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1 PURPOSE

1.1 The purpose of this procedure is to describe Karo Platinum construction process of
hazard identification, risks/opportunities evaluation/assessment and determination
of necessary controls on the construction project.

2 SCOPE

2.1 This procedure shall be applicable to all Karo Platinum construction activities and
services.

3 ABBREVIATIONS AND DEFINITIONS

3.1 Abbreviations

3.1.1 HOC : Head of Construction

3.1.2 HOS : Head of Section
3.1.3 IBRA : Issue Based Risk Assessment
3.1.4 DSTI : Daily Safe Task Instruction
3.1.5 H&S : Health and Safety
3.1.6 PTO : Planned Task Observation

3.2 Definitions
3.2.1 Abnormal Condition - work performed under non-routine or irregular
activities.
3.2.2 Controls - are the precautions taken to eliminate/manage a risk.
3.2.3 Frequency - the estimated number of times an event may occur.
3.2.4 Hazard - source or situation with a potential to cause losses, whether they
are human, material, financial, environmental or any other business
interest.

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3.2.5 Inherent Risk - the risk without considering internal controls.

3.2.6 Normal Conditions - work performed under ordinary conditions or
circumstances.
3.2.7 Probability - the chance of occurrence of an incident/event
3.2.8 Reasonably Practicable - that which is, or was at a particular time,
reasonably able to be done to reduce or eliminate the risk.
3.2.9 Residual Risk - the level of risk remaining after the relevant controls have
been applied or the risk left over after implementing a risk treatment
option.
3.2.10 Risk and Opportunities - potential adverse effects (threats) and potential
beneficial effects (opportunities).
3.2.11 Risk - the probability of an unplanned event occurring within a certain time
period as a result of the existence of a hazardous condition or situation.
3.2.12 Severity/Consequence - the anticipated extent or damage that may occur
as a result of an unplanned event.
3.2.13 Significant Risk - one where additional control measures are required to
eliminate or reduce the risk (rating from medium to extreme risk).
3.2.14 Tolerable Risk - a level of risk deemed acceptable. Normally has a low to
very low risk ranking.

4 REFERENCES AND LEGISLATION

4.1 References

4.1. KP-CON-OHS-MAN- : Karo Platinum Construction OHS Management System

1 01 Manual.
4.1. ISO 45001:2018 : Occupational Health and Safety Management Systems –

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2 Requirements Clause 6.1.

4.1. KP-CON-OHS-SP10 : Competence and awareness procedure
3

4.2 Applicable Legislation

4.2.1 Mining (management and safety) regulations, SI 109 of 1990.

4.2.2 Refer to the compliance obligations registers.

5 ROLES, RESPONSIBILITY, ACCOUNTABILITY AND AUTHORITY

5.1 The Head of Construction (HOC) or his designate shall ensure that the procedure
is implemented and adhered to across the construction site.

5.2 The Health & Safety Manager - Construction or his designate co-ordinates and
facilitates hazard identification and risk / opportunity assessment process in liaison
with Construction Managers while H&S Practitioners co-ordinate the
implementation of this procedure at construction sites.

5.3 The Head of Section and H&S Practitioners shall ensure that a multi-disciplinary
team carries out risk assessments in their areas of responsibility.

5.4 It is the responsibility of the Head of Section to implement control measures that
will address the risks and opportunities.

5.5 All employees shall be responsible for carrying out daily safe task instruction
(DSTI), continuous risk assessments and participating in issue based and baseline
risk assessments as maybe required from time to time.

6 PROHIBITIONS

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6.1 Unauthorized amendments and distribution

7 RISKS AND OPPORTUNITIES

7.1 Risks

No. Hazard/Aspect Risk Control

01 Exposure to construction Failure to identify hazards, Use of the Hazards Identification and
hazards risks, opportunities and Assessment of Risks and
control measures within the Opportunities Procedure.
construction site.
02 Exposure to construction Failure to monitor, analyze Use of the Hazards Identification and
hazards and evaluate risk and Assessment of Risks and
opportunities Opportunities Procedure.

03 Exposure to construction Failure to recall and Use of the Hazards Identification and
hazards continually improve on risk Assessment of Risks and
control measures. Opportunities Procedure.

7.2 Opportunities

No. Opportunities Enhancement Mechanism

01 Continual improvement projects Project files and management programs review.

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8 PROCESS

8.1 Identification of risk and opportunities.

8.1.1 Every team performing construction work shall adopt a layered

approach to risk assessment and before the commencement of any
construction work and during construction work, cause a series of risk
assessments to be facilitated by a competent person appointed in
writing and the risk assessment shall form part of the health, safety

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and environmental plan to be applied on the site and shall include at

least:
[Link] the identification of the risks and hazards to which persons
may be exposed to.
[Link] the analysis and evaluation of the risks and hazards
identified.
[Link] a documented plan of safe and health work procedures to
mitigate, reduce or control the risks and hazards that have
been identified.
[Link] a monitoring plan; and a review plan.

