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Formatting Guidelines for Roman Surnames

This document serves as a template for authors preparing papers for the Applied Energy Symposium at MIT, detailing formatting specifications such as font styles, headings, and citation formats. It emphasizes the importance of adhering to specific guidelines for clarity and consistency in presentation. Additionally, it provides instructions on the organization of content, including sections for authors, acknowledgments, and references.

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0% found this document useful (0 votes)
31 views5 pages

Formatting Guidelines for Roman Surnames

This document serves as a template for authors preparing papers for the Applied Energy Symposium at MIT, detailing formatting specifications such as font styles, headings, and citation formats. It emphasizes the importance of adhering to specific guidelines for clarity and consistency in presentation. Additionally, it provides instructions on the organization of content, including sections for authors, acknowledgments, and references.

Uploaded by

driss.assioui.wt
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

Paper ID APEN-MIT-2021_xxx

Applied Energy Symposium: MIT A+B


August 11-13, 2021 • Cambridge, USA

Paper Title
(Times New Roman, Font size 24)
line 1: 1st Given Name Surname Fig. 1.
line 1: 2nd Given Name Surname line 1: 3rd Given Name Surname
(Times New Roman, Font
line 2: dept. name of organization line 2: dept. name of organization
size 9)
(of Affiliation) (of Affiliation)
line 2: dept. name of organization
line 3: name of organization line 3: name of organization
(of Affiliation)
(of Affiliation) (of Affiliation)
line 3: name of organization
line 4: City, Country line 4: City, Country
(of Affiliation)
line 5: email address or ORCID line 5: email address or ORCID
line 4: City, Country
line 5: email address or ORCID line 1: 5th Given Name Surname line 1: 6th Given Name Surname
line 2: dept. name of organization line 2: dept. name of organization
line 1: 4th Given Name Surname
(of Affiliation) (of Affiliation)
line 2: dept. name of organization
line 3: name of organization line 3: name of organization
(of Affiliation)
(of Affiliation) (of Affiliation)
line 3: name of organization
line 4: City, Country line 4: City, Country
(of Affiliation)
line 5: email address or ORCID line 5: email address or ORCID
line 4: City, Country
line 5: email address or ORCID
Abstract—This electronic document is a “live” template paragraph. Do not add any kind of pagination anywhere in
and already defines the components of your paper [title, the paper. Do not number text heads-the template will do that
text, heads, etc.] in its style sheet. (Times New Roman, for you.
Font size 10) *CRITICAL: Do Not Use Symbols, Special
Characters, Footnotes, or Math in Paper Title or Abstract. A. Abbreviations and Acronyms (Times New Roman, Font
(Abstract) size 10, Italic)
Define abbreviations and acronyms the first time they are
Keywords—component, formatting, style, styling, insert used in the text, even after they have been defined in the
(key words) abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
and rms do not have to be defined. Do not use abbreviations
I. INTRODUCTION (HEADING 1) (TIMES NEW ROMAN, FONT in the title or heads unless they are unavoidable.
SIZE 10)
This template, modified in MS Word 2007 and saved as a B. Units (Times New Roman, Font size 10, Italic)
“Word 97-2003 Document” for the PC, provides authors  Use either SI (MKS) or CGS as primary units. (SI
with most of the formatting specifications needed for units are encouraged.) English units may be used as
preparing electronic versions of their papers. All standard secondary units (in parentheses). An exception would
paper components have been specified for three reasons: (1) be the use of English units as identifiers in trade, such
ease of use when formatting individual papers, (2) automatic as “3.5-inch disk drive”.
compliance to electronic requirements that facilitate the  Avoid combining SI and CGS units, such as current
concurrent or later production of electronic products, and (3) in amperes and magnetic field in oersteds. This often
conformity of style throughout a conference proceedings. leads to confusion because equations do not balance
Margins, column widths, line spacing, and type styles are dimensionally. If you must use mixed units, clearly
built-in; examples of the type styles are provided throughout state the units for each quantity that you use in an
this document and are identified in italic type, within equation.
parentheses, following the example. Some components, such
as multi-leveled equations, graphics, and tables are not  Do not mix complete spellings and abbreviations of
prescribed, although the various table text styles are units: “Wb/m2” or “webers per square meter”, not
provided. The formatter will need to create these “webers/m2”. Spell out units when they appear in
components, incorporating the applicable criteria that follow. text: “. . . a few henries”, not “. . . a few H”.
 Use a zero before decimal points: “0.25”, not “.25”.
II. EASE OF USE (TIMES NEW ROMAN, FONT SIZE 10) Use “cm3”, not “cc”. (bullet list)

