FTE Mini Workshop

No Department/Unit EXEC Non Exec Total

No
1 MD 1 1 2
2 Marketing 4 4 1
3 Residential 15 3 18 2
4 Finance 6 2 8 3
5 Corporate Services 8 2 10 4
6 Project 13 13 5
7 Asset Management 10 10 6
8 BD 12 12 7
77 8
 GIVEN STRUCTURE

No Department/Unit M15 16-17

1 MD Office 1
2 Marketing 1
3 Residential
4 Finance 1
5 Corporate Services
6 Project
7 Asset Management
8 BD 1

TOTAL OPERATNG MANPOWER

16-17 14-15
Department/Unit M15
TNB Cekap TNB
MD Office 1
Marketing 1
Residential
Finance 1
Corporate Services 1
Project 1
Asset Management
BD 1

PROPOSED NUMBERS OF POSITION IN STRUCT

No Department/Unit M15 16-17

1 MD Office 1 1
2 Marketing 1
3 Residential
4 Finance 1
5 Corporate Services 1
6 Project
7 Asset Management
8 BD 1
GIVEN STRUCTURE

14-15 12-13 07-08 total

0.5 1.5
1 2
2 2
1 2
1 1 2
1 8 9
1 1
1 2
21.5
PERATNG MANPOWER

14-15 12-13 07-08

Total
Cekap TNB Cekap TNB Cekap
1
1 2
3 1 2 6
2 1 1 5
1 2 1 1 6
7 4 12
1 4 1 6
1 1 5 8
46
MBERS OF POSITION IN STRUCTURE

14-15 12-13 07-08 total

2
1 2
3 2 5
1 4 1 7
1 3 2 7
5 4 9
1 6 3 10
4 4 9
51
 FTE CHALLENGE

No Department/Unit EXEC Non Exec Total

1 MD 1 1 2
2 Marketing 4 4
3 Residential 8 3 11
4 Finance 6 2 8
5 Corporate Services 6 2 8
6 Project 13 13
7 Asset Management 12 12
8 BD 12 12
70
" Manning Level" - Unit Marketing (Tugas-Tugas Eksekutif)
DELIVERABLES

Sections Main Functions

Brand Development
1
& Positioning

2 Product Marketing

3 Digital Marketing

4 Content Creation

5 Event Management

6 Marketing Collateral
6 Marketing Collateral

Metrics and
7
Analytics

Customer
8
experience

Sustainability
9
Initiatives

10 Public Relations

Customer Persona
11
Development

12

Sales/customer
Acquisition
Marketing (Tugas-Tugas Eksekutif)

Volum
Key Activities
e/ year

Conduct comprehensive market research to understand industry trends,

24
customer preferences, and competitive offer
Analyze market segmentation and identify target customer segments based on
12
demographics,
Create Strong brandpsychographics,
identity for and buying behavior.
the company within the renewable energy
sector 12
Highlight the unique value propositions of the solar PV systems. 8
Create and execute marketing plans for specific solar PV products or services,
12
ensuring
Define the effective promotion
unique selling and(USPs)
points differentiation in the
of the solar market. offered by
PV systems
GSPARX 12
Position the products effectively in the market based on factors such as quality,
12
reliability, efficiency, cost-effectiveness, and environmental impact
Introduce new product lines, variants, and accessories to address evolving
12
customer needs and market demands.
Educate SMER/GLB Team- Commercial & Technical Value of GSPARX 12
Monthly Product & Service Update 12
Develop a user-friendly website optimized for search engines (SEO) and mobile
12
devices to showcase the company's products, services, and expertise.
Build a strong presence on social media platforms, industry forums, and online
communities to engage with customers, share relevant content, and build brand 48
awareness.
Implement lead generation strategies through digital marketing channels, such
as website optimization, search engine marketing (SEM), social media 52
advertising, email campaigns, and content marketing.
Develop landing pages, lead capture forms, and call-to-action (CTA) buttons to
4
drive conversions and capture customer inquiries and contact information
Online advertising campaigns 24
Produce high-quality content that educates, informs, and engages the target
104
audience GSPARX
Establish about solar
as aenergy,
thoughtsustainability,
leader in the and environmental
industry by sharingimpact
insights,
expertise, and best practices through blogs, whitepapers, case studies, and
12
industry reports.
Budgeting and Resource Allocation : Allocate resources effectively to ensure all
12
aspects of the event are adequately funded and executed.
Develop an engaging agenda with informative sessions, panel discussions,
4
workshops, and
Participate in networking
events opportunities.
and exhibitions such as speaking opportunities, panel
discussions, networking receptions, product demonstrations, and media
36
coverage.
Create high-quality marketing collateral, including brochures, datasheets, spec
sheets, and product catalogs, to showcase the features and benefits of solar PV
24
systems.
Provide GSPARX BD Team/SMER/GLB with effective sales tools, presentations,
and training materials to help them articulate the value proposition of the 24
company's products and overcome customer objections.
CSI Survey 1
Monitor media coverage, website traffic, social media engagement, and
12
sentiment analysis to evaluate PR impact and ROI
Create a WOW customer’s experience. 104
Deliver exceptional customer experiences at every touchpoint, from initial
104
inquiry to post-sales support and service.
Implement customer relationship management (CRM) systems to track customer
2
interactions, gather feedback, and personalize communications.
Participate in community outreach programs, environmental initiatives, and
sustainability projects to demonstrate the company's commitment to CSR and 4
community engagement.
Sponsor local events, charities, and environmental organizations aligned with the
4
company's values and mission.
Cultivate relationships with journalists, editors, and media outlets covering
24
energy, sustainability, and environmental topics
Pitch story ideas, press releases, and expert commentary to secure media
coverage in relevant publications, newspapers, magazines, blogs, and broadcast 24
outlets.
Draft and distribute press releases and announcements to share company news,
24
achievements, product launches, partnerships, and industry insights.
Develop a crisis communication plan to effectively respond to negative publicity,
8
controversies, or reputation threats.
Leverage partnerships to co-create content, organize events, and advocate for
12
policy changes supporting solar energy adoption
Create detailed customer personas based on market research and insights to
24
understand the needs, pain points, and motivations of the target audience
Tailor messaging and marketing strategies to address the specific needs and
24
preferences of each customer persona.
Liaise with TNB’s retail SMER, GLB and others to identify the customer segment
52
and the target market.
To lead and coordinate with TNB retail from proposal pitching, site assessment to
104
the confirmation of sales (SARE or Letter of Award).
Strategize and lead the agreement negotiation and execution. 52
To assist hand over to project execution team. 12

1075

FTE
The approximate (Exec) manning level :

Prepared by: Ranjan

Checked by: Ahmad Tar
Verified by: Elmie Fairu
 Total
Time Taken Time
Min /
/ Activity Taken / Role
volume
(hrs) Year
(hrs)

1200 20 480
Manager/Exec
900 15 180
Exec
600 10 120 Manager
900 15 120 Manager/Exec

300 5 60
Manager/Exec
180 3 36 Manager

300 5 60
Manager/Exec

900 15 180
Manager/Exec
960 16 192 Manager/Exec
180 3 36 Exec

120 2 24
Manager

180 3 144
Manager/Exec

300 5 260
Exec

480 8 32
Manager
300 5 120 Exec

180 3 312
Manager/Exec

300 5 60
Manager

300 5 60
Manager

300 5 20
Manager/Exec

300 5 180
Manager/Exec
300 5 120
Manager/Exec
 240 4 96
Manager/Exec
600 10 10 Manager

120 2 24
Exec
120 2 208 Manager/Exec
120 2 208
Manager/Exec
600 10 20
Manager

300 5 20
Exec

300 5 20
Manager

300 5 120
Exec

300 5 120
Manager

300 5 120
Manager
300 5 40
Exec
300 5 60
Exec
300 5 120
Exec
300 5 120
Manager/Exec

600 10 520
Exec

480 8 832
Manager/Exec
300 5 260 Manager/Exec
300 5 60 Exec

1680 261 5774

3.75
4

Ranjani Vasu
Ahmad Tarmizi mohd
Elmie Fairul Mahsuri
" Manning Level" - Unit Residential (Tugas-Tugas Eksekutif)
DELIVERABLES

Sections Main Functions

1 Project Development

2 Customer Engagement

Residential SPSI Engagement

4 Project Execution
4 Project Execution
ial (Tugas-Tugas Eksekutif)

Key Activities

Prioritize, plan and coordinate project development activities according to customer requirements.
Prepare promotional, pricing for Solar Scheme for Residential & Developer
Manage Careline Enquries on Residential
Supervise development team on daily basis to execute assigned projects within deadlines and budget
Engagement of Promotional Details and Design with Marketing for all Quarterly
To create form to finance to create invoice for all client`s
To ensure material availabilty at warehouse for free issue scheme
To liase with Bank & 3rd Party for payment gate way and rates.
To engage with Buy Solar for on contract on payment Gate way and yearly contract
Act as primary contact for customer queries and concerns.
Develop business presentations for customer as needed.
To submit proposal to client
Customer experience management
To request for proposal from each SPSI prior to commencement of project and RFQ submission.
Contract Review: Review and analyze contracts, technical specification, and other documents related
project management to ensure technical compliance and mitigate risks.
Setting a project budget and to be involved in assembling a project’s team and setting task schedules
Recognize areas of project development need to be re-addressed in order to maintain efficiency and c
Ensure safety compliance at project level.
To have monthly progress meeting with SPSI and Gsparx Resential team
To create and monitor SPSI to follow Gsparx requirement, condition and quality.
To ensure SPSI to follow Gsparx requirement, condition and quality.
To have monthly progress meeting,weekly progress submission report and daily report.
Contract Review: Review and analyze contracts, technical specification, and other documents related
project management to ensure technical compliance and mitigate risks.
Contract Negotiation: Participate in negotiations with vendors, contractors, and other stakeholders to
establish terms and conditions that align with project specification and project objectives.
To verify & approve claim`s for project manager`s and SPSI
Dispute Resolution: Assist in the resolution of project implementation issues and disputes that may ar
during the course of a project.
Continuous Improvement: Stay informed about authorities compliance developments related to projec
management and contribute to the continuous improvement of project management and procedures.
Documentation: To manage internal resources, prepare management approval documentation as requ
and maintain accurate records and documentation related to project management
Dispute Resolution: To facilitate Project Change request or Variation Order (if any) as required
Collaboration: To provide project updates to all party
Documentation : To ensure SPSI to submit Site Assessment Report and engineering report timely.
Review: To review all related engineering drawing and ensure contractor follows as defined contract
specification and prudent technical standards via [Link]
Documentation: To prepare management approval documentation as required and maintain accurate
and documentation related to project management.
Documentation: To ensure the Purchase Order is ready to SPSI proir to installation date.
Internal Process: Preparing Management Approval & assisting warehouse inbound & outbound
Internal Process:To handle pick up material from Gsparx warehouse by SPSI timely.
To issue Non compliance Report if there is any material broken during transportation of panel and inv
Control & Monitoring: To conduct prediodic site inspection covering on project progress, quality and sa
aspect.
To solve technical issue during site installation.
To engage with Manufacturer on warranty claim during installation.
To monitor closely on meter replacement with SPSI form submission.
To engage with TNB for delayed of Meter change internally.
To engage with client for appoinment to activate the solar system.
To prepare job Completion Report to client.
To assist client to install on Monitoring System and explain on warranty after system on
To have final check of the of the system proir to energize the system.

