Index

[Link]. Assignment PAGE NO. Signature

Unit:Digital Documentation(Advanced)

1 Writer template 4-5

2 Image Cropping 6-7

3 Drawing objects 8-9

4 Inserting Image 10-11

5 Mail merge 12-15

6 Different Styles 16-17

7 Createa Custom template 18

Unit:SPREADSHEETS(Advanced)

8 Subtotals 19-21

9 Multiple operations 22-24

10 Consolidation 25-27

11 Scenario 28-29

12 GoalSeek 30

13 Record Macro 31-32

Unit:RDBMS(Advanced)

14 Concept of PrimaryKey 33

15 Concept of DBMS 34

Page3of34

Unit:DigitalDocumentation(Advanced)
Practical 1:Writer Template
A template is a document type that creates a copy of
itself when we open it.

Forexample,we can create a template for a certificate ,and

then use it again and again instead of making it again from
scratch everytime.

•
 «Your-Name»

. ........ ,
.,N:N)<l!fllll.'<·
.OIOOL,m.-Gl.■mll

r--■◄w I

Page4of34

To save it as a template,the steps are:-

[Link] to the FileMenu---+Click on SaveAs option.

[Link] to the desired place to save it and write the desired name
for the file Choose the file type as Template(.ott).

..
.

Jl'-t-l,a-...j

, --t-i

---
--flu.d
--UUioc!

o'-7.';

Page5of34

Unit:DigitalDocumentation(Advanced)
Practical 2:Image Cropping

i:i
1. We make an writer file,and insert the image.
2. Now we will crop the image by keeping scale.
Right-click the [Link] on Picture.

-
.,...,.
 Page6of34

[Link] the crop tab,Click on KeepScaleradiobutton

&Set specification- Click on OK.

.. c,., ,_,.. =i
. . .-
.. ..

L ■ - . .,.

-- -
This image is about Cyber Ethics .Cyber Ethics are:

1)We should not use abusive or offensive language

with anyone online.
2}We should not break into someone's
computerortry to infect in any possible
way.
3) We should not do plagiarism or copy someone's
work and present it as our own,

For this image,I have used Square as the text wrapping as it

is easy to move or place it anywhere on the document after
doing

Page7of34

Unit:DigitalDocumentation(Advanced)

Practical 3:Drawing Objects

First,we will add two drawing objects-heart and moon.

, ., .
· ---■-
•-a-w..t1•o••
---
... .

fi•---- I
Then we change the linestyle.

Now,we will change the object's colour.

Page8of34
 0
·-Pink.
_M,gtnta
-Purple
-Blue
-
0
Skyblutg:

For grouping,we will select both of them while holding shift.

---.Right Click on the selection---+Group-GIJ+,

Now,we can just drag the comer to increase order the size

Page9of34

Unit:DigitalDocumentation(Advanced)

Practical 4:Inserting Image

1. Insert image from [Link] to Insert------+Picture ------ +
FromFile.

Enyelope...

Elfrl1me...
ifflIable ................ Ctrl+F12
Horii;ontalRu l er•_
• • ../e s;i
[Link]:
[blfromfilr....M
o0tandSound an
Qbjtct
DFloatingFrame

2. Browse the image and click on Open.

,.-•a.,c...........• ..C,

--
CJ8

..-..-.... ,._...
..."..
-
:)m,.,_
.....
.........
->

Page10of34

3. Resize the image or rotate as per your need.

4. Apply the desired filter.
 X

CharcoalSkrlch

Pagellof34

Unit:DigitalDocumentation(Advanced)
Practical 5:Mail Merge
MailMerge helps us create multiple copies of a document

at once,such as letters ,saving ustime and effort to

type the letter again and again.
The steps are:-

•
O..SAMr.,

= ='-........... ,._..
•-,w......,......... ....._,.-_........,...,_,.
.......,.w,,..._.,1,oi-&:-.I1K

\•-,A.........
n,..,NM,UI

--
U.N<l:5t'-r,.Mll

,...!tr....

... ,

O .-·1f:S•.,: • • "

[Link] the database containing the details of the [Link] to

File- New- Database.