8.1.2 To assist the sections to identify hazards, risk and opportunities,

teams shall go through construction processes and identify all
activities, inputs, customer requirements and outputs at each stage
under “normal” operating conditions. The identification process shall
start at the beginning of the process and follow through to the end.
Inventory/tasks of all activities / process flow diagrams shall be
produced wherever possible. This will inform the determination
exercise of the risks (including potential emergency situations) and
opportunities that need to be addressed (KP-CON-OHS-SP01-F04).

8.1.3 Within the defined scope of the Karo Platinum Construction, sections
shall determine/identify the hazards of its activities, products and
services that it can control and that it influences and their associated
risks and opportunities considering a life cycle perspective.
8.1.4 All identified hazards and the associated risks/business opportunities
are assessed and evaluated.

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8.1.5 When determining hazards and the associated risks/opportunities, the

sections shall consider:
[Link] change, including planned or new developments, and
new or modified activities, products and services,
[Link] change in knowledge of, and about hazards.
[Link] the Layered Risk assessment approach
[Link] abnormal conditions, lone working and reasonably
foreseeable emergency situations.
[Link] responsibilities.
[Link] social factors (workload, work hours, victimization,
harassment, bullying)
[Link] legal requirements.
[Link] planning
[Link] opportunities for improvement
[Link] employee suggestions and complaints
[Link] past relevant incidents (internal or external)
[Link] people accessing workplace/within vicinity of workplace.
[Link] external environmental factors that can cause injury or ill
health to persons in the workplace. use of energy emitted
(e.g., heat, radiation, vibration (noise), light).
[Link] preventive and corrective control development
[Link] monitoring and review
8.2 Evaluation and Ranking Process.
8.2.1 Use the 5x5 risk matrix and categories (KP-CON-OHS-SP01-F05) to
assess the significance of the risks identified and to determine the
ones to prioritize using residual risk rating.

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8.2.2 The inherent risk/ opportunity assessment shall be done without

taking into consideration the existing controls/actions to address
risks/opportunities (inherent). Risk categories shall be indicated with
levels ranging from Very-Low, Low, Medium, High to Extreme Risk.

8.2.3 After identification of hazards and risks, the process of evaluation of

the inherent risks/opportunity assessment shall take the following
factors into consideration:
[Link] Consequence/impact and
[Link] Probability (Likelihood and Frequency).

8.2.4 The following factors shall be considered in determination of the

likelihood of the unwanted event taking place;
[Link] Duration of exposure
[Link] Frequency of the tasks exposing the personnel
[Link] Status of existing controls
[Link] History of occurrence of similar risk in other projects.

8.2.5 The following factors shall be considered in determination of the

consequence/impact of the unwanted event taking place;
[Link] Injury to people/employees
[Link] Harm to people/ occupational health
[Link] Legal and regulatory
[Link] Reputation/ image of the company
[Link] Stakeholders
[Link] Costs

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8.2.6 The level and type of consequences for each risk on each factor shall
be determined using the risk rating matrix.
8.2.7 Due to the close relationship between different factors (for example,
safety incidents attract legal penalties), the overall level of
consequence for each risk should be taken on a worst-case scenario
that is the highest level of consequence scored.
8.2.8 The inherent and residual risk level scores should then be determined
by plotting on the likelihood and consequence scale of the 5 x 5 Risk
Matrix (refer to KP-CON-OHS-SP01-F05). The classification of the
risk is the position were Likelihood and consequence meet on the
matrix and are as follows.
[Link] Very Low risk is Blue
[Link] Low Risk is Green
[Link] Medium Risk is Yellow
[Link] High Risk is Orange/Amber
[Link] Extreme Risk is Red

8.2.9 The existing controls / actions to address the risks/opportunities shall

be assessed based on their adequacy and effectiveness to manage
the risk. The controls effectiveness reduces the inherent risk to the
residual risk.
8.2.10 The existing control measures to be taken into consideration include
codes of practice, procedures, guards, special instructions, personal
protective equipment etc. It shall be particularly important to
objectively assess these, as they may not be working properly to
reduce risk.

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8.2.11 Additional controls shall be identified and assessed whenever

possible to further reduce the residual risk.
8.2.12 The level of residual risk shall determine the significance of a hazard.
Significant risk shall have a score of more than 10 (Medium risk).
KEY
Risk Action
Head of Construction or his designate
Extremely High-Risk 21-25 intervention required to mitigate threat to
tolerable risk.
Project Engineer or his designate
High Risk 16-20 intervention required to mitigate threat to
construction activities.
Medium risk 11-15 HOS action required at sectional level.
Activity manageable by
established/existing procedures. HOS to
Low 6-10
verify adequacy of existing control
measures.
No action required. However very low risk
with high probability of occurrence,
Very Low 1- 5
requires Sectional Supervisor
intervention.

