Week 2: Innovations in the Hire to Retire Process

Unit 1: One Workflow Inbox – SAP Task Center

One workflow inbox – SAP Task Center
The Intelligent Enterprise: the Recruit to Retire process is at the heart of it

BUSINESS NETWORK

BUSINESS
PROCESS Across All Functions
Lead to Cash
Recruit to Retire
Design to Operate
Source to Pay
EXPERIENCE MANAGEMENT

Intelligent Suite
APPLICATIONS SAP S/4HANA SAP Fieldglass Industry Cloud
SAP SuccessFactors HXM SAP Concur

SUSTAINABILITY MANAGEMENT

TECHNOLOGY Business Technology Platform

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

One workflow inbox – SAP Task Center
Recruit to Retire integration facilitates exceptional workforce experience

Recruit to Retire process

Understand, manage, and optimize all aspects of workforce (employees and external workers) in line with business
objectives and with clear financial impact – facilitating exceptional workforce experience and business transformation

Recruit to Retire Plan Staff Onboard Work Travel Pay & Close

▪ Get the workforce

engaged and productive,
Sub-processes

Hire to Retire Life Cycle of an Employee quickly

▪ Provide insights to make
better talent decisions –
Travel to Reimburse Worker Travel and Expense Management aligning to key business
and financial priorities
▪ Drive new and meaningful
External Workforce Life Cycle of an External Worker experiences that link
purpose to performance

SAP SAP S/4HANA SAP Analytics

SAP Concur SAP Fieldglass
SuccessFactors Cloud Cloud
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3
 One workflow inbox – SAP Task Center
End-to-end integrated Hire to Retire process
1. Plan 3. Onboard 5. Pay & Close
2. Recruit 4. Work
Onboarding & Recruiting

Screen and Rank and Measure

SAP SuccessFactors

Approve and
Post Job interview select recruiting
send offer
candidates candidates effectiveness*

Collect personal
Create new Post-hire Complete Measure
data and
hire tasks tasks onboarding onboarding*
compliance forms

Analyze Request job Job Process

Manage Record
SAP SuccessFactors

workforce
requisition requisition work & life Post payroll
demographics pending (working) Run payroll
to inform hiring for internal request events of results
hires times
Core HR

decisions* resource submitted employees

Payroll
Pre-payroll Post-payroll
processing
analytics* analytics*
analytics*
SAP S/4HANA

Assign Update
Cloud

Record Reimburse Book payroll

employees to financial
project times expenses results
project tasks statements

Digital workplace experience with SAP SuccessFactors Work Zone

SAP Business Technology Platform SAP Task Center SAP Cloud Identity Services SAP One Domain Model and SAP Master Data Integration service

Implementation, Configuration, and Operation Tools SAP Cloud ALM SAP Central Business Configuration
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC * Requires Workforce Analytics (WFA) license 4
One workflow inbox – SAP Task Center
The Intelligent Enterprise: Suite Qualities

BUSINESS NETWORK

Customer Manufacturing Finance Human

BUSINESS PROCESSES

& Supply Chain & Procurement Resources

LEAD TO CASH
DESIGN TO OPERATE
SOURCE TO PAY
RECRUIT TO RETIRE
AND MULTIPLE SUB PROCESSES
APPLICATIONS
APPLICATIONS

PARTNER THIRD PARTY

INTELLIGENT SUITE
SOLUTIONS SOLUTIONS

SUITE QUALITIES OPENNESS

SEAMLESS CONSISTENT ALIGNED EMBEDDED & ONE COORDINATED E2E
User Security & Domain CROSS-PRODUCT Workflow Lifecycle Process
Experience Identity Mngmt Models Analytics Inbox Mngmt Blueprints
TECHNOLOGY
TECHNOLOGY