Page12of34

--· -
11-•--
9,i ,o. ....... , _,-. ,_.,_.,..

'*
.,_ ll o, , .ir:..-..

··•------~-
.r . : - •-r,_;
"""" ..... !hi

[Link] a new database and store it at an accessible [Link]

onUse Wizard to create table.
 [Link] Personal category,in Addressess tampletable,
Choose the required [Link] anything if you

-
want,and click on Finish.
-,
.,,,..,

--
,...,_
l..._,..

[Link] the details in the table - Save it.

t . -
·-•......,. .................. ._._llllll
1-..,...._.,..._. ........................ ,_,.,,.
I.,.__....._.,...._.._
•l-,.-•-1

Page13of34

[Link] the writer,Go to Insert- Fields- Others.

.
t -• o.-. : --
a -, ..,.,_,..,.,........... ,it..
11·'9· _..,._\-
• ifD- •·,,

- ..-.
o.r...ai.-ia.-..-GI►
, .r.-
,... ·.•l'

,_ .b..-
'-"-11i;i...f1

f.
[Link] to MailMerge Fields Choose
Database the
[Link] doing all,click on Close.

---
=-
,/",jM o
il.:rm
-

•
--
1",j_....,,

,/",j--1
l",j--1

I
[Link] to Tools- MailMerge Wizard.

a-

[Link] on Next until the last [Link] the desired way to

save
Send the letter- Click on Finish.

Page14of34

• i,o.,--

co,...-.--
c---·•-
7
 Page15of34

Unit DIGITALDOCUMENTATION
(Advanced)

Practical 6:Styles
Different Styles in Open Office Writer
Objective:Understanding the different styles available in Writer and insert a
Style using drag and drop.

Task:Explain different types of styles available in open office

[Link] the steps to insert a style using drag and drop
feature.

[Link] supports the following types of styles:

Pagestyles include margins,headers and footers, borders and backgrounds.
In Cale, page styles also include the sequence for printing sheets.
Paragraph styles control all aspects of a paragraph's appearance, such as
text alignment, tab stops, line spacing,and borders, and can include
character formatting.
Characterstyles affect selected text within a paragraph,such as the font and
size of text, or bold and italic formats.
Framestyles are used to format graphic and text frames ,including wrapping
type, borders, backgrounds, and columns.
Numbering styles apply similar alignment, numbering or bullet
characters,and fonts to numbered or bulleted lists.
Cell styles include fonts, alignment, borders, background, number
formats(for example, currency, date, number), and cell protection.
Graphicsstyles in drawings and presentations include line, area,shadowing,
transparency, font, connectors,dimensioning, and other attributes.
Presentationstyles include attributes for font, indents ,spacing, alignment,
And tabs.
Page16of34

[iewStylefromSelection
!.JpdateStyle
!:_oadStyles..FiaForma

tMode

Dragging and dropping to create a style

We can drag and drop a text selection into the Styles and Formatting window to
create a new style.
Select some text and drag it to the Styles and Formatting window.
If ParagraphStyles are active, the paragraph style will be added to the list.
If Character Styles are active,the character style will be added to the
list.
 Page17of34

Unit DIGITALDOCUMENTATION
(Advanced)

Practical 7: Set a
DefaultTemplate
Different Templates in Open Office Writer

Objective: Understanding the concept of template in Writer.

Task: Write the steps to create a template from a document and set a custom
template as the default template.

To create a template from a document:

• Open a new or existing document.
• Add the content and styles that you want.
• From the main menu ,choose File>Templates>Save.
• In the New template field, type a name for the new template.
• In the Categories list, click the category to which you want to assign
the template.
• Click OK to save the new template.

To set a custom template as the default:

• From the main menu, choose File >Templates>Organize. The Template
Management dialog opens.
• In the box on the left ,select the folder containing the template that you
want to set as the default, then select the template.
Click the Commands button and choose Set As Default Template from the
drop-down menu.

Page18of34

Unit: Advanced Spreadsheet

Practical 8:Subtotals
In this table,different accounts are recorded and other important

- -
fields (AcctType, Branch, Customer etc.) are present.