A. Selecting a Template (Heading 2) (Times New Roman, C. Equations (Times New Roman, Font size 10, Italic)
Font size 10, Italic)
The equations are an exception to the prescribed
First, confirm that you have the correct template for your specifications of this template. You will need to determine
paper size. This template has been tailored for output on the whether or not your equation should be typed using either the
A4 paper size. If you are using US letter-sized paper, please Times New Roman or the Symbol font (please no other
close this file and download the Microsoft Word, Letter file. font). To create multileveled equations, it may be necessary
to treat the equation as a graphic and insert it into the text
B. Maintaining the Integrity of the Specifications (Times after your paper is styled.
New Roman, Font size 10, Italic)
Number equations consecutively. Equation numbers,
The template is used to format your paper and style the within parentheses, are to position flush right, as in (1), using
text. All margins, column widths, line spaces, and text fonts a right tab stop. To make your equations more compact, you
are prescribed; please do not alter them. You may note may use the solidus ( / ), the exp function, or appropriate
peculiarities. For example, the head margin in this template exponents. Italicize Roman symbols for quantities and
measures proportionately more than is customary. This variables, but not Greek symbols. Use a long dash rather than
measurement and others are deliberate, using specifications a hyphen for a minus sign. Punctuate equations with commas
that anticipate your paper as one part of the entire or periods when they are part of a sentence, as in:
proceedings, and not as an independent document. Please do
not revise any of the current designations.
ab 
III. PREPARE YOUR PAPER BEFORE STYLING (TIMES NEW
ROMAN, FONT SIZE 10) Note that the equation is centered using a center tab stop.
Be sure that the symbols in your equation have been defined
Before you begin to format your paper, first write and before or immediately following the equation. Use “(1)”, not
save the content as a separate text file. Complete all content “Eq. (1)” or “equation (1)”, except at the beginning of a
and organizational editing before formatting. Please note sentence: “Equation (1) is . . .”
sections A-D below for more information on proofreading,
spelling and grammar. D. Some Common Mistakes (Times New Roman, Font size
Keep your text and graphic files separate until after the 10, Italic)
text has been formatted and styled. Do not use hard tabs, and  The word “data” is plural, not singular.
limit use of hard returns to only one return at the end of a
 The subscript for the permeability of vacuum 0, and 1) For papers with more than six authors: Add author
other common scientific constants, is zero with names horizontally, moving to a third row if needed for
subscript formatting, not a lowercase letter “o”. more than 8 authors.
 In American English, commas, semicolons, periods, 2) For papers with less than six authors: To change the
question and exclamation marks are located within default, adjust the template as follows.
quotation marks only when a complete thought or a) Selection: Highlight all author and affiliation lines.
name is cited, such as a title or full quotation. When
quotation marks are used, instead of a bold or italic b) Change number of columns: Select the Columns
typeface, to highlight a word or phrase, punctuation icon from the MS Word Standard toolbar and then select the
should appear outside of the quotation marks. A correct number of columns from the selection palette.
parenthetical phrase or statement at the end of a c) Deletion: Delete the author and affiliation lines for
sentence is punctuated outside of the closing the extra authors.
parenthesis (like this). (A parenthetical sentence is
punctuated within the parentheses.)
B. Identify the Headings (Times New Roman, Font size 10,
 A graph within a graph is an “inset”, not an “insert”.
Italic)
The word alternatively is preferred to the word
“alternately” (unless you really mean something that Headings, or heads, are organizational devices that guide
alternates). the reader through your paper. There are two types:
component heads and text heads.
 Do not use the word “essentially” to mean
“approximately” or “effectively”. Component heads identify the different components of
your paper and are not topically subordinate to each other.
 In your paper title, if the words “that uses” can Examples include Acknowledgments and References and,
accurately replace the word “using”, capitalize the for these, the correct style to use is “Heading 5”. Use “figure
“u”; if not, keep using lower-cased. caption” for your Figure captions, and “table head” for your
 Be aware of the different meanings of the table title. Run-in heads, such as “Abstract”, will require you
homophones “affect” and “effect”, “complement” and to apply a style (in this case, italic) in addition to the style
“compliment”, “discreet” and “discrete”, “principal” provided by the drop down menu to differentiate the head
and “principle”. from the text.

