School of Technology

REAL ESTATE MANAGEMENT SYSTEM

By

Bismarck Okinyi
JUSTUS MUTIA
SCHOOL OF TECHNOLOGY
BBIT 04105 FINAL YEAR PROJECT1

A project proposal submitted in partial fulfilment of the requirements of the award of a

Originality Statement
I solemnly declare that the submitted project proposal is my original work and has not been
presented in any other college or university for the award of the <<BBIT>>.
Proposal author: Bismarck Okinyi Date: 26/09/2023

TABLE OF CONTENTS

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STATEMENT……………………………………………………………………………………………….

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SOLUTION…………………………………………………………………………………………………

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OBJECTIVES…………………………………………………………………………………………………..

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JUSTIFICATION……………………………………………………………………………………………..

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REVIEW…………………………………………………………………………………………………….

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METODOLOGY……………………………………………………………………………………..

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PLAN………………………………………………………………………………………………………………

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INTRODUCTION
Initially real estate process are manual whereby real estate agents looks for sellers and buyers. This manual

system reaches few buyers and sellers at a particular time

EMPIRE REAL ESTATE SYSTEM is an online software web application that deals with management of

operational activities and processes from the management of the property to the management of the real estate

agencies agents and clients .It provides reports of agency performance ,efficiency and enables the management

to make the right decisions .With the gradual change of technology now days EMPIRE REAL ESTATE is on a

mission to digitalize its operations

PROBLEM STATEMENT

The real estate industry is a very important industry which needs to be modernized. Currently in the digital era

we are in the face-to-face deals are time consuming and outdated hence connecting the seller to the buyer

becomes a challenge .On the other and regarding rental operations there is a big challenge in payment of

houses ,maintenance ,enquiring of vacant houses due to fraud hence an online platform would also solve this

PROPOSED SOLUTIUON

To solve the above problem statement we should prepare a real estate online platform that will create an easy

way for sellers and buyers to meet up that is sellers can easily show their properties to all the interested buyers.

On the other hand the buyers can easily search the kind of property they are interested in and the location

without even having to physically meet with the seller yet. Once he or she is interested with the property the at

that time they can organize a meeting with the seller to close the deal. This will take place yet again on the

platform. This will eliminate unnecessary real agent brokers fees and also scammers

PROJECT OBJECTIVES

The main objective

The main objective of this project is the development of Real estate management system that
give the best and most efficient managerial online reservations
SPECIFIC OBJECTIVES

The specific objectives of this project are:

i. To eliminate unnecessary real agent broker fees and scammers

ii. To create a more efficient mode of payment for both rental houses and properties

iii. To create a GUI which is easy to use for the clients

Significance of the Project

The study will help other researchers by using the findings as future reference for the future

work .Also the organization will be able to offer efficient and accurate managerial services to

its clients. The tenants will use the system to enquire about vacant houses and also do the

reservations online thus Saving time to go to the offices.. buyers will be able to buy property

online hence saving to go the agency offices

CHAPTER 2 :LITERATURE REVIEW

This chapter covers what other scholars have said about the study title. It also includes the

tools that were used in the research and system development . Alot

have been said by authors from developed countries however regardless of this growing

technology in developing countries like Kenya not many publications have been made.

The function of Real Estate Management system is to improve property functions and to

regulate and change property .Real Estate Management varies from rental operations, land

banks, land packaging, renovations and redevelopment. Land banks is a process of acquiring

a land for a certain period of time to increase the land value .Developers can increase the

value of land by changing land functions and by making land development plan and site

study. Developers need to make building development which requires them to transform the

land functions into property that have depreciated by repairing or changing the quality of

buildings.

“PUBLIC REAL ESTATE MANAGEMENT SYTEM” In this author have presented views

that transition economies have to create fully-fledged systems soon after their property

market becomes legal.

Claudio Molinari, Giancarlo, and Cinzia Talamo information systems for real estate

management In this authors have analyzed the structure, the aims , the requirements, the

development phases, the software , the information categories, the data sheets of information

systems in order to define the general characteristics and the critical aspects of a model of

collecting and processing

Wana Godwill Real Estate Management Information Systems In this author presented

approach to improve record keeping and management decision making practices of a real

state agency by using statistical summary data analysis and inference

As a capital-intensive industry, the real estate industry has a strong dependence on finance.

Real estate finance linked to real estate refers to the general term for investment, financing

and related financial services through currency circulation and credit channels in the process

of real estate development, construction, operation, circulation and consumption. While

supporting the development of the real estate industry, real estate finance realizes and

strengthens financial functions through the special carrier of real estate, which forms the main

source of financial risks.

At present, China has initially formed a real estate financial system that is based on

commercial banks and serves real estate development and housing consumption. The real

estate finance industry has also played a positive role in supporting urban residents to

purchase houses, boosting housing vestment, expanding domestic demand, and promoting the

development of the national economy. However, in the rapid development of real estate

finance, a series of problems such as imperfect market, single financing channel and weak

product innovation ability are also exposed. On the one hand, the rental income is higher than

the bank deposit rate and the personal housing loan rate. On the other hand, the house price

continues to rise rapidly, and the index keeps rising. In the case of other investment channels

are blocked, a large amount of social funds have turned to home purchases for the purpose of

maintaining and increasing value, which has further aggravated real estate financial risks.

