A

PROJECT SYNOPSIS
ON

Hospital Management System

Submitted in Partial Fulfillment of the Requirements

for the Fifth Semester of

BACHELOR OF COMPUTER APPLICATION

By

Priyanshu Kumar Ranjan Kumar Singh

Roll No. 222807420404 Roll No. 222807420434

Under The supervision of

Mr. Sanjay Kant Tyagi
Professor in Department of
Computer Application

Shri Ram College, Muzaffarnagar

Maa Shakumbhari University, Saharanpur
 Table of Contents
Topic Page No
• Title of the project 2

• Acknowledgement 3

• Introduction of the Project 4

• Objectives of the Project 6

• Project category 8

• Hardware and Software Requirement specification 9

• Analysis 11

1. ER Diagrams 12

2. DFD 13

3. Class Diagrams 22

A complete structure 26

(i) Number of modules

(ii) Data Structures.

(iii) Process Logic of each module.

(iv) Report generation.

• Scope of future application 30

• Conclusions 31

• Bibliography 32
 TITLE OF THE
PROJECT

HOSPITAL
MANAGEMENT SYSTEM
 ACKNOWLEDGEMENT
I would like to express my deepest gratitude to Sanjay Kant Tyagi, Professor in
Department of Computer Application, for their guidance and support throughout the
course of this project. I also extend my thanks to all faculty members of the
Department of Computer Applications, my family, and feedback during the
development of this project.

ACKNOWLEDGEMENT TO:
Priyanshu Kumar
Roll No: 222807420404
Department of Computer Application
Shri Ram Group of College, Muzaffarnagar.

&

Ranjan Kumar Singh

Roll No: 222807420434
Department of Computer Application
Shri Ram Group of College, Muzaffarnagar.
 INTRODUCTION

The Hospital Management System is designed to streamline and automate the

operations of streamline and automate the operations of hospitals, making it easier to
manage patients, staff, billing, and other essential tasks. With increasing patient loads
and the complexity of hospital operations, the need for an efficient management
system has become critical.

The HMS enables hospitals to manage patient records, schedule doctor appointments,
assign rooms, process payments, and generate real-time reports. This reduces manual
errors, improves operational efficiency, and enhances patient care. The system is
developed using Java (J2EE), JSP, Servlets, and MySQL to ensure a robust and secure
environment.

Challenges in Hospital Management:

Managing a large number of patients manually is prone to errors and delays.

Manual processes increase the risk of data loss and inconsistency.

Patient billing and report generation are time-consuming without automation.

Proposed Solution:

The HMS automates routine hospital operations, allowing administrators, doctors, and
staff to focus on patient care rather than paperwork. It provides a secure, efficient, and
user-friendly interface to handle everything from patient admission to discharge.
 OBJECTIVE
The objectives of the Hospital Management System are as follows:

Automation of Hospital Activities: Automating patient registration, admission,

discharge, and billing processes to reduce human effort and increase accuracy.

Improved Data Security: Ensuring that sensitive medical records are securely
stored and accessed only by authorized personnel.

Efficiency in Report Generation: Providing real-time reports on hospital

activities such as patient admissions, discharges, billing, and overall performance.

Reduction of Manual Errors: Minimizing human errors by automating data input

and storage processes.

Improving Patient Care: With streamlined operations, doctors and staff can focus
more on patient care rather than administrative tasks.

Billing and Payment Automation: One of the key objectives is to automate the
billing process. Patients' bills will be generated based on the services rendered, such as
consultations, room stays, medicines, tests, and surgeries. It will calculate total
charges, process payments, and generate receipts instantly, reducing manual
calculation errors.

Data Security and Privacy: Given the sensitive nature of medical information, the
system will ensure that only authorized users can access patient records. This will
prevent unauthorized access to confidential medical records and personal data,
complying with healthcare regulations like HIPAA (in some regions).