SAP ONE DOMAIN MODEL

BUSINESS TECHNOLOGY
BUSINESS TECHNOLOGYPLATFORM
PLATFORM
SAP INTEGRATION SUITE

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5

One workflow inbox – SAP Task Center
Current Situation & Motivation

Approvals and tasks

Multiple user Different
scattered across
experiences nomenclatures
multiple apps

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

One workflow inbox – SAP Task Center
Taking action to realize that value

200

▪ Critical tasks buried in e-mail

▪ Delays in approvals and task completion
▪ Inconsistency on how to act
▪ Lack of prioritization

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

One workflow inbox – SAP Task Center
Complementing the seamless user experience

Seamless Integration Intelligence &

User Experience Excellence Analytics

Best-in-class UX Efficient processing of

Seamless cross-product Reduced cost of
across SAP applications workflows with one workflow
navigation via standardized implementation through
with one central inbox - SAP Task Center -
navigation patterns automatic setup of
access point across SAP applications
applications

Intelligent Suite

SAP S/4HANA SAP Customer Experience SAP SuccessFactors SAP Fieldglass SAP Ariba SAP Concur … Non-SAP

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 8

One workflow inbox – SAP Task Center
Leave request approval

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 9

One workflow inbox – SAP Task Center
Leave request approval

(05/18/2021 – 05/18/2021)
Apr. 01, 2021

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 10

One workflow inbox – SAP Task Center
Leave request approval

(05/18/2021 – 05/18/2021)
Apr. 01, 2021

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 11

One workflow inbox – SAP Task Center
Leave request approval

(05/18/2021 – 05/18/2021)
Apr. 01, 2021

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 12

One workflow inbox – SAP Task Center
Benefits

Reduce the time Improve the approval Improve the quality Enable smart
spent by eliminating or completion time and consistency of decisions through the
the need to navigate for critical items (that approvals infusion of data and
through various impact business insights in the approval
systems in order to operations if not process
identify items that approved on time)
require approval or
attention

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 13

One workflow inbox – SAP Task Center
Summary

You have learned:

▪ How one workflow inbox fits in with the
intelligent enterprise integration story and the
Hire to Retire process
▪ Some of the pain points a single employee faces
when confronted with the approvals, tasks, and
notifications they need to take action on being
scattered across multiple application suites
▪ How one workflow inbox – SAP Task Center –
improves the quality and efficiency of your
approval decisions and actions by providing a
unified view of approvals and tasks across
multiple applications, as well as on both Web
and native mobile UIs

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 14

Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2021 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or
any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names
mentioned are the trademarks of their respective companies.
See www.sap.com/trademark for additional trademark information and notices.
Week 2: Innovations in the Hire to Retire Process
Unit 2: Time and Attendance Management with
SAP SuccessFactors
Time and attendance management with SAP SuccessFactors
The Intelligent Enterprise: the Recruit to Retire process is at the heart of it

BUSINESS NETWORK

BUSINESS
PROCESS Across All Functions
Lead to Cash
Recruit to Retire
Design to Operate
Source to Pay
EXPERIENCE MANAGEMENT

Intelligent Suite
APPLICATIONS SAP S/4HANA SAP Fieldglass Industry Cloud
SAP SuccessFactors HXM SAP Concur

SUSTAINABILITY MANAGEMENT

TECHNOLOGY Business Technology Platform

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

Time and attendance management with SAP SuccessFactors
Recruit to Retire integration facilitates exceptional workforce experience

Recruit to Retire process

Understand, manage, and optimize all aspects of workforce (employees and external workers) in line with business
objectives and with clear financial impact – facilitating exceptional workforce experience and business transformation

Recruit to Retire Plan Staff Onboard Work Travel Pay & Close

▪ Get the workforce

engaged and productive,
Sub-processes

Hire to Retire Life Cycle of an Employee quickly

▪ Provide insights to make
better talent decisions –
Travel to Reimburse Worker Travel and Expense Management aligning to key business
and financial priorities
▪ Drive new and meaningful
External Workforce Life Cycle of an External Worker experiences that link
purpose to performance

