CONTENTS
1. INTRODUCTION 0F MS OFFICE
2. MICROSOFT WORD
➢CHARACTERSTICS OF MS WORD
➢FEATURES OF MS WORD
3. USEFUL SHORTCUT KEYS
4. ADDITIONAL QUESTIONS
PUBLISHED BY ;
COMMERCIAN_BK
1
INTRODUCTION OF MS OFFICE
❖ WHAT IS MS OFFICE
MS office is an application software which was developed and
published by Microsoft in the year 1990.
It is widely used in “business and educational” sectors through
which we can create, view and edit documents, spreadsheets,
presentation, and data entry on data base management
systems (DBMS).
NOTE :- 1. Founder of MS office ;- “ Bill Gates ”
2. CEO OF MS office ;- “ Satya Narayan Nadella ”
3. Latest version of MS office ;- “ MS office 2021 ”
❖ BRANCHES OF MS OFFICE
Following are the main branches of MS office ;
MS OFFICE
MS WORD MS EXCEL MS POWER POINT MS ACCESS
2
❖ FUNCTIONS OF BRANCHES
❖ MS WORD ;- (DOCUMENTS)
1. Crating professional resume.
2. Writing a letter.
3. Writing any types of letter.
4. Design any types of certificates etc.
❖ MS EXCEL ;- (ACCOUNTANT)
1. Prepare any salary chat.
2. Creates any types of bills.
3. Calculations of students result.
4. Any types of mathematical calculation etc.
❖ MS POWER POINT ;- (PRESENTATION)
1. Prepare presentation using with text, image.
2. Prepare presentation using with sound and
video.
3. Prepare presentation using with animation etc.
❖ MS ACCESS ; (DATA BASE)
1. Data entry with data base management
systems
❖ ANOTHER MS OFFICE PROGRAMMES ARE ;-
a) MS ONE NOTE d) MS PUBLISHER
b) MS OUTLOOK
c) MS SHARE POINT
3
MICROSOFT WORD
❖ WHAT IS MICROSOFT WORD
Microsoft word is a components of MS office. This is a word
processing program that allows for the creation of both
simple and complex documents.
❖ CHARACTERSTICS OF MS WORD
➢ Microsoft word is a branch of MS office.
➢ Microsoft word is an application software.
➢ This is a word processing software.
➢ It is developed by Microsoft and is part of MS office suit
➢ A word processor is a software program capable of
creating, sorting & printing documents.
➢ It helps you to create a document format, it correct your
mistakes, save, review and print.
➢ Microsoft is a word processing software.
➢ It is a windows based software.
4
❖ FEATURES OF MS WORD
➢ It helps to cut, copy and paste.
➢ It helps to insert and delete text or image
➢ It helps to set page size and margins.
➢ It helps to search and replace.
➢ It helps to word wrap.
➢ It helps to preview before printing.
➢ It helps to spell check.
❖ EXAMPLE OF A BANNER CRATION
5
USEFUL SHORTCUT KEYS
a. Ctrl+ A = Select All x. Ctrl+ X = Cut
b. Ctrl+ B = Bold y. Ctrl+ Y = Redo
c. Ctrl+ C = Copy z. Ctrl+ Z = Undo
d. Ctrl+ D = Duplicate
e. Ctrl+ E = Align Centre Side
f. Ctrl+ F = Find
g. Ctrl+ G = Group and Go to
h. Ctrl+ H = Replace
i. Ctrl+ I = Italic
j. Ctrl+ J = Justify
k. Ctrl+ K = Hyperlink
l. Ctrl+ L = Align Left Side
m. Ctrl+ M = New Slide
n. Ctrl+ N = New page
o. Ctrl+ O = Open
p. Ctrl+ P = Print
q. Ctrl+ Q = Quite
r. Ctrl+ R = Align Ride Side
s. Ctrl+ S = Save
t. Ctrl+ T = New Tab
u. Ctrl+ U = Underline
v. Ctrl+ V = Paste
w. Ctrl+ W = Close the Window
6
ADDITIONAL QUESTIONS
❖ OBJECTIVE QUESTIONS
1. MS word is an __________software.
Ans : Application
2. What is the default font size of a new word document
based on normal template in word 2016 or above?
Ans : 11 pt
3. What is the default extensions for all word documents?
Ans : .docx
4. What is the smallest and largest font size available in font
size tool on formatting tool bar?
Ans : 8 and 72
5. What is the shortcut for spelling check in MS word
document?
Ans : F7
6. Portrait and landscape are _________?
Ans : Page orientation
7. What is maximum number of columns that can be
inserted in MS word table?
Ans : 63
7
8. What is the shortcut key for “find and replace” dialog
box?
Ans : Ctrl + G
9. Which key should be pressed to start new paragraph in
MS word?
Ans : Enter
10. What is the shortcut key for “select all text” in MS word?
Ans : Ctrl + A
11. In which view headers and footers are visible?
Ans : Print layout view
12. The process of removing unwanted part of an image is
called?
Ans : Cropping
13. To apply centre alignment to a paragraph we can press?
Ans : Ctrl + E
14.The space left between the margin and the start of
paragraph is called?
Ans : Indentation
15. A number of letter that appears little above the normal
text is called?
Ans : Superscript
8
16. Which item appears dimly behind the main body text?
Ans : Watermark
17. What is the shortcut key to open the font dialogue box?
Ans : Ctrl + D or Ctrl + Shift + F
18. Which shortcut key is used to display the full page or
print preview?
Ans : Ctrl + F2
19. What is the full form of RTF?
Ans : Rich text format
20. What is the use of Ctrl + Q?
Ans : Remove paragraph formatting
