Information

Technology
Project File
Session 2022-23

School Name Here

City
Submitted By
Student Name Here
 Acknowledgement
First and foremost, I would like to thank our I.T TEACHER (AKHILESHKUMAR) who guided us in doing
these projects. He provided us with invaluable advice and helped us in difficult periods. His motivation
and help contributed tremendously to the successful completion of the project.

Besides, we would like to thank all the teachers who helped us by giving us advice and providing the
equipment which we needed.

Also I would like to thank my family and friends for their support. Without that support we couldn’t have
succeeded in completing this project.

At last but not in least, we would like to thank everyone who helped and motivated us to work on this
project.
Index

Open Office Writer -----------------------------------------------------------------------------4

Open Office Calc --------------------------------------------------------------------------------9

Database ---------------------------------------------------------------------------------------- 14
Open Office Writer
Style Tool
In Open Office Writer some text formatting like font size, font alignment and font face are by default
saved in the software. Those predefined formatting are called style.

For example sometime a user wants to format a heading aligned center, text bold and underlined in
comparison to the paragraph. In this case applying all formatting features in all headings, we can create
a style which would save a lot of time.

Types of Styles
In Open Office ‘Style and Formatting Window’ is used to create, update and delete the style. F11 is the
shortcut key to get 'Style and Formatting Window.' It provides different options:

1) Paragraph Style is used to set font face, font size. line spaces in a Paragraph.

2) Character Style is used to set font face, font size on a sentence.

3) Frame Style is used to set graphics, labels, watermark in a

Frame.

4) Page Style is used to set page orientation, header, footer in

a Page.

5) List Style is used to set list in alphabet, number, roman (a,

b, c; 1, 2, 3; I ,ii, iii,)

6) Fill Format Mode is used to format a sentence super fast.

7) New Style from selection is used to create own style.

Steps to create a style

Steps to use Paragraph / Character

Style:

1) Select a paragraph in a document.

2) Open Style and Formatting Window (F11 shortcut key) and click
on Paragraph Style/Character Style.

There we see many options like

i) Heading 1 ii) Heading 2 iii) Heading 3

Image

An image plays an important role in a digital document. An article becomes more interactive and
reader doesn’t feel bored. We see newspaper’s each articles with at least with one or more
photographs. In Open Office Writer, image can be inserted using two methods.
Steps to insert an Image:
1) Click on Insert tab in Open Office writer.

2) Select picture option and a sub menu open up.

3) Select any option ‘From File’ or ‘Scan’.

4) ‘From File’ is used to access picture from computer.

5) ‘Scan’ is used to scan a picture.

Steps to crop an image:

1) Right click your mouse after selecting an image.

2) A menu opens up. Now select picture option.

3) A picture dialogue box opens up.

Grouping
Grouping is used to combine multiple objects into
one object which is helpful to resize and move
multiple objects in a document. These are the steps
to use grouping object:

1) Draw two objects (for example: one circle and a

rectangle)

2) Select first object and then press Ctrl + Shift and

select second object with mouse.

3) Now right click mouse button and select group

option

Note: For ungrouping select grouped object and click

mouse right button and select Group>Ungroup
option.

Template
A template is a predefined layout of a document
where we fill our information and in no time our
document is ready. Any setting that can be saved
and modified in a document can be saved in a
template. There are different types of template for
example: Website template, Document template,
Presentation template
Steps to create a template manually:
1) In open office writer type a document

2) Do formatting like font size, font face, font color, Bold, Underline, Italic.

3) Now go to ‘file tab’ and click ‘templates’ option.

These are the steps to create a template using wizard:

1) Go to ‘file’ tab and click ‘wizard’.

2) Now choose any option for example: Letter, Fax,

Agenda etc.

Predefined template
These are the steps to use predefined template:

1) Go to ‘file’ tab and click ‘new’.

2) Now select ‘templates & documents’ options.

3) Choose your template and press ‘open’ button.

 Open Office Calc
Consolidating
Consolidating data means combining data from
multiple tables or multiple sheets in a workbook. In
consolidating data inbuilt functions are used
example:
Sum, Count, Average, Max, Min and Product.

These are the steps for consolidating

data in open office calc

1) Create tables in a worksheet.

2) Click Data tab and select consolidate option.

3) A consolidate dialogue box opens up. Select any

function example: sum, average, count, max,
min or product.

4) Select two tables from worksheet.

5) Now press more buttons and select

‘row labels’, ‘column labels’ and ‘link to source
data’. After selection, press OK button and
consolidate data is ready.
Subtotal
The Subtotal option is used to automatically create groups and apply inbuilt functions like Sum, Average,
Count to summaries data in a sheet.

