Page 11: Using Headers, Footers, and Page Numbers
Headers and footers provide space for consistent information on every page, such as titles or page
numbers.
Adding a Header or Footer:
Go to Insert → Header or Footer
Choose a built-in style or create a custom one
Click inside the header/footer area to edit
Common Uses:
Document title
Author’s name
Date or section titles
Adding Page Numbers:
Insert → Page Number
Choose position: top, bottom, margin
Format includes plain number, “Page X of Y”, etc.
Use Different First Page for cover pages
Headers, footers, and page numbers help with navigation and professionalism, especially in longer
documents.
Page 12: Page Layout and Printing Options
MS Word allows full control over page setup, margins, orientation, and printing.
Page Setup:
Layout → Margins: Choose from presets or set custom margins
Orientation: Choose Portrait (vertical) or Landscape (horizontal)
Size: Select standard sizes like A4, Letter, Legal, or custom sizes
Columns:
Use Layout → Columns to split text into two or more columns (like newspapers)
Page Breaks and Section Breaks:
Insert → Breaks → Page Break: Starts a new page
Use Section Breaks to change formatting (like page numbers) in parts of a document
Printing:
File → Print
Choose printer, page range, number of copies, and orientation
Preview before printing to avoid errors
Page 13: Proofing Tools (Spell Check, Thesaurus,
Word Count)
MS Word includes built-in tools for correcting and improving your writing.
Spelling & Grammar:
Review → Spelling & Grammar
Automatically checks spelling and basic grammar
Red underline: spelling error
Blue underline: grammar/syntax suggestion
Thesaurus:
Review → Thesaurus
Find synonyms for words to improve your vocabulary or avoid repetition
Word Count:
Review → Word Count
Shows total words, characters, paragraphs, and pages
Great for assignments or writing within limits
AutoCorrect:
Automatically fixes common typos (e.g., “teh” to “the”)
Customizable via File → Options → Proofing
These tools help ensure accuracy and clarity in your writing.
Page 14: Using Mail Merge
Mail Merge is a powerful feature to create multiple personalized documents, such as letters or labels,
using a data source.
Use Cases:
Sending personalized letters to a list of people
Printing address labels from a spreadsheet
Creating custom certificates or forms
Steps:
1. Mailings → Start Mail Merge
2. Choose document type (letters, emails, labels)
3. Select Recipients: Use Excel, Outlook, or manually enter
4. Insert Merge Fields (e.g., «FirstName», «Address»)
5. Preview and Finish & Merge
It automates the process of creating many documents with individual details, saving time and reducing
errors.
Page 15: Review Tab (Comments, Track Changes,
Compare Documents)
The Review tab is essential for editing, proofreading, and collaborating with others.
Comments:
Select text → Review → New Comment
Add feedback or notes for collaborators
Click Delete to remove a comment
Track Changes:
Turn on via Review → Track Changes
Shows edits in red or blue (insertions, deletions, formatting)
Useful in collaborative writing or document review
Accept/Reject Changes:
Use Accept or Reject buttons to finalize changes one-by-one or all at once
Compare Documents:
Review → Compare
Useful to see differences between two versions of a document
These tools make it easy to review and revise documents as a team.
