Department of Higher Education

Unified University and College Management System (UUCMS)

Admission Module
University Admin - FAQs

Login
1. How should I login to UUCMS?
Select “University” radio button in the login page and enter your Username and
Password.

2. I have forgotten my Username. How should I proceed with logging in?

Click on the “Forgot Username”, follow the instructions provided in the screen to
retrieve your Username by entering your Mobile Number and OTP sent to the Mobile
Number.

3. I have forgotten my Password. How should I proceed with logging in?

In case you have forgotten your password, click on the “Forgot Password”, follow the
instructions provided in the screen to retrieve your Username by entering your Mobile
Number and set a new Password for your login.

4. Are there any restrictions on the number attempted logins with incorrect credentials?
There is no such restriction on the number of attempted logins with incorrect
credentials and the system will not lock your user account. However, it is advised not to
enter incorrect credentials multiple times, please contact your College / UUCMS
helpdesk for assistance.

5. I have been automatically logged-out of UUCMS. Why is this happening?

If there is any inactivity after login for a certain period of time, the system auto logs-out
the user. Please do not panic / worry since all data that was saved in UUCMS will still be
available once you log-in to UUCMS again.

Profile Management
6. What is Profile Management. Where can I see it?
You will be able to manage your registered Profile by going to the top right corner as
shown below

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 7. What activities can I perform under Profile Management?
You will have the ability to
• Change Password
• Manage Profile
• Logout

Change Password
8. How do I change my Password after logging in to UUCMS?
You can go to your profile, click on the “Change Password” link under it and then enter
your Current Password, enter New Password and Confirm New Password and click on
“Submit”. Your password will be changed and you will be logged-out of UUCMS. You will
then have to login with your new Password.

Manage Profile
9. What is “Manage Profile”? What can I do in this screen?
The “Manage Profile” page allows you change your Mobile Number (and verify the same
by generating an OTP and entering it) or change your email address to which email
communications would be sent. All new correspondence would be to the new Mobile
Number and Email Address once the updates are submitted.

Principal / Nodal Officer Details

10. The Principal / Nodal Officer has not received his credentials? What should I do?
You can click on the “Send Credentials” button in case you have not sent an email yet. If
you have already sent an email and still the official has not received the credentials, click
on the “Resend Credentials” button to send the email once more. Make sure to verify
that the details are correct, and if not click on the “Edit” button to update the same and
click on “Save” before sending the credentials.

College Intake
11. I am able to see an intake already present in the “Existing Program Wise Intake Details”
section
This data has been provided to you based on the admission count of students for that
particular discipline in the previous academic year. In case you wish to change the same,
you can edit the details and then click on “Approve” button.

12. UUCMS asks me to upload a document in order to edit and save the already approved
intake. Why is that?
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 Any changes to the already approved intake require additional documentation regarding
the increased in the affiliated intake provided to the College from the LIC that visits the
college for assessment.

13. I am unable to see any college when I select the PG / PG Diploma Program Level. Why is
that?
Please go to the page Admissions -> Setup College Degree Type and setup the degree
type for all colleges under your University. All colleges that have been setup as “PG
only” or “Both UG and PG” will be available in the dropdown when setting up the intake
for colleges which run PG / PG Diploma programs.

14. I am unable to see Programs / Disciplines while adding Affiliation Data. Why is that?
All Programs and Disciplines that have been mapped by the University under Academics
-> Program Details will only be visible while adding Affiliation Data for the Colleges.

Setup Overall Admission Date

15. I am unable to see Programs / Disciplines while setting up the Overall Admission Date.
Why is that?
All Programs and Disciplines that have been mapped by the University under Academics
-> Program Details will only be visible while setting up the Overall Admission Date.

Department-wise Intake
16. I am unable to see the Department Name while adding affiliation data for Departments.
Why is that?
Only those Departments that have been added by the University Admin will be visible.
You can map Departments to your University by navigating to Administration ->
Department.
In case you are unable to see the name of the Department itself while mapping
Departments, please contact the PMU / helpdesk team to have the Department Name
added to the master list.

