensure the latest content is viewed, always select the OTA entry
from the source column.

Eventually, the DVD entry can be deleted by selecting the Delete icon

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Updating Regs4ships OTA updates:

OneOcean will detect and show an indicator when an update is due.

Weekly updates are provided and will automatically import via the normal data delivery method configured
within the Data Updates area of OneOcean.

Selecting the icon will expand the panel to display the week number Regs4ships OTA has been
updated to.

Selecting the icon will return the panel.

Exporting Regs4ships OTA updates:

Tip: Exporting updates

Exporting Regs4ships OTA Updates to a USB stick or to a folder on a shared network drive enables the
Regs4ships OTA Updates content to be loaded into a backup computer, running OneOcean, together
with the subsequent weekly updates.

Note: Backing up Reg4ships

Although OneOcean has a backup & restore function, the Regs4ships module is not included in the
OneOcean backup and restore process. It's advisable to periodically export Regs4ships OTA Updates to
the same backup location where your OneOcean backups are stored.
To learn more about backing up OneOcean, see 22.0 Backup & Restore

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1. Click Export.

2. Although the Regs4ships OTA updates can be exported to a local or network drive, it's recommended
the updates are exported to a USB stick.

3. Once the updates have finished exporting, OneOcean will display the following message:

4. To import the updates to a backup computer, the same process of importing the initial Regs4ships
OTA data is required.

Exporting / importing Regs4ships OTA updates to a network drive:

The Regs4ships OTA data can be exported to a folder on a shared network drive. If you have OneOcean
installed in a Server / Client configuration the data can then be imported into each client computer.

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1. To export to a network drive, click Export.

2. Browse to a shared network folder and click Export to start the process.

3. Once the updates have finished exporting, OneOcean will display the following message.

4. To import the updates on a different computer, click on Import and browse to the shared folder on
network drive. Click on Import and when the import process has finished, OneOcean will display the
following message:

Tip: Exporting / Importing Regs4ships OTA updates

It's recommended to create a new folder in the main ChartCo folder on the server installation of
OneOcean for the updates to be exported to / imported from.

18.2 Updating Regs4ships data from DVD

If you subscribe to the Regs4ships service, you'll receive a DVD of the latest Regs4ships database every two
months. You should update OneOcean with the data on the DVD.

Note: Multiple Regs4ships services

You can subscribe to multiple Regs4ships services if you need to view regulations for more than one
flag state or for additional codes of federal regulations (CFRs). You'll receive a DVD for each
Regs4ships service. Repeat the instructions below for each Regs4ships DVD you receive.

The Regs4ships Status panel shows a message if any service is due or overdue for an update.

To update Regs4ships data from DVD:

1. Insert the Regs4ships data DVD into the computer running OneOcean.

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Note: For this process, do not run Regs4ships from the DVD.

2. From the OneOcean Regs4ships module, click Import.

3. OneOcean updates the Regs4ships data. This may take several minutes. OneOcean displays a
confirmation message when the update is complete. Click OK.
4. Remove the DVD from the computer.
You can now view the latest data from the OneOcean Regs4ships module. To learn more, see 18.3 Viewing
Regs4ships.

18.3 Viewing Regs4ships

To view Regs4ships data:
1. In the OneOcean Regs4ships module, on the left of the window, click the service or flag state you want
to view data for.

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2. On the right of the window, OneOcean displays the Regs4ships contents pages for the service you've
selected. Use the links on the pages and the Search box at the top of page to navigate to other
Regs4ships pages.

To print the current Regs4ships page, at the top of the page, click the Print the Content icon.

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19.0 EnviroManager

You can use the EnviroManager module to make sure your vessel complies with the latest
maritime environmental regulations. The module shows you what discharges are permitted
and prohibited at any selected location or for the current location of your vessel.
To open the EnviroManager module, on the OneOcean home page, click the EnviroManager
tile.

Watch a tutorial
EnviroManager
Duration: 3 min 58 sec
This video shows you how to view zones, areas and regulations.
The EnviroManager module uses a database of MARPOL and BWM regulations as well as many national
and regional environmental regulations. The database is updated regularly and is updated automatically in
OneOcean whenever OneOcean checks for updates.
To learn more about the regulations included in EnviroManager, see 19.4 EnviroManager database
contents.
In the EnviroManager module, you can:
• View zones and areas on the map
• Customise what types of zones and areas are displayed on the map and what type of regulations
OneOcean displays
• View regulations for any selected geographical location or for the current location of your vessel
• View estimates of how long until your vessel leaves the current area or zone or enters a new area or
zone

Note: Viewing regulations for current vessel position

EnviroManager can use position and speed readings to display the correct regulations for your vessel
in real time. To use this feature, OneOcean must be configured to collect vessel instrument data. To
learn more, see 2.10 Configuring instrument data collection.

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19.1 Selecting a location

The OneOcean EnviroManager module shows regulations for any location that you select on the map. If
you've configured OneOcean to collect positional data from your vessel instruments, OneOcean can show
regulation data for your vessel in real time throughout its voyage.

Note: Viewing regulations for current vessel position

EnviroManager can use position and speed readings to display the correct regulations for your vessel
in real time. To use this feature, OneOcean must be configured to collect vessel instrument data. To
learn more, see 2.10 Configuring instrument data collection.

Using the current vessel position

To view regulations for your vessel's current position, click the Vessel tab.
OneOcean displays the current vessel position and heading on the map. At higher magnifications, you can
also see the vessel speed and course and an approximation of vessel dimensions. To learn more, see 4.4
Viewing current vessel position.

At the top left of the window, OneOcean displays the latitude and longitude of the current vessel location.

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OneOcean displays the current course. It also plots the change in these values over time.

Certain areas have speed restrictions and OneOcean displays a visual indicator of the maximum permitted
speed whilst in the area.

OneOcean displays the distance and time when the vessel will be entering the next zone or area.

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Note: Zones and Areas

The distance and time indicator only show the zone or area the vessel will enter first. To learn more,
see 19.2 Zones and areas.

Selecting a location
To view regulations for a specific location, click the Location tab.
Click any point on the map to view the regulations for that location. On the map, OneOcean marks the
currently selected location with a pin icon.

Alternatively, at the top left of the window, enter the coordinates of the location you want to use.

Use the Speed slider or enter the value in the box to specify the speed and at the selected location.

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Tip: Centring the map

To centre the map on the current location, in the Location tab, click the Centre Pin icon.

19.2 Zones and areas

EnviroManager delivers short messages with signals on the screen in different zones and sea areas, but
also for different speeds. OneOcean displays the zones and sea areas on the map in the EnviroManager
module.

Zones
The regulations from both MARPOL and the BWM Convention have stricter requirements as a ship is
approaching “land” – the baseline – and weakened requirements on the high seas. The distance criteria of
these regulations basically follow the maritime zones division of the Law of the Sea (UNCLOS 1982), though
with a 25 NM limit instead of the contiguous zone limit of 25 NM, and an additional 50 NM limit. The
EnviroManager module in OneOcean displays these zones on the map as blue shaded areas. For example,
the 12nm zone is the area between the 25nm line and the 3nm line. The closer the zones are to the
baseline, the darker the blue shading.

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Areas
Regulations do not only vary depending on which zone a ship is located within. There are numerous sea
areas with stricter regulations. There are internationally regulated areas, areas with regional requirements,
and areas within territorial waters of a country. The areas included in EnviroManager are shown on the map.
OneOcean indicates areas on the map by drawing a coloured border around their perimeters.

In the Location tab, at the top left of the window, OneOcean displays information about any areas the
current selection location is within.
In the Vessel tab, at the top left of the window, OneOcean displays information about any areas the vessel
is currently within.
The displayed information includes the country or regional authority for the area and a code for the area
type. If the position is within multiple areas, OneOcean lists the code for each area type.