SAP SAP S/4HANA SAP Analytics

SAP Concur SAP Fieldglass
SuccessFactors Cloud Cloud
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3
 Time and attendance management with SAP SuccessFactors
End-to-end integrated Hire to Retire process
1. Plan 3. Onboard 5. Pay & Close
2. Recruit 4. Work
Onboarding & Recruiting

Screen and Rank and Measure

SAP SuccessFactors

Approve and
Post Job interview select recruiting
send offer
candidates candidates effectiveness*

Collect personal
Create new Post-hire Complete Measure
data and
hire tasks tasks onboarding onboarding*
compliance forms

Analyze Request job Job Process

Manage Record
SAP SuccessFactors

workforce
requisition requisition work & life Post payroll
demographics pending (working) Run payroll
to inform hiring for internal request events of results
hires times
Core HR

decisions* resource submitted employees

Payroll
Pre-payroll Post-payroll
processing
analytics* analytics*
analytics*
SAP S/4HANA

Assign Update
Cloud

Record Reimburse Book payroll

employees to financial
project times expenses results
project tasks statements

Digital workplace experience with SAP SuccessFactors Work Zone

SAP Business Technology Platform SAP Task Center SAP Cloud Identity Services SAP One Domain Model and SAP Master Data Integration service

Implementation, Configuration, and Operation Tools SAP Cloud ALM SAP Central Business Configuration
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC * Requires Workforce Analytics (WFA) license 4
Time and attendance management with SAP SuccessFactors
Time recording use cases

I want to go on vacation during the I have worked 8 hours today.

first two weeks of August.

I’m sick for the rest of the week. I need to be on call in case there
is an emergency and my support
is required.

My child is sick. I need to take Yesterday, I worked two hours

child care leave. longer than planned.

I want to meet a friend tomorrow I worked under severe conditions.

and need to take the afternoon I need to record an allowance.
off.

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5

Time and attendance management with SAP SuccessFactors
Single platform for global operations

Solution capabilities
▪ Global absence management
▪ Work schedule management, including (dynamic) break handling and
holiday calendar
▪ Account management
▪ Localization features including accrual rules, business rules, and public
holiday calendars
▪ Time sheet for positive and negative time recording scenarios
▪ Real-time time evaluation to calculate things like overtime, shift
differentials, premiums, and more
▪ Real-time clock terminal integration
▪ Working time accounts, flex time, and time off in lieu
▪ Ability to buy and sell leave
▪ Native part of the SAP SuccessFactors app
▪ Predefined reports and dashboards
▪ Predefined integration into Employee Central Payroll
▪ Connectivity options to third-party shift planning tools
▪ Best practices content (rapid.sap.com)

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

Time and attendance management with SAP SuccessFactors
Helps to ensure white- and blue-collar workers get paid accurately and on time

What has changed?

▪ New SAP SuccessFactors Time Tracking solution
– Includes all EC time sheet features, AND all new innovation related to
tracking of working time
– No new features are planned for EC time sheet
– For EC Time Management customers, there is no migration required
(technical foundation is the same)
– Public announcement released in December

▪ Time off remains part of Employee Central, and will

receive significant innovation
▪ SAP Solution Extensions remains on our price list and
will keep being positioned
– For use cases that involve scheduling and
complex (highly industry specific) blue collar
processes, we will position SAP Solution Extensions
– For all other cases, let’s say the 80% case, we
intend to position SAP SuccessFactors Time
Tracking

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

Time and attendance management with SAP SuccessFactors
Taking a look at the SAP SuccessFactors time management product landscape

SAP Solution Extensions &

SAP Store
(More complex time scenarios)
Timesheet Roadmap Time Tracking Roadmap
▪ No new features, apart SAP SuccessFactors ▪ Extensive roadmap
from new UI Time Tracking
Complexity of Time Scenario

Employee Central
Basic Timesheet
(Included with Employee Central)
Time Off Roadmap
▪ Extensive roadmap
Employee Central
Time Off
(Included with
Employee Central)