Improving Doctor and Staff Efficiency: Doctors and hospital staff will have
immediate access to patient records, appointment schedules, and billing information,
enabling them to focus more on providing quality care. This system reduces the
administrative burden by automating routine tasks, freeing up time for critical medical
work.
Enhanced Reporting and Analytics: The system will provide real-time reports
on patient admissions, discharges, appointments, bed availability, staff performance,
and financial summaries. These reports will allow hospital administrators to make
data-driven decisions and optimize hospital operations.

Integration with Other Hospital Systems: The system is designed with future
scalability in mind. It will easily integrate with other healthcare services like
pharmacies, laboratories, and insurance companies, providing a comprehensive
healthcare management solution.

Reduction of Human Errors: By automating key processes like patient admission,

discharge, and billing, the system aims to reduce errors caused by manual data entry,
improving the overall reliability of hospital records and operations.

Improved Patient Experience: Patients will benefit from faster registration,

shorter waiting times, accurate billing, and easy access to their medical records. The
hospital’s ability to provide timely and efficient care will significantly improve the
overall patient experience.

Data Centralization: All patient and hospital data will be stored in a centralized
database, making it easier to access and manage. This ensures that all relevant data
(such as medical histories, billing information, and treatment plans) is available
whenever needed, facilitating better coordination among departments.

Resource Optimization: Hospitals can optimize their resources, such as rooms,

equipment, and staff, by monitoring availability and utilization through the system.

Cost-Effective Operations: Automation reduces the need for excessive staff

handling repetitive administrative tasks, lowering operational costs.

Scalability: The system is built to accommodate future growth, allowing more

departments and services to be added as the hospital expands.
 PROJECT CATEGORY
This project falls under the category of Web-Based Management Systems and is implemented
using J2EE (Java 2 Enterprise Edition) technology. The front-end is built using JSP, Servlets,
HTML, and CSS, while the back-end relies on MySQL for data storage. The project is hosted
on an Apache Tomcat Server.

Technologies Used:

J2EE Framework: Offers a reliable, scalable platform for building web-based applications.

JSP (JavaServer Pages): Provides dynamic content generation for the user interface.

MySQL Database: Ensures efficient data storage and retrieval.

HTML/CSS: Used to build a responsive and user-friendly front-end interface.

 HARDWARE AND SOFTWARE
REQUIREMENTS

HARDWARE REQUIREMENT:

• MINIMUM:

Processor : Pentium III or better processor

Clock Speed : 2 GHz
RAM : 256 MB
Hard disk Capacity : 10 GB
Keyboard : 101 Keys
Mouse : Optical Mouse

• RECOMMENDED:

Processor : Pentium IV
Clock Speed : 2 GHz
RAM : 1 GB
Hard disk Capacity : 80 GB
Keyboard : 101 Keys
Mouse : Optical Mouse
SOFTWARE REQUIREMENT:

FRONTEND: HTML, CSS, BOOTSTRAP, JSP, SERVELET.

BECKEND: MYSQL

OPERATING SYSTEM: WINDOW XP OR ABOVE

IDE: Eclipse

SERVER: Apache Tomcat 9.0.10

JAVA Software: JDK 8.0

ANALYSIS
ER Diagram For Hospital Management System
Explanation of ER Diagram:

Patient Entity: Contains attributes like Patient_ID, Name, Age, Gender, and Contact
Information.

Doctor Entity: Includes Doctor_ID, Name, Specialization, and Availability.

Appointment Entity: Holds information about patient appointments with attributes such as
Appointment_ID, Date, and Time.

Billing Entity: Manages payment details like Bill_ID, Amount, and Payment Date.
 ZERO LEVEL DFD
HOSPITAL MANAGEMENT
SYSTEM
DATA FLOW DIAGRAM-
LEVEL 1
DATA FLOW DIAGRAM-
LEVEL-2
EXPLANTION OF DFD:
The Data Flow Diagrams represent how data flows through the system. The
main entities include Patients, Doctors, and Hospital Staff, who interact with
various modules such as Patient Management, Billing, and Reporting.