The following types of areas are included:

Area type Code Perimeter colour

Emission Control Area ECA Orange

Special Area SA Dark green

Particularly Sensitive Sea Area PSSA Light green

Polar (Code) Area Polar Light blue

Regional Area Region Dark blue

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National Area Nat Red

Ballast Water Exchange Area BWEA Brown

Whale Protection Area Whale Violet

Note: Whale protection areas

The EnviroManager database includes seasonal whale protection areas established by the National
and Oceanic and Atmospheric Administration. Within these areas, a speed restriction of 10 knots is in
force on all vessels of 9.8 metres or longer. This is to protect endangered North Atlantic right whales by
reducing the threat of collisions with whales.

The Zones and Areas Toolbar

The Zones and Areas toolbar below the map has three uses as follows:
• see which types of zone and area your vessel or the selected location is currently within
• see when your vessel is close to leaving or arriving in a zone or area
• hide types of zone or area from the map
On the left of the toolbar, there are blue icons for each level of zone. On the right of the toolbar, there are
coloured icons for each type of area.

Current zones and areas

When the Vessel tab is selected, if a toolbar icon shows a large circle, this means your vessel is currently
within this type of area or zone.

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When the Location tab is selected, if a toolbar icon shows a large circle, this means the location you've
selected on the map is within this type of zone or area.

Leaving or arriving in a zone or area

This feature of the toolbar is only available when the Vessel tab is selected.
If a toolbar icon shows a small circle with no ring around it, this means that on your current course, your
vessel is not due to enter the zone or area for more than 30 nautical miles. If your vessel is due to enter the
zone or area within the next 30 nautical miles, OneOcean starts adding segments to the ring to indicate
how close you are to the boundary. Each unfilled segment represents 3 nautical miles from the boundary.

If a toolbar icon shows a large circle with a complete ring around it, this means that on your current course,
your vessel is not due to leave the zone or area for more than 30 nautical miles. If your vessel is due to
leave the zone or area within the next 30 nautical miles, OneOcean starts removing segments of the ring to
indicate how close you are to boundary. Each filled segment represents 3 nautical miles from the boundary.

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For more information about the distances from boundaries and the estimated time until you cross
boundaries, click the icon menu options.

Hiding zones and areas

You can use the toolbar to hide each type of zone or area from the map. To do this, click the relevant menu
icon on the toolbar, and then set the Display option to Off.

Tip: Viewing areas in other modules

You can also view zones and areas from other modules of OneOcean that use the map. Use the
EnviroManager icon at the bottom right of the map to display or hide the EnviroManager toolbar.

In the EnviroManager module, you can use the toolbar to show or hide types of zone and area.

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19.3 Viewing environmental regulations

In both the Vessel and the Location tabs of EnviroManager, OneOcean displays a regulation tile for each
regulation category.

To reorder the regulation tiles, point your mouse at a tile and drag it to a new position between two other
tiles.

To expand or collapse a tile, click the tile heading.

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When a tile is expanded, it displays the essential messages of whether a particular pollutant is allowed to
discharge/emit together with a traffic light system of symbols.
• Not Allowed / Stop
Red light stop symbol and red background.

• Careful / Read Further

Yellow light warning symbol and orange background.

• Allowed / Go
Green light go symbol and green background.

Tip: Hiding regulation tiles

By default, OneOcean displays regulation tiles for all available regulation categories. However, you can
hide any tiles that aren't relevant to your vessel or the routes that you take.
To hide a tile, click the Setup tab, and then clear the checkbox for the waste type that you want to hide.

To get more detail about the regulations in a tile, double-click any of the regulations. The Regulatory
Details pane opens.

To close the Regulatory Details pane, click the arrow icon at the top left of the pane.
When a tile is collapsed, it displays red, orange and green bars that indicates the number of red, yellow and
green lights for the specific location.

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Note: Regulations change with speed

Many regulations have speed criteria for discharge to be allowed.
If you've configured OneOcean to collect position and speed readings from your vessel instruments, in
the EnviroManager Vessel tab, OneOcean automatically displays the correct symbols and messages
that are relevant for the current speed. To learn how to collect instrument data, see 2.10 Configuring
instrument data collection.

On the EnviroManager Location tab, OneOcean lists the regulations that are relevant for the speed set
using the sliders at the top of the window.

19.4 EnviroManager database

The following content is included in the OneOcean EnviroManager database.

Baseline coordinates
All distances from land are calculated from country-specific baseline coordinates, which are in accordance
with specifications in the United Nations Convention on the Law of the Sea, 1982 (UNCLOS).
Each country submits their baseline coordinates to the United Nations where they're made available to the
public and are all included in the EnviroManager database. If a country hasn't yet submitted official baseline
coordinates, the baseline is calculated using the definitions in UNCLOS and applicable charts or by using
information received directly from official channels.

International regulations

MARPOL 73/78
The main international convention regulating pollution from ships is MARPOL 73/78. This is the core of the
EnviroManager database. The technical regulations of the convention are set in six annexes of the
convention. Regulations are selected from these annexes that are applicable to operational discharges and
emissions from vessels in different areas and maritime zones.

Included guidelines:
• Resolution MEPC.219(63), 2012 Guidelines for the implementation of Annex V of MARPOL
• MEPC.220(63), 2012 Guidelines for the Development of Garbage Management Plans

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BWM convention
The International Convention for the Control and Management of Ships' Ballast Water and Sediments
(BWM Convention).

EnviroManager ballast water categories:

• Ballast water exchange
• Discharge of untreated ballast water
• Disposal of sediments
• Discharge of treated ballast water

Included regulations and guidelines:

• BWM Convention, Article 2, 3; Regulation A-2, A-3, B-1, B-3, B-4, B-5, C-2, D-1, D-2, D-3
• Res. MEPC.127(53), Guidelines for Ballast Water Management and Development of Ballast Water
Management Plans (G4)
• Resolution MEPC.163(56), Guidelines for Ballast Water Exchange in the Antarctic Treaty Area
• Draft Amendments to Regulation B-3 of the BWM Convention
(MEPC 71/17/Add.1, Annex 2)
• Draft Resolution, Determination of the Date Referred in Reg. B-3
(MEPC 71/17/Add.1, Annex 3)
• Resolution MEPC.287(71), Implementation of the BWM Convention
• BWM.2/Circ.63, Application of the Convention to ships operating in sea areas where ballast water
exchange in accordance with regulations B-4.1 and D-1 is not possible
• Resolution MEPC.288(71), 2017 Guidelines for ballast water exchange (G6)
• Manual on Ballast Water Management – How to Do It (Final adopted version)
Additional documents referred to:
o MEPC.174(58), Guidelines for approval of ballast water management systems (G8)
o Resolution MEPC.169(57), Procedure for approval of ballast water management systems that
make use of active substances (G9)

Polar code
• Resolution MEPC.264(68), International Code for Ships Operating in Polar Waters (Polar Code)
• Resolution MEPC.265(68), Amendments to MARPOL Annexes I, II, IV and V

Other international conventions

Protocol on Environmental Protection to the Antarctic Treaty, 1991
The table below table summarizes the integration of international regulations and areas in the six
regulation categories of EnviroManager.