At the same time, due to the impact of the real estate industry on the overall national

economy, the real estate market contains huge financial risks, which will also threaten the

security of the entire financial system and even affect the stability of the macro economy.

Therefore, strengthening the research on real estate financial risk has important theoretical

and practical significance.

Domestic scholars began to study the real estate financial risk from the land rent theory, and

then the scholars studied the relationship between real estate and financial systems and

macroeconomics from the macro and micro levels. This paper first introduces the concept and

classification of real estate financial risk, and then mainly summarizes the research on the

relationship between real estate price fluctuation and financial risk, real estate bubble, the

formation and transmission of real estate financial risk, and the control of real

estate financial risk.

In America, Lone Wolf Real Estate Technologies is the North America leader in real estate

software, services and solutions that help real estate offices realize their potential .They have

been in business since 1989 pioneering real estate technologies and are in over 5000 offices

throughout North America.

Real estate in India is one of the most important revenue generating sectors .In every assets

are having depreciation value. Investment in property is believed to be the smartest move as

chances of loss is negligible. The growth and appreciation in this sector directly influence the

economy of the country. In India if a person having property of your own is a matter of

pride for him it is the most profitable investment in India. The growth graph of the Real

Estate sector is observed to be rising day by day

Chapter Three: Methodology

This chapter gives the details of the project design, methods, instruments, data collection

and analysis and presentation, development tools, operating systems, feasibility analysis,
project plan and schedule and risk assessment. In this case I will be using waterfall

methodology. The waterfall methodology is a linear sequential design process, originating in

software development processes. The Waterfall model was developed by Winston Royce and

presented in 1970. The reason why I use waterfall methodology is because it follows a

distinct structure that is it consists of different phases each phase having its own goals. This

will make it easier for the management to predict any problems during execution

Phase 1: Requirement gathering

Requirement gathering is the process of determining all the requirements of a project. I will

be using Observations and interviews for data collection

Observation

Observation involved visiting the offices where the information is kept and take note of

what is going on and come up with a conclusion .By observing this pattern it is possible to

define from the information they picked their role and possibly come up with an analysis that

could help in developing a better system

Interviews

This involved physical contact with direct questions posed to the people being interviewed.

This will help to obtain first-hand information on the topic hence identifying requirements

and gathering ideas and opinions.

Phase 2: System Design

System design refers to detailed planning and specification of the technical aspects of a
project or system that is being proposed.

In this system i will start by identifying the main components such as users ,properties
transaction and agents and for detailed design I will employ UML diagrams like class
diagrams, use case diagrams and activity diagrams

Phase 3: Coding
This phase involves translating thee systems design and requirements into actual software

code. The programming languages that will be suitable for building the real estate system are

HTML, CSS, JavaScript and backend technologies like python and java. The database will

be created using MySQL

Appendix

Budget and resources

SNO ITEM Quantity Amount (KES)

1 Computer 1 40,000.00
2 antivirus 1 3,000.00
3 Flash disk 1500.00
Total 44,500.00

Project schedule

This will underline each activity to be taken and assign each activity its time frame
Task Description Task Planned Actual start Planned Actual Deliverable
no. no. start date date completion completion
of date day
hrs
per
day
1 Proposal 2 24/09/2023 26/09/2023 27/09/2023 27/09/2023 Submit the project
document proposal for
approval
2 Proposal 1 2/10/2023 2/10/2023 Present my
presentation proposal to the
panel
3 System 2 10/10/2023 20/10/2023 Submit my system
requirement requirement
document specification
4 System design 2 21/10/2023 30/10/2023 Submit my system
specification design
document
5 coding 3 10/11/2023 23/12/2023 Have my complete
system
6 Testing and 2 28/12/2023 5/01/2024 Check my system
implementation if everything runs
smoothly
7 User guide 2 6/12/2024 10/01/2024 Have a user
manual ready
8 Final 1 15/03/2024 15/03/2024 Present my system
presentation to the panel
9 Final document 2 16/03/2024 25/03/2023 Submit my
compiled final
document for the
whole project

References

AH Oti, E Kurul, F Cheung, JHM Tah - Automation in Construction, 2016 – Elsevier

M Mika - Reports on Geodesy and Geoinformatics, 2016 - [Link]

SRD Canas, FAF Ferreira… - … Property Management, 2015 - Taylor & Francis

M Dmytryshyn, T Goran - … : Journal of Contemporary Management …,

2022 - [Link]

J Ratcliffe, M Stubbs, M Keeping - 2021 - [Link]

S Sisman, AU Akar, S Yalpir - Survey Review, 2023 - Taylor & Francis

S Fujimoto, K Omote - 2022 IEEE International Conference on …, 2022 - [Link]

SCOPE OF THE PROJECT

Empire real estate is a web application designed to handle rental operations and buying and selling of property.
Hence the main function is to digitalize the manual trading service of property while as the rental opeartions

The system functionality is described below

.Allow customers to view and get details of various properties
Add properties for listing
Display details such as customer details,locations rates of properties