IT PROJECT MANAGEMENT
MODULE 4
The Project Management
Process Groups and
Knowledge Areas
• To identify and explain the Project
Management Process Groups.
• To categorize Project Management Process
interrelated Knowledge Areas as identified
area of project management.
5 Project Management Process Groups:
1. Initiating Process Group
2. Planning Process Group
3. Executing Process Group
4. Monitoring and Controlling Process Group
5. Closing Process Group
• They performed to define a new project
or a new phase of an existing project by
obtaining authorization to start the
project or phase.
• They are required to establish the scope
of the project, refine the objectives, and
define the course of action required to
attain the objectives that the project was
undertaken to achieve.
• They performed to complete the work
defined in the project management plan
to satisfy project requirements .
• They required to track, review, regulate
the progress and performance of the
project; identify any areas in which
changes to the plan are required; and
initiate the corresponding changes.
• They performed to formally complete
and close a project, phase or contract.
• These five process groups are independent
of the application areas, or industry focus.
• Individual processes in the process groups
are often iterated prior to completing a
phase or project.
• The number of process iterations and interactions
between processes varies based on the need of the project
3 Categories of Processes
• Are fields or areas of specialization that are
commonly employed when working a
projects.
• A knowledge area is a set of processes
associated with a particular topic in project
management.
1. Project Integration Management
2. Project Scope Management
3. Project Schedule Management
4. Project Cost Management
5. Project Quality Management
6. Project Resources Management
7. Project Communication Management
8. Project Risk Management
9. Project Procurement Management
[Link] Stakeholder Management
• Includes the processes and activities to
identify, define, combine, unify and
coordinate the various processes and
project management activities within the
Project Management Process Group.
• Develop Project Charter
• Develop Project Management Plan
• Direct and Manage Project Work
• Manage Project Knowledge
• Monitor and Control Project Work
• Perform Integrated Change Control
• Close Project or Phase
• Includes the processes required to
ensure that the project includes all the
work required, and only the work
required, to complete the project.
• Plan Scope Management
• Collect Requirements
• Define Scope
• Create WBS (Work Breakdown Structure)
• Validate Scope
• Control Scope
• Includes the processes required to
manage the timely completion of the
project.
• Plan Schedule Management
• Define Activities
• Sequence Activities
• Estimate Activity Durations
• Develop Schedule
• Control Schedule
• Includes the processes involved in
planning, estimating, budgeting,
financing, funding, managing, and
controlling costs so the project can be
completed within the approved budget.
• Plan Cost Management
• Estimate Cost
• Determine Budget
• Control Costs
• Includes the processes involved for
incorporating the organization’s quality
policy regarding planning, managing,
and controlling project and product
quality requirements, in order to meet
stakeholders’ expectations.
• Plan Quality Management
• Manage Quality
• Control Quality
• Includes the processes to identify,
acquire, and manage the resources
needed for the successful completion of
the project.
• Plan Resource Management
• Estimate Activity Resources
• Acquire Resources
• Develop Team
• Manage Team
• Control Resources
• Includes the processes required to
ensure timely and appropriate planning,
collection, creation, distribution,
storage, retrieval, management, control,
monitoring, and ultimate disposition of
project information.
• Plan Communication Management
• Manage Communication
• Monitor Communication
• Includes the processes of conducting
risk management, planning,
identification, analysis, response
planning, response implementation, and
monitoring risk on a project.
• Plan Risk Management
• Identify Risks
• Perform Qualitative Risk Analysis
• Perform Quantitative Risk Analysis
• Plan Risk Responses
• Implement Risk Responses
• Monitor Risk
• Includes the processes necessary to
purchase or acquire products, services,
or results needed from outside the
project team.
• Plan Procurement Management
• Conduct Procurement
• Control Procurement
• Includes the processes required to identify the
people, groups, organizations that could impact or
be impacted by the project, to analyze stakeholder
expectations and their impact on the project, and
to develop appropriate management strategies for
effectively engaging stakeholders in project
decisions and execution.
• Identify Stakeholder
• Plan Stakeholder Engagement
• Manage Stakeholder Engagement
• Monitor Stakeholder Engagement
• Project Management Institute. (2017). A Guide to the Project
Management Body of Knowledge (PMBOK® Guide).
• Harold Kerzner. (2017). Project Management Metrics, KPIs, and
Dashboards: A Guide to Measuring and Monitoring Project
Performance 3rd Edition.
• Thomas Keane. (2017). Project Management: Proven Principles in
Agile Project Management for Successful Managers and Businesses
(Project Management 101).
• Badiru, A.B, Rusnock, C. F, Valencia, E.V. (2016). Project
Management for Research: A Guide for Graduate Students.
