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MS Access

This document provides a step-by-step guide on how to create tables, queries, forms, and reports in MS Access. It includes instructions for adding attributes, changing data types, performing queries, and generating reports. Each section outlines specific actions to take within the MS Access interface to achieve the desired outcomes.

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shravya.pattiri
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66 views23 pages

MS Access

This document provides a step-by-step guide on how to create tables, queries, forms, and reports in MS Access. It includes instructions for adding attributes, changing data types, performing queries, and generating reports. Each section outlines specific actions to take within the MS Access interface to achieve the desired outcomes.

Uploaded by

shravya.pattiri
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

TO CREATE TABLES IN MS ACCESS:

STEP 1:SEARCH “ACCESS” IN YOUR WINDOWS.

STEP 2:SELECT MS ACCESS.

Page | 1
STEP 3:SELECT “BLANK DATABASE” TEMPLATE IN HOME

IT WILL ALREADY HAVE TABLES IN IT ,HERE IT IS ‘TABLE1’ ,WITH


A FIXED ATTRIBUTE ‘ID’ .

STEP 4: TO ADD NEW ATTRIBUTES SELECT ‘CLICK TO ADD’

IT SHOWS US THE TYPE OF ATTRIBUTES,SELECT ONE FROM


THEM.

Page | 2
FOR SUPPOSE

STEP 5:
TO CHANGE THE ATTRIBUTE NAME ,SELECT THE FIELD AND
DOUBLE CLICK ON IT.

Page | 3
STEP 6:GO TO ‘FIELDS’ TO CHANGE ITS DATA TYPE:

STEP 7:INSERT SOME DATA INTO TABLES:

Page | 4
NOW TO CREATE A QUERY:

STEP 1:SELECT ‘CREATE’->’QUERY DESIGN’

Page | 5
STEP 2:SELECT THE TABLE1 AND ‘ADD’:

WHEN WE FINISH THE QUERY WE WILL VIEW RESULTS IN


DATASHEET VIEW

Page | 6
STEP 3:SELECT THE FIELDS YOU WANT TO PERFORM QUERY
ON:

STEP 4:TO SORT SELECT FIELD USING WHICH YOU WANT TO


SORT THE DATA

Page | 7
STEP 5:IN CRITERIA GIVE CONDITION TO EXECUTE
QUERY,AND ‘RUN’

STEP 6:WE GET OUTPUT AS

Page | 8
IT IS OUTPUT FOR QUERY:
SELECT FIRST_NAME, LAST_NAME, EMAIL FROM Students WHERE DATE_OF_BIRTH <22-10-1999;

STEP 7:TO SELECT * FROM TABLE1;

Page | 9
TO CREATE FORMS:

STEP 1: ‘CREATE’->’FORM WIZARD’

Page | 10
STEP 2:SELECT TABLE TO PERFORM FORM

Page | 11
STEP 3:SELECT FIELDS TO BE IN THE FORM

STEP 4:NAME THE FORM:

Page | 12
STEP 5:WE CAN MOVE TO ANY FIELD

Page | 13
STEP 6:NEXT FIELD

STEP 7:LAST FIELD

Page | 14
STEP 8:EMPTY FIELD,TO WRITE NEW DATA

Page | 15
’

STEP 9:WE CAN VIEW IT DESIGN VIEW TO SET ITS HEADER


AND FOOTERS .

Page | 16
Page | 17
CREATE AND PRINT REPORT

STEP 1: SELECT A QUERY TO CREATE REPORT.(CREATE-


>REPORT).

Page | 18
STEP 2: ADJUST THE WIDTH OF FIELDS IN REPORT VIEW.

STEP 3: RIGHT CLICK ON A FIELD TO SELECT OPTIONS TO


SORT.

Page | 19
STEP 4: SORTED REPORT.

Page | 20
STEP 5: NAME THE REPORT.

STEP 6: ZOOM->FIT TO WINDOWS(TO VIEW HOW REPORT WILL


APPEAR IF WE PRINT IT).

Page | 21
STEP 7: SELECT ‘PRINT’ AND ADJUST SETTINGS AND PATH.

Page | 22
Page | 23

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