Penske Hours of Service User Manual
Penske Hours of Service User Manual
User Manual
Rev. 6/20
Table of Contents
Before You Begin ..........................................................................................4
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View a Detailed Version of Your Log 16
Create a New Log 16
View All Logs 17
Filter/Sort Logs 17
Add Notes to Events for the Current Day 17
Add Notes to Events for Previous Day 17
Co-Driver ....................................................................................................18
Using Hours of Service with a Co-Driver 18
Co-Driver Login 18
Co-Driver Logout 19
Switching Co-Driver and Driver 19
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Before You Begin
Please note that the Penske Driver app supports the USA 60-Hour/7-Day Limit and
USA 70-Hour/8-Day Limit rule sets only. For up to date information and instructions,
visit [Link]/hos.
3. Make sure that you have the Penske Driver app installed for your device.
4. In order to use Hours of Service within the Penske Driver app, you must have
a registered account and your company must have Hours of Service enabled.
To register your company, please contact your local Rental Representative or
Penske Customer Support.
5. If you are using an Android device, the first time you use the app, you may see
some additional prompts requesting access to features on the device such as,
but not limited to, location and notifications. When encountering these prompts,
please tap Allow in order for the application to run properly.
6. Open and sign in to the app before powering on your vehicle to ensure ELD is
functional.
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Accessing Hours of Service
In order to access Hours of Service within the Penske Driver app, your company must
be setup to do so.
REMINDER: Open and sign in to app before powering on your vehicle to ensure ELD
is functional, prior to logging HOS.
Be sure to sign in to the Penske Driver app before powering on your vehicle. Failure to
do so may result in a Power Data Diagnostic Event.
Signing In
1. Locate and tap on the Penske Driver app on your smartphone.
2. Once opened, tap on the Sign In button at the bottom of the page.
3. Enter your User ID and Password.
4. Tap the Log In button.
2. If you have any uncertified logs for previous days, you will be prompted to take
action at this time.
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Your Profile
Edit Profile
Carrier
Change Password
Change Country
Change Distance Units
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2. Tap on View Driver Information.
3. Tap on Change Password.
4. Enter your current password.
5. Enter your new password.
6. Tap Confirm Password and re-enter your new password from step 5.
7. Tap the Continue button.
Logging Out
1. Tap on the Profile icon.
2. Tap on Log Out button under your name.
3. On the Attention notice, tap on the Continue Log Out button.
You may see additional alerts if you have uncertified logs or if a co-driver
is logged in.
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Synchronizing Your Data
The Penske Driver™ app version 4.0 or higher, syncs your profile and log data across all
your devices. When logging into Hours of Service on a different phone or after a clean
install, your information will automatically download and be available for your viewing.
Having a dedicated device is advised when using the Penske Driver™ app HOS feature.
Automatic Sync
Your data is automatically synced with the Penske cloud under the following situations:
• Certifying logs
• Logging out
• Once per hour
• Processing suggested edits
• Saving edits to your logs
• Signing in
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Manual Sync
You can manually force your device to sync with the Penske cloud by performing the
following steps:
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Duty Status Timer Screens Toggle
Allows you to switch
between on-duty and
off-duty timer screens
Diagnostic Event/
Connection Bar Malfunction Indicators
Displays the Indicators activate when
current state of there are any data
your connection diagnostic events or
to the vehicle. malfunctions occurring
within the app.
Profile Icon
Tap to open the side
menu to access your
Current Status profile information along
with links to other app
Displays your related items.
current status.
Options include:
Off Duty, Sleeper Timers
Berth, Driving
and On Duty On-duty timers (break,
Not Driving. drive, shift and cycle) and
off-duty timers (break
reset, day reset and cycle
reset) all start counting
Timers down based on your
activity.
On-duty Timers
• Break
This is the amount of time remaining before you should take a 30-minute
break.
• Drive
This is the amount of remaining driving time you have. This resets back to 11
hours after 10 consecutive off-duty hours.
• Shift
This is the amount of remaining on-duty time you have. Off-duty time does
not extend the 14-hour period. This amount resets to 14 hours after 10
consecutive hours off duty.
• Cycle
This is the amount of remaining on-duty time in your seven- or eight-day
rolling work week. Your cycle timer will reset after a consecutive 34-hours of
off-duty status.
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Off-duty Timers
• Break Reset
The amount of time you must not be driving to reset your on-duty break
timer.
• Day Reset
The amount of consecutive off-duty time needed to reset your on-duty drive
and shift timers.
• Cycle Reset
The amount of consecutive off-duty time needed to reset your on-duty cycle
timer.
USA Property
• 60 Hour/7 Day
• 70 Hour/8 Day
Exemptions
Supported — If you meet one or more exemption below, your administrator must
mark your account as “exempt” and detail what exemption you are operating
under, in your account within the Driver Management website. Your exemption
status will display on the PDF view of your log within the app. It’s also available in
CSV format of your log should you be required to report it to a DOT official.
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1. 100 Air-Mile Short-Haul Exemption (CDL) (Must be configured by Admin)
2. 150 Air-Mile Radius Exemption (Non-CDL) (Must be configured by Admin)
3. Less than Eight-Day RODS Exemption (Must be configured by Admin).
Not Supported at this time — Timers on the Duty Status Screen will not calculate
to accommodate the exemptions highlighted below. These will be supported in
future versions of the app.
Connecting to a Truck
Immediately after starting the connection process, you will be prompted to enter your
run information. Run information for previously recorded Duty Status Events is not
editable. If information entered is incorrect, a note can be added to applicable events
indicating the error.
If using an Android device and this is your first time connecting to this vehicle, after
step 4, you will need to tap Connect after selecting your adapter.
NOTE: We recommend that you power all Bluetooth devices off (other than the device
with the Penske Driver app installed) when making the initial connection to the vehicle
engine. This includes, but is not limited to, Bluetooth headsets, speakers, tablets or
other phones.
(All Bluetooth devices can be turned back on after connection has been established.)
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5. Turn on the truck (engine running)
6. Type in Run Information then select Save/Continue
7. Once you tap on Save/Continue, scan for the device name
This process may take several seconds to complete.
8. On the Choose Adapter pop-up, tap on the adapter for your vehicle to connect.
If the adapter is not listed, tap on the Rescan button to try again.
The name of the adapter for your vehicle will be on a sticker within the cab.
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Daily Log Screen
Events
Each event is composed
of a status, start time,
duration, location and
a note. The duration is
Options Menu
calculated based on the
start time of the event Options for editing,
and the start time of the certifying, creating and
following event. viewing logs as well
as tools for roadside
inspection.
Edit Your Log
More Options
1. Tap on the Edit Log icon.
Menu shows additional
2. Tap into the field that you wish to edit. options when the
“More“ icon is selected.
3. Make your changes accordingly.
Please note, some fields are required
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• Editing Run Information for a previous recorded Duty Status Event is not
permitted.
• If this information has been entered incorrectly, please annotate the effected
Events with the correct information.
Show On Screen
When starting a roadside inspection, you will be able to choose between
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displaying your daily logon screen or sending to eRODS. Please choose the
appropriate option per the request of the roadside inspector.
Send To eRODS
This option will generate and send all required daily log information to eRODS for
the roadside inspector to retrieve and view on their device.
4. Tap the displayed Status to change the default Off Duty status if needed.
Options include: Off Duty, Sleeper Berth, Driving and On Duty Not Driving.
Note: Off Duty – Personal Conveyance and On Duty Not Driving - Yard Moves are not
available when manually creating a log.
Filter/Sort Logs
1. Tap on the View Logs icon.
2. Filter the list by tapping All.
3. Select a filter(s) and tap on the Apply button.
Options include: All, Certified Records, Uncertified Records and Requested Edits.
4. You may also sort the list by tapping on the Blue Arrows to reverse the order.
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Co-Driver
Co-Driver Log In
Co-Driver Log Out
Switching Users
Important: Only one driver can be in one of the following statuses at a time:
• Driving
• Off Duty – Personal Conveyance
• On Duty Not Driving – Yard Moves
Important: When driving with a co-driver, only one mobile device should be used. Both
drivers will log into the same mobile device to record logs.