FTE
The approximate (Exec) manning level :

Prepar
Check
Veri
 Total
Time Taken Time
Volum Min /
/ Activity Taken / M/E/N Remarks`s
e/ year volume
(hrs) Year
(hrs)
24 300 5 120 M
24 300 5 120 M
240 120 2 480 M/E
24 120 2 48 M
24 300 5 120 E
300 120 2 600 E/N
24 300 5 120 M/E
12 180 3 36 M/E
12 180 3 36 M
150 240 4 600 M/E/N
12 180 3 36 M/E
784 5 0 65
300 60 1 300 E/N
300 180 3 900 M
12 240 4 48
M
12 240 4 48 M
12 240 4 48 M
300 120 2 600 M/E
12 240 4 48 M
12 240 4 48 M/E
300 60 1 300 M/E
12 240 4 48 E
300 60 1 300
M/E
12 300 5 60
M
300 15 0 75 M
12 300 5 60
M/E
13 300 5 65
M/E
24 30 1 12
M/E
12 30 1 6 M/E
12 60 1 12 E
300 30 1 150 E
300 240 4 1200
E
300 120 2 600
E
300 15 0 75 E
48 240 4 192 E
48 240 4 192 E
12 60 1 12 E
300 60 1 300
M/E
48 60 1 48 E
12 60 1 12 E
300 30 1 150 E
24 30 1 12 E
300 240 4 1200 E
300 240 4 1200 E
100 240 4 400 E
300 240 4 1200 E

6579 7445 124 12302

7.99
8
" Manning Level" - Unit Residential (Tugas-Tugas Bukan Eksekutif)
DELIVERABLES

Sections Main Functions

1 Administration/
Careline

2 Project Development

Customer
3
Engagement
esidential (Tugas-Tugas Bukan Eksekutif)

Key Activities

Maintaining accurate and up-to-date records of residential customer accounts, transactions, and
communications.
Assist with the creation and distribution of informational material and programming promotions
Sorts and distributes
Addressing all incoming
and resolving mail
customer daily for clients
complaints, concerns, or disputes in a professional and timely
manner.
Inputting data into computer systems, including customer information and billing details.
Managing and maintaining customer databases and records.
Generating reports on residential activities to distribute for clients.
Handling correspondence and communication with clients and SPSI.
Addressing technical concerns or questions from clients to the respective unit under Residential.
Act as primary contact for customer queries and concerns.
To prepare memo to produce memo
Setting up appointment with client`s for all term under residential.
Keeping accurate records of sales transactions and customer interactions.
Manage Careline Enquries on Residential
To create form to finance to create invoice for all clients.
To ensure material availabilty at warehouse for free issue scheme
Act as primary contact for customer queries and concerns.
Interact with customers to clearly understand business needs and expectations.
Build positive working relationships with customers and ensure customer satisfaction.
To get update on payment method from client and guide client on payment gateway.
Liase with client on the journey of solar installation and customer complain.
Customer experience management
Customer problem resolution
Collaborate with Retail Co call center to solve customer complaints/ pain points

FTE
The approximate (Exec) manning level :

Prepared by
Checked by
Verified by
 Total
Time
Time
Volum Min / Taken /
Taken /
e/ year volume Activity
Year
(hrs)
(hrs)

1400 60 1 1400

24 120 2 48
240 60 1 240
300 60 1 300
365 60 1 365
24 120 2 48
24 120 2 48
24 120 2 48
240 60 1 240
240 60 1 240
240 60 1 240
500 60 1 500
240 60 1 240
240 60 1 240
300 60 1 300
24 60 1 24
300 60 1 300
150 60 1 150
300 60 1 300
300 60 1 300
300 60 1 300
300 60 1 300
300 60 1 300
300 60 1 300
3861 1020 17 3957

2.57
3
" Manning Level" - Unit Kewangan (Tugas-Tugas Eksekutif)
DELIVERABLES

Volume Min /
Sections Main Functions Key Activities
/ year volume

1 Payment 1 Ensure payment documents are in

2000 15
Processing order before submitted to TGBS
2 Verify instruction letter prepared by
1200 15
clerk
3 Approve Instruction Letter before
1200 5
submitted to TGBS
4 Monitor advance re-payment by
contractors (ageing) 12 30

2 FOREX 1 Ensure payment documents for

20 60
Transactions foreign currency are in order
2 Process clearing for payment in
20 10
foreign currency
Process WHT payment for forex
3 payment 10 30
Verify FOREX payment & WHT
4 calculation 20 20
5 Authorize FOREX payment & WHT
20 10
calculation

Prepare creditors' ageing report -

3 AP Monitoring 1
PO ,80014, 80015, 80090, 75610 & 12 180
80081
2 Monitor Ageing PO report - get
feedback from PICs and liaising with 12 480
procurement for open PO cleansing
5 Prepare and monitor Parked Invoices
report - get feedback from PICs, return 12 900
invoices >3 months
6 Prepare other adhoc payment / vendor
4 120
reports
7 Prepare creditors reconciliation 240 30
8 Liaising with vendors & project
12 480
managers on outstanding invoices
9 Review & verify monthly reports for AP 12 120
10 Ensure audit schedule are in order
2 2700
with supporting

Prepare payroll reconciliation

4 General Settlement 1 12 120
statements
Functions 2 Liasing with HR Group on payroll
12 60
related matter
4 General Settlement
Functions

3 Liaising with HR on input for yearly

1 60
staff cost budget
4 Liasing with HR Group on yearly audit
schedule (unutilise leave, bonus, top 1 180
management compensation)

5 Sales & 1 Verify document submitted before

600 15
Receivables creation of Sales Order
2 Review NTI received from Job Manager 750 15
3 Review Invoice prepared by Non-Exec 750 15
4 Prepare & Reverse Journal for Accrual 12 45
5 Raise Credit/Debit Note 12 30
6 Prepare monthly POC report, journals
12 120
and posted into system

6 AR Monitoring 1 Prepare Open SO Report & Review all

12 180
open jobs
2 Conduct Open SO Meeting & follow-up
12 180
with JM regarding the Open SO
3 To TECO project on monthly basis 12 60
Prepare GP Analysis Report and
4 12 870
update on the variances to CFO
Monitor WIP to monitor UNTECO jobs,
5 long outstanding job progress & 12 60
negative WIP

7 Credit Control 1 Collect payment from customer to

12 60
Management meet the target
2 Monitor & follow up customer
outstanding more than 3 months 12 120
Compiled and updated payment
3 (received
Phone calls & email)
12 30
4 Liaising with Buysolar on monthly
transaction, prepare journal, issue 12 435
invoice and post incoming payment
5 Liase with customer regarding on
12 120
invoice
Prepareissue /problem
Debtors Statement of
6 Accounts 12 120
7 Monitor and update balance
0 0
confirmation statements
Monitor Monthly Debtors' Ageing
7 Reports 12 60

8 AR Document 1 Maintain Purchase Order received

50 15
Administration from customer
2 Prepare and maintain filing (server) for
600 20
every job created
 8 AR Document
Administration

3 Prepare Board Papers and circulars

regarding any finance issues e.g. 12 435
setting up of evaluation committees

9 Other Sales Ensure audit schedule are in order

1 2 2700
Functions with supporting
Reversal of monthly accrual journal
2 12 60
posted

10 Cash Management Prepare quarterly blanket drawdown

1 4 120
approval
2 Prepare request fund disbursement 12 180
3 Prepare cashflow forecast monthly 12 870
Liaise with project team on monthly
4 12 60
payment (AR & AP) forecast
5 Daily Cashflow Records 52 60
6 Bank Reconciliation 12 15
Prepare & maintain SHL & External
7 12 60
loan payment schedule
Prepare and posting journal for
8 12 60
monthly financing fees accruals
Prepare document for loan payment
9 and ensure payment made during 4 60
stipulated time
Monitor cash for potential investment
10 4 120
in money market instrument
Ensure audit schedule are in order
11 1 540
with supporting for cash management

11 Multi-Trade Liase with Project Manager on MTF

1 12 60
Facilities requirement
Management Prepare letter to CFO for utilisation of
2 10 30
TNB MTF
Prepare documentation regarding MTF
3 - to create new MTF, LO, indemnity 12 60
letters etc
Liaise with TGBS and bankers on
4 12 60
issuance of BG upon getting approval
Monitor BG expiry date & prompt
5 10 30
Project Manager for renewal process
Liaising with banks on potential MTF
6 3 600
on facilities
Prepare document for annual review
7 5 60
by banks

12 OPEX Budget Prepare OPEX figures for budget

1 1 5400
Planning submission
12 OPEX Budget
Planning
Prepare & conduct BCM with Head
3 435
Unit, Retail & Group Finance
2 Prepare revised figures after BCM 2 360
Check approved figures before keying-
3 1 435
in into ERMS
Re-allocate approved figures before
4 1 435
keying into ERMS
Prepare board paper for Board
6 1 870
approval
Prepare approved figures report for
7 1 120
GSPARX Team

Prepare monthly OPEX utilisation

13 OPEX Budget 1 12 120
Report
Prepare & Check budget transfer
Monitoring 2 12 120
forms
Liaising with GSPARX staff regarding
3 12 60
OPEX
Prepare adhoc OPEX reports when
4 12 120
required
Prepare memo to request additional
5 2 120
budget requirement

14 CAPEX Budget Prepare CAPEX figures for budget

1 1 5400
Planning submission
Prepare & conduct BCM with Head
2 3 435
Unit, Retail & Group Finance
2 Prepare revised figures after BCM 2 360
Check approved figures before keying-
3 1 435
in into ERMS
Re-allocate approved figures before
4 1 870
keying-in into ERMS
Prepare board paper for Board
5 1 870
approval
Prepare approved figures report for
6 1 60
GSPARX Team

15 CAPEX Budget Prepare monthly variance analysis

1 12 120
Monitoring report
Check budget transfer forms and liaise
2 12 30
with ICT on BT in ERMS
Liaising with GSPARX staff regarding
3 12 435
CAPEX
Prepare adhoc CAPEX reports when
4 4 120
required
Ensure CAPEX purchases are done
5 12 435
within FY
Create EP & EB project & allocate
6 150 15
budget
16 Asset Management Prepare asset schedule listing project
1 100 120
completed
Liaise with project manager on asset
2 100 60
listing for completed project
Create asset in system for
3 100 90
capitalisation
Monthly provision of asset &
4 12 180
depreciation
Prepare and post journal for allocation
5 12 180
of insurance expenses to project
Liaising with ICT on monthly IDC
6 12 120
charging
Prepare and maintain schedule for IDC
7 12 120
for project
Conduct compliance audit regarding
8 12 1740
asset tagging
Ensure asset register updated - asset
9 2 1305
cleansing
Ensure obsolete assets are scrapped
10 2 870
as per specified procedure
11 Prepare monthly asset listing report 12 300
Prepare CA shedule for tax
12 12 120
computation
Participate in BOS to ensure asset
13 4 870
listing is updated
Monitor GL 64010 and perform data
14 12 120
cleansing
Prepare WIP movement on monthly
15 12 120
basis
Ensure audit schedule are in order
16 1 3000
with supporting for Asset

17 Asset Reporting 1 Prepare journal for SARE

48 30
(SARE) Billing,Payment & accruals
2 Prepare invoice to TNBX for SARE
12 30
incoming Payment
3 Update SARE master data reporting
and liaising with TNBX on matters 12 60
regarding SLA
4 Prepare monthly SARE Report 12 540
5 Prepare SARE billing report for MD's
12 120
approval
6 Analyse monthly billing and liaising
with Asset Management team & TNBX 12 120
on descrepencies
7 Prepare monthly ageing report for 12 180
SARE with TNBX on ageing report
8 Liaising
12 60
and long outstanding payment
9 Maintain and update consilidated FM
2 900
for SARE
 10 Prepare yearly variance between bid
1 1200
and actual FM
11 Ensure audit schedule are in order
1 240
with supporting for SARE matters

18 Inventory 1 Prepare montly inventory report 12 120

Management Liaising with Business Support matters
2 12 120
regarding stock
3 Conduct quarter stock take exercise 4 435
Prepare yearly audit schedule for
4 1 360
inventory
Prepare anaysis of stock movement
5 1 180
price
6 Prepare journal for inventories 12 60
Ensure obsolete inventories are
7 2 870
scrapped as per specified procedure

19 SPV Reporting 1 Month end journal posting 12 120

2 Download and prepare monthly
12 180
financial report (MFR) for SPV
3 Prepare write up and analysis on the
12 60
monthly financial status for SPV
4 Checking and analyze monthly
12 180
financial report submitted by SPV
5 Review all reporting before submission 12 45

20 SPV Group 1 Quartely journal adjustment 12 120

Consolidation 2 Prepare Group Consolidation Forms 12 120
Forms 3 Prepare Cash Flow for JV 12 120
4 Prepare Group Consolidation Forms
12 120
and review submission
5 Handling correspondence and
12 120
communication with JV

