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Local Conveyance Policy Sample - 3

The Local Conveyance Policy outlines the procedures for local travel reimbursement for employees, requiring prior approval from line managers and submission of receipts. Employees must submit a Local Travel Request Form before travel and an Expense Reimbursement Form with receipts within 15 days post-travel. Responsibilities are designated to employees, supervisors, the finance department, and human resources to ensure compliance and proper processing of reimbursements.

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Tushar Jaypal
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90 views2 pages

Local Conveyance Policy Sample - 3

The Local Conveyance Policy outlines the procedures for local travel reimbursement for employees, requiring prior approval from line managers and submission of receipts. Employees must submit a Local Travel Request Form before travel and an Expense Reimbursement Form with receipts within 15 days post-travel. Responsibilities are designated to employees, supervisors, the finance department, and human resources to ensure compliance and proper processing of reimbursements.

Uploaded by

Tushar Jaypal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Local Conveyance Policy

Scope: This policy applies to all employees within the organization.

Purpose: To guide the use and reimbursement of expenses associated with local travel for
business-related activities.

Policy:

● All local travel must be approved by the respective line manager.


● Reimbursement will be made for reasonable expenses incurred.
● Receipts must be provided for all claims.

Procedures:

Travel Request and Approval: All employees must submit a Local Travel Request Form to
their respective supervisor or manager prior to their local travel. The form must include the
purpose, date, time, and estimated cost of the travel. The request must be approved before the
travel date.

Expense Recording: All expenses associated with local travel must be recorded and original
receipts kept. In the case of mileage, a record should be kept that details the date, starting
location, destination, and total miles traveled.

Reimbursement Request: After completing the travel, employees must fill out an Expense
Reimbursement Form. This form, along with all original receipts, must be submitted to the
respective department within 15 days of the travel date.

Review and Reimbursement: The respective department will review the request and approve
it if all requirements are met. Once approved, the reimbursement will be added to the
employee’s paycheck within the next payroll cycle.

Responsibilities:

Employees:

● Ensure that all local travel is necessary and related to company business.
● Submit a Local Travel Request Form and get it approved before undertaking local travel.
● Keep all original receipts and a detailed record of travel.
● Submit a complete Expense Reimbursement Form with all necessary documentation
within the specified timeline.
Supervisors/Managers:

● Review all Local Travel Request Forms and approve only those that are necessary for
company business.
● Ensure that all employees understand and follow the Local Conveyance Policy.
● Review Expense Reimbursement Forms and approve them if they comply with the
policy.

Finance Department:

● Review approved Expense Reimbursement Forms and process reimbursements in a


timely manner.
● Maintain records of all travel and reimbursement forms.
● Monitor the implementation of the policy and provide necessary guidance to all
employees and managers.

Human Resources Department:

● Ensure the policy is communicated to all employees.


● Address any grievances or disputes related to the Local Conveyance Policy.
● Review and update the policy as needed.

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