Semester Project Report
Title: Employee Check-In and Check-Out System
Project Title: Employee Check-In and Check-Out System
Group Members:
ABDUL REHMAN, (2024021)
ABU HURAIRA KHAN (2024054)
KINZA NAZ (2024529)
Course Name: CS-101 Computing And AI
Instructor's Name: ISRAR AHMED
Submission Date: 23 DEC 2024
Project Introduction:
The Employee Check-In and Check-Out System is a C++ program designed to efficiently manage employee
attendance and working hours. It ensures that employee working time is accurately recorded and
calculated, helping organizations maintain transparent and systematic attendance records.
Why This Project?
We chose this project because time management is a crucial aspect of any workplace. A system that tracks
employee attendance and work hours simplifies HR tasks and ensures accountability.
Purpose of the Project:
1. To create a user-friendly system for logging employee check-in and check-out times.
2. To calculate the total time worked efficiently, including support for day and night shifts.
3. To provide a structured database that can be reviewed for record-keeping and analysis.
The project highlights how programming can solve real-world problems and showcases the practical
Applications of C++ concepts.
Main Function
Display menu
Call the function
Check In Function
Logging in the check in time, recording the
data in arrays, checking for unique ID
Check Out Function
Logging in the checkout times, calculating
time worked by employee, adjusting the
shift spanning
Database Function
Display employee ID, Name, Check in and
out Times including the time worked by
each employee
Division of Work:
1. Kinza Naz: Programmed the Check-In function.
2. Abdul Rehman: Programmed the main and Check-Out function.
3. Abu Huraira: Programmed the Show Database functions.
Features of the Project
This section outlines the key capabilities of the system, highlighting its practical utility in managing
employee records.
The system has the following features:
1. Check-In Module: Allows employees to log their check-in time, ensuring that their ID and name are
recorded. Duplicate ID entries are prevented to maintain data integrity.
2. Check-Out Module: Enables employees to log their check-out time and automatically calculates the
time worked, including adjustments for shifts spanning midnight.
3. Database Viewing: Displays all employee data, including check-in and check-out times, total time
worked, and other details in an organized format.
4. Validation Mechanisms: Ensures that all inputs are valid, such as correctly formatted times and
unique employee IDs.
5. Scalability: Can handle up to 100 employees, with mechanisms to alert users when the maximum
capacity is reached.
These features demonstrate the program's ability to meet the practical needs of time management
systems in a workplace environment.
Tools and Concepts Used
This section details the tools and programming concepts utilized in building the project. It emphasizes the
foundational programming knowledge applied during development.
Tools Used:
Dev-C++ IDE: Used for writing, compiling, and debugging the program. Dev-C++ provides a
lightweight and user-friendly environment for C++ development.
C++ Concepts Applied:
1. Functions: For modular programming, dividing the system into smaller, manageable tasks like
check-in, check-out, and displaying the database.
2. Loops: To iterate through arrays and perform repetitive tasks, such as validating IDs and displaying
employee records.
3. Arrays: For storing employee data, including IDs, names, and times.
4. Conditional Statements: To handle decision-making, such as verifying unique IDs and managing
menu options.
5. Arithmetic Calculations: Used for time computations, including the handling of overnight shifts.
6. Error Handling: Incorporated to ensure smooth program execution, even in cases of invalid inputs
or duplicate data.
By combining these tools and concepts, the project demonstrates a strong understanding of programming
fundamentals.
Challenges Faced
This section describes the difficulties encountered during development and the methods used to overcome
them, reflecting the problem-solving process.
Challenges and Solutions:
1. Ensuring Unique Employee IDs:
o Challenge: Preventing duplicate entries during the check-in process.
o Solution: Implemented a validation loop that checks for existing IDs before adding a new
one.
2. Handling Overnight Shifts:
o Challenge: Calculating time worked when the check-in and check-out times span midnight.
o Solution: Used modular arithmetic to account for the transition between days.
3. Input Validation:
o Challenge: Ensuring that all user inputs are correctly formatted and within valid ranges.
o Solution: Added clear prompts and checks during input collection to minimize errors.
4. Managing Data Display:
o Challenge: Displaying the database in a readable format for users.
o Solution: Used structured output with consistent spacing and alignment.
Each challenge contributed to a deeper understanding of programming logic and problem-solving
techniques.
Conclusion
This section summarizes the learning outcomes and the project’s contribution to programming knowledge.
The Employee Check-In and Check-Out System provided us with valuable hands-on experience in
programming and problem-solving. Through this project, we learned to:
Implement Modular Programming: By dividing the system into functional components, we ensured
maintainability, scalability, and a clear structure.
Utilize Core Programming Concepts: We worked extensively with arrays, loops, and conditional
statements to manage and process real-world data efficiently.
Address Practical Challenges: The project involved solving real-life problems such as calculating and
validating time inputs for check-ins and check-outs, ensuring accuracy and reliability.
Additionally, using Dev-C++ as our development tool, we gained proficiency in navigating an IDE
environment tailored for C++ programming. This enabled us to write, debug, and test code more
efficiently.
Overall, the project underscored the importance of structured programming and logical thinking,
reinforcing our ability to design and implement solutions for complex tasks in a practical and systematic
way.
Appendix
The Checking-In Function:
The Checking-Out Function:
The Show Database Function:
