IMS PROCEDURE Doc. no.
IMS-PRS-14
Department IMS Rev. 1, Date: 20.12.2017
Issue: 1
Title HSE OPERATIONAL CONTROL Page 1 of 6
IMS PROCEDURE
IMS-PRS-14
HSE OPERATIONAL CONTROL
REVISION HISTORY
1 All IMS documents were revised as per SGS Stage I audit
recommendations. Documents identification section added
0 First Issue
Rev. Revision information Date
Originated by Reviewed by Approved by
Jijo Abraham Suresh Keshawan Khaled Wuhaib
(Manager Projects) (Operation Manager) (Director)
IMS PROCEDURE Doc. no. IMS-PRS-14
Department IMS Rev. 1, Date: 20.12.2017
Issue: 1
Title HSE OPERATIONAL CONTROL Page 2 of 6
1. Purpose
To identify, and implement procedures related to Quality, Occupational health, Hazard,
and environmental aspects where their absence shall affect the QHSE performance or
could lead to deviations from the QHSE policies and objectives.
2. Cross References
IMS Manual
3. Responsibility
Management Representative, Director QHSE, Department Heads, Project Managers all
Employees
4. Process
The Significant Aspects and hazards shall be identified based on Impact and risk Analysis
(Reference is made to the procedure IMS-PRS-12). For each significant aspect & hazard,
the controls / procedures are established as below.
4.1 Procedures for Operational Control
Environmental
Aspect/Occupational Operational Control Responsibility
Hazards
Workers in the site shall wear Ear Plugs if the noise levels exceed
Site In-charge
85dB. Proper signage will be posted in all relevant areas
During Site rounds, Foremen/Charge hands shall check the usage
Foremen/Charge hands
of the Ear plug and instructs workers accordingly.
Noise Pollution Workers shall be trained on the effect of Noise Pollution Safety Officer
Monitor noise level twice in a month at various locations and
Safety Officer
record the details if pervious readings shows that it exceeds 85dB
Action shall be taken if the noise level exceeds the specified
Site In-charge
limits.
Diesel consumption shall be monitored on a daily basis and root
Head office/ Admin/Site
cause shall be analysed and actions shall be initiated if there are
Incharge
abnormal consumption.
Power consumption
A/c, Lights, Fans, etc shall be switched off during breaks. All concerned
Energy saving posters shall be Displayed at various locations to Head office/ Admin/Site
create awareness for all the employees. Incharge
Mask shall be provided to the workers in the areas where fine Head office/ Admin/Site
dust is present. Incharge
During site rounds, Site In-charge shall check the usage of the
Site In-charge
Fine Dust Masks and instructs workers accordingly.
Workers shall be trained on the effect of Fine dust. Site In-charge
Wet brush mopping shall be done every one hour to collect the
Cleaner
fine dust present in the floor.
IMS PROCEDURE Doc. no. IMS-PRS-14
Department IMS Rev. 1, Date: 20.12.2017
Issue: 1
Title HSE OPERATIONAL CONTROL Page 3 of 6
Environmental
Aspect/Occupational Operational Control Responsibility
Hazards
All workers in the paint area shall wear mask while carrying out
Workers
the work.
During Site rounds, Site In-charge shall check the usage of the
Site In-charge
Paint Smell Masks and instructs workers accordingly.
Workers shall be trained on the effect of Paint smell Site In-charge
Workers shall undergo medical check up once in 3 years to ensure
HR Manager
there are no ill effect
Cool Drinking water shall be provided to the workers and is kept
Info
at various location of the Site.
Heat Fans are provided at various locations of the Site. Info
Tea and Lunch Breaks are given to all workers Info
Labour camps are provided with Air conditioner. Info
The wastages shall be segregated for plastic and non-plastic and
disposed in the designated bins. The bins shall be suitably Workers
identified.
When the bins are full it is transferred to the main bins for final
Disposal of Waste Workers
Packing Materials disposal
The disposal of wastages is arranged through Municipal approved
sub-contractor. HR Manager coordinates with the sub-contractor Head office/ Admin/Site
to ensure that the wastages are disposed in the Municipal Incharge
approved locations only.
Use Generator only till electrical power is connected.
Head office/ Admin/Site
Thereafter, use generator only during the power failure.
Incharge
Monitor the Diesel consumption and take action by analysing root
Diesel Consumption cause if there are abnormal consumption Head office/ Admin/Site
Incharge
The generator is serviced frequently as per schedule and
maintained in order to get better diesel efficiency Head office/ Admin/Site
Incharge
The wastes shall be collected and disposed as per clients
Disposal of Waste at
instructions and designated bins everyday after completion of the Site Supervisor
Site
days work.
Print documents only when it is required All concerned
All concerned
Use one sided paper for preparing draft documents.
Paper Consumption
All concerned
Use Emails to communicate
Maintain records electronically where required All concerned
IMS PROCEDURE Doc. no. IMS-PRS-14
Department IMS Rev. 1, Date: 20.12.2017
Issue: 1
Title HSE OPERATIONAL CONTROL Page 4 of 6
Environmental
Operational Control / Work instructions Responsibility
Aspect/Hazard
The Paint and thinner waste is used for mixing during preparation
Disposal of Paint &
of Anti-Termite. The Anti-Termite shall be applied on the Timber Site In-charge
thinner waste
as per customer requirements
The empty paint tins are collected and sold to the dealers, who
Disposal of Paint tins Site In-charge
re-use for different applications
The waste water are routed to a collection tank and everyday the
sub-contractor shall pump out the waste water to a waste tanker
and it is taken to the disposal area as specified by the Municipal
Disposal of Waste Water Authority.