- '

-
-
No,-01 Fridoy 14,571 co TeilerNe Ce""'I New
No,-01 Friday 15,000 co wAccrsTe Ce""'I &isting
No,-01 Friday 15,759 co llerNewAc Westside &isting
No,-01 Friday 12,000 co ctsNewAc Westside
No,-01 Friday 500 Checkilg ctsNewAc Central &isong

--
No,-01 Frid,y 4,690 Che<kilg ctsNewAc No<thCoomy New

. Friday Che<kilg &isting

No,-01 3,171 ctsNewAc Westside
No,- Frid,y [Link] IRA ctsNewAc Ce""'I &isong
01Nol'- Friday 50,000 SaYi'lgs cts Cen111I Existing
Friday 4,623 Samgs NewAcctsNo<thCoomy &isong
Friday 1si1s SaWIQs NewAccts No<thCount-y
Friday 7,177 Savi,gs TeDerNe No<thCount-y &isting

-·
-·
Friday 8,721 SaYings wAcctsNe Westside New
Friday 5.000 wAcctsNe Westside
Friday 6,837 wAccts Westside &isting

Here, we use Subtotal to find the total amount in

different
branchesornumberofbranches.

Page19of34
 Topel form subtotals,the steps are: -

[Link] the range of cells as shown below.

. . , ,.. ,
1,z:...._

,
'
".
,,
"."""",
14571
15000
15.759
co
co
co
,..
Hr#Acttl
T-
-
.,.._
w-
. .

.
co .,._
w,......

.,,.._
12.000 N6wAcet1

.,, , ','."".""."", 500

4.890 """""''""""
""""''""
,
NewAcctl
NewAceta-c-,

...
.."..",",.',', ,,., .,
3,171 w,......

-·
NewActlS

......
5.000 NewAcett
50.000 NewActtl

·
.., , .-·
4,1523 NewAc;c;tl ............. ,c-y

.,, ,"" 15,278 -c-,

--.··
NewActts

. , , ,,"'......"",
7,177 T- -c-,
8,721 NewActt& w.......
NewActt& w.......
5,0 0 0
-""" w.......

[Link] to Data menu ------------ choose subtotals.

•..,.
f,ieldil Y-,_ Fgm,M.]oafsll•UWindow

....
·Q ,,t
I ll'I
s
[Link]
.«,S-,,....

' ,. ._
¥ • •■l!B

A1:G1 ¥
/i:IE-n .f.•. .........
u dlly-
DateN EJWeek M ult'9MOpe,8bOt11-
Acc:tTyee
ov- Frid, CD
01Nov- Frid,F .(; OMQlicil!. CD
01Nov- ridiFri y oupandOuttiftt CD

,. , CD
£i v
01Nov- diFridi «lable

01Nov- Fridav Checking

01Nov- 4.690 Checkina
01

Page20of34

[Link] Acct Type in Group by drop box menu-

-.....
Otit'E
Subtotals for Amount--------- Use function Sum.

l11Growpb..dC.O..lrcl
.,,
Ac<1Type

[Link],

,_
..""':....
.: ·
... ,
Coun1onty)

5d>tvfl(Pop.,latr,oflj

l
Vw([Link])V.,
,{Popullt-J

-------='= IC.-cd

[Link] the 2nd Group, Group by branch Calculate subtotals

amount Use function [Link] press OK.

. : ...
·............
-..
............
..,_
C-cri/)

,, ,

.... -·
Page21of34

Unit:Advanced Spreadsheet
 rlal.;Lll.;al'[Link],LJlCiV,LJCilallUH
Here ,we have a data set and want to calculate the profit value.

86 v/x:E=I=82'83-84-85"82
A :
1
2 SaleQuantity 100
l PriceoerUnit 50
4 FixedCost 200
, VariableCostperPrice 20
D Profit 2800
7

Now we use multiple operations to check the profit with changing the
sale
quantityandtheprice.