Category Standard Special Area and Antarctic Region Arctic Waters

Regulations ECAs

Bilge Water MARPOL Annex I MARPOL Annex I MARPOL Annex I MARPOL Annex I
Reg. 15(A, D), 14 Reg. 15(3), 14(7) Reg. 15(3-4), 14(7) Reg. 47
and 47 Polar Code, Part II-A
§ 1.1

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Sewage and MARPOL Annex IV MARPOL Annex IV Polar Code, Part II-A MARPOL Annex IV
Greywater Reg. 11(A) Reg. 11(A) until 11(B) § 4.2.1 Reg. 18
applies Polar Code, Part II-A
for passenger ships § 4.2.1

Garbage and Food MARPOL Annex V MARPOL Annex V MARPOL Annex V MARPOL Annex V
Waste Reg. 3-4 Reg. 3-6 Reg. 3.1; 3.14, 6 Reg. 3.1; 3.14
2012 Guidelines for 2012 Guidelines for Polar Code, Part II-A Polar Code, Part II-A
the Implementation the Implementation § 5.2.2 § 5.2.1
of MARPOL Annex V of MARPOL Annex V

Air Emissions MARPOL Annex VI SECA: MARPOL Annex I MARPOL Annex I

Reg. 14(1), 16(1-4) MARPOL Annex VI Reg. 43 Reg. 47
Reg. 4, 14(4), 16(1-4) Polar Code, Part II-B
N. American & § 1.1
Caribbean ECA:
Annex VI, Reg. 4,
13(5-7),14(4),16(1-4)

Cargo MARPOL Annex I MARPOL Annex I MARPOL Annex I MARPOL Annex I

Reg. 34(A, D) Reg. 34(B) Reg. 34(B), 43, 47 Reg. 47 Annex II,
MARPOL Annex II MARPOL Annex II MARPOL Annex II Reg. 22
Reg. 13(1-2, 6-7) Reg. 13(8) Reg. 13(8), 22 Polar Code, Part II-A
§§ 1.1, 2.1

Ballast BWM Convention Polar Code Part II-B Polar Code Part II-B
Reg. A-2,A-3, B-1, B- § 4.1 § 4.1
3, B-4, B-5, Guidelines for Ballast
C-2, D-1, D-2, D-3 Water Exchange in
Draft Amendments the Antarctic Treaty
& Draft Res. (MEPC Area
71) Res.
MEPC.287(71) G4
Guidelines G6
Guidelines (2017)
BWM.2/Circ.63

Regional regulations

EU, EEA and EU outermost regions

The application of EU legislation in EnviroManager covers the European Economic Area (EEA) and the
Outermost Regions of the EU.

EU outermost regions
• Azores (Portuguese)
• Canary Islands (Spanish)
• Guadeloupe (French)
• Martinique (French)
• French Guiana
• Madeira (Portuguese)

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• Réunion Island (French)

Included EU legislation
• Directive (EU) 2016/802 of the European Parliament and of the Council of 11 May 2016 relating to a
reduction in the sulphur content of certain liquid fuels (codification)
• Directive 2000/59/EC of the European Parliament and of the Council of 27 November 2000 on port
reception facilities for ship-generated waste and cargo residues, as amended by 2007/71/EC

Sea areas
Regional BWM arrangements for the North-East Atlantic, the Baltic Sea Area, the Mediterranean Sea and
the ROPME Sea Area are integrated with the requirements of the BWM Convention. For the Baltic Sea Area,
the Helsinki Convention is included. In addition, EnviroManager includes areas in the North Sea identified
by OSPAR where ballast water exchange/discharge shouldn't be conducted.

Sea Areas Governing Body

North-East Atlantic OSPAR Commission

(OSPAR)

Baltic Sea Area HELCOM (Baltic Marine Environment Protection - Helsinki Commission)

Mediterranean Sea REMPEC (Regional Marine Pollution Emergency Response Centre

for the Mediterranean Sea)

ROPME Sea Area ROPME (Regional Organisation for Protection of the Marine Environment)

Included regulations, recommendations and decisions

• General Guidance on the Voluntary Interim Application of the D1 Ballast Water Exchange Standard in
the North-East Atlantic and the Baltic Sea (BWM.2/Circ.14)
• General Guidance on the Voluntary Interim Application of the D1 Ballast Water Exchange Standard by
Vessels Leaving the Baltic Sea and transiting through the North-East Atlantic to Other Destinations
(BWM.2/Circ.22)
• Harmonized Voluntary Arrangements for Ballast Water Management in the Mediterranean Region
(BWM.2/Circ.35)
• General Guidance on the Voluntary Interim Application of the D1 Ballast Water Exchange Standard by
Vessels Operating between the Mediterranean Sea and the North-East Atlantic and/or the Baltic Sea
(BWM.2/Circ.39; Agreement 2012-04 between the Contracting Parties of the Barcelona Convention,
OSPAR and HELCOM)
• Convention on the Protection of the Marine Environment of the Baltic Sea Area, 1992 (Helsinki
Convention). Updated July 2014

National regulations
• United States
o Including American Samoa, Guam, Puerto Rico, Virgin Islands, Commonwealth of the Northern
Mariana Islands, Wake Island, Johnston Atoll, Palmyra Atoll and Kingman Reef, Howland Island
and Baker Island, and Jarvis Island
o Federal laws and regulations (USCG, EPA and USDA)
o State-specific requirements
o Greywater requirements
o Information for cruise ships and passenger ships

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o No-discharge Zones (NDZ) in Maine, Maryland, New Jersey, Virginia, Connecticut,

Massachusetts, New Hampshire, New York, Rhode Island, California and Washington
o Class A Standard Waters in the waters of Maine
o California State Water Quality Protection Areas
o Certain Alaskan Waters (cruise ships)
o Speed Reduction Areas against whale ship strikes:
▪ Northeast U.S. Seasonal Management Areas
▪ Mid-Atlantic U.S. Seasonal Management Areas
▪ Southeast U.S. Seasonal Management Area
o National Marine Sanctuaries (NMS):
▪ Monitor
▪ Channel Islands
▪ Greater Farallones
▪ Gray’s Reef
▪ Fagatele Bay
▪ Cordell Bank
▪ Florida Keys
▪ Flower Garden Banks
▪ Monterey Bay
▪ Stellwagen Bank
▪ Hawaiian Islands Humpback Whale
▪ Olympic Coast
▪ Papahānaumokuākea
• Canada, including:
o Canadian Arctic waters
o Designated Sewage Areas (DSA)
o Gulf of St. Lawrence Speed Reduction Area against whale ship strikes
• China, including the Domestic Emission Control Area
• Hong Kong
• Macao
• Taiwan
• Singapore
• Japan
• Brazil, including:
o Trindade and Martim Vaz Archipelago
o São Pedro and São Paulo Archipelago
• Panama and the Panama Canal
Europe & Baltic Sea Area:
• Belgium
• Denmark

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• Estonia
• Finland
• France
• Germany
• Gibraltar
• Iceland
• Ireland
• Italy, including Venice requirements
• Isle of Man
• Latvia
• Lithuania
• Malta
• Monaco
• Netherlands
• Norway, including:
o Svalbard regulations
o Norwegian Ballast Water Exchange Areas
o Rijpfjorden Area (sewage and greywater)
• Poland
• Portugal, including requirements for the ports of Lisbon and Sines
• Russia (Baltic Sea Area)
• Spain (including Canary Islands)
• Sweden
• UK

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20.0 Weather

OneOcean can collect weather forecast data for any region of the world. You can view and
manage the forecasts in the OneOcean Weather module.
To open the module, on the OneOcean home page, click the Weather tile.

Watch a tutorial
Weather
Duration: 3 min 3 sec
This video shows you how to customise the weather map; view spot forecasts;
and set weather limits.

In the Weather module, you can:

• Select the geographical areas for the forecasts you want to collect.
• Adjust display settings to select what type of weather data is displayed on the map and fully customise
how it's presented.
• Use playback controls to select the forecast date and time and view animated 'run-throughs' of weather
for planned voyages.
• View weather summaries for a geographical location, the location of your vessel on a planned route, or
a select port.
• Use a graphical Wind, Wave and Current summary to view the weather elements that affect vessel
speed.
• Use a graphical Vessel Resonances summary to avoid combinations of speeds and direction that
produce resonant rolling effects.
• View data for all storm systems in your selected weather areas and track the forecast position of storm
systems on the map.