Employee Central
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 8
Time and attendance management with SAP SuccessFactors
Taking a look at the SAP SuccessFactors time management product landscape

Solution
Basic Timesheet Extensions
Roadmap (More complex time
scenarios) Time Tracking
• New time sheet UI Roadmap
• Maintenance mode after
Complexity of Time Scenario

H1 2020 • New time sheet UI

SAP
SuccessFactors • Clock Terminal Integration Service
Time Tracking • Enhanced collision framework
• Clock-in/Clock-out (web & mobile)*
• Cross-Midnight (attendances)
Time Off Employee Central • Enhanced time evaluation result
Roadmap Basic Timesheet handling
(Included with Employee
Central) • Monthly time sheet
• Termination and Rehire
• Alerts (e.g. fatigue regulations)
• Parallel absences
• Quick approval card on • Core times
new home page • Advanced time allocation (aligned
• Improved support of life with S4 and Fieldglass)
events, e.g. birth of a child
• Work on public holidays
Employee Central
Time Off
(Included with Employee
Central)

Employee Central

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 9

Time and attendance management with SAP SuccessFactors
New Time Off Approval and Engagement Cards
Homepage Cards

Quick approval card

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 10

Time and attendance management with SAP SuccessFactors
E-mail notifications for Admin Alerts 2.0

Prerequisite: Activate e-mail

notifications in user settings

Select an alert type

Define frequency for e-mail

notifications per alert type

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 11

Time and attendance management with SAP SuccessFactors
Workflow dashboard

Workflow status
dashboard

E.g., drill through in

attendance dashboard

Available for download in

the content store

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 12

Time and attendance management with SAP SuccessFactors
Workflow dashboard

Workflow status
dashboard

E.g., drill through in

attendance dashboard

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 13

Time and attendance management with SAP SuccessFactors
Workflow status dashboard

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 14

Time and attendance management with SAP SuccessFactors
Workflow dashboard with drill down in attendance dashboard

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 15

Time and attendance management with SAP SuccessFactors
Workflow dashboard

Available for download in

the content store

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 16

Time and attendance management with SAP SuccessFactors
New time sheet UI

2 month calendar view

Middle panel showing time

sheet overview and
(account) summaries

Day panel (on the right)

showing all recordings for
the day including approval
status, if applicable

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 17

Time and attendance management with SAP SuccessFactors
SAP SuccessFactors Time Tracking – single record approval

Single record approval,

including approval status

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 18

 1H
Time and attendance management with SAP SuccessFactors
SAP SuccessFactors Time Tracking – night shift workers 2021

Early
Adoption

Ability to record working

time during night shifts
+1 Day indicator helping
user to indicate when the
work will be recorded

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 19

Time and attendance management with SAP SuccessFactors
New time sheet UI

Full insight in Time

Accounts and Time
Collector information

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 20

Time and attendance management with SAP SuccessFactors
New time sheet UI – view on mobile

Responsive
design

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 21

 1H
Time and attendance management with SAP SuccessFactors
Time admin console 2021

Early
Adoption
Track employees’ times by
integrating with external time
tracking services
View resulting time records
in employees’ time sheets
Use the Admin console to
get an overview of time
events and statuses
▪ Filter on relevant data
▪ Get error details and make
corrections

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 22

Time and attendance management with SAP SuccessFactors
Summary

You have learned that:

▪ SAP has announced a new product: SAP SuccessFactors Time

Tracking

▪ There will be significant future investment into Employee Central Time

Off and SAP SuccessFactors Time Tracking

▪ Time Off remains part of Employee Central and will also receive
significant investment. Mainly focused on blue collar workforces and
more complex leave handling (e.g., illness and parental leaves)

▪ Our overall aim is to handle all common white collar and low-medium
complexity blue collar processes, with a primary focus on getting people
paid

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 23

Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2021 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or
any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names
mentioned are the trademarks of their respective companies.
See www.sap.com/trademark for additional trademark information and notices.
Week 2: Innovations in the Hire to Retire Process
Unit 3: Employee Central Payroll and SAP Master
Data Integration
Employee Central Payroll and SAP Master Data Integration
The Intelligent Enterprise: the Recruit to Retire process is at the heart of it