H6 I:MUL11PLE.OPERA110NS(SBS6;SBS3;SE6;SBSZ;HS3)
E G

SaleQuantity
120 150 175
40 2200 2800 3300
60 4600 5800 6800
Price 70 5800 730

Page22of34

To perform Multiple Operations, the steps are:

[Link] the data range with the input cells and space between them. Do not
select the data labels.

SaleQuantit
120 150 175
40
60
Price 70

[Link] to Data- Multiple Operations.

filefdit- insertF11rrm1tJoolsJl1t1ndowt!elp
D:tfintRange...
Kt Sang..
Arial
Sort...
filttr
E3:H6 V F,.:E Subtotal1o...
• lidity...

MultipleOperatu:ms...T
q_t toColumns.
,onsolidate...Yrou
pandOutlinefivot
VariableCostoerPrice Table

J,Choose the cell containing the formula in Formulae text box.

"'"'"' 20
0
60
Pn<a

m :;:

Page23of34

[Link] the Sale Quantity in Row Input Cell and

Price per Quantity cell in Column Input Cell
-OK.
=- ./xJ:=I:MULT1PLE.OPERA110NS(SBS&,SBS3;SE6;SBS2;HS3)
"' v

SaleQuantity
120 150 175
40 2200 2800 3300
60 4600 5800 6800
Price 70 5800 730
 FR
By following these steps , weareable to perform Multiple Operations.

Page24of34

Unit:AdvancedSpreadsheet
Practical 10:Consolidation
There are four sheets with same structure-quarterly
results of sales of a stationery shop.

NameProduct Quanlllv Recel.,._ NameProduct aua- Rocel-

Ban 26 Rs.3600.00 Ban 30 Rs.2700.00
Pencil 36 Rs.3500.00 Pendl 27 Rs.3700.00
Pen 47 Rs.2400.00 Pen 48 Rs.2500.00
Bottle 15 Rs.1400.00 Bottle 37 Rs.2400.00
LunchBox 38 Rs.4900.00 LunchBox 28 Rs.1.500.00
Eraser 46 Rs.2500.00 Eraser 38 Rs.4800.00
Sharnener 23 Rs.3700.00 Sharnener 16 Rs.2500.00
Ruler 45 Rs.4300.00 Ruler 34 Rs.3700.00
Comoass 24 Rs.2300.00 Comnass 42 Rs.4700.00
Protractor 36 Rs.5400.00 Protractor 23 Rs.2300.00
Total: 336 Rs.34,000.00 Total: 323 Rs.30,800.00

NameProduct QuanHtv RocelDls NameProduct aua- RecelDts

Baa 62 Rs.5200.00 Ban 24 Rs.2600.00
Pencil 36 Rs.4100.00 Pencil 43 Rs.3600.00
Pen 27 Rs.3200.00 Pen 23 Rs.2300.00
Bottle 28 Rs.2300.00 Bottle 43 Rs.3400.00
LunchBox 36 Rs.4300.00 LunchBox 15 Rs.3500.00
Eraser 54 Rs.1300.00 Eraser 42 Rs.1800.00
Sharoener 34 Rs.3200.00 Shamener 28 Rs.3700.00
Ruler 23 Rs.5400.00 Ruler 36 Rs.2900.00
Comoass 35 Rs.3200.00 Comoass 26 Rs.4900.00
Protractor 42 Rs.5300.00 Protractor 23 Rs.2600.00
Total: 377 Rs.37,500.00 Total: 303 Rs.31,300.00
A total year 1y sales sheeth as been [Link] steps are:•

Page2Sof34

A total yearly sales sheeth as been [Link] steps are:-

[Link] to Data in menu bar [Link] on Consolidate.

.
[Link]-OpenOffia!,Cale

fileldlli-imertFQm'lfl Jools12«1Windowljtlp
• Iii IJ l!of-........
,-.a,,,.._
. lo"-
....■
r•e
'""'"'"-
;[Link]-

"'""

....
2,The Consolidate dialog box [Link],we can select the
functionWPnPPrltn;[Link]
 ...

w ....
3,Thenwehavetospecifytheranges for [Link],
choosetherangewhiletheSourcedatarangetextboxinfocus,thenclicko
nAdd.
[Link]
tbox. ClickonOK.

