Letter Pad

Date: ....................

To,
The Dy/ Asstt. Commissioner
Of custom Concor Jodhpur.

Sub. : Submission of application for grant of AEO-T1 status reg.

Respected Sir,
We are submitting herewith application for grant of AEO- T1 status in
prescribed format.

You are therefore requested to please grant us AEO- T1 status at your earliest
possible.

Your’s Faithfully
 APPLICATION FORM FOR GRANT OF AEO T1 STATUS
Annexure-1 (General Compliance)
COMPLIANCE PARAMETER Yes/No Remark
1. Name of Company/ Economic
Operator
2. Has your AEO application been
rejected or your AEO status has been
suspended in past. If so, on what
grounds (Please enclose the rejection/
suspension letter)
3. (a) IEC No.
(b) GSTIN No.
(Copies of both to be provided)
4. Address
(i) Number and Street
(ii) City/ District, State & Zip Code
(This shall include list of sites, under
control, where import/ export goods
are handled, e.g. packed/ unpacked/
loaded/ unloaded/ consolidated etc. in
the course of supply to/ from
international supply chain)
Please provided site plan for all the
above sites.
4. Whether applicant is a manufactures
(a) or trader
4. If applicant is a manufacturer, what
(b) are the main items of manufacturing.
4. Industry classification (Eg.
(c) Automotive/ Pharmaceutical/ Textile/
Chemical & Plastics/ IT/ Metals/
Minerals/ Agriculture & Processed
Food/ Electronics etc.)
5. Contact person
(a)
5. Designation
(b)
5 Contact Number
(c)
5 Alternate Contact Number
(d)
5 Email Address
(e)
6. Company registration No.
(in case of companies registered under
the companies Act, 1956 and/ or
Limited Liability Partnership Act,
2008)
7. PAN Number
 (Copy to be provided)
8 Major Items of import and countries
(a) (in descending order of volume)
8 Major Items of export and countries
(b) (in descending order of volume)
9. Number of documents i.e. Bills of
Entry or Shipping bills handled, with
the Customs Authorities during the
last financial year.
10 Duration for which the entity has
. business activities preceding the date
of application?
11 Provide Process Map that should
. illustrate the flow of goods and
provide sample copy of relevant
record keeping documentation (related
to - sales & purchase order, inventory
management of warehouse and
manufactured goods, shipping/
transport document) to ascertain the
complete trail and flow of goods.

It should describe all the activities/

operations and role of the applicant
and that of other business partners
who are involved in the import-export
supply chain in any manner.

Annexure - 2
(Legal. Managing Commercial Records and Financial Solvency Compliance)

COMPLIANCE PARAMETER Yes/No REMARK

1. Whether there are any cases of
infringement of customs & Allied
Laws by any of the following persons
over the three financial years preceding
the submission of the application
(i) the applicant
(ii) the person responsible in the
applicant company for customs matters

If yes, please indicate the details of the

cases.
2. Have you been issued an SCN by
Customs or GST (erstwhile Central
Excise and Service Tax) authorities in
 last 3 years? If yes, kindly bring out.
1. Brief of the breach including
the provision invoked in the
SCN
2. Whether SCN has been
adjudicated? If yes, bring out
the decision of the order.
3. Whether there is any case
against you wherein
prosecution has been launched?
3. Provide the break-up of contingent
liability of last three Financial Year. If
contingent liability pertains to Customs
or GST (erstwhile Central Excise and
Service Tax) provide the brief of such
liability.
4. Provide procedures for administering
(i) the license, authorization connected to
exports/ imports?
4. Provide procedures for administering
(ii) the commercial records connected to
exports/ imports?
4. Do you deal in goods subjects to anti-
(iii) dumping duties, safeguard duties or
countervailing duties? If yes, please
briefly provide details of the goods.
5. Provide procedures for verifying the
accuracy of Customs declarations
including procedure in place on the
establishment of Customs value and
tariff classification.