BUSINESS NETWORK

BUSINESS
PROCESS Across All Functions
Lead to Cash
Recruit to Retire
Design to Operate
Source to Pay
EXPERIENCE MANAGEMENT

Intelligent Suite
APPLICATIONS SAP S/4HANA SAP Fieldglass Industry Cloud
SAP SuccessFactors HXM SAP Concur

SUSTAINABILITY MANAGEMENT

TECHNOLOGY Business Technology Platform

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

Employee Central Payroll and SAP Master Data Integration
Recruit to Retire integration facilitates exceptional workforce experience

Recruit to Retire process

Understand, manage, and optimize all aspects of workforce (employees and external workers) in line with business
objectives and with clear financial impact – facilitating exceptional workforce experience and business transformation

Recruit to Retire Plan Staff Onboard Work Travel Pay & Close

▪ Get the workforce

engaged and productive,
Sub-processes

Hire to Retire Life Cycle of an Employee quickly

▪ Provide insights to make
better talent decisions –
Travel to Reimburse Worker Travel and Expense Management aligning to key business
and financial priorities
▪ Drive new and meaningful
External Workforce Life Cycle of an External Worker experiences that link
purpose to performance

SAP SAP S/4HANA SAP Analytics

SAP Concur SAP Fieldglass
SuccessFactors Cloud Cloud
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3
 Employee Central Payroll and SAP Master Data Integration
End-to-end integrated Hire to Retire process
1. Plan 3. Onboard 5. Pay & Close
2. Recruit 4. Work
Onboarding & Recruiting

Screen and Rank and Measure

SAP SuccessFactors

Approve and
Post Job interview select recruiting
send offer
candidates candidates effectiveness*

Collect personal
Create new Post-hire Complete Measure
data and
hire tasks tasks onboarding onboarding*
compliance forms

Analyze Request job Job Process

Manage Record
SAP SuccessFactors

workforce
requisition requisition work & life Post payroll
demographics pending (working) Run payroll
to inform hiring for internal request events of results
hires times
Core HR

decisions* resource submitted employees

Payroll
Pre-payroll Post-payroll
processing
analytics* analytics*
analytics*
SAP S/4HANA

Assign Update
Cloud

Record Reimburse Book payroll

employees to financial
project times expenses results
project tasks statements

Digital workplace experience with SAP SuccessFactors Work Zone

SAP Business Technology Platform SAP Task Center SAP Cloud Identity Services SAP One Domain Model and SAP Master Data Integration service

Implementation, Configuration, and Operation Tools SAP Cloud ALM SAP Central Business Configuration
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC * Requires Workforce Analytics (WFA) license 4
Employee Central Payroll and SAP Master Data Integration
What is Employee Central Payroll?

Employee Central Payroll is a service offering

where SAP SuccessFactors Employee Central is
used for maintenance of core HR master data
and an SAP HCM Payroll system is hosted in an
SAP data center for payroll
▪ Utilizes deeply localized payroll functionality
to run in-house payrolls in 46 countries
▪ Leverages the proven SAP payroll engine
delivered in the cloud by SAP cloud operations
▪ Tightly integrates with SAP SuccessFactors
Employee Central (prerequisite), including
global benefits and time
▪ Includes off-cycle support, retroactive
payments, and payroll processing for
concurrent employments Scoping Document
Service Catalogue
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5
Employee Central Payroll and SAP Master Data Integration
Scope of Employee Central Payroll

Employee EC Payroll Employee Central Payroll Offering

Central System
▪ Available only in combination with Employee Central
HR Admins
Employee,

▪ System hosted by SAP in SAP data centers

Manager,

Master replicated Master

Data Data copy ▪ Functional scope defined in “Scope Description”
I Point-to-Point
document
N ▪ Distribution of operations work in system
PY Admin HR Admin