21 Monthly Financial 1 Month end journal posting 12 870

Report (Local) 2 Prepare manual financial statement
12 435
reclassificatiom
3 Download and prepare monthly
12 652.5
financial report (MFR) - BPC
4 Prepare write up and analysis on the
12 435
monthly MFR
5 Prepare consolidation financial report
12 870
and subsidiaries report
6 Prepare internal & external parties
12 60
report
7 Prepare and maintain MFRS 15 report 12 60
8 Prepare and maintain MFRS 16 report 12 60
9 Prepare RPT/RRPT quarterly 4 435
 10 Prepare and maintain ECL MFRS 9
4 60
report
11 Verify & approve all journal posting 360 10

22 Group 1 Quartely journal adjustment 4 435

Consolidation 2 Prepare Group Consolidation Forms 4 1305
Forms (Local) 3 Prepare Cash Flow for at Company
4 217.5
Level and Consol
4 Prepare Group Consolidation Forms
4 435
(Consol and subsidiaries)
5 Handling correspondence and
4 217.5
communication with Holding Company

23 Intercompany 1 Prepare intercompany confirmation,

12 435
Transactions send to respective subsidiaries
2 Prepare Intercompany reconciliation 12 435
3 Prepare journal for intercompany transa 12 120
4 Liaising with other intercompany PIC to 12 120
5 Liaising with initiator/project manager
to ensure interco payment beind paid 12 120
within credit term
5 Meetings and settlement
12 435
intercompany differences

24 Prepare Report for 1 Prepare Monthly P&L Forecast 12 240

Retail, SVD & 2 Prepare Monthly SVD Dashboard 12 720
Group Finance 3 Prepare Monthly Finance Risk Report 12 60
4 Prepare & maintain monthly project
12 60
secured & COD for reporting purposes
5 Prepare quarterly reporting for JEK
12 120
(Retail)

25 Taxation (Local) 1 Prepare current tax computation and

4 870
deferred tax computation
2 Journal posting and adjustment 4 108.75
3 Prepare tax estimate / Installment /
2 1305
Revision
4 Prepare yearly tax computation and
submission to IRB, correspondence 1 2400
with Group Tax, Tax Agent
5 Prepare Tax Reconliciation report 12 30
6 Prepare audit schedule for taxation 4 60
7 Prepare Transfer Pricing Documents 1 600
8 Ensure Tax installment paid on
12 30
monthly basis
26 Financial Model 1 Prepare and maintain consolidated FM
12 435
(Actual)
2 Prepare and maintain consolidated FM
12 435
(Bid)
3 Review individual project FM before
150 90
getting investment approval
4 Update and maintain FM for discussion
2 1500
of capital structure with group Finance

27 Audit Management 1 Extract GL for audit purposes 2 870

2 Prepare Trial Balance and input for FS 1 3000
3 Prepare Yearly Financial Statement 1 3000
4 Discussion with Auditor on FS and any
5 120
matters during audit
5 Prepare Final FS for signatories (print,
1 60
scan etc)
6 Discussion with Auditor on PWC Board
1 180
presentation
7 Liaising with Cosec on FS signatories 1 120
8 Liaising with PWC on FS signatories 1 120
9 Other Audit - GIA/Tax 1 3600

28 Other Reporting 1 Prepare SITREP for GSPARX

12 435
Functions Management
2 Prepare Financial Management update
6 435
and board paper
Prepare and verify Finance Board
3 10 435
paper
4 Review & verify monthly Financial
reporting before submitted to group 12 120
finance

29 Compliance & 1 Review and approve memo as per LOA 600 10

Control 2 Prepare CCA KPI performance for
Management 1 870
distribution to all Units
3 Conduct CCA audits (at least once
3 36.25
yearly for each unit)
4 Review and update Financial Circular
1 2175
on yearly basis
5 Follow-up on issues highlighted by
12 60
FCA, GIA and other requlators

30 Meeting & 1 Attending training at least 3 mandays 8 1305

Trainings 2 Attending Board meetings (CFO) 6 120
3 Monthly Management meeting (CFO) 12 180
4 Quarterly Meeting with GC (CFO) 12 120
5 Monthly Cadence Meeting with SVD
12 120
(CFO)
 6 Year end brifing (CFO, Manager & 1x
3 435
Exec)
7 Meeting with Retail Division 4 120
8 Other Ad-Hoc meeting 60 60

10600 84133

FTE
The approximate (Exec) manning level :

Prepared by:
Checked by:
Verified by:

16 International 1 Monthly tax management 0 0

Taxation 2 Advance tax management 0 0

17 Overseas 1 Prepare intercompany confirmation,

0 0
Intercompany send to respective subsidiries
2 Prepare Intercompany reconciliation 0 0
3 Billing and collection. Prepare variance
0 0
analysis report
4 Analyze and resolve intercompany
0 0
balances

18 Other Overseas Rpt 1 Administrative works 0 0

Function

6 Petty Cash 1 Check and initial letter to bank 0 0

Management Check recoupment request to ensure
2 0 0
correct charging
Conduct spotchecks on petty cash at
3 0 0
bases

7 Cheque & m2e Ensure cheques/m2e are aggregated

1 0 0
Management to signatories
7 Cheque & m2e
Management
Monitor expired cheques and
2 0 0
update/re-issue
Monitor rejected m2e transaction and
3 update vendor account/re-issue 0 0
payment
Prepare bank reconciliation report
4 0 0
monthly
Prepare adhoc banking/cash
5 0 0
management reports
Check and verify bank reconciliation
6 0 0
report monthly

8 Payment Verifier Verify payment documents for

1 0 0
cheque/m2e transactions
 Time
Total Time
Taken /
Taken / Year
Activity
(hrs)
(hrs)

0.25 500.00

0.25 300.00

0.08 100.00

0.50 6.00

1.00 20.00

0.17 3.33

0.50 5.00
0.33 6.67

0.17 3.33

3.00 36.00

8.00 96.00

15.00 180.00

2.00 8.00
0.50 120.00
8.00 96.00

2.00 24.00

45.00 90.00

2.00 24.00
1.00 12.00
1.00 1.00

3.00 3.00

0.25 150.00

0.25 187.50
0.75 9.00
0.50 6.00
2.00 24.00

3.00 36.00

3.00 36.00
1.00 12.00
14.50 174.00

1.00 12.00

1.00 12.00

2.00 24.00

0.50 6.00

7.25 87.00

2.00 24.00
2.00 24.00
0.00 0.00

1.00 12.00

0.25 12.50

0.33 200.00
7.25 87.00

45.00 90.00

1.00 12.00

2.00 8.00
3.00 36.00
14.50 174.00
1.00 12.00
1.00 52.00
0.25 3.00
1.00 12.00

1.00 12.00

1.00 4.00

2.00 8.00

9.00 9.00

1.00 12.00

0.50 5.00

1.00 12.00

1.00 12.00

0.50 5.00

10.00 30.00

1.00 5.00

90.00 90.00
7.25 21.75
6.00 12.00
7.25 7.25

7.25 7.25
14.50 14.50
2.00 2.00

2.00 24.00
2.00 24.00 N/A
1.00 12.00

2.00 24.00

2.00 4.00
0.00 0.00

90.00 90.00

7.25 21.75
6.00 12.00
7.25 7.25

14.50 14.50
14.50 14.50
1.00 1.00

2.00 24.00

0.50 6.00

7.25 87.00

2.00 8.00

7.25 87.00

0.25 37.50
2.00 200.00

1.00 100.00
1.50 150.00
3.00 36.00

3.00 36.00

2.00 24.00

2.00 24.00

29.00 348.00

21.75 43.50

14.50 29.00
5.00 60.00
2.00 24.00
14.50 58.00

2.00 24.00

2.00 24.00

50.00 50.00

0.50 24.00

0.50 6.00

1.00 12.00

9.00 108.00
2.00 24.00

2.00 24.00

3.00 36.00
1.00 12.00

15.00 30.00
20.00 20.00

4.00 4.00

2.00 24.00
2.00 24.00
7.25 29.00
6.00 6.00

3.00 3.00
1.00 12.00
14.50 29.00

2.00 24.00
3.00 36.00

1.00 12.00

3.00 36.00
0.75 9.00

2.00 24.00
2.00 24.00
2.00 24.00
2.00 24.00

2.00 24.00

14.50 174.00
7.25 87.00

10.88 130.50

7.25 87.00

14.50 174.00

1.00 12.00
1.00 12.00
1.00 12.00
7.25 29.00
1.00 4.00
0.17 60.00

7.25 29.00
21.75 87.00
3.63 14.50

7.25 29.00

3.63 14.50

7.25 87.00

7.25 87.00
2.00 24.00
2.00 24.00

2.00 24.00

7.25 87.00

4.00 48.00
12.00 144.00
1.00 12.00
1.00 12.00

2.00 24.00

14.50 58.00
1.81 7.25
21.75 43.50

40.00 40.00

0.50 6.00
1.00 4.00
10.00 10.00
0.50 6.00
7.25 87.00

7.25 87.00

1.50 225.00

25.00 50.00

14.50 29.00
50.00 50.00
50.00 50.00
2.00 10.00

1.00 1.00

3.00 3.00
2.00 2.00
2.00 2.00
60.00 60.00

7.25 87.00

7.25 43.50
7.25 72.50

2.00 24.00

0.17 100.00
14.50 14.50

0.60 1.81

36.25 36.25

1.00 12.00

21.75 174.00
2.00 12.00
3.00 36.00
2.00 24.00
2.00 24.00
 7.25 21.75
2.00 8.00
1.00 60.00

1401.96 8940.65

5.81
6

0.00 0.00 N/A

0.00 0.00 N/A

0.00 0.00
N/A
0.00 0.00 N/A
0.00 0.00
N/A
0.00 0.00
N/A

0.00 0.00 N/A

0.00 0.00 N/A

0.00 0.00
N/A
0.00 0.00
N/A

0.00 0.00
N/A
0.00 0.00
N/A

0.00 0.00
N/A
0.00 0.00
N/A
0.00 0.00
N/A
0.00 0.00
N/A

0.00 0.00
N/A
 REMARK

All payment type of Payment (PO:1500, Non PO:500) AP Exec

AP Exec

Checking on contract validity etc CFO

Inclusive liaise with tax group on WHT and checking on sanction

Checking posting done by TGBS

Manager

CFO

AP Exec

2 hours/week AP Exec

AP Exec

AP Exec
AP Exec

2 hours/week AP Exec
Manager

1 hour/month
 AR Exec

AR Exec
AR Exec & Manager
AR Exec

AR Exec

AR Exec

AR Exec

AR Exec

AR Exec

SARE Billing vs SARE Collection Report

 Manager

Prepare disbursement list & supporting documents monthly

2 days taken to prepare monthly CF Forecast

1 hours/week
Checking Bank Reconciliation prepared by TGBS Manager

2 loan @ 2x installment payment

CFO
IDC & Insurance allocation

Create asset until clearing of GL 64010

Including checking on ERMS posting

2x per year

2x per year
Inclusive allocation of IDC for project

4 monthly reports Exec

Exec

Exec
To update monthly billing & accruals Exec

Exec

Exec
Exec

Exec

2x per year for CIR review Manager

1x per year for CIR Reporting Manager

Exec, Manager

Exec

Exec
Exec

Exec

Exec
inclusive checking all the relevant documents Exec

Exec

Exec

Exec

Exec

Exec
Manager & CFO

Exec
Exec
Exec

Exec

Exec

Exec

Exec

Exec

Exec

Potential SPV Exec

Exec
Exec
Exec
Exec
 Exec
Exec

Exec
Exec

Exec

Exec

Exec

Exec
Exec
Exec
Exec

Exec

Exec

Manager
Exec & Manager
Exec & Manager

Manager

Manager

Exec, Manager
Exec

Inclusive review by CFO Exec

Inclusive review by CFO Exec, Manager, CFO

Exec
4 time for GCF Exec
Estimate 1 hour x 10 times to provide feedback to tax group & EY Exec

Exec
 Manager

Manager

Manager

Manager

Interim and Final Audit Exec

Inclusive updating data for adjustment during audit Manager
Inclusive updating data for adjustment during audit Manager

estimate 5x meeting during audit CFO, Manager

Exec

CFO, Manager
Manager
Manager
estimate 10 days taken to provide data for audit

CFO, Manager

CFO, Manager
CFO, Manager

CFO, Manager

Residential memo approval (3 management) CFO

CFO

Finance, Procurement & project Team

Petty Cash Facilities not available at GSPARX

Process outsource to TGBS

Process outsource to TGBS

Process outsource to TGBS

& Manager
nager, CFO
 " Manning Level" - Kewangan
DELIVERABLES:-

Sections Main Volume/ Min /

Key Activities
Functions year volume

5 Logistic QR record for invoice received from

1 2000 15
Invoice vendor
Verification Checking documents whether in order
(LIV) 2 2000 10
or not - (Invoice, PO, SE/SA/GR, DO)
3 Prepare Insruction letter to TGBS 1000 15
4 Copy, scanned & filing invoices 2000 15
Making calls to vendor/initiator for
4 100 90
incomplete documents
100 90

