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SCM611
Configuration in Transportation
SAP ERP - Procurement and Logistics Execution
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Participant Handbook
Course Version: 98
Course Duration: 3 Day(s)
Material Number: 50124759
An SAP course - use it to learn, reference it for work
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Copyright
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About This Handbook
This handbook is intended to complement the instructor-led presentation of this
course, and serve as a source of reference. It is not suitable for self-study.
Typographic Conventions
American English is the standard used in this handbook. The following
typographic conventions are also used.
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About This Handbook SCM611
Icons in Body Text
The following icons are used in this handbook.
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Contents
Course Overview .......................................................... ix
Course Goals ........................................................... ix
Course Objectives ..................................................... ix
Unit 1: Transportation in Logistics Execution ...................... 1
Logistics Execution .....................................................2
Position of Transportation and Shipment Costs within Logistics
Execution .............................................................6
Unit 2: Controlling Transportation Processing ................... 21
Organizational Units in Shipments.................................. 22
Shipment Types ....................................................... 29
Transportation Relevance ........................................... 40
Unit 3: Creating Shipments............................................ 47
Criteria and Methods for Creating Shipments ..................... 48
Automatically Creating Shipments.................................. 58
Interfaces in External Transportation Planning Systems and Other
Scenarios........................................................... 78
Unit 4: Shipment Processing.......................................... 89
Stages .................................................................. 91
Processing Functions in Shipments ...............................107
Additional Functions in Shipments.................................121
Packing and Loading in Shipments................................129
Dangerous Goods Management in Shipments ..................135
Shipment Monitoring.................................................141
Unit 5: Shipment Cost Processing.................................. 155
Overview of Shipment Cost Calculation and Settlement .......156
Controlling Shipment Cost Processing............................173
Unit 6: Shipment Cost Calculation.................................. 185
Shipment Cost Calculation .........................................186
Additional Functions in Shipment Cost Calculation .............206
Unit 7: Shipment Cost Settlement .................................. 225
Shipment Cost Transfer .............................................226
Settlement of Costs with the Service Agent ......................240
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Contents SCM611
Shipment Costs in the Sales Process .............................249
Unit 8: Using Express Delivery Companies ...................... 267
Outbound Deliveries Involving Express Delivery Companies ..268
Unit 9: Concluding Exercise ......................................... 277
Concluding Exercise.................................................278
Appendix 1: Data Sheet ............................................. 311
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Course Overview
This course provides an overview of the transportation processing and shipment
cost processing functions in the SAP ERP Central Component (SAP ECC). Focal
points will be the processes and their essential control settings.
Target Audience
This course is intended for the following audiences:
• Members of the project team responsible for transportation processing and
shipment cost processing
• Consultants
Course Prerequisites
Required Knowledge
• SCM601 Processes in Logistics Execution or
• SCM600 Processes in Sales and Distribution or
• SCM500 Processes in Procurement
and
• SCM620 Pricing
Recommended Knowledge
• SCM610 Delivery Processes
Course Goals
This course will prepare you to:
• Use the functions and processes in transportation processing and shipment
cost processing
• Make the Customizing settings required for transportation processing and
shipment cost processing
Course Objectives
After completing this course, you will be able to:
• Describe the position of transportation processing and shipment cost
processing within the supply chain
• Define and create inbound and outbound shipments
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Course Overview SCM611
• Calculate and settle shipment costs
• Make the necessary Customizing settings to adapt your system to meet your
specific requirements
SAP Software Component Information
The information in this course pertains to the following SAP Software Components
and releases:
• SAP ERP Central Component 6.0
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Unit 1
Transportation in Logistics Execution
Unit Overview
This unit explains to you in which correlations SAP Business Suite, SAP Supply
Chain Management (SAP SCM) and Logistics Execution correspond with one
another. You then gain an overview of the basic functions of transportation
processing and shipment cost processing in SAP ECC.
Unit Objectives
After completing this unit, you will be able to:
• Name the components of Logistics Execution
• Describe the function of Logistics Execution within SAP ECC.
• Identify the shipment as a component of the process chains in logistics
• Describe the structure of the transportation document and locate important
information in it.
Unit Contents
Lesson: Logistics Execution ......................................................2
Lesson: Position of Transportation and Shipment Costs within Logistics
Execution............................................................................6
Exercise 1: The Basics of Transportation Processing .................. 11
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Unit 1: Transportation in Logistics Execution SCM611
Lesson: Logistics Execution
Lesson Overview
Logistics Execution provides you with a functional packet for the entire processing
logistic (warehouse management, shipping processes, and transportation
processes) available to you as part of SAP Enterprise Resource Planning (SAP
ERP) and SAP Supply Chain Management (SAP SCM). This lesson provides an
overview of the components and usage range of Logistics Execution.
Lesson Objectives
After completing this lesson, you will be able to:
• Name the components of Logistics Execution
• Describe the function of Logistics Execution within SAP ECC.
Business Example
Your company already uses the SAP ECC system for procurement, sales and
distribution, and inventory management. In order to use all the benefits of process
integration and retain a larger control over transportation and shipment costs,
Transportation Processing should be used as a part of Logistics Execution.
Components and Sources
Logistics Execution is the grouping of system functions for the processing logistic.
This connects with production planning and control, materials management, and
sales and distribution. Logistics Execution was included in the SAP R/3 4.5A
system landscape in order to combine the already available subfunctions from the
operating logistic and to further develop them within this constellation.
