YA06–AR–Customer Incoming Payment
ECC 6.0 IMC Dash
YA06
AR–Customer Incoming
Payment
Business Process Procedure
SAP Gold Partner
YASH Technologies Pvt. Ltd.
Hinjawadi, Pune
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YA06–AR–Customer Incoming Payment
Process Flow Legend
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YA06–AR–Customer Incoming Payment
Contents / Index
1. Purpose ....................................................................................................... 4
2. Prerequisite ................................................................................................. 5
Master Data ................................................................................................. 5
Required Primary Steps ................................................................................. 5
3. Process Steps .............................................................................................. 6
Process Flow Diagram.................................................................................... 6
Process Overview Table ................................................................................. 7
4. Scenario: .................................................................................................... 8
YA06.10 Sales Order Entry ............................................................................. 8
YA06.20 Delivery Creation ............................................................................. 9
YA06.30 Billing ........................................................................................... 10
YA06.40 Incoming Payment from Customer ................................................... 11
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1. Purpose
Customer payments are posted into the system to represent the collection of money
and the application of this money against Customer liabilities to the company.
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2. Prerequisite
Master Data
GL Master
Customer Master
Material Master
Required Primary Steps
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3. Process Steps
Process Flow Diagram
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Process Overview Table
Step Step Name External Business Role Transaction Expected
Process Condition Code Results
Reference
1 Sales Order Sales order Customer Service VA01 Order Saved and
Creation needs to be Order
created Confirmation
sent to printer,
demand created
for MRP
2 Delivery Delivery of Warehouse clerk VL01N Deliveries are
Creation goods. created.
3 Billing Create Billing Customer Service VF01 System
generates an
invoice for
billing.
4 Incoming Receive Accounts F-28 Received
Payment incoming Receivable Clerk incoming
payment payment
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4. Scenario:
YA06.10 Sales Order Entry
Use
After the customer gives a confirmation about purchase of
goods / material. The confirmation of purchase of goods could be
either through a purchase order / email/ telephone, etc.
Prerequisite
Customer Master data
Material Master data
Procedure
Easy Access Path Logistics > Sales and distribution > Sales >
Order > Create
Transaction Code VA01
Business Role Sales Officer
On the initial screen enter following details
Field name Value
Order Type <ZE21> Material sales
Sales Organization <1200>
Distribution Channel <10>
Division <10>
On Create Sales Order Initial Screen, make following entries
Field Description User action and Comment
name values
Sold To Customer < Customer code
Party >
Ship To <> If shipment to
Party another
customer
PO Number Purchase Order
number of
Customer
PO Data Purchase Order
date of
customer
Required Required delivery
Delivery date by customer
Date
Material Finished
Number Product code
Quantity Required
Quantity of
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Finished Material
Enter
System shows information message for Credit availability check.
Enter
Select the Item row and click on schedule lines to
check whether the material will be available on the required date. Or,
select Item & go to Menu Bar Goto > Item > Schedule Lines.
Select the Item row and click on Item Conditions to put Price for
material in Sales Order or Select Item & go to Menu Bar Goto > Item
> Conditions.
Update Price with condition ZPR1.
Check in for Incompletion Log by going in Menu Bar Edit >
Incompletion Logs. “Document is complete” message is displayed.
Save .
Result
Sales Order is saved.
YA06.20 Delivery Creation
Use
The delivery is created with respect to the sales order. This Document
consists of shipping information, delivery quantities, etc. After the
picking delivery quantity is completed, goods issue is posted. The
status of the delivery changes to completed corresponding stocks in
MM and FI are updated.
Prerequisite
Sales order created
Stock is available
Procedure
Easy Access Path Logistics > Sales and distribution > Shipping
and Transportation > Outbound Delivery >
Create > Single Document > With Reference to
sales order
Transaction Code VL01N
Business Role Dispatch Officer
On the initial screen enter following details
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Field name Value
Shipping Point <>
Selection date < Delivery Selection Date >
Order < Sales Order number >
On Create Delivery Initial Screen, go to “picking” tab.
Make following entries
Field Description User action and Comment
name values
Picked The quantity to The delivery
Quantity be picked and quantity
delivered
Check in for Incompletion Log by going in Menu Bar Edit >
Incompleteness. If any field has to be filled up, then those details will
be shown, otherwise “List contains no data” message is displayed.
Save .
Result
Delivery document is saved.
YA06.30 Billing
Use
As the goods have left the company, it should be accompanied
with an invoice. The invoice is created for completed deliveries.
Prerequisite
Delivery document is ready.
Procedure
Easy Access Path Logistics > Sales and distribution > Billing >
Billing Document > Create
Transaction Code VF01
Business Role Accounts manager/ Commercial Manager
On the initial screen enter following details
Field name Value
Document < Delivery Document Number >
Click on Enter.
Check in for Incompletion Log by going in Menu Bar Edit > Log. “No
error log created” message is displayed.
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Save .
Result
Billing Document is saved.
YA06.40 Incoming Payment from Customer
Use
This activity posts the Incoming Payment from the Customer.
Prerequisite
Customer Master & GL Master is required.
Sales order creation, Delivery & Billing has to be completed.
Procedure
Easy Access Path Accounting > Financial Accounting > Accounts
Receivable > Document Entry > Incoming
Payments
Transaction Code F-28
Business Role Accounts Payable Clerk
Enter basic data & select the appropriate Invoice line item against it
you wanted receive a payment. Then simulate & Post.
The following entry will be passed at the time of Outgoing payment:
Debit Bank A/c
Credit Customer A/c
Result
Receipt of Incoming Payment from Customer.
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