6 Vendor Preparing Vendor Master Maintenance

1 20 30
Creation Form

9 Non-PO Checking documents whether in order

Payment 1 or not - (Non PO Form, Signatory, Cost 400 15
Element)
2 Prepare approval form & Non PO coding 400 15
3 Prepare Insruction letter to TGBS 200 15
4 Copy, scanned & filing invoices 400 15

10 OPEX Budget 1 Compile list from Units 0 0

Preparation 2 Prepare budget template 0 0
Key-in budget in system (OPEX & Job
3 1 360
Order)

11 CAPEX 1 Compile list from Units 0 0

Budget 2 Prepare budget template 0 0
Preparation 3 Key-in budget in system 1 360
& Monitoring 4 Create PR (CAPEX) 0 0

12 RJO & Billing 1 Check docs and create SO 600 20

2 Notice to invoice - prepare invoice 750 20
3 Posting incoming payment - RJO 750 15
4 Copy, scanned & filing invoices 750 20
Prepare Balance Confirmation &
5 12 120
dunning letters to customer

14 Others 1 Posting monthly journal 12 240

14 Others
2 Ensure Audit Schedule are in order 2 3600
3 Assist on annual audit by PWC & GIA 1 1800
4
5

11499 6895
FTE
The approximate (Non - Exe) manning level :

Prepared by:
Checked by:
Verified by:
 Total
Time
Time
Taken /
Taken /
Activit
Year
y (hrs)
(hrs)
0.25 500.00

0.17 333.33
0.25 250.00
0.25 500.00
1.50 150.00
1.50 150.00

0.50 10.00

0.25 100.00

0.25 100.00
0.25 50.00
0.25 100.00

0.00 0.00
0.00 0.00
6.00 6.00

0.00 0.00
0.00 0.00
6.00 6.00
0.00 0.00

0.33 200.00 Estimate 600 RJO/year

0.33 250.00 550x1, 50x4 payment milestone
0.25 187.50 Including issuance of payment receipt
0.33 250.00
2.00 24.00 Monthly reporting

4.00 48.00
60.00 120.00
30.00 30.00 Average 1 hour for 30days/year
0.00 0.00
0.00 0.00

115 3365
2.19
2
" Manning Level" - Unit Corporate Services (Tugas-Tugas Eksekutif)
DELIVERABLES

Sections Main Functions

1 procurement

2 Contract Management

3 Warehouse
Management

4 Tender/Purchasing
Document
4 Tender/Purchasing
Document

5 Bank Guarantee

6 EOT Contract

7 Logistic Support

8 HR Planning
8 HR Planning

9 HR Recruitment (Plan)

10 HR L&D (Plan)

11 Employee Engagement
11 Employee Engagement

12 ISO
14 Safety
porate Services (Tugas-Tugas Eksekutif)

Key Activities

Review the Memo (Project title/ Payment Terms/ Value/ Project timeframe/ Vendor/Mode of proc/ss
Get approval from management for the memo submission
Review the Outline Agreement Number (OAN) and LOA
Review status of Period of Contract (Valid/ Not Valid)
Review validity of Bank Guarantee (BG) (Valid/ Not Valid)
Request for amendment/correction (BG) if not meet the criteria
Request for Extend Bank Guarantee/Performance Security
Compile the Excel PR form with memo approval and LOA
Review and upload PO in system (my cloud and [Link])
Amendment for revised Purchase Order
Request for merge the bulk of Purchase Requisition by email
Issue a formal contract and purchase order
Extend the Purchase Order Delivery Date
review/update vendor performance quartery
update vendor performance quarterly
Revise GSPARX Policy and Procedure
prepare/review/share Procurement Internal instruction
engagement with P&SC on any procurement procedure issue & communicate with GSPARX membe
engagement with SPSI & SPOEM for latest product and pricing to support project development and
Receive Memo approval from Project Manager
Review the Memo (Project title/ Payment Terms/ Value/ Project timeframe/ Vendor/Mode of proc/ss
Fill up Form A for Contract preparation and LOA agreement
Request the Contract and LOA draft preparation to TGBS by email
Receive, Review and checking LOA draft (Project title, capacity, date of contract, value of contract
Request the Outline Agreement Number for Contract by email
update the OAN in [Link]
Checking the OAN creation in system
checking full contract (Project title, capacity, date of contract, value of contract, LOA, agreement a
condition)
Contract Management Report and Tracking
Update Management on Contact Management report and Tracking
Review the form stock in/stock out pickup
Get approval from Manager for inbound/outbound
Monitoring the inbound/outbound in system after perform GR and GI
Update the excel Masterlist for progress stock
Perform Monthly stockcheck and physical warehouse audit
monitor utilization of GSPARX warehouse to minimize the company cost
analysis and propose on warehouse utilization for supporting in minimizing usage
work closely with project team to fastrack the disbursement material in warehouse
communicate with regulator for "mySuria" equipment clearance
work with TNB corporate for equipment scapping management
present for 0 utilization of warehouse space plan to management
prepare/review/share warehouse management Internal instruction
prepare/review/share
Receive requested by scrap management
initiator Internal instruction
and efine requirements by clearly outline and document for the goo
project to procure and specify the criteria for evaluation (technical specifications, delivery timeline
standards)
Create comprehensive tender documents that include all relevant information for potential bidders
terms andthe
Advertise conditions,
tender by evaluation criteria,email
publish through and submission
and clearly instructions)
state the deadline for submission and an
meetings
Pre-bid or site to
Meeting visits
clarify any doubts potential bidders may have about the tender requirements an
opportunity for bidders to ask questions and seek clarification
Receive and Evaluate Bids by collect and record all received bids within the specified deadline
Appointing the opening comitte (approval by MD) to encompasses overseeing the initial stages of t
evaluation, verifying the completeness of each submission
Appointing the evaluation committee (approval by MD) to assess bids by the predetermined evalua
Award Contract by select the winning bid based on the evaluation criteria and the best value for th
and notify the successful bidder
Notify Unsuccessful Bidders and provide feedback if requested
review/update tender performance quartery
update tender performance quarterly
prepare/review/share tender management Internal instruction
prepare/review/develop/upgrade tender management system
Receive Performance Security/Bank Guarantee/Bond or Cheque for Contract by Hard/Soft copy
Review and checking content of BG (Address, Effective period date,SPSI details, No of contract, Con
title, Value, Lhdn Stamping)
Create and get approval for the memo/letter for BG amendment/corrective for SPSI (if not meet the
Request for amendment to SPSI through email and whatsapp (if not meet the criteria)
Follow Up SPSI for updated BG submission
Update BG effective period date on [Link] (auto notify when expired)
Keep and upload BG in server (my cloud & [Link])
Filling Hard Copy BG for keeping and monitoring
Create the memo/letter for BG return when meet the expiry date
Get approval of memo/letter for BG return when expired
Email to SPSI for BG return and request for collect original BG
Set up the date for original BG collection
Hand over the original BG to SPSI
Keep the record of BG hand over in (my cloud and filling)
Receive EOT requested by SPSI
Review and checking for EOT request (contract period date, BG period date, OAN status)
Create and get memo breach report for the project
Fill up Form B For extend the Online Agreement Number(OAN) period contract date in SAP system
Prepare letter Request extension of BG for Approval for EOT contract to SPSI
Get approval for letter Request extension of BG for Approval EOT contract to SPSI
Merge the documentation for eot process (Form B, Memo breach report, SPSI eot request, letter Re
of BG for Approval EOT contract to SPSI)
Request EOT through MYSSC (fill up the form and upload the documentation)
Upload the approval of EOT in system (My cloud & [Link])
Follow up approval of extension of contract (by Myssc, email & whatsapp)
Email to SPSI for letter Request extension of BG for Approval EOT contract
Follow up and Monitor the extension of BG submission
Update the new BG extension submission in mycloud, [Link] and filling
Open PCD
Arrangement for transportation to Warehouse
Arrangement for forklift use
Receive Delivery Order
Check shipments for accuracy in terms of quantity and quality
Generate and analyze reports on inventory levels, stock movements, and discrepancies
review/update logistic performance quartery
prepare/review/share logistic management Internal instruction
Follow up and Monitor the extension of BG submission
Update the new BG extension submission in mycloud, [Link] and filling
Distribute to HOUs to review and complete each unit FTE measurement report with each team mem
Facilitate FTE Mini Workshop
Request resume to all employees
Distribute FTE measurement form to each employees to identify their job FTE Calculation
Conduct discussion with each department team members to discuss their Job key responsibilities a
Review all staff resumes
Generate Job Profiling report and include all details needed for each employees
Analyze and gather the employees skills and qualifications required for each position
Determine right to position to the employees (Job Worth) for realigning GSPARX Org Structure
Gather feedback and make adjustments if necessary
Obtain final approval from senior management.
Integrate job profiles into HR processes and communicate changes to employees
Develop individualized job profiling plans for employees to identify optimal positions, minimizing m
Draft the organization Structure based on FTE result
Present the organization structure to the Board for approval
submit approved organisation structure to JIK committee for next approval
follow up with JIK committee on the organization structure approval status
ensure approved organization structure created in SAP-HR system
propose GSPARX Human Resource Limit of Authority (LOA)
submit proposed GSPARX Human Resouce LOA to GHR for endorsement
propose GSPARX Manpower terms and Condition (T&C)
submit proposed GSPARX Manpower T&C to GHR for endorsement
present GSPARX human resource LOA and Manpower T&C to BOD for approval
advise to management on the recruitment process
appoint HR operator to manage HR recruitment and remuneration for GSPARX appointed staff
Identify job vacancies requested by HOD
Advertise the job vacancy through various channels such as online job portals, company website, s
newspapers, or recruitment agencies
Coordinate and schedule interviews with hiring managers.
Collect applications from interested candidates either through email, online submission, or tradition
Review applications to shortlist candidates who meet the job requirements
Facilitate the interview process and gather feedback from interviewers
Conduct reference checks and background checks on selected candidates
Maintain accurate and up-to-date candidate records in the recruitment database
Collaborate with hiring managers to understand employeesing needs and priorities
Coordinate the onboarding process for new hires, including preparing necessary paperwork, condu
sessions, and ensuring a smooth transition into the organization
Collaborate with department heads and HR team members to assess organizational training needs
Analyze training needed for each employee
Making training plan 2024 for each unit needed
Design and develop training programs, workshops, and learning materials aligned with organizatio
and employee development needs.
Develop and maintain training budgets, track expenses, and ensure cost-effective use of resources
Coordinate and schedule training sessions, ensuring appropriate resources and facilities are availa
Coordinate and facilitate training sessions, ensuring engagement and participation from employee
Evaluate training effectiveness through feedback, surveys, and assessment tools, and make recom
improvements.
Identify opportunities for continuous improvement and innovation in training delivery methods and
Develop and implement employee engagement programs and initiatives aligned with organization
values.
Conduct surveys, focus groups, and other feedback mechanisms to assess employee satisfaction, i
improvement, and measure engagement levels.
Develop action plans based on survey findings and employee feedback.
Create programs to boost employee engagement and morale.
Coordinate recognition and appreciation programs to celebrate employee achievements, milestone
contributions.
Provide support and guidance to managers and supervisors on effective strategies for employee re
motivation, and retention.
Collaborate with internal communications teams to ensure consistent and effective communication
initiatives, events, and updates.
Work together to promote awareness of engagement initiatives, events, and updates through targe
communication campaigns and messages.
Collaborate on the measurement and evaluation of communication effectiveness, gathering feedba
employees and analyzing engagement metrics to assess the impact of communication efforts.
Discussion Gap Analysis
Prepare ISO documentation for ISO auditing purpose.
Discussion on the revision of GSPARX Manual
Discussion on the revison of Safety procedure
Discussion on the revison of Management team procedure
Discussion on the revision of Internal and External Issues & Interested Parties
Conduct Management Review Meeting (MRM) to discuss Internal Audit Findings
Conduct External Audit Stage 1 (Adequacy) & 2 (Compliance)
[Link] Advisory
-Conducting legal analysis and researching all legal matters relating to the company.
-Providing strategic legal advice on all legal advisory matters, litigation matters throughout project
including business as usual and new business/project basis (e.g. mergers acquisition, joint venture
matters/issues required by the management and all business units of the company, at all levels of
including any proposed settlement dispute mechanism.
-Drafting any legal notices, memoranda, briefing notes, documents required by the management a
units.