T direct maintenance (mashups) Tax Data

between SAP cloud operations and customer
E − Ruled by “Service Catalog”
R ▪ Customer can use the system similar to own system
with a few restrictions, e.g., no modifications, no
N PCC for main payroll activities
usage of implicit enhancement spots
E − Ruled by “Service Catalogue”
T
PY Admin

through EC ▪ Customer must do certain activities in system

Web GUI Payroll − For example, testing after upgrades
▪ From technical point of view, Employee Central
from Browser Payroll system is a “normal” HCM-only system
with additional functionality for replication of data

SAP GUI Scoping Document

through VPN Service Catalogue
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6
Employee Central Payroll and SAP Master Data Integration
EC and EC Payroll: How does it work?

Employee Central Employee Central Payroll

Employee,
Time Data

Personal Information Payroll Processing

Point-to-point
Legal Reporting

Connection

Authorities
Employment Information
Job Information Communication to Authorities
Compensation Salary Payment
Time Pay Statement Printing
Benefits
Confirmation Messages
Cost Center Payroll Results

Cost Center

Financials
Payroll Postings

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

Employee Central Payroll and SAP Master Data Integration
EC and EC Payroll: How does it work?

Employee Central Employee Central Payroll

HR Payroll
Administrator Administrator

UI Mashup

Employee Compound Replication Employee

Master Data Employee API Process Master Data

Data Replication Confirmation

Monitor Process Payroll

Task Monitor Task Process

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 8

Employee Central Payroll and SAP Master Data Integration
Hire to Retire data flows involving EC Payroll

▪ Flow of employee data across the EC core,

EC Payroll, and SAP S/4HANA Cloud (OP/PE),
employee, manager, admin
▪ Consumption of cost centers from SAP S/4HANA
(OP/PE) to EC Payroll
▪ Replication of cost center assignments to
EC Payroll
▪ Payroll postings to SAP S/4HANA or SAP ERP
Financials
▪ Public sector integration: funds/grants, etc.
▪ Upcoming: onboarding form data integration,
benefits integration

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 9

Employee Central Payroll and SAP Master Data Integration
Integration with SAP Master Data Integration service – SAP S/4HANA Cloud
Cost centers via MDI
Employee EC Payroll
Central System
SAP S/4HANA Cloud
HR Admins
Employee,

e.g.,
Manager,

Master replicated Master

Cost Center
Data Data copy
I Point-to-Point COSMAS IDOC Cost Center Distribution
N through Web Services
PY Admin HR Admin

T direct maintenance (mashups) Tax Data Cost centers

E via MDI
R
N PCC for main payroll activities Payroll
Posting
E
T
PY Admin

through EC through Web Services

Web GUI Payroll

from Browser

SAP GUI
through VPN

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC

Employee mini master data via 1MDS 10
Employee Central Payroll and SAP Master Data Integration
Integration with SAP Master Data Integration service – SAP S/4HANA on premise
Cost centers via MDI
Employee EC Payroll
Central System
HR Admins
Employee,

e.g.,
Manager,

Master replicated Master

Cost Center
Data Data copy
I Point-to-Point COSMAS
N ALE (RFZ)
PY Admin HR Admin

T direct maintenance (mashups) Tax Data

through VPN
E
R SAP
N PCC for main payroll activities Payroll S/4HANA
Posting
E
T
PY Admin

through EC ALE (RFZ)

Payroll through VPN
Web GUI

from Browser

SAP GUI
through VPN

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 11

Employee Central Payroll and SAP Master Data Integration
Integration with SAP Master Data Integration service – cost center integration

EC Financials
Cost Center Via MDI Cost Center
Master Data ECP Master Data
Referential Cost Center
Integrity Master Data
Value Help Referential
Text Integrity
Replication (Value Help)
contains CC Assignments Text
CC Assignment CC Assignment COBL Check
in Portlets Mapping in Infotypes