17. I am unable to see Programs / Disciplines while adding Affiliation data for various
Departments. Why is that?
Only those disciplines that have been mapped to the Department will be visible. You can
map discipline and Department by navigating to Admissions -> Department to Discipline
Mapping.

18. I am unable to see Programs / Disciplines while adding Affiliation data for various
Departments. Why is that?

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 Only those disciplines that have been mapped to the Department will be visible. You can
map departments to your University by navigating to Administration -> Department.
In case you are unable to see the name of the Department itself while mapping
Departments, please contact the PMU / helpdesk team to have the Department Name
added to the master list.

Fee Details
19. I am unable to see Programs / Disciplines while choosing the filter values for viewing the
Fees in the Admission Fee Setup page. Why is that?
All Programs and Disciplines that have been mapped by the University under Academics
-> Program Details will only be visible while choosing the filter values.

Fee Head Mapping

20. I am unable to see the name of the Fee Head I wish to map in the dropdown.
In case you are unable to see the name of the Fee Head you wish to map, please contact
the PMU / helpdesk team to have the Fee Head Name added to the master list.

Enter New Fee

21. I am unable to see Programs / Disciplines while setting up the Fees for various fee
heads, genders and categories. Why is that?
All Programs and Disciplines that have been mapped by the University under Academics
-> Program Details will only be visible while setting up the fees.

22. How do I setup the same fees for multiple genders and categories?
You can setup the same fees for all genders and categories by clicking on the checkbox
on the header (Fee Head Name) and the same value will be copied to all the rows under
it. If you wish to edit the values for few categories / genders, you can modify the values
before saving.

Details of Online Payment Account

23. What is NSDL Form? Why is it needed?
NSDL stands for National Securities Depository Limited. The payment gateway partner
of UUCMS requires each bank account information related to Admissions, Examinations
for UG, PG, etc in a specific format. The NSDL form enables you to generate a document
in the prescribed format by entering the necessary details.

Once the payment gateway partner receives the NSDL document and a cancelled
cheque, they will enable UUCMS to accept online fees on your behalf and deposit the
same into the bank account as per your input in the NSDL document.
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 Note: You would also need to post the same NSDL document to the address
mentioned in the printed NSDL document.

24. What documents should I upload in the screen to submit my application for approval?
The NSDL Form should be filled and a print-out of the same needs to be taken, the
bank’s seal, date and place needs to be mentioned by the bank official. This document
(with the bank seal) needs to be uploaded along with a scanned copy of Cancelled
Cheque (related to the bank account you have mentioned in the NSDL form).

Please make sure that the Bank Name, Branch Details, Bank Account Number, NEFT /
RTGS IFSC Code is visible when you strike out the cheque to cancel it.

25. I have multiple accounts linked to my University. Would I be able to enter all my
accounts in the NSDL form?
No. Only one account can be entered for each purpose, Admissions-UG, Admissions-PG,
Examinations-UG, Examinations-PG and payments related to all candidates / students
would get credited to that one account designated for that purpose.

26. I am unable to see the name of the Bank where my account exists. What should I do?
In case you are unable to see the Bank Name, please contact you University / PMU /
helpdesk team to have the Bank Name added to the master list.

27. What details should I enter in the “Entity Name” field while creating a new Application?
Entity Name should be the name of the Organization / Institution, i.e., University Name
for University Admin login

28. What details should I enter in the “Name” field under “Thanks and Regards” while
creating a new Application?
Here you would need to enter the name of the official in whose name the University /
College Bank Account is present (generally it is the name of the Finance Officer in
universities and the name of the Principal in case of colleges).

Academics -> Program Details

29. I am not able to see the Language in the dropdown while mapping the Language to
colleges?
In case you are unable to see the name of the Language you wish to map, please contact
the PMU / helpdesk team to have the Language added to the master list.