2. Legal Contract Preparation

-Drafting, reviewing and finalizing legal documents relating to the company and required by busine
company.

3. Legal Contract Management

-Creating and maintaining relationships with relevant stakeholder (internal e.g. Legal Services Dep
external e.g. client’s legal division) and serve as the singular point of contact for legal matters con
contracts.
-Maintain legal records for correspondence and documentation in relation to established contracts
progress

'[Link] Execution & Compliance

-Representing the company in any discussion for legal dispute settlement.
-Guiding the Management and Business Units on regulatory and compliance issues to ensure comp
i.e. Corporate Compliance (e.g. PDPA, Trademarks, Anti-Competitive Laws, AMLATFA and etc) and R
Compliance
5. Contract(e.g. compliance
Preparation to ESA 1990
(Drafting and any regulated business nature).
Contract/Supplemental)
-Drafting and reviewing new/fresh contracts including any propose amendments and variation with
time to ensure client’s satisfaction.
- Drafting and reviewing executed contracts which requires supplemental contract / addendum to b

6. Contract Preparation (Monitoring trackers and collaboration)

-Monitoring negotiations and finalization of the contracts. Ensure that proper and accurate records
negotiations are collected and maintained on the online project life-cycle platform.
- Working and collaborating with Business Units within budgeted time to ensure the end product is
7. Contract Preparation (Drafting notices/other type of documents required to be issued
executed contract).
-Reviewing any documentation and notices require to be issued under the executed contracts base
request from Business Units.

8. Contract Preparation (Others)

-Delivering any adhoc tasks assign by Immediate Manager/Management (if required)
NDRS - Monthly Implementation and Reporting
NDRS - HSEMS competency and communication
Incident Management - Monitoring GSPARX incident & carry out action
Incident Management - Acciddent investigation, recomenddation & preventive initiative establishm
Incident Management - Performance monitoring and reporting
HSEMS & ESG - implement HSEMS & ESG program
HSEMS & ESG - finalize and monitoring ISO 45001
HSEMS & ESG - Internal audit & follow up action
Enforcement & Compliance - Safety audit & inspection & follow up action
Enforcement & Compliance - HSE Corp audit coordination
Enforcement & Compliance - HSE fully compliance for contractor
Training & Competency - GSPARX HSE completency training
Management Walkabout

FTE
The approximate (Exec) manning level :
 Total
Time
Time
Volum Min / Taken /
Taken /
e/ year volume Activity
Year
(hrs)
(hrs)
700 10 0.16666667 116.67
700 15 0.25 175.00
62 5 0.08333333 5.17
62 5 0.08333333 5.17
62 10 0.16666667 10.33
27 30 0.5 13.50
27 30 0.5 13.50
700 5 0.08333333 58.33
700 15 0.25 175.00
5 15 0.25 1.25
10 10 0.16666667 1.67
10 30 0.5 5.00
15 30 0.5 7.50
4 60 1 4.00
4 60 1 4.00
4 1800 30 120.00
4 60 1 4.00
12 120 2 24.00
24 120 2 48.00
62 1 0.01666667 1.03
62 30 0.5 31.00
62 15 0.25 15.50
62 5 0.08333333 5.17
62 5 0.08333333 5.17
62 30 0.5 31.00
62 30 0.5 31.00
62 10 0.16666667 10.33
62 20 0.33333333 20.67
4 60 1 4.00
4 60 1 4.00
1719 10 0.16666667 286.50
1719 10 0.16666667 286.50
12 120 2 24.00
12 120 2 24.00
12 120 2 24.00
12 120 2 24.00
12 360 6 72.00
6 360 6 36.00
2 120 2 4.00
6 1800 30 180.00
1 1800 30 30.00
4 60 1 4.00
2 60 1 2.00
10 80 1.33333333 13.33
10 80 1.33333333 13.33
10 60 1 10.00
10 60 1 10.00
10 60 1 10.00
10 15 0.25 2.50
10 15 0.25 2.50
10 10 0.16666667 1.67
10 10 0.16666667 1.67
10 360 6 60.00
4 360 6 24.00
4 360 6 24.00
1 1800 30 30.00
62 5 0.08333333 5.17
62 15 0.25 15.50
62 30 0.5 31.00
62 30 0.5 31.00
62 30 0.5 31.00
62 15 0.25 15.50
62 15 0.25 15.50
62 15 0.25 15.50
62 30 0.5 31.00
62 15 0.25 15.50
62 5 0.08333333 5.17
62 5 0.08333333 5.17
62 5 0.08333333 5.17
62 5 0.08333333 5.17
17 5 0.08333333 1.42
17 10 0.16666667 2.83
17 30 0.5 8.50
17 10 0.16666667 2.83
17 30 0.5 8.50
17 15 0.25 4.25
17 5 0.08333333 1.42
17 15 0.25 4.25
17 10 0.16666667 2.83
17 60 1 17.00
17 10 0.16666667 2.83
17 60 1 17.00
17 15 0.25 4.25
6 10 0.16666667 1.00
6 10 0.16666667 1.00
6 10 0.16666667 1.00
6 30 0.5 3.00
6 10 0.16666667 1.00
6 120 2 12.00
10 360 6 60.00
4 360 6 24.00
17 60 1 17.00
17 15 0.25 4.25
1 30 0.5 0.50
1 10 0.16666667 0.17
1 5 0.08333333 0.08
1 30 0.5 0.50
1 480 8 8.00
12 10 0.16666667 2.00
12 960 16 192.00
12 360 6 72.00
1 600 10 10.00
1 120 2 2.00
2 240 4 8.00
1 240 4 4.00
12 60 1 12.00
1 240 4 4.00
1 240 4 4.00
1 120 2 2.00
2 480 8 16.00
2 480 8 16.00
1 480 8 8.00
1 480 8 8.00
1 480 8 8.00
1 30 0.5 0.50
1 120 2 2.00
1 240 4 4.00
2 120 2 4.00
12 120 2 24.00

12 240 4 48.00

12 960 16 192.00
12 10 0.16666667 2.00
12 30 0.5 6.00
12 288 4.8 57.60
12 144 2.4 28.80
12 144 2.4 28.80
12 288 4.8 57.60

12 1440 24 288.00

3 240 4 12.00
12 60 1 12.00
1 120 2 2.00

3 240 4 12.00

3 240 4 12.00
3 30 0.5 1.50
3 240 4 12.00

3 30 0.5 1.50

3 240 4 12.00
4 120 2 8.00
4 120 2 8.00
 4 120 2 8.00
4 120 2 8.00
4 120 2 8.00
4 120 2 8.00

4 120 2 8.00

4 120 2 8.00

4 120 2 8.00
1 120 2 2.00
8 60 1 8.00
1 30 0.5 0.50
1 30 0.5 0.50
1 30 0.5 0.50
1 30 0.5 0.50
1 120 2 2.00
2 480 8 16.00

1212 180 3 3636.00

182 27 0.45 81.81

727 108 1.8 1308.96

182 27 0.45 81.81

12 60 1 12.00
12 480 8 96.00
4 480 8 32.00
4 480 8 32.00
4 480 8 32.00
1 960 16 16.00
1 960 16 16.00
1 960 16 16.00
6 480 8 48.00
6 480 8 48.00
6 480 8 48.00
6 480 8 48.00
6 480 8 48.00
### ### 564.12 9480.58
6.16
6
" Manning Level" - Unit Corporate Servives (Tugas-Tugas Bukan Eksekutif)
DELIVERABLES

Sections Main Functions

1 Procurement Preparation

2 Warehouse
Management

3 Payment Payment SPSI

Payment M2M
Celcom
 Payment ST License

4 Commercement
Date Notice

5 Stamping LHDN

6 SARE Agreement

7 EOT - Contract

8 SE/SA

9 Process courier
Document
9 Process courier
Document

10 Support/MYSSC

11 Letter In/Out
ervives (Tugas-Tugas Bukan Eksekutif)

Volum
Key Activities
e/ year

Prepare the Excel PR form (get approval from manager and managing director) 700
Compile the Excel PR form with memo approval and LOA 700
Create PR using SAP (ERMS) 700
Prepare for Service Entry & Service Accaptance (SESA) 700
Prepare for MIGO for Good Receipt (GR)/Service Entry & Service Accaptance
10
(SESA)
Prepare the GSPARX Payment Verification form 10
Get approval from management for the memo submission 62
Get approval the LOA by Managing Director and Head (Comercial) 62
Email SPSI for agrement signing 62
Follow UP spsi for agreement Signing 62
Stamping LHDN for all the GSPARX contract 62
Prepare Internal
Get approval for Instruction for inbound/outbound
Internal Instruction stockstock from Managing
inbound/outbound 1
Director 1
Prepare form inbound/outbound for pickup 1
Receive form inbound/outbound for pickup 1719
Get approval from Manager for inbound/outbound 1719
Perform Good Issue (GI) from inbound/oubound form in SAP system 1719
Perform Good Receipt (GR) from Delivery Order (DO) in SAP system 15
Update the excel Masterlist for progress stock 12
Print the slip Good Issue (GI) and Good Receipt (GR) by hard/soft copy 1719
Compile the slip with the inbound/outbund form and DO receive 15
Filling for Inbound/Outbound form with GI slip 1719
Follow up Invoice from suppplier for DO received 5
Prepare the GSPARX Payment Verification form (payment purposes) 12
Receive complete documents from SPSI by email. 800
Follow up with Project Manager for approval. 800
Check the document (Invoices, PO, Supporting document) 800
Download Memo in SAP 800
Create SE/SA in SAP 800
Print hardcopy document (Checklist Form, Invoice, PO, Memo, Supporting
800
Document, SE/SA)
Get a sign / approval from Manager 800
List the payment details in Excel. 800
Submit document to Finance Department. 800
Every 19hb - Log in website M2M Celcom 11
Print in hardcopy 11
Prepare Green Form & attached with Supporting document 11
Get a sign / approval from Manager 11
Make softcopy for document 11
List the payment celcom details in Excel 11
Submit document to Finance Department. 11
Every 19hb - Log in website ST License (Account 1 & Account 2) 10
Print in hardcopy 10
Prepare Green Form & attached with Supporting document 10
Get a sign / approval from Manager 10
Make softcopy 10
List the payment ST License details in Excel 10
Submit document to Finance Department. 10
Requested from finance to make a COD Letter for each project 68
Get a SARE from mycloud 68
Log in SAP to get TNB Bill 68
Make COD Letter using Monday system 68
Download COD Letter 68
Attached COD Letter with TNB Bill 68
Email COD Letter to Finance by email 68
Save TNB Bill into Monday system 68
Log in SAP for Teco each project after make COD Letter 68
Get softcopy contract by email 17
Print hardcopy 17
Check details contract (Amount / Tittle) 17
Get a sign from MD & Manager 17
Submit to SPSI for signature through email 17
Follow up with SPSI by email and whatsapp 17
Proceed with Stamping Process in online system 17
Follow up with LHDN for stamping status 17
Process for payment purpose 17
Get SARE from other department 42
Get a sign from MD 42
Sent Hard Copy SARE for verify by En Yusrizal at Platinum 42
Follow up SARE signing from P.A En Yusrizal 42
Pickup SARE at platinum after En Yus sign 42
Make Softcopy 42
Submit to TNBX using Lalamove 42
Received EOT Letter from SPSI for each project by email 17
Get a LOA & PO at mycloud 17
Review EOT requested from SPSI (date, title, amount, reason for extend EOT) 17
Prepare Form for EOT 17
Notify teams to proceed 17
Email for EOT Approval for Extension of Performance Security to SPSI 17
Before proceed SE/SA check PO expiring date 6
Prepare Form for extend PO contract / PO without contract 6
Attach with supporting document (PO) 6
Request for extend PO at MYSSC system 6
Follow up with myssc for PO Extension 6
Proceed with SE/SA 6
Receive document 4
Get details (Address / Name / Contact Number PIC 4
Posting arrangement (envelope, courier) 4
Follow up with receiver to know whether the letter has been received or not 4
Request MYSSC account for staff 24
Request Easy Card access for new staff (Building/Gate/Facilities) 24
Request regarding ERMS/EHRMS matters (Creation ID, Unlock ID, Reset
10
Password)
Request for contract management (EOT, Variation Order (VO) contract) 20
Request for Webex account for staff 24
Request for Corporate Network Acccess (VPN) 24
Receive letter by pos/courier 50
Acknowledment receive letter 50
Sorting out the letters 50
Recording the letter in Excel 50
Review and checking the attention staff of letter 50
Scanned and forward letter to PIC 50
Get the endorsement from PIC 50
Distribute the endorsement letter to staff by email 50
Managing outgoing letter by email 50
Keeping and filling the of letter in hardcopy 50
Keep the tracking of incoming and outcoming for letter 50
Follow up the receiving letter to the staff 50
8608