 Do not confuse “imply” and “infer”. Text heads organize the topics on a relational,
hierarchical basis. For example, the paper title is the primary
 The prefix “non” is not a word; it should be joined to text head because all subsequent material relates and
the word it modifies, usually without a hyphen. elaborates on this one topic. If there are two or more sub-
 There is no period after the “et” in the Latin topics, the next level head (uppercase Roman numerals)
abbreviation “et al.”. should be used and, conversely, if there are not at least two
sub-topics, then no subheads should be introduced. Styles
 The abbreviation “i.e.” means “that is”, and the named “Heading 1”, “Heading 2”, “Heading 3”, and
abbreviation “e.g.” means “for example”. “Heading 4” are prescribed.
An excellent style manual for science writers is [7].
C. Figures and Tables (Times New Roman, Font size 10,
Italic)
IV. USING THE TEMPLATE (TIMES NEW ROMAN, FONT SIZE
10) a) Positioning Figures and Tables: Place figures and
tables at the top and bottom of columns. Avoid placing them
After the text edit has been completed, the paper is ready
for the template. Duplicate the template file by using the in the middle of columns. Large figures and tables may span
Save As command, and use the naming convention across both columns. Figure captions should be below the
prescribed by your conference for the name of your paper. In figures; table heads should appear above the tables. Insert
this newly created file, highlight all of the contents and figures and tables after they are cited in the text. Use the
import your prepared text file. You are now ready to style abbreviation “Fig. 1”, even at the beginning of a sentence.
your paper; use the scroll down window on the left of the MS
Word Formatting toolbar. TABLE I. TABLE TYPE STYLES (TIMES NEW ROMAN, FONT SIZE 8)

Table Table Column Head


A. Authors and Affiliations (Times New Roman, Font size Head Table column subhead Subhead Subhead
10, Italic) a
copy More table copy
The template is designed for, but not limited to, six
authors. A minimum of one author is required for all a. Sample of a Table footnote. (Table footnote)
conference articles. Author names should be listed starting Fig. 1. Example of a figure caption. (figure caption) (Times New Roman,
from left to right and then moving down to the next line. This Font size 8)
is the author sequence that will be used in future citations
and by indexing services. Names should not be listed in Figure Labels: Use 8 point Times New Roman for Figure
columns nor group by affiliation. Please keep your labels. Use words rather than symbols or abbreviations when
affiliations as succinct as possible (for example, do not writing Figure axis labels to avoid confusing the reader. As
differentiate among departments of the same organization). an example, write the quantity “Magnetization”, or
“Magnetization, M”, not just “M”. If including units in the should be cited as “unpublished” [4]. Papers that have been
label, present them within parentheses. Do not label axes accepted for publication should be cited as “in press” [5].
only with units. In the example, write “Magnetization (A/m)” Capitalize only the first word in a paper title, except for
or “Magnetization {A[m(1)]}”, not just “A/m”. Do not label proper nouns and element symbols.
axes with a ratio of quantities and units. For example, write
For papers published in translation journals, please give
“Temperature (K)”, not “Temperature/K”.
the English citation first, followed by the original foreign-
language citation [6].
ACKNOWLEDGMENT (Heading 5) (TIMES NEW ROMAN,
(Times New Roman, Font size 8)
FONT SIZE 10) [1] G. Eason, B. Noble, and I. N. Sneddon, “On certain integrals of
The preferred spelling of the word “acknowledgment” in Lipschitz-Hankel type involving products of Bessel functions,” Phil.
America is without an “e” after the “g”. Avoid the stilted Trans. Roy. Soc. London, vol. A247, pp. 529–551, April 1955.
(references)
expression “one of us (R. B. G.) thanks ...”. Instead, try “R.
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed.,
B. G. thanks...”. Put sponsor acknowledgments in the vol. 2. Oxford: Clarendon, 1892, pp.68–73.
unnumbered footnote on the first page. [3] I. S. Jacobs and C. P. Bean, “Fine particles, thin films and exchange
anisotropy,” in Magnetism, vol. III, G. T. Rado and H. Suhl, Eds.
REFERENCES (TIMES NEW ROMAN, FONT SIZE 10) New York: Academic, 1963, pp. 271–350.
[4] K. Elissa, “Title of paper if known,” unpublished.
The template will number citations consecutively within [5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
brackets [1]. The sentence punctuation follows the bracket Stand. Abbrev., in press.
[2]. Refer simply to the reference number, as in [3]—do not [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron
use “Ref. [3]” or “reference [3]” except at the beginning of a spectroscopy studies on magneto-optical media and plastic substrate
sentence: “Reference [3] was the first ...” interface,” IEEE Transl. J. Magn. Japan, vol. 2, pp. 740–741, August
1987 [Digests 9th Annual Conf. Magnetics Japan, p. 301, 1982].
Number footnotes separately in superscripts. Place the [7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
actual footnote at the bottom of the column in which it was University Science, 1989.
cited. Do not put footnotes in the abstract or reference list.
Use letters for table footnotes. Templates contain guidance text for composing and
formatting conference papers. Please ensure that all
Unless there are six authors or more give all authors’ template text is removed from your conference paper
names; do not use “et al.”. Papers that have not been prior to submission to the conference. Failure to
published, even if they have been submitted for publication, remove template text from your paper may result in
your paper not being published.
We suggest that you use a text box to insert a graphic
(which is ideally a 300 dpi TIFF or EPS file, with all fonts
embedded) because, in an MSW document, this method is
somewhat more stable than directly inserting a picture.
To have non-visible rules on your frame, use the
MSWord “Format” pull-down menu, select Text Box >
Colors and Lines to choose No Fill and No Line.

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