Zero-Level DFD: Shows the hospital as a single system interacting with

external entities like patients and suppliers.

Level-1 DFD: Breaks down the system into smaller components like Patient
Management, Doctor Management, and Billing.

Level-2 DFD: Provides more detail on how data moves within individual
modules.
Entity Attributes Description
Patient Patient_ID, Name, Age, Stores Patient details
Gender, Address, including medical
Contact, history.
Medical_History

Doctor Doctor_ID, Name, Stores information

Specialization, Contact, about doctors and their
Availability specializations.
Appointment Appointment_ID, Manages appointments
Patient_ID, Doctor_ID, between doctors and
Date, Time patients.
Bill Bill_ID, Patient_ID, Records billing
Amount, information and
Payment_Date, payments made by
Payment_Method patients.

Room Room_ID, Patient_ID, Track room occupancy

Room_Type, and availability.
Admission_Date,
Discharge_Date

Staff Staff_ID, Name, Role, Stores details of

Contact, Shift_Timing hospital employees.
Pharmacy Prescription_ID, Manages medicine
Patient_ID, Doctor_ID, distribution and
Medicine_Name, prescription.
Quantity, Issue_Date

Report Report_ID, Patient_ID, Stores various medical

Doctor_ID, reports for patients.
Report_Type,
Report_Date

Entity Descriptions and Attributes:

Relationships:
Relationship Description

Patient – Appointment (1:M) A patient can book multiple

appointments with doctors.

Doctor – Appointment (1:M) A doctor can have many

appointments with different
patients.

Patient – Bill (1:1) A patient can have one bill per visit
or admission.

Patient – Room (1:1) A patient is assigned one room

during their stay.

Doctor – Report (1:M) A doctor can generate multiple

reports for patients.

Patient – Pharmacy (1:M) A patient can receive multiple

prescriptions.

Doctor – Pharmacy (1:M) A doctor can prescribe medicines to

many patients.
 MODULES AND
STRUCTURE
1.Patient Management Module:
Handles patient registration, assigning doctors, managing appointments, and
storing medical records. It ensures that patients are admitted, discharged, and
billed correctly. Doctors can also view and update patient records.

2. Doctor Management Module:

Manages doctor availability, scheduling, and patient assignments. This module
ensures that doctors are assigned to the right patients based on their
specialization and workload.

3. Billing Module:
Automates the billing process, ensuring that patients are billed based on services
rendered. It calculates the total cost of treatments, medications, and room
charges.

4. Report Generation Module:

Generates real-time reports on hospital performance, patient statistics, and
financial summaries. These reports are useful for hospital management and for
auditing purposes.

5. Authentication Module:
Provides secure login functionality for users based on their roles (Admin,
Doctor, Staff). Only authorized users can access specific modules, ensuring data
security and privacy.
 SCOPE OF FUTURE
APPLICATION
The scope for future improvements includes:

Telemedicine Integration: The system could be expanded to allow remote

consultations between doctors and patients.

Mobile App Support: A mobile version of the applications could be

developed for patients to access their medical records and schedule
appointments.

Pharmacy Integration: An additional module can be added to manage

prescriptions and integrate with hospital pharmacies.

Machine Learning: Predictive models could be used to analyze patient data

and forecast treatment outcomes, improving decision-making for doctors.
 CONCLUSION
The Hospital Management System is designed to automate the essential tasks
in hospitals, such as patient management, billing, and reporting. It improves
operational efficiency by reducing paperwork, eliminating manual errors, and
ensuring the privacy of medical records. By leveraging web technologies like
JSP and MySQL, this system provides a scalable, secure, and reliable platform
for hospital administration.
 BIBLIOGRAPHY
• JAVA Programming by E.Balagurusamy

• The Complete Reference: MySQL by George Koch

• Online resources from W3Schools and Stack Overflow