FTE
The approximate (Exec) manning level :

Prepared by:
Checked by:
Verified by:
 Time
Total Time
Min / Taken /
Taken / Year
volume Activity
(hrs)
(hrs)
10 0.16666667 116.67
5 0.08333333 58.33
30 0.5 350.00
30 0.5 350.00
20 0.33333333 3.33
10 0.16666667 1.67
15 0.25 15.50
30 0.5 31.00
5 0.08333333 5.17
60 1 62.00
60 1 62.00
5 0.08333333 0.08
5 0.08333333 0.08
15 0.25 0.25
1 0.01666667 28.65
5 0.08333333 143.25
15 0.25 429.75
15 0.25 3.75
60 1 12.00
15 0.25 429.75
5 0.08333333 1.25
10 0.16666667 286.50
60 1 5.00
30 0.5 6.00
1 0.01666667 13.33
5 0.08333333 66.67
5 0.08333333 66.67
5 0.08333333 66.67
10 0.16666667 133.33

10 0.16666667 133.33

5 0.08333333 66.67
3 0.05 40.00
1 0.01666667 13.33
1 0.01666667 0.18
1 0.01666667 0.18
10 0.16666667 1.83
5 0.08333333 0.92
3 0.05 0.55
5 0.08333333 0.92
1 0.01666667 0.18
 1 0.01666667 0.17
2 0.03333333 0.33
10 0.16666667 1.67
5 0.08333333 0.83
3 0.05 0.50
3 0.05 0.50
1 0.01666667 0.17
1 0.01666667 1.13
5 0.08333333 5.67
5 0.08333333 5.67
10 0.16666667 11.33
1 0.01666667 1.13
2 0.03333333 2.27
5 0.08333333 5.67
2 0.03333333 2.27
5 0.08333333 5.67
1 0.01666667 0.28
5 0.08333333 1.42
5 0.08333333 1.42
5 0.08333333 1.42
5 0.08333333 1.42
5 0.08333333 1.42
10 0.16666667 2.83
5 0.08333333 1.42
5 0.08333333 1.42
1 0.01666667 0.70
5 0.08333333 3.50
15 0.25 10.50
5 0.08333333 3.50
15 0.25 10.50
5 0.08333333 3.50
3 0.05 2.10
1 0.01666667 0.28
5 0.08333333 1.42
1 0.01666667 0.28
15 0.25 4.25
1 0.01666667 0.28
5 0.08333333 1.42
5 0.08333333 0.50
5 0.08333333 0.50
3 0.05 0.30
1 0.01666667 0.10
5 0.08333333 0.50
10 0.16666667 1.00
1 0.01666667 0.07
 5 0.08333333 0.33
30 0.5 2.00
5 0.08333333 0.33
10 0.16666667 4.00
10 0.16666667 4.00
10 0.16666667 1.67
10 0.16666667 3.33
10 0.16666667 4.00
10 0.16666667 4.00
1 0.01666667 0.83
2 0.03333333 1.67
5 0.08333333 4.17
5 0.08333333 4.17
10 0.16666667 8.33
5 0.08333333 4.17
5 0.08333333 4.17
5 0.08333333 4.17
5 0.08333333 4.17
5 0.08333333 4.17
5 0.08333333 4.17
5 0.08333333 4.17
345 7.3833333 3181.95

2.07
2
" Manning Level" - Unit C&I (Tugas-Tugas Eksekutif)
DELIVERABLES

Sections Main Functio

1 Project
Development

2 Customer or
Sector related

3 Project Execution
4 Preliminary
review
5 Preparation
documentation

6 Arrange meeting

7 Monitor

8 Provide

9 Internal
Preparation
10 Project Manager
11 Testing &
Commissioning
* note : all TNC
will be conducted
by special T&C
Team and
withness by
Project Eng /
Manager
nit C&I (Tugas-Tugas Eksekutif)

Key Activities

Prioritize, plan and coordinate project development activities according to

customer requirements.
Supervise development team on daily basis to execute assigned projects within
deadlines and budget.
Prepare project proposals and develop project plan, schedule and budget.
Act as primary contact for customer queries and concerns.
Develop business presentations for customer as needed.
Interact
Build with customers
positive to clearly understand
working relationships business
with customers andneeds
ensureand expectations.
customer
satisfaction.
Act as contact for customer, contractor and agency queries and concerns in
related: ST License, SARE Meter, MIDA tax incentice applications.
Interact with other internal departments about project details: schedule, budget
& technical design, for applications.
Monitor and evaluate each step of a project to ensure that it is meeting
budgetary and deadline goals.
Setting a project budget and to be involved in assembling a project’s team and
setting task schedules.
Creating and maintaining reports addressing all aspects of project development
and completion.
Recognize areas of project development need to be re-addressed in order to
maintain efficiency and cost control.
Ensure safety compliance at project level.
Prepare and evaluate each step of an application to ensure that it meets
requirements and deadline; ST License Application
Prepare and evaluate each step of an application to ensure that it meets
requirements and deadline; SARE Meter Application
Prepare and evaluate each step of an application to ensure that it meets
requirements and deadline; MIDA Tax Incentive Application
Prepare documentation for document collection & submission to
customer/consultant/contractor.
Collaborate with TNBX and all related stakeholder to issues supplemental sare
agreement
Compile and safekeeping applications documents.
Identifies the project's background and objectives, study the capacity/equipment
to be installed and discuss with SPSI on any arise matters/issues related.
To prepare management approval documentation (i.e. Memo to award SPSI,
Memo to purchase Solar PV and Inverter).
To ensure SPSI's proposal match with Quotation given with details specification
of items/tasks included.
To double confirm value and additional information includes in the Financial
Model, and pass EIRR %.
To issue letter informing Client on workers' task/activities at Client's premise
before/during project execution phase.
Documentation as per Master List Documents
Internal discussion with SPSI project team prior to meeting with Client, updates
on project status, manage risks and mitigates issues/matters concern before
or/and during project execution.
Communicate with stakeholders and project team, by ensuring positive and high
quality customer experience with reliability/quality of solution provided.
Presentation on monthly progress report, project timeline to ensure no delay,
and provide problem solving on any issues arise.
Project progress on site to ensure that the project stays on track.
Safety procedure/requirement to follow and to report incidents (if any).
Performance system installed system performance.
To do site inspection on site for system/equiment installation as per requirement.
To do and witness Testing and Commissioning of system installed upon project
installation complete.
Provide training to stakeholders and project team upon project completion and
handing over documentation.
Checking and monitor pending punchlist items during DLP period.
Assisting warehouse inbound & outbound.
Assiting/process payment milestone.
Contract Review: Review and analyze contracts, technical specification, and
other documents related to project management to ensure technical compliance
and mitigate risks.
Compliance: Ensure that projects adhere to relevant laws, regulations, and
company policies, and provide guidance on compliance issues.
Contract Negotiation: Participate in negotiations with vendors, contractors, and
other stakeholders to establish terms and conditions that align with project
specification and project objectives.
Dispute Resolution: Assist in the resolution of project implementation issues and
disputes that may arise during the course of a project.
Training and Awareness: Conduct training sessions for client upon project
completion and to project team members if required
Collaboration: Work closely with relevant stakeholders to ensure a cohesive and
prudent project execution.
Continuous Improvement: Stay informed about authorities compliance
developments related to project management and contribute to the continuous
improvement of project management and procedures.
Collaboration: To manage project team and contractor in accordance to project
contract, technical specifications and other related project documents
Documentation: To manage internal resources, prepare management approval
documentation as required and maintain accurate records and documentation
related to project management
Dispute Resolution: To facilitate Project Change request or Variation Order (if
any) as required
Collaboration: To provide project updates to all related stakeholders
Continuous Improvement: To monitor project performance and make adjustment
as required
Collaboration: To facilitate project milestone payment
Control & Monitoring: To conduct prediodic site inspection covering on project
progress, quality and safety aspect.
Review: To review all related engineering drawing and ensure contractor follows
as defined contract specification and prudent technical standards
Collaboration: To facilitate warranty issue throughout project DLP period
Internal Process: Preparing Management Approval Memo for issuance of LOA
Project Completion: Attending testing & commissioning prior project handover
Handover: Review final handover document prior submission
Internal Process: Preparing Management Approval & assisting warehouse
inbound & outbound
Directs and monitors project and operations which may include review of design
for plant operability, preparation of operations manuals, coordination with
construction during field check out and pre-commissioning and testing and
execution of the startup in the field
Provides input to project management, engineering, and construction to ensure
startup requirements are incorporated into project activities, including review of
project designs and construction to ensure plant operability and operating
personnel safety
Extensive experience in a lead engineering position with emphasis on assurance,
design, construction, T&C and handback to maintainer
Coordinates, as directed, with project management, the startup related
engineering, construction and client activities as an office assignment or during
startup, operations, maintenance or testing at the jobsite
Walkdown systems and validate construction to commissioning turnover
acceptance
Feedback lessons learned to construction and engineering
Have a strong understanding of technical issues and trends in the construction
sectors, including specialist markets
Have detailed knowledge of the design process under client standards
Support the Project Manager to carry out the representativeness of the Company
in front of the Client, in all commercial aspects when required
FTE
The approximate (Exec) manning level :

Prepared by:
Checked by:
Verified by:
 Total POSITION
Time
Time HOD =
Volume/ Min / Taken /
Taken / Head of
year volume Activit
Year Deparme
y (hrs)
(hrs) nt
PM =
Project
Manager
PE =
Project
Engineer

383 45 1 287
PM

405 90 2 608
PM
35 60 1 35 PM
960 10 0 160 PM/PE
360 59 1 354 PM/PE
480 30 1 240 PM/PE
480 30 1 240 PM&PE

960 60 1 960
Specialist Licensing Team

960 10 0 160
PM/PE
480 59 1 472
PM/PE
300 59 1 295
HOD/PM
315 59 1 310
HOD/PM
480 59 1 472
HOD/PM
158 59 1 155 HOD/PM/PE
240 30 1 120
Specialist Licensing Team
240 30 1 120
Specialist Licensing Team
135 60 1 135
Specialist Licensing Team
90 115 2 173
PE
120 60 1 120
Specialist Licensing Team
90 115 2 173 PE
135 59 1 133
PM/PE
240 59 1 236
HOD/PM
240 59 1 236
PM/PE
240 15 0 60
PM/PE
135 59 1 133
PM/PE
240 59 1 236 PE

480 30 1 240
HOD/PM/PE
480 15 0 120
HOD/PM

96 90 2 144
HOD/PM/PE
90 120 2 180 HOD/PM/PE
90 120 2 180 HOD/PM/PE
90 120 2 180 HOD/PM/PE
360 120 2 720 PM/PE
360 240 4 1440
PM/PE & SPECIALIST T&C
360 120 2 720
PM/PE
360 60 1 360 PM/PE
180 30 1 90 PM/PE
180 30 1 90 HOD/PM/PE

540 30 1 270
HOD/PM
270 60 1 270
HOD/PM

720 60 1 720
HOD/PM
315 60 1 315
HOD/PM
225 30 1 113
HOD/PM
495 30 1 248
HOD/PM
 180 30 1 90
HOD/PM
315 30 1 158
HOD/PM

270 60 1 270
HOD/PM
270 30 1 135
HOD/PM
315 60 1 315 HOD/PM
450 60 1 450
HOD/PM
315 60 1 315 HOD/PM
720 30 1 360
HOD/PM
360 60 1 360
HOD/PM
180 30 1 90 HOD/PM
495 30 1 248 HOD/PM
450 60 1 450 HOD/PM
180 60 1 180 HOD/PM
360 60 1 360
HOD/PM