Camp Boss
The sub-contractor for disposing waste water shall be authorized
by Municipal Authority
Water consumption shall be monitored on a daily basis and root
cause is analysed for any abnormal consumption and recorded
Head of Admin
HR department shall undertake rounds everyday to ensure that
Water consumption
the taps are not leaking, or properly closed
Head of Admin
Training and Display of Posters at various locations to create
awareness shall be done by HR department.
Head of Admin
The Food waste shall be collected on a daily basis and disposed in
designated bins. The bins are cleared everyday by the sub-
contractor and dispose in the locations as specified by the
Disposal of Food waste Municipal Authority. Concerned Staff
The sub-contractor for disposing Food Waste shall be authorized
by Municipal Authority
The vehicle on entry to the site shall be verified by the security
for having the valid registration card as the Emission is checked
during the registration process and vehicles are passed only on
Emission of vehicle acceptance of Emission norms. The details of the check are
Security In-charge
smoke recorded in the incoming register by the security.
In case of any invalid certificate, it shall be notified to the sub-
contractor to arrange valid vehicles in future
The spare parts waste and other metal wastes are collected in the
Disposal of used spare designated bins and disposed by the sub-contractors in a
parts and other similar locations specified by the Municipal authority. All concerned
wastages The sub-contractor shall be authorized agency by the Municipal
Authority
Collect the Wastages and dispose through Sub-contractors
Disposal of Wastages
due to Fire The sub-contractor shall be authorized agency by the Municipal All concerned
Authority.
Refer Emergency
Heat In case of Fire follow steps as detailed in Emergency procedure
Procedures for details
Smoke due to fire Open all the windows and Doors for Smoke Exit All concerned
Collect the Wastages and dispose through Sub-contractors
Disposal of Damaged
equipments The sub-contractor shall be authorized agency by the Municipal All concerned
Authority.
IMS PROCEDURE Doc. no. IMS-PRS-14
Department IMS Rev. 1, Date: 20.12.2017
Issue: 1
Title HSE OPERATIONAL CONTROL Page 5 of 6
Note: On every project overall responsibility in implementation of QHSE system is by the Project
Manager.
4.2 QHSE Parameters Monitoring and Operating Criteria
Parameter Specification Frequency of Monitoring Responsibility
Noise level Up to 75 Db in the office Every week in all the Site In-charge
and packing area, Workshop
Up to 95 near the saw
during operation
Temperature inside the < 35 degrees Twice daily Site In-charge
Workshop
Disposal of Plastic Waste In Separate Bins Every Day House keeping &
Store in-charge
Disposal of wastages at Site No wastages after close of Everyday evening before Site Supervisor
work. the close of work
Waste water Analysis
Ph- 6-9
Biochemical Oxygen 75 mg/Litre
Demand-
Chemical Oxygen Demand- 470 mg / Litre
Once in 6 Months Site In-charge
Total Suspended solids 50 mg/litre
Oil and Grease 15 mg /Litre
Visible Oil & Grease Nil
Total Organic compound 150 mg / Litre
Ambient Air Quality Monitoring
Sulphur Dioxide- 24 hr 365 ug/cubic meter
average
Suspended Particulate ( 150 ug /cubic meter
Inhalable particles < 10
microns)- 24 Hr Average
Nitrogen Oxides as NO2- I 400 ug/cubic meter Once in 6 months Site In-charge
Hr Average
Photochemical Oxidants as 235 ug/Cubic meter
O3- Average 1 hr.
Carbon Monoxide-Average 40 mg/ cubic meter
1 Hr
IMS PROCEDURE Doc. no. IMS-PRS-14
Department IMS Rev. 1, Date: 20.12.2017
Issue: 1
Title HSE OPERATIONAL CONTROL Page 6 of 6
Parameter Specification Frequency of Monitoring Responsibility
Lead- 3 months Average 1.5 ug / Cubic meter
Generator Emitting Smoke
Particulate Matter 50 mg/ N cubic meter
Sulphur Dioxide 35 mg/ N cubic meter Once in 6 months Site Incharge
Oxides of nitrogen 300 mg/ N cubic meter
Other Parameters monitored but specification not defined. (Specification shall be defined
later after having sufficient data)
Parameter Specification Frequency of Monitoring Responsibility
Paper consumption - Every Month Head of Admin
Power Consumption - Every Day Head of Admin
Water Consumption - Every Month Head of Admin
Diesel Consumption - Every Month Head of Admin
5. Attachments / Records
QHSE Procedures or Project Integrated Management System Plan (PIMSP)
Project Integrated Management System Procedures
Noise Monitoring Record
Water Consumption Monitoring Record
Power consumption Monitoring Record
Diesel consumption Monitoring Record
Waste Disposal Monitoring Record
Waste Re-used Monitoring Record