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• Print a fully customisable Heavy Weather Checklist report containing a list of actions and checks that
should be performed whenever your vessel is expected to encounter heavy weather.
• Specify weather limits for parameters such as wind speed, wave height and minimum distance from
tropical storms and hurricanes. If you subscribe to the Silver or Gold Weather service, OneOcean can
optimise routes to avoids bad weather conditions as defined by the weather limits.
• View weather bulletins.

Note: Four levels of service

There are four levels of subscription available for the ChartCo Weather service:
- Bronze service Collects a 2-day forecasts for a limited number of weather elements. This
service is available to all OneOcean customers.
- Silver service Collects a 5-day forecast for all weather map elements.
- Gold 5 service Collects a 5-day forecast for all weather map elements. This service also allows
you to use the route optimisation feature in the Routes & Passages module.
- Gold 9 service Collects a 9-day forecast for all weather map elements. This service also allows
you to use the route optimisation feature in the Routes & Passages module.

20.1 Selecting and downloading weather data

Weather forecast data is updated on the ChartCo server four times a day. To learn more about when
weather updates are released, see 2.4 Data update schedule.
In the Weather module, you can select the geographical areas for the forecasts you want to collect. After
you've selected your weather areas, each time OneOcean connects to the ChartCo server, it downloads any
new forecasts for the selected areas.

Tip: Only select the areas you need

OneOcean weather updates are relatively large. Selecting many weather areas may also slow the
performance of OneOcean.

We recommend you only select the weather areas you need for your planned voyages. You can change
your selected areas at any time.

By default, no weather areas are selected. In the Weather Status panel, OneOcean displays a message if
no areas are selected.

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To select the areas of the forecasts you want to collect:

1. In the Weather module, click the Areas tab.
OneOcean lists the available areas and groups them by region. Expanding the area enables more
detailed areas to be selected.

Two-levels of forecast resolutions

OneOcean collects worldwide forecasts at a resolution that displays weather data at intervals of 2.5
degrees. The worldwide forecasts are divided into seven areas for different oceans. These are shown at
the bottom of the list of areas, in the Worldwide Oceans group.
For coastal waters and areas with high shipping volumes, OneOcean also collect higher resolution
forecasts that display weather data at intervals of 1.0 degrees. These are shown in the list of areas in
the groups above the Worldwide Oceans group.

2. In the list of areas, select the checkboxes for the areas you want to use.

When you've finished selecting weather areas, you can prompt OneOcean to collect the latest weather
forecast for the selected areas by checking for updates in the Data Updates module. To learn more, see 5.1
Checking for updates.
After OneOcean has downloaded and imported the updates, in the Weather Status panel, it shows details
of when the most recent forecasts were issued.

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To view details of all the weather updates that OneOcean has downloaded recently, click the
Bulletins/Updates tab. To learn more, see 20.7 Bulletins and updates.

To select which weather data is displayed on the map and to customise how it's presented, use the options
available in the Display Settings tab. To learn more, see 20.2 Viewing weather data on the map.

20.2 Viewing weather data on the map

You can use the options in the Weather Module Display Settings tab to select which weather elements are
displayed on the map and to fully customise how each element is presented.
OneOcean can display each weather element in a variety of customisable formats.

Displaying and hiding weather elements

Note: Default weather elements

The following weather elements are displayed by default:
Pressure
Fronts
Wind at 10m
Wave height

To select additional weather elements:

1. In the Weather module, click the Display Settings tab.
OneOcean lists all the weather elements.

2. In the list of weather elements, select a checkbox to display an element on the map.
For most weather elements there are three main options for how the data is displayed:

Area
When you select an Area checkbox, OneOcean applies shading of the same colour to areas of data that
have a common range of values.

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Depending on the type of data, the shading for the areas becomes darker or changes colour for larger
value ranges.
By default, on the edge of each shaded area, OneOcean displays a label showing the minimum value in the
range.

Line
When you select a Line checkbox, OneOcean draws contour lines joining points on the map that
correspond with the same data value.

By default, a label showing the data value is displayed on each contour line.

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Grid
When you select a Grid checkbox, OneOcean displays the element data at regular intervals on the map.

By default, vector quantities such as wind speeds are displayed as symbols that indicate both direction and
magnitude.
Scalar quantities such as wave period are displayed as numerical value.

Tip: Zoom in to see the full data grid

To stop the map becoming too crowded, at lower magnifications, OneOcean displays less grid data. To
see the data grid at the highest resolution available, make sure the map is zoomed in to a
magnification of 1:7,000,000 or higher.

Weather elements

Note: Subscription required to use all weather elements

If you subscribe to the standard Bronze weather service which is available to all ChartCo customers,
you can only display weather elements relating to wind, waves and sea current.
If you subscribe to either the Silver or Gold weather services, you can display the full set of map
elements listed below.
If an element isn't available, in the Weather Module Display Settings tab, OneOcean colours the
element title grey.

Below is a list of all the weather elements included in the OneOcean Weather module:

Weather Element Description

Pressure Pressure at mean sea level (in hectopascals).

Fronts When selected, OneOcean displays cold and warm fronts on the map. This
element can't be displayed as areas or lines.

500 hPa The altitude (in metres) at which atmospheric pressure is 500 hectopascals.

Wind at 10 m Mean speed (in knots) and direction of wind at 10 metres above sea level.

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Wind gusts at 10 m Speed of gusts at 10 metres above sea level (in knots).

Wind at 50 m Mean speed (in knots) and direction of wind at 50 metres above sea level.

Wind gusts at 50 m Speed of gusts at 50 metres above sea level measure (in knots).

Max wind This is the maximum speed (in knots) of the wind at 10 metres above sea level.
This is calculated to give a 90% chance that the wind speed won't exceed this
value.

Wind sea height Mean height (in metres) and direction of wind-generated waves.

Wind sea period Mean period of wind-generated waves (in seconds).

Swell height Mean height (in metres) and direction of surface gravity waves.

Swell period Mean period of surface gravity waves (in seconds).

Wave height Mean wave height (in metres). This is calculated by combining the wind sea height
and the swell height.

Max wave height The maximum wave height (in metres). This is calculated to give a 90% chance that
the wave height won't exceed this value.

Current Mean sea current (in knots).

Precipitation Percentage risk of precipitation.

Humidity Percentage relative humidity.

Visibility Visibility range given in nautical miles. (Good = 5+ nm; Moderate to good = 3-
5nm; Moderate = 1-3nm; Moderate to Poor = 0.5-1nm; Poor = <0.5nm)

Weather When selected, OneOcean displays weather symbols on the grid positions. This
element can't be displayed as areas or lines.

Air temperature Air temperature (in Celsius).

Water temperature Water temperature (in Celsius).

Dew point temperature The dew point temperature (in Celsius).

Icebergs When selected, OneOcean displays the location of southern hemisphere icebergs
on the map. This element can't be displayed as areas or lines.

Iceberg limit When selected, OneOcean displays the limits for northern hemisphere icebergs on
the map. This element can't be displayed as areas or lines.

Ice concentration The percentage of ice cover.

Icing risk Risk of ice formation on water surface (none; light; moderate; severe; very severe).

Freezing height The altitude (in metres) at which the temperature is 0°C.

Storms Storm systems aren't listed in the list of weather elements available in the Display
Settings tab. This is because OneOcean always displays hurricanes, typhoons,
tropical storms and tropical depressions on the map. To learn more, see 20.5
Storm systems.

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Customising display settings

To further customise how a weather map element is displayed, in the Weather Module Display Settings

tab, in the list of weather elements, click the Options icon next to element you want to customise.

The Element Display Options pane opens.