120 180 3 360

120 180 3 360

120 180 3 360

120 180 3 360

120 180 3 360

120 180 3 360
120 180 3 360
120 180 3 360
120 180 3 360

20532 5054 84 20040

13.02
13
" Manning Level" - Unit Asset Management (Tugas-Tugas Eksekutif)
DELIVERABLES

Sections Main Functions

4
Asset inspection and Testing
1
& commisioning

1
2
3
4

Asset Quality assurance & 6

2 Quality Control through 5%
retention sum maintenance
7

9
10
11
1
 2
3
4
5
6
7
8
9
10
11
12
13
3 Asset Operation and 14
Preventive & corrective
15
maintenance
16
17
18
19
20
21
22
23
24
25
26
27
28
1
2
3
4
5
6
7
8
9
10
11
Asset Monitoring and
4 12
Performance
13
14
15
16
17
18
 19
20
21
22
23
1
2
3
4
5
5 Asset portfolio assessment 6
7
8
9
10
11
1
2
3
4
5
6
6 Asset planning
7
8

1
7 Collaborating
2
1
2
3
4
5
6
Asset Regulatory
8 7
requirement
8
9
10
11
12
13
 1
2
9 Meeting & Trainings 3
4
5

5 DLP & O&M

anagement (Tugas-Tugas Eksekutif)

Key Activities

To conduct a series of Voc & Isc Test, Insulation Resistance (IR) Test, Acceptance Ratio (AR) Test and
and to ensure that the result is PASSED as per MS 2692:2020 and IEC standards. Additionally, to ensu
are installed as per MS 1837:2020 and IEC standards and functioning correctly. These tests may inclu
the solar panels, testing the efficiency of the inverters, and ensuring that all safety systems are worki
To oversee the commissioning process by starting up the system, monitoring its operation, and makin
adjustments to ensure it is operating according to the design specifications.
To ensure that the system is properly connected to the grid and that all regulatory requirements i.e S
To ensure ongoing performance and safety by conducting visual inspection of the system, check for a
wear and tear, and perform tests to check the system’s performance. If any issues are identified, the
diagnose the problem and arrange for repairs or maintenance.
To record all testing and commissioning activities in checklists form, including the results of tests, any
any actions taken to resolve these issues via punchlist form. This documentation may be required for
and will also be useful for future maintenance and troubleshooting
To ensure that all work is carried out in accordance with relevant industry standards and regulations.
safe work practices, using approved equipment and materials, and ensuring that the solar rooftop sys
performance and safety standards.
To work closely with other team members such as Project Manager & Asset Manager, including install
contractor project managers. This collaboration will involve sharing information, coordinating activitie
solve problems and ensure the successful completion of the project.
To ensure all handing documents submitted by SPSI are completed as per masterlist checklist includin
listing and related documents.
To triggered and submit email notification for the plant that due for 5% retention sum work (after DLP
To plan and schedule a date with client and SPSI for 5% retention sum works
To review the pending punchlist or NCR during DLP or project phase and prepare the related docume
works
To review and analyse the status performance of plants and address the issue to SPSI before they han
GSPARX
To attend on site 5% retention sum works (final maintenance conduct by SPSI before handing over the
To conduct a series of Voc & Isc Test, Insulation Resistance (IR) Test, Acceptance Ratio (AR) Test and
and to ensure that the result is PASSED as per MS 2692:2020 and IEC standards. Additionally, to ensu
are installed as per MS 1837:2020 and IEC standards and functioning correctly. These tests may inclu
the solar panels, testing the efficiency of the inverters, and ensuring that all safety systems are worki
To ensure that all installation and work is carried out in accordance with relevant industry standards a
includes following safe work practices, using approved equipment and materials, and ensuring that th
meet all performance and safety standards.
To prepare and issue the punchlist report based on the 5% retention sum work carried out by SPSI
To review and verify the rectification work done through report submitted by SPSI
To process the payment for 5% retention sum claim
To gather the info and update the contract OMA
To prepare initalize memo and paper to award OMA contractor
To present the paper for award OMA contractor to GSPARX/Board initial approval
To prepare related documents for float OMA tender
To appoint evaluation committee for OMA evaluation selection contractor
To finalize the paper and submission for GSPARX/Board Approval
To update and finalize the OMA Contract based on GSPARX/Board Approval
To negotiate the OMA contract with potential appointed OMA contractor on term and condition of the
To coordinate the schedule of quarterly, 6-monthly and yearly preventive maintenance
To review and verify the propose preventive maintenance plan submit by OMA Contractor
To manage and book appointment date of preventive maintenance with the client
To fill up the PTW and submit to client for preventive maintenance activities
Ensuring compliance with safety regulations during maintenance activities.
To coordinate and supervise preventive and corecctive maintenance activities at site
To verify and review the preventive maintenance and corrective work done by the OMA contractor
To review and verify the preventive and corrective maintenance works report submitted by OMA cont
Troubleshooting and repairing solar faults
To manage the spare part or warranty management if there replacement need to be done at site
To track the rectification/replacement work done by OMA contractor
Provide tactical support and direction to operational incident and associated response planning as req
To attend adhoc on-site breakdown/corrective maintenance if necessary
To evaluate and monitor the OMA contractor performance through dashboard
To process OMA contractor payment through submission claim
To prepare memo and paper to award contractor for adhoc maintenance and breakdown work
To review the breakdown report submission by OMA contractor
To update the supplementary OMA contract if neseccary
To prepare memo and paper for supplementary OMA contract
Manage Insurance progress
Monitor plant performance and all plant are in good condition through monitoring system
Monitor ongoing performance of the network and report against safety, quality, environment and relia
Responding to and resolving power outages or disruptions.
Analyze overall daily,weekly,monthly and yearly generation vs irradiance trending graph
Check detail on each inverters performance on kW, grid voltage, insulation, phase current, power fact
current
Analyze each inverter input and output data trending daily, weekly, monthly and yearly
Check for the historical fault and summarize the finding escalate the finding to contractor to resolve th
create ticket in Monday for above case by refering type of class and criticality
Update and check the status of the ticket whether it being attend and close within targeted time fram
Maintaining accurate records of maintenance activities, inspections, and repairs.
prepare monthly plant performance for specific plant (by request)
extract data from monitoring system and TNB Bill and combine it under performance template
Plot the performance chart and analyze the data
summarize, prepare and generate performance report
Present or email the finding based on the performance report to the client
Prepare overall monthly GSPARX plant performance
Extract data from TNBX SARE generation table and combine above data in one analysis template
update the input and output data of analysis template
Plot the graph and summarize the overall plant performance in overall plant performance report
Analyse and prepare underperform GSPARX plant through breakdown ticket and monitoring system
Prepare justification and action taken for underperform plant and Present the finding to GSPARX mana
Responding to customer inquiries and complaints related to solar services.
Educating customers on energy conservation and safety measures.
Effectively manage assets according to investment preferences.
Create, organize, and maintain asset portfolios.
Assess and manage risks associated with current assets.
Perform maintenance technical audit to determine areas of improvement and compliance to quality sy
Monitor maintenance process done accordance to guidelines/policies and instructions.
Monitor implementation of preventive and corrective action plan as per Division’s strategic initiatives.
Identify area(s) or initiative of improvement in operation & maintenance practices, processes, guidelin
Monitor and track completion of non-conformities with sufficient objective evidences identified during
Assess current asset status and future needs.
Work to develop a master asset management plan specifically attuned to each client
Work collaboratively with and report to asset management team and senior executives
Assess current asset status, future needs, and investment goals.
Work to develop a master asset management plan specifically attuned to each client.
Strategically advise the management on what actions to take with current assets
Analyse and evaluate portfolio progress and enact necessary changes.
Work collaboratively with and report to asset management team and senior executives
Determine optimal asset management strategies for each class of asset in order to meet the stated a
objectives, working with the wider team to optimise the balance between ongoing maintenance and lo
Support in development of maintenance strategies and compilation of associated reporting and engin
Support the application of company’s risk management process, including being a risk owner for certa
risk registers. Assess risk, consider appropriate mitigation options, ongoing management of controls a
Provide specialist engineering expertise and technical support as needed for, the preparation of the A
electricity, the management and support of Company Engineering Standards for Maintenance, Design
as well as to other team members within GSPARX and Service Providers.
Collaborating with other team members, including engineers and technicians.
Coordinating with other departments to ensure seamless operations.
Check on email for latest username and password for ST generation license account for plant more th
Update the username and password in the tracking template
Monitor and verify the montlhy energy report and submit by OMA contractor through ST website for r
montlhy
Tracking and update the tracking template for every reporting that have been submitted
Arrange the OMA contractor or SPSI for montlhy visiting reporting for all GSPARX plant that more than
Tracking and update the tracking template for every reporting that have been submitted
To check and coordinate with maintenance team for 2 years calibration relay
To update and tracking the status of 2 years calibration relay on tracking template
To plan and schedule a date with OMA contractor or SPSI to do inspection and renewal on relay calibra
requirement
To check and coordinate with maintenance team for fire estinguisher renewal
To plan and schedule a date with OMA contractor or SPSI to do inspection and renewal on fire estingu
requirement
To manage and renewal ST license fees for all GSPARX plant
To manage others related montlhy fees for GSPARX plant i.e. CELCOM bill, SCADA DCS fees and etc.
Attending training at least 3 mandays
Monthly Management meeting
Monthly Meeting with OMA contractor
Meeting with Retail Division
Other Ad-Hoc meeting
Contract Review: Review and analyze contracts, technical specification, and other documents related
ensure technical compliance and mitigate risks.
Compliance: Ensure that projects adhere to relevant laws, regulations, and company policies, and pro
compliance issues.
Contract Negotiation: Participate in negotiations with vendors, contractors, and other stakeholders to
conditions that align with project specification and project objectives.
Dispute Resolution: Assist in the resolution of project implementation issues and disputes that may ar
O&M.
Continuous Improvement: Stay informed about authorities compliance developments related to projec
contribute to the continuous improvement of project management and procedures.
To verify report and claim`s from SPSI
To validate client complain via [Link] by analysing the data remotely or to collabrate with SPSI
To review Report on Maintenance , Defect and Warranty.
To conduct site inspection to identify the faulty equipment.
To prepare PV performance report and saving report for client and management referrence.
To engage with client on detail on complain`s and guide client thru phone.
To cordinate with SPSI for annual inspection.
To ensure SPSI submit annual report timely and follow Gsparx Standard and requirement.
To fix apppoinment with client for annual inspection.
To review the annual maintenance report from SPSI.
To respond during emergency situation and trouble shoot immediately for safety matter`s on site and
urgent matter`s
To conduct details trouble shooting on site if theproblem cant be solve via phone (for client after DLP
To design guideline`s, process flow and marketing brochure for O&M.
To review Enginering Drawing and equipment rating if client complain on performance drop for better
To assist client on warranty claim for inverter and panel`s.
To assist client for insurance claim`s.
To engage internal team Gsparx to replace warranty claim defect after Defect Liability Period.
To assist client after Defect Liability Period on the complain`s and issue`s that client face.
To prepare budget and quatation for Maintenance service.
To be standby on weekend`s for emergency case.
To prepare maintenance report for client after maintenance.
To manage insurance contract with TNBX & Verify Claim
To manage insurance policy (Residential)

FTE
The approximate (Exec) manning level :
 Total
Time
Time
Volume/ Min / Taken /
Taken / Ratio M/E/NE
year volume Activity
Year
(hrs)
(hrs)

192 240 4.000 768 E/NE

0.53

192 30 0.500 96 E/NE

0.53
192 5 0.083 16 0.53 E/NE

192 120 2.000 384 E/NE

0.53

192 240 4.000 768 E/NE

0.53

192 120 2.000 384 E/NE

0.53

192 5 0.083 16 E/NE

0.53 192 based on 4 out 5 day have T&C and inspection a
72 480 8.000 576 E
0.20 72 site based on site COD on 2023 only
186 120 2.000 372 0.51 E 186 site since 2018
186 10 0.167 31 0.51 E