In case any Business partners/

representative is involved in the above
mentioned process/ formalities please
provide details of the representative
along with the document that bring out
the responsibility of the representative.
6. Provide in brief the procedure to
ensure the protection of your
computerized record system from
unauthorized access?
7. Provide procedures for back-up,
recovery, archiving and retrieval of
your business records.

Please state for how long is this data

archived.
8. Provide the net worth along with the
audit Report of your company for last
 3 Financial Year.
9. Provide the Net Current Assets for
your company for last 3 years. If it is
negative, bring out the reason for the
same
10. Provide details of any insolvency,
bankruptcy or liquidation proceedings
taken against your company in last 3
Financial year. Please give a
declaration in this regard duly signed
by CFO or head of Financial
department.

Note: The applicant should enclose appropriate documentary evidences in support of

above claims.

Following questionnaires reply are extra from above annexure 1 & 2 for sanction of
certificate AEO-T1.
1. SOPs of Import and export activity of
the applicant which should include the
manner of handling of import/ export
license/ authorization such as advance
authorization/ EPCG/ MEIS/ WPC etc.
2. SOPs on documentation. (Which
include safety feature and protection
from fire/ water/ manipulation/ access
right/ period of relation. if document
management is outsourced to any
agency agreement copy should be
enclosed.). A photo click of documents
room/ storage of file should be
enclosed.
3. If the goods imported is subject to anti-
dumping/ safeguard/ countervailing
duty notification number and date
along with detail of goods.
4. Brief on procedure to check customs
classification/ valuation of goods
imported/ exported within the
organization.
5. Data recovery and IT policy of the
organization.
Declaration (to be provide on official letter head of the company)
I hereby declare that all the information given in this application and in all documents
submitted herewith is true and accurate.

By tendering this application form for joining the Indian Authorized Economic Operator
Programme, I acknowledge my understanding and acceptance of the following terms and
conditions:
 To provide in the application the completed application form, self-assessment
questionnaire, and supporting documents.
 To inform Indian Customs immediately of any change in the particulars declared on
this application form and in all submitted documents any time before the starting of or
during the documentary check.
 To offer adequate and reasonable assistance to Indian Customs on documentary
check(s), and
 To allow Indian Customs to Publish on its homepage the name of my company once
accredited.

I understand and agree that all information I submit in relation to this application will be
verified by the Indian Customs as required.

Signature
(Full Name)
Position in company
Date

*Except for sole proprietorship or partnership, the person who signs this application shall
have written authorization from a board/ director of the company to make this application and
act on behalf of the company.

SOLVENCY CERTIFICATE

As per Books of Accounts and Information and clarification provided to our satisfaction and
as per Audited Balance Sheet of last three years 2016-17, 2015-16 & 2014-15 of
M/s............................................... having its office at .......................................................... It is
certified that M/s........................................................ was financially solvent during the last
three financial year i.e. 2016-17, 2015-16 & 2014-15.

It is further certified that they are neither listed currently as insolvent nor are in liquidation or
bankruptcy.

It is notified that this certificate is being issued at the request of M/s .......................................
without attaching any risk and responsibility on or part respect whatsoever more particularly
either as guarantor or otherwise.

Date: ................
Place: ..................
List of Directors/ Signatories of ...........................Company
Sr.No Name of Din Date of Designation(Director/ Address
. Director Appointment Managing Director/
Secretary)
1.
2.
3.
4.
5.
6.

Export Summary of Financial Year ...........

S.No. Buyer Country Item Export Invoice Qty. CIF Shipping Shipping
Exported Invoice Date Value Bill No. Bill
No. (USD) Date
1.
2.
3.
4.
5.
6.
7.

Import Summary of Financial Year ...........

S.No. Exporter Country Place of CI. No. Invoice Item Qty. CIF BOE No. BOE Date
of Import Delivery Date Value
(USD)
1.
2.
3.
4.
5.
6.
7.