You can use these options to customise how the data is displayed in Area, Line and Grid formats. The
options available depend on which weather element you've chosen. For example, in the picture above, the
highlighted region shows the options for customising the Area format of the Wave height weather
element. On the left of the picture, you can see how the options selected affect the shading on the map.
The Minimum Value option specifies the minimum wave height for shading. Areas of wave heights below
this value aren't shaded.
The Step option defines the size of the value range for each shaded area. In this example, the lightest
shading represents wave heights in 0.4m increments; this setting has an increment range from 0.1 to 1m.
For many weather elements, there are also options available for adjusting the colour and transparency of
the shading, and for showing or hiding the value label on the edge of each shaded area.
Similar options are available for customising weather elements when displayed in Line and Grid formats.

Tip: Show data labels in grid format

By default, vector quantities such as wind speed, which have a direction and magnitude, are displayed
only as a as symbols in grid format. To display a numerical value for the quantity on the map as well,
in the Element Display Options pane, in the Grid section, select the Show Label option.

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To close the Element Display Options pane, click the arrow icon at the top left of the pane.

Hiding all weather elements

To hide all the weather elements (apart from storm systems), click Clear All Settings.

Setting default display settings

By default, each time you open OneOcean, all default weather elements are displayed on the map, and any
changes you previously made to the element display options are lost.
However, if you click Save As Default, the current display settings are saved and become the new default
settings.

The next time you open OneOcean and go to the Weather module, the map returns to the default settings.
You can also return the map to the default settings at any time by clicking Reset to Default.

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Note: Default weather element display

Once you have saved new default settings, these will become your new display settings. There is no
facility to return to the original OneOcean default display settings.

Tip: Viewing weather data in other modules

You can also view weather map elements within other modules of OneOcean that use the map. Use the
weather icon at the bottom right of the map to display or hide weather data.

When weather forecasts are displayed, a toolbar appears at the bottom of the map. You can use this to
show and hide individual weather elements.

Playback controls for adjusting the date and time of the forecast data are also displayed at the top of
the map.

The playback controls work in the same way as the controls available in the Weather module
Playback panel. To learn more, see 20.3 Selecting forecast dates and times.

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20.3 Selecting forecast dates and times

At the top left of the Weather module window, you can use the controls in the Playback panel to select the
date and time for the displayed forecast.

You can use playback mode to watch animated 'run-throughs' of the weather data for your planned
voyages.
The options selected in the Playback panel affect both the weather data displayed on the map and the
forecasts displayed in the Forecasts tab.

Selecting the type of data

Weather forecasts
To view any collected weather data for a future date and time, set the drop-down menu at the bottom of
the Playback panel to Weather forecast.

Past weather
To view archived weather forecast data, set the drop-down menu at the bottom of the Playback panel to
Past weather.

OneOcean shows data for the most recently collected forecasts for the selected data and time.

Note: OneOcean automatically deletes forecast data

OneOcean automatically deletes archived weather after a specified number of days. To change the
number of days that OneOcean keeps forecasts, in Weather module Bulletins/Updates tab, change
the setting: Days to keep weather updates.

Selecting the date and time

The Playback panel displays the date and time that's currently selected.

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To change the interval between the available dates and times, set the interval option on the Playback panel
to either 1 hrs, 2 hrs, 3 hrs, 6 hrs or 12 hrs.

To select a specific date and time, use the drop-down menu at the bottom left of the Playback panel.

Use the Go to first and Go to last controls to jump to the first and last date and time available.
When you're viewing weather forecasts, the Go to first control selects the most recent date and time in the
past. Depending on your subscription, the Go to last control selects two, five or nine days from now.

Note: Forecast length depends on your subscription

If you subscribe to the Bronze Weather service that's available to all OneOcean customers, you can
view forecasts for up to two days ahead.

Subscription services are also available for 5-day and 9-day forecasts. To learn more, see 1.4 ChartCo
OneOcean module requirements.

When you're viewing past weather, the Go to first control selects the oldest archived forecast.

Use Go to previous and Go to next to step manually through the available dates and times.

Click Start playback to start playback mode. OneOcean steps through the available dates and times
automatically.

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Click Stop playback to stop playback mode.

Tip: Watch a run-through of a planned voyage
If you load an Active Passage in the Routes & Passages module, you can use the Go to previous, Go
to next and Start playback controls to step through your planned route and watch the forecast data
change as OneOcean move the vessel position along the route.

OneOcean uses the estimated date of departure and vessel speeds in the active passage to calculate the
expected position of your vessel at the selected date and time.
To learn more about loading an active passage, see 6.9 Loading a passage.

20.4 Viewing forecasts

In the Weather module Forecasts tab, you can view different types of weather forecast for the selected date
and time.

Use the options in the Selection panel to specify forecasts for a geographical location, a port, or the
expected location of your vessel on a planned route. To learn more, see 20.4.1 Selecting forecast
location.
In the panels below the Selection panel, the following forecasts are available:

Weather Summary
The Weather Summary panel displays a summary forecast for the selected location.

To learn more, see 20.4.2 Weather summary.

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Wind, Waves and Current

The Wind, Waves and Current panel displays the magnitude and direction of weather elements that affect
vessel speed at the selected location.

To learn more, see 20.4.3 Wind, waves and current.

Vessel Resonances
The Vessel Resonances panel displays a polar diagram that highlights combinations of speed and direction
that are likely to produce resonant vessel rolling at the selected location.

To learn more, see 20.4.4 Vessel resonances.

20.4.1 Selecting forecast location

In the Weather module Forecasts tab, use the options in the Selection panel to specify the location for the
displayed forecasts. There are three options:

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Vessel View forecasts for the expected location of your vessel at the selected data and time on the
planned route.

Location View forecasts for a geographical location, either selected on the map, or by entering
coordinates.

Port View forecasts for a selected port.

Selecting your vessel

If you've selected an active passage in the Routes & Passage module, you can view weather data for the
expected position of your vessel.

Tip: Check the departure and arrival times in the active passage
Before you view forecasts for your vessel, in the Routes & Passages module, make sure you've loaded
an Active Passage that has appropriate departure and arrival times.

OneOcean uses the estimated date of departure and vessel speeds saved in the active passage to
calculate the position of your vessel at the selected date and time.
If you edit a loaded passage, make sure you reload the passage before viewing the forecasts.

To view weather forecasts for the location of your vessel:

1. In the Routes & Passages module, make sure you've loaded an Active Passage. To learn more, see 6.9
Loading a passage.
2. In the Weather module, click the Forecasts tab.

3. In the Selection panel, select the Vessel option.

On the map, OneOcean marks the expected position of the vessel on the route at the data and time
specified in the Playback panel. In the Selection panel, OneOcean also displays the coordinates for the
vessel position.

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If you specify a data and time that's earlier than the estimated time of departure, OneOcean uses the
departure point as the vessel location.
If you specify a date and time that's later than the estimated time of arrival, OneOcean uses the arrival
point as the vessel location.
You can now use the panels below the Selection panel to view forecasts for the selected location.
Tip: Watch a run-through of weather data for a planned voyage
In the Playback panel, if you specify a date and time slightly before your estimated time of departure,

and then click the Start playback icon, you can watch the forecast data change as OneOcean
move the vessel position along the planned route. To learn more, see 20.3 Selecting forecast dates
and time.

Selecting a geographical location

To view weather forecasts for a geographical location:
1. In the Weather module, click the Forecasts tab.

2. Expand the Selection panel, and then select the Location option.

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3. On the map, click the location you want to use. Alternatively, in the Selection panel, enter the Latitude
and Longitude coordinates for the location.
On the map, OneOcean displays a marker on the location you've selected.

You can now use the panels below the Selection panel to view forecasts for the selected location.

Selecting a port
To view weather forecasts for a port:
1. In the Weather Module, click the Forecasts tab.