Co-Driver Login
1. Tap on the Profile icon to open the side menu.
2. Select Co-Driver tab.
3. Enter your User ID and Password.
4. Tap on the Log In button.
5. If the co-driver has any uncertified logs, you will be prompted to take action at
this time.
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Co-Driver Logout
1. Tap on the Profile icon to open the side menu.
2. Tap on Log Out button under your name.
3. On the Alert notice, tap on the Continue to Logout button.
4. On the Attention screen, tap the Continue button.
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Requested Edits
Requested
Edits Icon
3. Toggle between the Original Log and the Edited Log by tapping on the tabs at
the top of the screen to review the edits.
4. Tap on the Reject Edits or Accept Edits button accordingly.
5. If edits are accepted, you will be prompted to recertify.
6. Repeat the process as necessary until all requested edits are resolved.
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Reviewing Requested Edits When Editing a Day
1. On the Requested Edits prompt, tap on the Continue button.
2. Toggle between the Original Log and the Edited Log by tapping on the tabs at
the top of the screen to review the edits.
3. Tap on the Reject Edits or Accept Edits button accordingly.
4. If edits are accepted you will be prompted to recertify.
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Unidentified Driving Records
Date Selector
If the Review unassigned
logs option is selected, Events Selector Logs Assigned to
a date selector screen is Your Name
displayed. After selecting driving dates,
specific, unidentified events After confirming, all selected
for that date are displayed. events will be assigned to
you. Any unselected events
will be assigned to the
unidentified driver profile
associated with your
company.
You will be notified about any unidentified driving time after connecting to a vehicle
and entering your run information. If the process is interrupted, you will be prompted
to take action the next time you sign in to the application.
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Manage Unassigned Driving Time
All unassigned drive time must be accounted for by either taking ownership of the logs
or declining the logs, which assigns them to the unassigned driver profile associated
with your home terminal.
2. When Review is selected, a list of dates showing unassigned logs will appear.
Unit numbers and VINs will also be displayed for further identification. Use the
checkboxes to select the dates that may belong to you.
You may exit the screen by selecting None. All unchecked dates or logs will be declined
and assigned to the unassigned driver profile for the company.
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Data Diagnostic Events and Malfunctions at a Glance
Malfunction Indicator
When a malfunction occurs,the
Malfunction Indicator will light up red.
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Data Diagnostic Event Details
Below is a list of all data diagnostic events along with what causes them and suggested
troubleshooting steps.
To resolve, confirm internet access is available and restart the device if necessary.
Power off the vehicle, restart the device and have the application ready to connect.
Power on the vehicle and connect the device.
Try powering off the vehicle, restarting the device and having the application ready
to connect. Power on the vehicle and connect the device.
To resolve, try powering off the vehicle, restarting the device and having the
application ready to connect. Power on the vehicle and connect the device.
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Malfunction Details
Below is a list of all malfunctions along with what causes them and suggested
troubleshooting steps.
Important: if you are unable to resolve any malfunction, you must switch to paper logs.
This may be caused by low storage. Try removing data on the device to free up
storage and relaunch the application.
Power off the vehicle, restart the device and have the application ready to connect.
Power on the vehicle and connect the device.
If the issue persists, contact Penske Service and switch to paper logs.
Ensure that location services are enabled on your device and restart the application.
Power off the vehicle, restart the device and have the application ready to connect.
Power on the vehicle and try to connect.
Close the application, verify and correct the time on the device and relaunch
the application.
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Help and Support
• If you are unable to edit/correct your latest Duty Status, the next time you re-
enter the Hours of Service section of the app, please explain your log events
accordingly, or call the Penske Connected Fleet Team for assistance.
Contact Support
You can reach the Penske Customer Support team 24 hours a day, seven days a week
directly from the Penske Driver app.
Email | connectedfleet@[Link]
1. Tap on the Profile icon.
2. Tap on the Help link.
3. Tap on Send Us a Message.
4. Type in the details of the issue that you are facing.
5. Send the email message.
Phone | 844-426-4555
1. Tap on the Profile icon.
2. Tap on the Help link.
3. Tap on Give Us a Call.
4. When prompted, tap on the Call button.
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