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Computer File Management Basics

The document outlines a series of tasks in Module 01 focused on maintaining files and folders on a computer. Tasks include starting up and shutting down the computer, customizing desktop settings, creating and organizing folders and files, performing folder/file operations, setting file attributes, and backing up and restoring files. Each task has a specified time limit for completion.

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amndarshika
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110 views6 pages

Computer File Management Basics

The document outlines a series of tasks in Module 01 focused on maintaining files and folders on a computer. Tasks include starting up and shutting down the computer, customizing desktop settings, creating and organizing folders and files, performing folder/file operations, setting file attributes, and backing up and restoring files. Each task has a specified time limit for completion.

Uploaded by

amndarshika
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Module -01 (Maintain Files and Folders)

Task – A1 (Startup and Turnoff the computer)

1. Identifying input and output devices and plugging them correctly.

2. Connecting cables correctly and power on the computer specified sequence.

3. Understanding how to boot a computer.

4. Opening and closing applications.

5. Turn off the computer according to the specified procedure.

Time : 10 min

1
Module -01 (Maintain Files and Folders)
Task – A2 (Customize computer and desktop settings)

1. Arrange icons by modified date

2. Display the system information.

3. Check following information and create text file.

i. RAM Capacity
ii. Processor speed
iii. HDD Capacity
iv. VGA Memory
4. Change desktop background and apply 3D Text screen saver including your Reg No:/Name.

5. Change the currency symbol as “Rs.” by using the “Region and Language Options”

6. Change the Date\Time as short and long format.

Time : 30 min

2
Module -01 (Maintain Files and Folders)
Task – A3 (Creating Folders and Files)

1. Create the following folder structure in your computer

Your Reg No: and Name

Total Computer System

HW SW LW

System Application

Bootstrap Office Automation


Loader
Graphic Suit
Diagnostic Routing

OS

2. Rename HW, SW and LW folders as Hardware, Software and Live ware.


3. Open the Notepad and type Keyboard, Mouse and Monitor line by line and save the file as
“Hardware devices” in “Hardware” folder.
4. Rename the text file as “My hardware devices”.
5. Open the notepad and type Photoshop, CorelDraw, and Illustrator line by line and save the file as
Graphic software in Graphic Suit folder.

Time 1.30 min

3
Module -01 (Maintain Files and Folders)
Task – A4 (Perform Folder/File operation)

1. Create a Folder with you Reg No: and Name.

2. Create subfolders as “Pictures”, “Text Files”.

3. Open the “Windows” folder in your computer and go to the “Web” folder.

4. Copy four pictures as you wish from the Wallpaper folder.

5. Now paste pictures into your first folder(Reg No: and Name)

6. Move those pictures into the “Pictures” folder.

7. Create text files as “Text1” and “Text2” in the “Pictures” folder.

8. Now cut and paste those text files into the “Text Files” folder.

9. Delete “Text2” files and move it into the recycle bin .

10. Go to recycle bin and restore “Text2” file and watch in by opening the “Text Files” folder.

Time: 1 hour

4
Module -01 (Maintain Files and Folders)
Task – A5/A6 (Set attributes of files folders and compress and extract.)

1. Create a folder as ICTT in your Reg no: folder.

2. Create subfolders as “Pictures”, “Text Documents”, “Videos”

3. Copy the no. of images as you want into the “Pictures” folder.

4. Create text files as “My details” and “Course details” in “Text Documents” folder.

5. Copy a video file in your computer and paste it into the “Videos” folder.

6. Apply “Read only” and “Hidden” options for text files and understand it.

7. Cancel these options from files.

8. Apply “Read only” for “Text Documents” folder.

9. Compress both Text Documents”, “Videos” folders.

10. Extract both Text Documents”, “Videos” folders.

11. Compress both Text Documents”, “Videos” folders and add password.

12. Extract both Text Documents”, “Videos” folders with password.

Time : 1.30 min

5
Module -01 (Maintain Files and Folders)
Task – A7 (Backup and restore folders / files.)

1. Open windows “help and support” search anything that you want to get help.

2. Use to “Offline help” and Online help”

3. Open help option and check “Hardware, devices, and drivers”

4. Get windows backup by using storage devices(FDD/Pen drive)

Time : 1.30min

Common questions

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Offline and online help features provide users with assistance on troubleshooting and understanding system components such as hardware, devices, and drivers. This is significant during backups as it ensures compatibility and functionality of system components, improving backup integrity and recovery processes .

Applying 'Read only' and 'Hidden' attributes involves selecting the file properties and enabling these settings. These attributes make files inaccessible for editing or invisible in certain views, respectively. The settings are reversible through the file properties menu, ensuring files can be edited or viewed later as needed .

Compressing files involves selecting them and using file compression software to reduce their size, optionally adding a password for security. Extracting involves using the same software to decompress files, requiring the password for access. This process secures data during storage or transfer and is crucial for protecting sensitive information .

To change the desktop background and apply a 3D Text screensaver, adjust these settings in the computer's personalization options under desktop settings. Furthermore, the date/time can be customized by accessing the 'Region and Language Options' to set short and long formats for the date and time, providing a tailored user interface .

The process involves creating a main folder with subfolders ('Pictures', 'Text Files'), moving copied images into the designated 'Pictures' folder, and managing text files by cutting and pasting them into specific folders. Files like 'Text2' are deleted and placed in the recycle bin, then restored to verify proper folder structure and operation of the recycle bin .

Connecting cables correctly and powering on the computer involves identifying input and output devices and plugging them in properly. Then, connect all necessary cables including power, monitor, keyboard, and mouse before powering on the computer in the specified sequence .

Assemble a customized folder structure by creating main folders like Hardware, Software, and Live ware, and populating them with relevant files. For academic projects, create folders for each component (e.g., research, drafts), ensuring logical arrangement for easy access and collaboration, enhancing project efficiency and organization .

A user can enhance computational efficiency by organizing desktop icons based on modified date for easy access, displaying comprehensive system information to monitor performance, and adjusting settings like currency symbol for financial tasks. These actions streamline workflow and optimize resource use .

The process of extracting system information involves accessing system settings to note hardware specifications like RAM, processor speed, and HDD capacity. Maintaining this data is crucial for optimizing system performance, planning upgrades, and troubleshooting issues, ensuring a responsive and reliable computing environment .

Efficient creation and organization of folders involve creating a specific structure, such as HW, SW, and LW, renamed to Hardware, Software, and Live ware, respectively. Files are then organized by creating specific text documents ('Hardware devices', 'Graphic software') in corresponding folders, ensuring logical placement and easy retrieval .

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