Page26of34

[Link].

fl,IOl►--,... ►- WO
•·••a•••••"'"'•·•·e1111•.,•a••••• •••

--
Ill- A•\O'.;llll••D•III•&•••II' •-

.....,...
'
,..
"' Ril'.20000

'"'"
.
[Link]
Ra.13,10000

,",' Rt..1510000
s155DOOD

..,...,..r...,..Ml,w-=

lfi...---
Wegettheconsolidateddatainthefinalsheet,named
YearlySales.

Page27of34

Unit:AdvancedSpreadsheet

Practical11:Scenarios
Scenariosin OpenOffice Cale comes underwhat-ifanalysis
tools,whereweareabletogetdifferentvaluesforoutputby changing the
inputcells.

CostPriceSellin 200
gPriceProfit 300
ProfitPercentage 100
C]!!

Nowewillperformscenarios,thestepsare:•

1. Selecttherangeofcellsthatareinputandwillbechanged,here,
Cost PriceandSellingPrice.-----+GotoTools -----------+
Scenarios.

-
'"'
.....
,_i-o
..............-
?..- •4•• •:•!•6..,-..I
···••-'•'--":ll<tf<ii

-.AEf'. . i : ;......... i--.

 -- -- CostPfice

Profit
ProritPet-ceritage
[Link]J1g\
100
so

..
a-

Page28of34

[Link] scenario
desiredname,checkPreventchanges and uncheck
Copy back. ------------------------------------------ --. Clickon
OK.

"'

-.,. , o ,..,...,.
□'---

3.Repeatstep2toaddmorescenariosandwecanseethe
outputchanging.

CostPriceSelling
PriceProfit
ProfitPercentage

Page29of34

Unit:AdvancedSpreadsheet

Practical12:GoalSeek
Thisoptionisusedtofindthevalueofinputcellsbygiving the valueof the
outputcell.

...!
'

lntheothercases,thediscounto/[Link]
canuseGoalSeekinthefollowing ways: •

E::
[Link]- GoalSeek.

.::::•- ,:: .: ._= - ':'

-J._:a:_
... . . ... --

r.:;::.; -
[Link]%agecell,targetasspecified,here,
andVariableCelltobeSellingPrice.

F x,

. ... ,
Drfdld!Wlp

!;l

...
l-,.ti..._

v-ti1e,..
'°' :;; '"'"
OpenOffi Calc X
GoalSeel:successful.
lnsutresult(1400)intocummtull?
 Page30of34

Unit:AdvancedSpreadsheet

Practical13:RecordMacro
Thesteps torecordMacroare:-

1,GotoToolsMacrosRecordMacro.
-OpenOtticeCalc

;ertF2rmat!0<1lsQataW'indow!:::!elp

:,
,. ..■
lbM ':, Spellcheck... F7 ·4"u·
LanguageQd

f
ective
YoalSeek...S
IE
"
.lb

' J,,.:E
oer...
[Link]
1ght ShareDocument... 2000
Mergl!Document...f 1750

=i
rotectDocument
20.00%
CellContent

!:ialleryMedia
Plaier

l MacrosIxtensionMan '&RecordMacroRy
ager... nMacro...
j XMLFilterSettings... Qrganisl!Macros

[Link],wewritetheformulainthe
celIB4i.e.,"=B1-B2".Thenclickonstoprecording.

RecordMa... V 10 V

_,,.,R«oro;,g_ I
StopRecording

[Link] Save.
Page31of34

--.. ... -
1- -
x(

--·
CE::J

·- Q..,_

Ql==-
......

--
[Link],GotoToolsMacrosRu
Mnacros.
1·0i>tn0flbulc

·••·
_,_J_l!,t,..,._tt,lp
,.._ , _ e:,a
,._, . ....
f'........

-----
--f..s
--
--
&ht l 2500

ned/Lost
c=J a,_
"''-

3,ChoosethedesiredMacro
·,...-....-. . -- ·I
ClickonRun.

I::..'"":!"_.._,..

Page32of34

UnitRDBMS(Advanced)