8.2.13 Re-evaluated risk shall be determined by re-evaluating effectiveness

and adequacy of existing controls, having effect on the likelihood and
consequence rating. This will be done on a risk-based frequency of at
least 6 months.
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8.3 Determination of Controls

8.3.1 When determining or considering changes to existing controls and
additional controls, consideration shall be given to reducing the risks
according to the following hierarchy:
[Link] Elimination;
[Link] Substitution;
[Link] Isolation
[Link] Engineering controls
[Link] Signage/warnings and/or administrative controls;
[Link] Personal Protective Equipment.
8.3.2 Assignment of additional risk controls depend on the level of risk and
shall be conducted as follows:
8.3.3 Very Low - Low risks (blue and green) do not require additional risk
control measures but should be monitored to ensure risk does not
escalate to a higher level through normal management systems such
as procedures.
8.3.4 Medium risks (yellow) are acceptable; however, the process/activity
needs to be reviewed to bring risk level to As Low As Reasonably
Practicable (ALARP) through enhancement or change of
administrative, procedural or supervisory controls.
8.3.5 High risks (orange/ amber and red) are unacceptable, the process
must be reviewed until the risk level is brought to medium risk level or
additional controls have been implemented. Risk controls should not
be overly dependent on personal protective equipment but should
focus on Elimination, substitution and engineering controls. Immediate
Management interventions (programmes or improvement projects) are
required to ensure risk is brought down to at least medium level.
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8.3.6 Controls for significant risks (rating: medium to extreme) shall form the
framework for system objectives and action plans according to the
Setting of Objectives and Action Plans Procedure (KP-CON-OHS-
SP08).
8.3.7 Actions to enhance opportunities shall be documented for each
opportunity identified.
8.3.8 On an ongoing basis the additional actions assigned to significant
risks are monitored through evaluations, surveys, PJOs as
appropriate in line with the monitoring and measurement plan.
8.3.9 The Contractor shall, in writing, clearly explain how each safety risk
assessed to be significant will be addressed to eliminate or reduce it
to a tolerable level and submit it for approval by Karo Platinum
Management before site establishment. This may be through method
statements or written operational control procedures. Associated
responsibilities and authorities shall be clearly defined.

8.4 Description of types of Risk Assessments

8.4.1 Baseline Hazard Identification and Assessment of
Risk/Opportunities - This shall be undertaken in all areas where
Hazard Identification and Risk Assessment (HIRA) and Opportunities
Assessment has never been carried out on the construction project to
identify the Risk/Opportunities, establish priorities and establish a
base program for future risk control. This Risk Assessment will be an
in depth, comprehensive starting point to the hazard identification and
risk assessment process and will assist in identifying project risk and
related actions plans upfront and assist with planning the execution
approach from a safety and health perspective. Relevant legal and
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other requirements relating to hazard and risks and opportunities shall

be identified at this stage and these shall be incorporated in
departmental legal and other requirements registers. Departmental
Baseline Risk registers shall be generated using documents (KP-
CON-OHS-SP01-F01).
[Link] The Karo Platinum Construction team shall adopt the
following coding for their Baseline Risk Register Record
Number: KP-BLRA-xxx. Where xxx is a whole number from 0
to infinity.
[Link] The Contractors shall adopt the following coding for their
Baseline Risk Register Record Number: KP-NAM-CNT-
BLRA-xxx. Where NAM represents the first three letters of
the contractor’s name, CNT represents the contract number
e.g., C002 and xxx is a whole number from 0 to infinity.

8.4.2 Issue based risk assessments shall be conducted for the following
activities:
[Link] High risk activities as identified by the Baseline Risk
Assessment.
[Link] When there are changes in work, work procedures and/or
operational systems.
[Link] When there are changes in tools, equipment and/or
machinery.
[Link] When there are changes in legislation.
[Link] When dealing with pillars, stability, scaffold and/or support
systems.
[Link] When there are new chemicals and/or energy sources.
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[Link] For all unusual or first-time tasks, jobs and/or procedures.

[Link] For all casual personnel and/or new employees.
Issue Based Risk registers shall be generated using (KP-
CON-OHS-SP01-F02).
[Link] The Contractors shall adopt the following coding for their
Issue Based Risk Assessment Record Number: KP-NAM-
CNT-IBRA-xxx. Where NAM represents the first three letters
of the contractor’s name, CNT represents the contract
number e.g., C002 and xxx is a whole number from 0 to
infinity.

8.4.3 Workplace / Task Specific Risk Assessments

Prior to the commencement of any task, specific risk assessments

shall be developed identifying significant risk associated with the task
at hand. Risk assessments shall be based on developed method
statements that reflect the task to be performed, the methodology to be
used and the resources and equipment required to perform the task
safely.