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SCM611 Lesson: Logistics Execution
Figure 1: Logistics Execution: Components and Sources
Warehouse Management was copied from Materials Management, as
were Shipment processing and Transportation processing from Sales and
Distribution. These organizational changes are reflected both in the application
menu and the structure of Customizing: In both menus in SAP R/3 4.5A,
individual subareas for Logistics Execution were set up. Customizing for
warehouse management was thereby completely separated from Customizing for
materials management. Components of shipment Customizing and transportation
Customizing are found not only under Sales and Distribution, but also under
Logistics Execution.
Features
Logistics Execution provides you with comprehensive functions required to
map execution of all logistical processes irrespective of industry or branch. It
is basically a matter of more or less complex goods receipt and goods issue
processes.
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Unit 1: Transportation in Logistics Execution SCM611
Figure 2: Logistics Execution: Function in SAP ECC
Logistics Execution is thus the link in SAP ECC between procurement and
distribution, independent of whether it is company-internal processes or
incorporates third parties (vendors, customers, service agents). In-house material,
just like externally produced goods, is to be packed away and repicked by means
of warehouse management, in order either to provide individual production, or to
deliver to retailers and consumers. Accordingly, the corresponding organizational
structures can be very complex: Logistics Execution uses individual organizational
units and master data that are linked in the organizational structures system in SAP
ECC. Using these structural elements, you can map business situations differently.
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SCM611 Lesson: Logistics Execution
Lesson Summary
You should now be able to:
• Name the components of Logistics Execution
• Describe the function of Logistics Execution within SAP ECC.
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Unit 1: Transportation in Logistics Execution SCM611
Lesson: Position of Transportation and Shipment Costs
within Logistics Execution
Lesson Overview
The following lessons introduces you to the basic functions of transportation as
a component of Logistics Execution.
Lesson Objectives
After completing this lesson, you will be able to:
• Identify the shipment as a component of the process chains in logistics
• Describe the structure of the transportation document and locate important
information in it.
Business Example
The decision makers for your company first obtain an overview of the process for
transportation processing and shipment cost processing.
Shipments in Logistics Execution
Transportation (or shipments) is an essential element in the logistics chain. It
affects both incoming and outgoing goods. Effective transportation planning
and processing ensure that shipments are dispatched without delay and arrive on
schedule. Transportation costs play an essential role in the calculation of the price
of a product. It is important to keep these transportation costs to a minimum so
that the price of a product remains competitive. Efficient transportation planning
and processing helps to keep these costs down.
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SCM611 Lesson: Position of Transportation and Shipment Costs within Logistics Execution
Figure 3: Shipments in SAP ECC
A shipment is a collection of inbound or outbound deliveries that are shipped
together. The inbound or outbound deliveries of the shipment therefore have
the same shipping conditions.
Effective transportation processing is required so that deliveries are shipped on
time and are received on schedule at the customer's site.
SAP ECC provides essential functions for transportation and shipment cost
processing for goods issues and goods receipts.
Figure 4: Shipments in Logistics Execution
Inbound shipments are an integral part of the process chain in Procurement and
are processed based on inbound deliveries.
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Unit 1: Transportation in Logistics Execution SCM611
The basis of the procurement process is the purchase order. Thiis is followed
by confirmation of the delivery by the vendor. The inbound delivery is created
with reference to the purchase order.
The inbound delivery is the basis for creating the inbound shipment, that is, the
shipment of the ordered goods from the vendor to the company's plant.
Goods receipt is then posted. Invoice verification completes the purchasing
process.
Outbound shipments are part of the Sales and Distribution (SD) process and
are processed based on outbound deliveries.
The basis of the Sales and Distribution process is the sales order. The subsequent
document is the outbound delivery, which documents the shipping of the goods.
The outbound delivery is the basis for creating the outbound shipment, that is,
the shipment of the goods from the company's plant to the customer.
Goods issue is then posted and the invoice is created.
Figure 5: Transportation and Shipment Cost Processing in Detail
Transportation and shipment cost processing includes transportation processing
as well as shipment cost calculations and settlement.
A shipment document is created based on the inbound or outbound deliveries.
Other shipment processing includes shipment planning and completion. The
tasks are therefore associated with both planning and executing.
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SCM611 Lesson: Position of Transportation and Shipment Costs within Logistics Execution
Tools are available to support shipment monitoring during planning and execution.
They include lists, graphical transportation information, and the Transportation
Information System (TIS).
Shipment cost processing begins with the creation of the shipment cost document.
The shipment costs are calculated automatically in this document.
The costs are transferred so that accruals can be posted and assignments made in
Controlling.
Settlement is completed with the service agents by payment of the invoice or
creation of a credit memo.
You can copy the costs arising from the shipment and calculated in the shipment
cost document into customer billing documents, and thus include the costs of
transportation in the invoice to the customer.
The Shipment Document
Figure 6: The Shipment Document and its Functions
The shipment document is the central document that is used to model shipments
in the ECC system. It contains all information necessary for organizing and
carrying out a shipment.
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Unit 1: Transportation in Logistics Execution SCM611
The shipment document provides the following functions:
• Combining inbound deliveries to form inbound shipments
• Combining outbound deliveries to form outbound shipments
• Assigning service agents, modes of transportation, shipment types, and so on
• Planning and monitoring deadlines
• Specifying shipment stages
• Cross-delivery packing and creation of handling units
• Creating output and shipping papers
• Recording shipment-relevant texts
• Recording partner information
• Freight cost estimate
• Shipment tendering
Figure 7: Structure of the Shipment Document
The shipment document contains general data that applies to the whole document,
such as shipment type, transportation planning point, route, deadlines, and status
information. This information is displayed in the shipment header.
Since the shipment is a collection of inbound or outbound deliveries that are
shipped together, the items of the shipment correspond exactly to the inbound
deliveries in the case of inbound shipments, and to the outbound deliveries in the
case of outbound shipments.
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