2. Expand the Selection panel, and then select the Port option.

You can either search for a port by name or select a port on the map.
3. To search for a port by name:
1. In the Selection panel, in the search box, enter the first part of the port name.

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2. OneOcean lists the ports that match your search. Select the port you want to use.

Note: The destination port is selected automatically

If you've selected an active passage in the Routes and Passages module, OneOcean initially selects
your arrival port.

4. To select a port on the map:

1. At the bottom right of the map, select the Show Ports icon if it isn't already selected.

OneOcean displays ports on the map as anchor icons. At higher map magnifications, the port
names are also displayed.
2. Select the icon for the port you want to use.

You can now use the panels below the Selection panel to view forecasts for the selected location.

20.4.2 Weather summary

To view a summary of the weather data available at the selected location:

1. In the Weather module, click the Forecasts tab.
2. In the Playback panel, make sure you've selected the date and time for the weather data you want to
view. To learn more, see 20.3 Selecting forecast dates and times.
3. In the Selection panel, make sure you've select the geographical location, port or vessel position that
you want to use. To learn more, see 20.4.1 Selecting forecast location.
4. In the Forecast tab, expand the Weather Summary panel.

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In the Selection panel, if you've selected the Vessel or Location option, OneOcean displays a set of tiles
summarising the available weather data elements at the selected location, date and time.

Weather Summary tile colours

Many summary tiles show a different colour depending on the severity or quality of the weather
conditions.

If the tile contains a numerical value that's greater than the limit set in your active weather limits
profile, the tile is red. If the value is between 75 and 99 percent of the limit, the tile is orange. If the
value is less than 75 of the limit, the tile is green.

In the weather limits profile, the None, Warn and Avoid options have no effect on tile colours.
For more information about setting weather limits, see 20.6 Setting weather limits.

In the Selection panel, if you've selected the Port option, OneOcean displays a 2-day or 5-day forecast for
the port, depending on which ChartCo weather service you're subscribed to.

To see a full list and description of all the weather parameters available, see the Weather Elements table in
20.2 Viewing weather data on the map.

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20.4.3 Wind, waves and current

OneOcean can display a diagram showing the magnitude and direction of the weather elements that affect
vessel speed at the selected location. This includes data for wind, waves and ocean currents.

To view the wind, wave and current at the selected location:

1. In the Weather module, click the Forecasts tab.
2. In the Playback panel, make sure you've selected the date and time for the weather data you want to
view. To learn more, see 20.3 Selecting forecast dates and times.
3. In the Selection panel, make sure you've select the geographical location, port or vessel position that
you want to use. To learn more, see 20.4.1 Selecting forecast location.
4. In the Forecast tab, expand the Wind, Waves and Current panel.

OneOcean displays a diagram showing, if available, the magnitude and direction of the following weather
parameters:

Weather Description
parameter

Wind Sea Mean height (in metres) and direction of wind-generated waves.

Swell Mean height (in metres) and direction of surface gravity waves.

Current Mean speed (in knots) and direction of ocean current.

Wind Mean speed (in knots) and direction of wind at 10 metres above sea level.

If you're viewing the position of your vessel on a planned route, OneOcean also displays the expected
direction of your vessel at the selected date and time.

20.4.4 Vessel resonances

OneOcean can use information about your vessel's natural rolling period and the expected period of
encountered waves to calculate the effects of rolling resonance at the selected location. OneOcean displays
this information in the form of a polar diagram that highlights combinations of speeds and directions that
are predicted to cause maximum vessel rolling.

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OneOcean can calculate two types of resonance effects:

Parametric roll:
Parametric roll is caused when the period of head waves or following waves is close to half the vessel's
natural rolling period.
Synchronous roll:
Synchronous roll is caused when the period of waves arriving in any direction is close to the vessel's natural
rolling period.
On the polar diagram, OneOcean displays zones of maximum parametric and synchronous roll for both
wind-generated waves (wind sea) and surface gravity waves (swell).
If you're viewing the position of your vessel on a planned route, OneOcean also displays the expected
direction and speed of your vessel at the selected date and time.

To view the vessel resonance diagram:

1. In the Weather module, click the Forecasts tab.
2. In the Playback panel, make sure you've selected the date and time for the weather data you want to
view. To learn more, see 20.3 Selecting forecast dates and times.
3. In the Selection panel, make sure you've select the geographical location, port or vessel position that
you want to use. To learn more, see 20.4.1 Selecting forecast location.
4. In the Forecast tab, expand the Vessel Resonances panel.
OneOcean displays a circular diagram similar to the one shown in the picture below.

Direction is represented by the position around the circle. Speed is represented by the distance away
from the centre of the circle.
If data is available, the direction of wind-generated waves (wind sea) and the direction of surface
gravity waves (swell) at the selected location are represented by green and blue arrows respectively on
the circumference of the circle.
If you're viewing the position of your vessel on a planned route, OneOcean also displays the expected
direction and speed of your vessel as a blue arrow pointing outward from the middle of the circle.
At the top of the panel, OneOcean displays the average period of wind sea waves (Tsea) and the period
of swell waves (Tsw).

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Initially, as in the picture above, the diagram may not show any resonance zones because your vessel's
natural rolling period (Tr) is unknown.
OneOcean can calculate your vessel's natural rolling period using vessel dimensions (in Settings >
Vessel) and your vessel's metacentric height (GM). The metacentric height is the distance between the
vessel's centre of gravity and the point about which the vessel rolls.
5. If you know your vessel's metacentric height:
1. Click Settings > Vessel, and, in the Dimensions panel, make sure that the Beam, LBP and Mid
Draft settings are all completed. Then close the Settings pane.

2. In the top left of the Vessel Resonances panel, enter your vessel's metacentric height in the
GM box.
OneOcean automatically calculates your vessel's natural rolling period and enters this in the Tr
box above the diagram.
6. Alternatively, if you already know your vessel's natural rolling period, you can type this into the Tr box
above the diagram.
When the Tr box is completed, OneOcean displays the zones of maximum rolling resonance on the
diagram.
Zones of resonance caused by wind-sea wave have a green border. Zones of resonance caused by swell
waves have a blue border.

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Because parametric roll is largely caused by head and following waves, zones of parametric roll are highly
dependent on vessel direction relative to the encountered waves and so are represented as trapezoids on
the diagram.
Because synchronous roll is independent of vessel direction relative to the encountered waves, zones of
parametric roll are represented by bands across the diagram.

The upper and lower border of the resonance zones mark the speeds at which resonant rolling is half the
maximum value.
If the point of the arrow representing the expected speed and direction of your vessel falls within any of the
highlighted zones, this means that the vessel is likely to encounter higher resonant rolling effects. The
closer the arrow is to the middle of the zone, the greater the effect.

Note: Considering swell and wind sea wave height

The vessel resonance diagram only shows the conditions for maximum rolling resonance for the
given weather conditions. It doesn't indicate the absolute size of the resonant rolling. This may be
minimal if wave height is small, even if your direction and speed indicate that resonant rolling effects
are at a maximum.

To assess the risk, you should also consider the Wind sea and Swell wave height, displayed above the
diagram. If swell height is negligible compared with wind sea, or vice versa, you can use the
checkboxes next to Wind sea and Swell to hide these resonance zones from the diagram.

20.5 Storm systems

Viewing storm systems on the map

OneOcean always indicates the position of tropical depressions, tropical storms, hurricanes and typhoons
on the weather map with coloured circular icons.
When the map is zoomed out to a low magnification, OneOcean labels tropical depressions TD and tropical
storms TS. For hurricanes and typhoons, OneOcean marks the icons with a number from 1 to 5. This is the
storm system's classification on the Saffir-Simpson hurricane wind scale (SSHWS).