8.4.4 Continuous Risk Assessments

[Link] Continuous HIRA tools shall be utilised on a daily basis
specifically prior to commencement of the shift or new task to
evaluate the inherent risks associated with the task and
working environment.
This will include but not be limited to:
[Link].1 Pre-use checklists
[Link].2 Daily safety task instruction (DSTI)
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[Link].3 Planned task observations

[Link].4 Permit to work
[Link].5 Equipment checks and registers
[Link].6 Start of shift inspections
[Link].7 Safety representative checks
[Link].8 Monthly SHE inspections
[Link].9 Preventive maintenance.
[Link] Daily Safety Task Instructions (DSTI)
[Link].1 All Contractors and sub-contractors must conduct daily
discussions pertaining to the tasks of the day.
[Link].2 Each Supervisor responsible for his employees (not
exceeding 20 employees) must conduct his own daily
safety task instruction daily at the start of each shift,
when a new task is attempted and whenever the tasks
change.
[Link].3 The Contractor must make available an interpreter in
the event of language difficulties.
[Link].4 Contractors must promptly provide Karo Platinum
management with any information that might affect the
health and safety of any person, and which might justify
a review of the health and safety plan.
[Link].5 DSTIs shall be recorded using (KP-CON-OHS-SP01-
F03).

8.4.5 Risk Conveyance/ Communication

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[Link] Each and every risk that is identified in the HIRA process
must be verbally conveyed to every employee associated with
the task.
[Link] Contractor Baseline risk assessments and outcomes to be
incorporated into the Contractors Induction Program and each
employee to be familiarized and trained on the expected
outcomes prior to being allowed to commence activities on
the project.
[Link] Contents of Task Specific and Continuous Risk Assessment
processes shall be done in the format of a toolbox talk but
does not replace the toolbox talk entirely.
[Link] Each employee must sign in recognition of understanding the
risk associated with the tasks according to Competence and
Awareness Procedure. (KP-CON-OHS-SP08).
[Link] Every risk identified must be explained to the relevant
employees.

8.5 Monitoring and Review

8.5.1 Monitoring and review plans shall be developed based on the inherent
risk exposures and updated at least six months to reflect the
significant risk and effectiveness of control measures.
8.5.2 The status of HIRA must be reviewed at least six months by the SHE
committee members of the section. Reviews will also be conducted as
and when changes arise or following an accident/incident.
8.5.3 All Risk Registers and Method Statements must be submitted for
review and approval by Karo management.

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9 PERFOMANCE INDICATORS
9.1 Hazard/Risk/Opportunities Registers for construction.

9.2 Daily Safe Task Instruction records.

9.3 Accident trends.

10 RECORDS

Ref No. Title Custodian Location Retention Disposal

Period method
KP-CON-OHS- Baseline Risk Register H&S Manager - SharePoint Permanent Archive/
SP01-F01 Construction Obsolete Folder
KP-CON-OHS- Issue Based Risk H&S Manager - SharePoint Permanent Archive/
SOP01-F02 Register Construction Obsolete Folder
KP-CON-OHS- Daily Safe Task H&S Manager - SharePoint Permanent Archive/
SP01-F03 Instruction Construction Obsolete Folder

KP-CON-OHS- Process Flow H&S Manager - SharePoint Permanent Archive/

SP01-F04 Diagram/Chart Construction Obsolete Folder

11 ATTACHMENTS
11.1 Baseline Risk Register (KP-CON-OHS-SP01-F01)
11.2 Issue Based Risk Register (KP-CON-OHS-SOP01-F02)
11.3 Daily Safet Task Instruction (KP-CON-OHS-SP01-F03)
11.4 Process Flow Diagram/Chart (KP-CON-OHS-SP01-F04)
11.5 Risk Rating Matrix (KP-CON-OHS-SP01-F05)

Date Printed: 11/10/2023

Uncontrolled Copy. This document is controlled only in electronic format on SharePoint. Once
printed, it is valid as a record only. Refer to Karo Platinum SharePoint for the latest and controlled
version.
 OHS MANAGEMENT SYSTEM ORIGINAL DATE: 04.07.2023

HAZARDS IDENTIFICATION AND REVISION DATE: N/A

ASSESSMENT OF RISKS AND
REV No: 0
OPPORTUNITIES PROCEDURE
REF CLAUSE: 6.1
Procedure No. KP-CON-OHS-SP01
Page 21 of 19

12 DOCUMENT CHANGE HISTORY

Date of Revision Issue Description of Change (s) and Reason / Justification

Revision Number Date

None

Date Printed: 11/10/2023

Uncontrolled Copy. This document is controlled only in electronic format on SharePoint. Once
printed, it is valid as a record only. Refer to Karo Platinum SharePoint for the latest and controlled
version.