These are the steps to use Subtotal in a sheet:

1) Create a table in a sheet.

2) Go to the data tab for subtotal.

3) Select Subtotal option.

4) In Subtotals dialog box, select ‘Item’ in group by

option.

5) In calculate subtotal for box select ‘Quantity’.

6) In use function select “Sum’.

7) Now press 'OK' button.

Scenario
In ‘What if scenario’ a set of values are changed to predict some results, which spreadsheet save
automatically with scenario names.

These are the steps for ‘what if scenario’:

1) Create a table in a spreadsheet.

2) Select the table.
3) Go to ‘Tools’ tab.
4) Select ‘Scenarios’ option.
5) In ‘Create Scenarios box’ give scenarios name.
6) Now for other scenarios, change the
Principal amount and repeat same steps (2 - 5).
What if multiple operations
What if multiple operations is used to make many
scenarios unlike in what if scenarios two or three values
could be changed. The multiple operations tool creates a
formula array a separate set of cells that give all the
alternative results.

These are the steps to use multiple operations:

1) Create a table,
2) Type values as row input cell or column input cell,
3) Select the column input cell,
4) Go to Data tab,
5) Select Multiple Operations,

Goal Seek

Goal Seek feature is an important part of What if analysis feature of Spreadsheet. Goal seek is
basically used when our output value if fixed and we have to make a change in any one of the input
values. Goal Seek is just reverse of Scenario.
These are the steps for Goal Seek:

1) Create a table in a sheet,

2) Go to tools tab,
3) Select Goal Seek option,
4) In Goal Seek dialog box, enter values in formula
cell, in target value, and in variable cell,

5) Press OK button.

Solver

Solver is a more descriptive form of Goal Seek.

Solver can deal with multiple variables as the

Goal Seek is used to manipulate one variable
cell.

These are the steps to use Solver in Open

Office:
1) Create a table,
2) Go to Tools tab,
3) Select Solver option,
4) In Solver dialogue box: Enter target
value, optimize result to, and limiting conditions,

5) Press OK button.
Database
Flat File Database

Software that is used for creating documents and it can be used to store Data in a table. For example MS
Word can be used to store one class Data like students name, Age, DOB, Address,
Father Name, and Mother Name etc. For example MS Word, MS Excel

Database Management System

DBMS is software that is primarily designed to store large among of Data in an organized way. It helps
to store, update, delete and retrieve data in an easy manner, so websites, application software use
DBMS to store large amount of data.

Advantages of Database

1) Data Duplicity: In database particular information is stored centrally at one place, so duplicity of
data is reduced.

2) Data Sharing: In a centralized database, data can be shared with different websites as well as with
application software.

3) Better Security: Database is more secure as the users are divided into different categories. Some
of the users may be given authority to read and use the data; other may be given authority to update
data.

4) Data Integrity: Let’s take an example of a database that contains marks scored by students in an
examination. The maximum marks are 100. The marks secured by a student can’t exceed 100. Integrity
checks can be inbuilt into the database such that it will accept numbers only in the range of 0 to 100.

5) Backup and Recovery: Database provides backup and recovery feature. So in case disk crashes,
power failures, or software gives errors, the database can be recovered to the previous state.
Primary Key
Primary Key is the field (Emp-ID, E-Name etc) in a table which has unique values and doesn’t remain
empty. It helps to find records in a table. You can have only one Primary key in a table.

Composite Key

Composite Key is one or more fields which have all the qualities of Primary key. In above table Aadhar-
No is the composite key as it has unique values.

Foreign Key

Foreign Key is a field in a table which setup a relationship among the tables. In above table Dept-No
is the Foreign Key as it setup relationship between two tables.

Data Type

Data Type is the values that are going to be saved in a table. In above table Employee Name will be
Character, Salary will be Number.

There are the different types of Data Types:

Number data type contains number with or without decimal point.

Character data type contains fixed length of characters. Its size doesn’t change according to the
values, so it is defined with its size. Minimum and Maximum value for the size are 1 and 2000.
Syntax: Char (50)

Varchar means variable-character as its length changes according to its values. Minimum and
Maximum value for the size are 1 and 4000. Syntax:
Varchar (40)

Date data type is used to save date and time values.

Format: DD: MM: RR
Data Definition Language

DDL commands are subset of SQL commands. These commands

are primarily used for defining and modifying the structure of a
database or a table. These are the following commands used in
DDL

Data

Manipulation Language

DML commands are the most

commonly used SQL
commands. These are used to
manipulate the existing
database. There are main
four basic commands.
Thank you