72 30 0.500 36 E
0.20
72 120 2.000 144 E
0.20
72 720 12.000 864 0.20 E/NE

72 720 12.000 864 E/NE

0.20

72 120 2.000 144 E/NE

0.20
72 60 1.000 72 0.20 E
72 30 0.500 36 0.20 E
72 15 0.250 18 0.20 E
3 3360 56.000 168 0.01 E
 3 720 12.000 36 0.01 E
3 60 1.000 3 0.01 E
3 360 6.000 18 0.01 E
3 30 0.500 2 0.01 E
3 360 6.000 18 0.01 E
3 30 0.500 2 0.01 E
3 720 12.000 36 0.01 M
186 90 1.500 279 0.51 E
186 90 1.500 279 0.51 E
186 90 1.500 279 0.51 E
186 90 1.500 279 0.51 E/NE
186 90 1.500 279 0.51 E/NE
186 90 1.500 279 0.51 E/NE
186 90 1.500 279 0.51 E/NE
186 90 1.500 279 0.51 E/NE
40 300 5.000 200 0.11 NE
186 30 0.500 93 0.51 E
186 60 1.000 186 0.51 E/NE
186 60 1.000 186 0.51 E
20 300 5.000 100 0.05 E/NE
186 60 1.000 186 0.51 E
186 10 0.167 31 0.51 E
20 60 1.000 20 0.05 E
40 30 0.500 20 0.11 E
1 60 1.000 1 0.00 E
1 120 2.000 2 0.00 E
7 1800 30.000 210 0.02 E
186 30 0.500 93 0.51 E
186 30 0.500 93 0.51 E
186 10 0.167 31 0.51 E
186 30 0.500 93 0.51 E
186 10 0.167 31 0.51 E
186 15 0.250 47 0.51 E
186 15 0.250 47 0.51 E
186 5 0.083 16 0.51 E
186 15 0.250 47 0.51 E
186 15 0.250 47 0.51 E
186 240 4.000 744 0.51 E
186 30 0.500 93 0.51 E
186 30 0.500 93 0.51 E
186 30 0.500 93 0.51 E
1 60 1.000 1 0.00 E
186 72 1.200 223 0.51 E
186 15 0.250 47 0.51 E
186 60 1.000 186 0.51 E
186 72 1.200 223 0.51 E
186 30 0.500 93 0.51 E
15 72 1.200 18 0.04 E
1 30 0.500 1 0.00 NE
1 60 1.000 1 0.00 E
186 60 1.000 186 0.51 M/E
186 60 1.000 186 0.51 M/E
93 30 0.500 47 0.25 M/E
10 240 4.000 40 0.03 M/E
1 2880 48.000 48 0.00 M/E
1 600 10.000 10 0.00 M/E
4 300 5.000 20 0.01 M/E
1 600 10.000 10 0.00 M/E
1 600 10.000 10 0.00 M/E
1 600 10.000 10 0.00 M/E
1 600 10.000 10 0.00 M/E
1 600 10.000 10 0.00 M/E
1 600 10.000 10 0.00 M/E
2 600 10.000 20 0.01 M/E
4 600 10.000 40 0.01 M/E
2 600 10.000 20 0.01 M/E

2 600 10.000 20 M/E

0.01
4 600 10.000 40 0.01 M/E

4 600 10.000 40 M/E

0.01

12 600 10.000 120 M/E

0.03
10 180 3.000 30 0.03 E
12 360 6.000 72 0.03 E
186 60 1.000 186 0.51 NE
186 60 1.000 186 0.51 NE

186 60 1.000 186 E

0.51
186 60 1.000 186 0.51 E
186 60 1.000 186 0.51 E
186 60 1.000 186 0.51 E
186 60 1.000 186 0.51 E
186 60 1.000 186 0.51 E
186 60 1.000 186 0.51 E
186 60 1.000 186 0.51 E

186 60 1.000 186 NE

0.51
186 60 1.000 186 0.51 NE
186 60 1.000 186 0.51 NE
 10 1305 21.75 217.50 M/E/NE 0.00 ###
12 180 3.00 36.00 M/E/NE
12 120 2.00 24.00 M/E/NE
4 120 2.00 8.00 M/E/NE
60 60 1.00 60.00 M/E/NE
300 60 1 300
M
300 60 1 300
M
12 300 5 60
M
300 60 1 300
M
12 300 5 60
M
13 300 5 65 M
300 60 1 300 E
200 60 1 200 E
120 120 2 240 E
120 60 1 120 E
120 60 1 120 E
300 60 1 300 E
24 60 1 24 E
300 60 1 300 E
300 60 1 300 E
24 240 4 96
E
24 240 4 96 E
12 60 1 12 E
120 30 1 60 E
24 30 1 12 E
12 60 1 12 E
12 60 1 12 E
12 60 1 12 E
12 60 1 12 M/E
96 30 1 48 E
0 60 1 0 E
12 180 3 36
12 180 3 36
11542 28486 474.767 18891 19.81

12.27
12
5 day have T&C and inspection activities

COD on 2023 only

-1305

`
" Manning Level" - Unit Business Development (Tugas-Tugas Eksekutif)
DELIVERABLES
Sections Main Functions Key Activities

1 Strategy & Portfolio Plan Update database on client's details and progress
(Monday and myCloud)
Attend coordination and strategy meeting with
marketing partners (SMER, GLB, SVD, etc.)
Analyze & develop market by collecting information
on competitors' perfomance, strategy and offers.
Present & discuss strategies with the GSPARX
Management
Prepare, present and obtain approval from relevant
Authority (Board TNB/Gsparx etc)
Attend industry events, conferences, and networking
2 Departmental Provide and update proposal, RFQ, FM document
Administration & templates
Governance Ensure team member technical competence
Establish and improve processes and SOP
Claim tender, admin and processing
Prepare and endorse risk report including GSPARX's ri
Prepare periodic report and attend the quarterly
SRMWC meeting
Coordinate ESG data reporting to SMD
Assess SPSI performance
Provide regular reports and updates on business
activities, progress, and results to GSPARX
Management
3 M&A, JV and Partnership Develop policy, terms and structure of M&A, JV and
Strategic Partnership.
Develop proposals and detailed costing for M&A, JV
and Partnership.
Prepare, present and obtain approval/sign-off from
relevant Authority (Board TNB, Board Gsparx, LSD,
etc)
Coordinate and negotiate the terms with all
stakeholders (client, LSD, CIR, etc)
Attend progress meeting and update stakeholders
accordingly
Conduct market research to identify potential
4 Proposal & Business
business opportunities, trends, and customer
Development
needs.
Discuss with partners (GLB & SMER) on potential
client and approach strategy
Initial filtering and recording of leads based on
technical and commercial factors
Provide initial consultation to clients on basic
technical and commercial information
 Attend preliminary consultation session with the
client (online/offline)
Conduct on-field site assessment including site
measurement, MSB inspection and drone imaging
Receive & review SPSI submission in terms of
technical design and commercial pricing
Prepare and finalize financial model for each
project to determine the project price / solar tariff
Prepare detailed proposal consisting of technical
and commercial offer to client
Attend presentation & clarification session
regarding the detailed proposal
Revise & finalize the detailed proposal based on the
discussion with clients
Prepare commercial submission (LOO/LOA/BQ)
Prepare legal submission (OPA/SARE 01, draft,
clean copy)
Negotiate (pricing, outright purchase agreement &
SPPA) terms, contracts, and agreements with
clients
Arrange and attend agreement signing ceremony
Follow up client or marketing partners on clients
decision
Handover to project execution team
5 Bidding Process Pre-tender registration & pre-qualification
(Tender/RFI/RFQ/RFP) Access tender requirement, company qualification
& discussion
Attend tender briefing and site assessment
sessions
Prepare, review & negotiate technical design &
commercial pricing (contractor's proposal/site visit
assessment report)
Prepare detailed proposal consisting of technical
and commercial offer to client
Prepare & deliver physical submission documents
Attend tender clarification session & provide
revision based on client's request
6 Stakeholder Relation
Management Join event organized by the client (appreciation
(Client/Supplier/Financie dinner, marketing event etc.)
r/TNB/Government)
Serve as RE consultant
Collaborate with cross-functional teams to ensure
seamless execution of business development
strategies.
Explore and develop new markets and business
segments to diversify the company's portfolio.
FTE
The approximate (Exec) manning level :

Prepared by:
Checked by:
Verified by:
 Time Taken / Activity Total Time Taken /
Volume/ year Min / volume
(hrs) Year (hrs)

800 10 0 133

24 120 2 48

12 180 3 36

12 120 2 24

12 2400 40 480

24 300 5 120
4 180 3 12
260 120 2 520
4 180 3 12
50 20 0 17
3 480 8 24
4 540 9 36
12 60 1 12
4 120 2 8

12 180 3 36

6 180 3 18

6 240 4 24

6 2400 40 240

72 120 2 144

72 120 2 144

12 180 3 36

500 120 2 1000

1000 60 1 1000

500 60 1 500
500 180 3 1500

300 360 6 1800

600 120 2 1200

600 120 2 1200

600 120 2 1200

300 180 3 900

150 180 3 450

300 30 1 150
200 30 1 100

200 120 2 400

200 960 16 3200
600 30 1 300
200 20 0 67
50 60 1 50
50 120 2 100
50 300 5 250

50 120 2 100

50 240 4 200
25 300 5 125
50 180 3 150

30 300 5 150

12 120 2 24

12 120 2 24

12 120 2 24

8552 12920 215.3333333 18288

 11.88
12
 Role Remarks

Executive/Manager Total Proposal request in Monday

Manager/Senior Manager Monthly Cadence for GLB & SVD

Manager/Senior Manager Monthly Reporting analysis

Senior manager Monthly Reporting analysis

Manager/Senior Manager Assume join every month

Executive/Manager Assume 2 event every month

Manager/Senior Manager Assume revise every quarter

Manager/Senior Manager Daily checking for proposal submission
Manager/Senior Manager Assume revise every quarter
Executive Extrapolate from 30 tenders in 2023
Manager/Senior Manager As per required by RMD/SMD

Manager/Senior Manager Quarterly meeting with SMD

Executive/Manager Monthly activity to report to SMD
Manager/Senior Manager Quarterly assessment

Manager/Senior Manager Assume monthly reporting

Manager/Senior Manager Extrapolate from historical request for partnership

Manager/Senior Manager Extrapolate from historical request for partnership

Manager/Senior Manager One week preparation + presentation

Manager/Senior Manager Assume monthly coordination

Manager/Senior Manager Assume monthly meeting

Manager/Senior Manager Monthly Reporting analysis

Executive/Manager Assume half of proposal requires discussion, half is straight forward

Executive/Manager Applied to all proposal

Executive/Manager Assume half of proposal requires discussion, half is straight forward

Executive/Manager Assume 2 hours discussion, 1 hour travelling

Executive/Manager Extrapolate from proposal submitted where 600 site visits required, only half is requ

Executive/Manager Extrapolate from proposal submitted 600

Executive/Manager Extrapolate from prelim proposal to detailed proposal of 600

Executive/Manager Extrapolate from prelim proposal to detailed proposal of 601

Executive/Manager Assume half of proposal requires discussion, half is straight forward. Assume discuss

Executive/Manager Assume half of proposal requires revision, half is straight forward.

Executive/Manager Prepare to all customers which requested for meeting

Executive/Manager Extrapolate from secured project

Executive/Manager Extrapolate from secured project

Executive/Manager Assume 1.5 days of preparation, half day event

Executive/Manager
Executive/Manager Extrapolate from secured project
Executive/Manager Extrapolate from number of tenders joined

Executive/Manager Extrapolate from number of tenders joined

Executive/Manager Assume half day session + 1 hour travelling

Executive/Manager

Executive/Manager
Executive/Manager Assume half required physical submission. 3 hours preparation + 1 hour travelling

Executive/Manager 2 hours session + 1 hour travelling

Executive/Manager/Senior Manager Usually half day event

Manager/Senior Manager Usually required by internal stakeholder. Assume monthly consultation

Manager/Senior Manager Assume monthly coordination

Manager/Senior Manager Assume monthly action after coordination meeting

 required, only half is required GSPARX's participation. Each visit is half day activity + 1 hour travelling.

ht forward. Assume discussion is 2 hours + 1 hour travelling time

ation + 1 hour travelling

y consultation