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The colour of the icon also indicates the strength of the storm, from light blue representing tropical
depressions, through to pink, indicating category 5 hurricanes and typhoons.
When the map is at higher magnifications, OneOcean also labels the icons with the name of the storm
system and draws the direction of travel on the map. Empty circles drawn along the direction of travel
indicate the previous and predicted size of the storm system.

Viewing storm data

You can view a table showing details for any storm system that OneOcean has downloaded data for.

To view the storms table:

1. In the Weather module, click the Storms tab.
2. At the top of table, click the name of the storm system you want to know about.

OneOcean updates the table to show the past and forecast data for the storm system, including position,
speed and maximum wind speed.
If you click a row of the table that relates to a date and time in the future, OneOcean centres the map on
the relevant position.

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20.6 Setting weather limits

Note: Subscription required for route optimisation

Weather limits affect how routes are optimised in the Routes & Passages module. To use the route
optimisation feature, you need to be subscribed to the Gold 5 or Gold 9 Weather service.

A weather limits profile defines safety limits for parameters such as wind speed, wave height and minimum
distance from storm systems.
For each limit in the profile, you can select a warn or avoid option. When OneOcean optimises a route in
the Routes & Passages module, it automatically adjusts the route so that it doesn't exceed any of the
weather limits that have the avoid option selected. OneOcean shows a warning icon if the calculated route
exceeds any weather limits that have the warn option selected.
You can create multiple profiles that describe different situations, such as when the vessel is carrying
different cargos or loads.

Adding or editing a weather limits profile

1. In the Weather module, click the Weather Limits tab.
In the Weather Limits Profiles panel, OneOcean lists any saved weather limits profiles. If you haven't
created or edited profiles before, you'll see a single default profile in the list.

2. To edit an existing profile, in the Weather Limits Profiles panel, click the pencil icon on the right
of the profile. Alternatively, to create a new profile, at the bottom of the window click Create New
Profile.

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The Weather Limits Profile pane opens. You can use this to review and edit the limits for the profile
and to edit the profile name.

3. Edit the value of any limits that you want to change.

For some limits that relate to wave height, you can also use the slider controls to adjust the range of
wave periods that you want to avoid or be warned about.

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OneOcean will only adjust the route or warn you if both the wave height exceeds the limit and the wave
period falls within the specified range. This is useful for specifying the range of wave periods that cause
resonant rolling for your vessel. To learn more, see 20.4.4 Vessel resonances.
4. For each weather limit, use the radio buttons to specify what you want OneOcean to do if the limit is
exceeded on a calculated route. For most limits, there are three options:

None OneOcean takes no action if the calculated route exceeds the limit.

Warn OneOcean displays a warning icon if the calculated route exceeds the limit.

If possible, OneOcean automatically adjusts the calculated route so that it doesn't exceed
Avoid
the limit.

Note: Distances from hurricanes, tropical storms and depressions

The first item in the list of limits defines the minimum distance from hurricanes. The option for this is
always set to Avoid.

The options for the minimum distance from tropical storms and tropical depressions are connected in
the following ways: if tropical depressions is set to Warn, you can only set tropical storms to Warn or
Avoid; if tropical depressions is set to Avoid, you can only set tropical storms to Avoid.
5. When you've finished making changes to the profile, at the bottom of the pane, click Save.

6. To close the Weather Limits Profile pane, click the arrow icon at the top left of the pane.
In the Weather Limits Profiles panel, OneOcean includes the new or updated profile in the list of profiles.
In the Profile Summary panel, OneOcean summarises the limits for the profile that's currently selected.

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Activating a weather limits profile

If you have two or more weather limits profiles, you can select which one is currently active. OneOcean uses
the active profile by default when optimising a route. However, when you're optimising a route, you can
choose to use a different profile. To learn more, see 6.6 Optimising a route.
To activate a weather limits profile, in the Weather module Weather Limits tab, in the Weather Limits
Profiles panel, click the vessel icon on the left of the profile name.

A tick appears on the vessel icon to indicate that the profile is active.

Tip: Thresholds for weather summary tile colours

The active weather limits profile also affects some of the tile colours in the Weather Summary panel
available from the Weather module Forecasts tab.

If a tile contains a numerical value that's greater than the limit, the tile is coloured red. If the value is
between 75 and 99 percent of the limit, the tile is coloured orange. If the value is less than 75 percent
of the limit, the tile is coloured green.

In the weather limits profile, the None, Warn and Avoid options have no effect on the tile colours.
To learn more, see 20.4.2 Weather summary.

Deleting a weather limits profile

To delete a weather limits profile, in the Weather module Weather Limits tab, in the Weather Limits

Profiles panel, click the Delete icon on the right of the profile name.

Duplicating a weather limits profile

To duplicate a weather limits profile, in the Weather module Weather Limits tab, in the Weather Limits

Profiles panel, click the Duplicate icon on the right of the profile name.

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Exporting and importing weather limits profiles

If you're using OneOcean on multiple devices that aren't sharing a common server, you can export a
weather limits profile from one device to another.

To export a weather limits profile:

1. If you're exporting to a USB drive, insert the drive. If you're using the OneOcean Vault USB drive, unlock
the drive. To learn more, see 2.9 OneOcean Vault.

2. In the Weather module Weather Limits tab, in the Weather Limits Profiles panel, click the Export
icon on the right of the profile name.

3. In the window that opens, browse to the location where you want to save the export file, and, if
necessary, edit the file name.
4. Click Save.
OneOcean save an export file to the selected location.

To import a weather limits profile:

1. If you're importing from a USB drive, insert the drive. If you're using the OneOcean Vault USB drive,
unlock the drive. To learn more, see 2.9 OneOcean Vault.
2. In the Weather module Weather Limits tab, at the bottom of the window, click Import Profile.

3. In the window that opens, browse to and select the export file for the profile you want to import.
4. Click Open.

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OneOcean imports the profile and lists the new profile in the Weather Limits Profiles panel.

Note: Using the Heavy Weather Checklist

The Heavy Weather Checklist is a report that you can print, listing actions and checks that should be
performed whenever the vessel is expected to encounter extreme weather conditions. You can
customise the list by adding, removing and editing items. You can also specify the threshold for wind
speed and wave height above which the checklist should be used. If you use the route optimisation
feature in the Routes & Passages module, OneOcean displays a warning if the calculated route
exceeds these thresholds.

To edit or print the checklist, or to change the thresholds for the warning message, in the Weather
module, click Weather Limits > Heavy Weather Checklist.

20.7 Bulletins and updates

You can use the Weather module Bulletins/Updates tab to view any recent weather bulletins downloaded
for your selected weather areas. You can also see a list of all the weather updates that have been
downloaded.
To learn how to select weather areas, see 20.1 Selecting and downloading weather data.

Weather bulletins
OneOcean displays a message in the Weather Status panel if there are any downloaded weather bulletins
that you've haven't yet opened.

To open and read a bulletin:

1. In the Weather module, click the Bulletins/Updates tab.
In the Bulletins panel, OneOcean displays a list of all downloaded bulletins.

Unread bulletins in the list are coloured orange.

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2. Double-click the bulletin you want to open and read.

A window opens that shows the contents of the bulletin.
3. When you've finished reading the bulletin, click Close to close the bulletin window.

Updates
To view a list of all the weather updates that OneOcean has downloaded, in the Weather module, click the
Bulletins/Updates tab. In the Weather Updates panel, OneOcean displays the list of updates.

Changing how long bulletins and updates are kept

OneOcean automatically deletes downloaded bulletins and weather updates after a specified number of
days. If you want to save file space and don't need to access historical forecasts that were issued many days
ago, you can set this to a lower number.

To change the number of days that OneOcean keeps bulletins and updates for:
1. In the Weather module, click the Bulletins/Updates tab.
2. Change the setting: Days to keep weather updates.

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21.0 Anti-Virus

Note: Subscription required

To use the Anti-Virus module, you need to be subscribed to the antivirus service.
To learn more about OneOcean subscriptions, see 1.4 OneOcean module requirements.

Provided in partnership with Sophos, the OneOcean Anti-Virus module collects daily updates
for the Sophos antivirus solution and allows you to export these to other computers on board
your vessel.
To open the Anti-Virus module, on the OneOcean home page, click the Anti-Virus tile.

The Sophos antivirus solution can provide the computers on board your vessel with full protection against
known viruses, malware, trojans, worms, bots and other malicious or unwanted applications.
OneOcean collects daily antivirus updates from the ChartCo server and automatically updates the database
of known virus definitions used by Sophos.
You can use the OneOcean Anti-Virus module to export the latest antivirus updates to the other computers
on your vessel that are also protected by Sophos.

21.1 Exporting antivirus updates

You can export any of the antivirus updates collected by the OneOcean Anti-Virus module to a USB drive or
a local or network location. You can then import the updates to other computers on your vessel that are
protected by Sophos.
The OneOcean Anti-Virus module keeps track of which updates you've previously exported and has an
option to exclude these from the next export.

Exporting antivirus updates

1. If you're exporting to a USB drive, insert the drive. If you're using the OneOcean Vault USB drive, unlock
the drive. To learn more, see 2.9 OneOcean Vault.

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2. In the Anti-Virus module, click the Updates tab.

If you haven't entered any filter criteria, OneOcean lists all unexported updates issued in the last 12
weeks.

Each update has a unique, sequential package number.

3. If you haven't exported updates for over 12 weeks, in the Updates Filters panel, use the Previous or
Period options to extend the issue date period to include all the updates you need to export.

4. If you only want to export updates that you haven't exported before, in the Updates Filters panel,
make sure the Include Exported Updates option is disabled.

5. When OneOcean is displaying all the updates you want to export, at the top of the list, click the
Updates counter to select all the updates in the list.
6. Click Export Selected Updates.

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OneOcean exports the updates to the selected location in the form of a series of .ide files. Each update
package can contain several different .ide files.
You can now import these files to the Sophos antivirus solution running on other computers on your vessel.

Importing antivirus updates to Sophos

1. To find the location where the Sophos antivirus solution imports updates from, in the Windows system
tray, right-click the Sophos AntiVirus shield; select Configure updating; and note the location in the
Address box.
2. Copy the updates exported from OneOcean to this location.
3. In the Windows system tray, right-click the Sophos AntiVirus shield, and then select Update Now.

21.2 Viewing antivirus definitions

You can use the OneOcean Anti-Virus module to view the database of known virus definitions used by the
Sophos antivirus solution.

To view the virus definitions, in the Anti-Virus module, click Anti-Virus Database.

OneOcean lists all the virus definitions. You can sort these by the name of the virus definition, by issue date
or by the package number of the update they were included in.

To search for a specific virus definition, in the Search for definition box, enter all or part of the name of the
virus definition.

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22.0 Backup & Restore

If the computer you're using to run OneOcean needs to be replaced, OneOcean can create a
backup of the data it uses. On the new computer, after you've installed and set up OneOcean,
you can then restore data from the backup file. This avoids having to repeat tasks you've
already performed on the original computer such as applying chart corrections and NavArea
warnings.
The backup saves settings you've entered in OneOcean such as your vessel details and the user
management settings. Restoring from a backup also reduces the number of data updates
OneOcean needs to collect again from the ChartCo server.
Providing the same version of OneOcean is installed, the backup file can also be restored into a
backup computer.

Note: Backup Computer

The OneOcean backup and restore process can also be used to restore to a backup computer at
regular intervals.

22.1 Backing up OneOcean data

To back up all the OneOcean data:
1. On the ChartCo OneOcean title bar, click Settings.

The Settings pane opens.

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2. Click the Application tab.

3. If you want to save the backup file to a USB drive:

1. Insert the USB drive if you haven't done so already. If you're using the OneOcean Vault USB
drive, unlock the drive. To learn more, see 2.9 OneOcean Vault.
2. In the Back Up panel, OneOcean will automatically detect any external drives. Clicking the

refresh icon will refresh the available drives list.

3. If more than one drive is detected, select the drive you want to use.
4. If you want to save the backup file to a local or network drive, in the Back Up Data panel, on the left of

the Save To box, click the Browse button, and then select the folder you want to use.
5. Click Back Up, and then click Yes to confirm that you want to back up the data.
OneOcean saves the backup file [Link] to the selected location. This may take some time.
At the bottom left of the window, OneOcean displays a progress bar which you can use to pause or abort
the backup process.

OneOcean also has a backup schedule which displays when the last backup was created and an option to
set the period from 1 to 99 days. Use the slider to turn the backup reminder on or off.
It's advisable a backup is taken at least once every 30 days.

OneOcean will advise you when a backup has not been performed or is overdue. The backup can be
postponed, if it's an inconvenient time, however a reminder every 6 hours will appear, or when you next
start OneOcean, until a full backup is created.

Note: Backup Process

Although you can still use OneOcean as normal whilst the backup is running, we recommend you
don't use OneOcean during the backup process as any updates or changes you make won't be
included in the backup.

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22.2 Restoring OneOcean data

Before restoring data on a new computer, make sure you've installed and performed the initial setup. To
learn more, see 2.2 Initial setup.

Tip: Restore data before collecting updates

When you start OneOcean on the new computer, if you're collecting data updates using the Internet, a
mail server or Outlook, OneOcean will connect to the ChartCo server and collect data updates.

After these initial updates are collected and imported, we recommend you don't check for updates
again until after you've restored data from the backup file. By doing this, you'll avoid unnecessarily
collecting data updates that are included in the backup.

To restore OneOcean data:

1. On the ChartCo OneOcean title bar, click Settings.

The Settings pane opens.

2. Click the Application tab.

3. If the backup file is saved on a USB drive:

1. Insert the USB drive if you haven't done so already. If you're using the OneOcean Vault USB
drive, unlock the drive. To learn more, see 2.9 OneOcean Vault.
2. In the Restore Data panel, OneOcean will automatically detect any external drives. Clicking the

refresh icon will refresh the available drives list.

3. If more than one drive is detected, select the drive where the backup file is saved.
4. If the backup file is saved on a local or network drive, in the Restore Data panel, on the left of the

Backup File box, click the Browse button, and then browse to and select the backup file,
[Link].

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5. Click Restore, and then click Yes to confirm that you want to restore the data.
OneOcean imports the data from the backup file. This may take several minutes. You can't use
OneOcean while the data is being imported.
6. When the data has been restored, OneOcean requests that you restart the application. Click Yes.

After OneOcean restarts, you can continue using it as usual.

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23.0 Approval letters

OneOcean stores an approval letter from each flag state authority.

These approval letters confirm that OneOcean digital products comply with flag state
regulations and are equivalent to the paper versions.

To view an approval letters:

1. On the ChartCo OneOcean title bar, click Help > Approval Letters.

The Approval Letters window opens.

2. Use the list of flag state authorities on the left of the window to select the approval letter you want to
view.

To print the selected approval letter, click the Print icon.

To save the selected approval letter as a PDF, click the Save icon.

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24.0 Global support

ChartCo offers global support through a worldwide network of service engineers who can fit
equipment and install software at key international ports.
Using fully trained engineers, ChartCo will ensure that the system is commissioned, and the
crew trained with the minimum of inconvenience.
Every customer receives 24/7 technical support from our in-house Technical Support Desk.

ChartCo Support Desk (24 hour)

Customer Support: +44 (0) 1992 805400
Technical Support: +44 (0) 1992 805501
Email: support@[Link]

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