CC Assignment
in Payroll Results

Document Checks
CC Assignment Payroll Posting CC Assignment
in Payroll Posting in Accounting
Documents Documents

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 12

Employee Central Payroll and SAP Master Data Integration
Summary

You have learned that:

▪ EC Payroll is a service offering that works together
with EC
▪ EC Payroll has a defined, finite scope
▪ H2R scenarios involving ECP include Finance
systems
▪ SAP Master Data Integration helps replication of cost
center objects

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 13

Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2021 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or
any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names
mentioned are the trademarks of their respective companies.
See www.sap.com/trademark for additional trademark information and notices.
Week 2: Innovations in the Hire to Retire Process
Unit 4: Cost Center Integration with SAP Master
Data Integration
Cost center integration with SAP Master Data Integration
The Intelligent Enterprise: the Recruit to Retire process is at the heart of it

BUSINESS NETWORK

BUSINESS
PROCESS Across All Functions
Lead to Cash
Recruit to Retire
Design to Operate
Source to Pay
EXPERIENCE MANAGEMENT

Intelligent Suite
APPLICATIONS SAP S/4HANA SAP Fieldglass Industry Cloud
SAP SuccessFactors HXM SAP Concur

SUSTAINABILITY MANAGEMENT

TECHNOLOGY Business Technology Platform

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

Cost center integration with SAP Master Data Integration
Recruit to Retire integration facilitates exceptional workforce experience

Recruit to Retire process

Understand, manage, and optimize all aspects of workforce (employees and external workers) in line with business
objectives and with clear financial impact – facilitating exceptional workforce experience and business transformation

Recruit to Retire Plan Staff Onboard Work Travel Pay & Close

▪ Get the workforce

engaged and productive,
Sub-processes

Hire to Retire Life Cycle of an Employee quickly

▪ Provide insights to make
better talent decisions –
Travel to Reimburse Worker Travel and Expense Management aligning to key business
and financial priorities
▪ Drive new and meaningful
External Workforce Life Cycle of an External Worker experiences that link
purpose to performance

SAP SAP S/4HANA SAP Analytics

SAP Concur SAP Fieldglass
SuccessFactors Cloud Cloud
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3
 Cost center integration with SAP Master Data Integration
End-to-end integrated Hire to Retire process
1. Plan 3. Onboard 5. Pay & Close
2. Recruit 4. Work
Onboarding & Recruiting

Screen and Rank and Measure

SAP SuccessFactors

Approve and
Post Job interview select recruiting
send offer
candidates candidates effectiveness*

Collect personal
Create new Post-hire Complete Measure
data and
hire tasks tasks onboarding onboarding*
compliance forms

Analyze Request job Job Process

Manage Record
SAP SuccessFactors

workforce
requisition requisition work & life Post payroll
demographics pending (working) Run payroll
to inform hiring for internal request events of results
hires times
Core HR

decisions* resource submitted employees

Payroll
Pre-payroll Post-payroll
processing
analytics* analytics*
analytics*
SAP S/4HANA

Assign Update
Cloud

Record Reimburse Book payroll

employees to financial
project times expenses results
project tasks statements

Digital workplace experience with SAP SuccessFactors Work Zone

SAP Business Technology Platform SAP Task Center SAP Cloud Identity Services SAP One Domain Model and SAP Master Data Integration service

Implementation, Configuration, and Operation Tools SAP Cloud ALM SAP Central Business Configuration
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC * Requires Workforce Analytics (WFA) license 4
Cost center integration with SAP Master Data Integration
Hire to Retire (H2R) and master data integration with SAP One Domain Model

Unaligned and complex data model

Challenges with the existing solution
A reliance of SAP S/4HANA Cloud, on a legacy
Human Capital Management (HCM) employee
model to store employee data:
Point-to-point integration
▪ High customer interaction was frequently required during
support to resolve data replication issues. SAP
▪ Customer feedback indicated challenges in keeping data S4/HANA
synchronized and failure points where errors could occur. Cloud

Use of a point-to-point integration approach:

▪ Expensive – integration effort required with every new SAP SAP
system with high maintenance and testing costs SuccessFactors Concur

▪ Static – contrary to the vision of the Intelligent Enterprise

Need for additional functional capability:

▪ Extensibility and concurrent employment not possible in SAP
SAP
Analytics
the existing solution scope. Fieldglass
Cloud
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5
Cost center integration with SAP Master Data Integration
Hire to Retire (H2R) and master data integration with SAP One Domain Model

One common people data model

Master data owner One data model Master data consumer

SAP SuccessFactors People data model SAP S/4HANA Cloud

Employee Central SAP Concur
SAP Fieldglass
Third parties

SAP
Master Data
Integration service

SAP S/4HANA SAP SAP Concur SAP SAP Analytics

Cloud SuccessFactors Fieldglass Cloud
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6
Cost center integration with SAP Master Data Integration
Hire to Retire (H2R) and master data integration with SAP One Domain Model

Advantages of the new service

One aligned data model:
▪ For people and cost center data across all SAP business applications, enabling
data that is consistent and can be semantically understood
▪ Easy maintenance because continuous remapping is not required
One central master data integration service:
Enables 1:n integration that is:
▪ Fast – efficient, centralized distribution
▪ Efficient – standardized, out-of-the-box, reusable
▪ Compliant – consistent, scalable, purpose-driven master data replication
Benefits of the new SAP One Domain Model-based workforce data structure:
▪ Prepares the switch to new business partner model, which enables concurrent
employment/global assignments/international transfer
▪ Prepare enhanced employment-based processes like improved payment
information, handling/bank transfer, private addresses
▪ TCO reduction for customers due to minimal configuration
▪ The new workforce data structure simplifies migration to the target architecture
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7
Cost center integration with SAP Master Data Integration
Migration to the new harmonized SAP Master Data Services (MDS)

Migrate data from

legacy to new Activate feature Carve out old
toggle master data
SAP S/4HANA Cloud structure
SAP S/4HANA Cloud
Legacy HCM data model
Legacy HCM data model SAP S/4HANA Cloud
A B C D E
A B C D E Legacy HCM data model SAP S/4HANA Cloud
New workforce data model A B C D E Legacy HCM data model SAP S/4HANA Cloud
A B C D E
New workforce data model
New workforce data model
A B C
A B C New workforce data model

A B C
Contains redundant
fields D and E

Today 2021/2022
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 8
Cost center integration with SAP Master Data Integration
Cost Center – integration with SAP SuccessFactors using SAP Master Data Integration (1/2)

The integration setup takes place on two levels:

SAP S/4HANA Cloud SAP SuccessFactors

SAP Master Data Integration

Technical
Activate communication scenario Activate communication scenario
Integration

service
Business
Activate communication scenario Activate communication scenario
Integration

Integrated Data
Exchange

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 9

Cost center integration with SAP Master Data Integration
Cost Center – integration with SAP SuccessFactors using SAP Master Data Integration (2/2)

How does the integration work?

SAP S/4HANA Cloud SAP SuccessFactors

Integration service
SAP Master Data
Business

Cost accountant changes existing cost

System updates cost center with changes
center or creates new one using Manage
Daily

Users can view cost center changes

Cost Center app

Automatic
Replication

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 10

Cost center integration with SAP Master Data Integration
SAP Master Data Integration service – configuration

1. SAP Master Data Integration service (and entitlement)

for cost center integration assigned to SAP Cloud
Platform global account
2. Creation of a sub-account for the SAP Master Data
Integration service for cost center integration
SAP Cloud Platform
3. Creation of two instances of the SAP Master Data
Integration service for cost center integration, with MDI sub-account
the respective service keys (one to be used with
SAP S/4HANA Cloud, and the other with
SAP SuccessFactors) SAP S/4HANA
Cloud Instance 1

SAP
Instance 2 SuccessFactors

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 11

Cost center integration with SAP Master Data Integration
SAP S/4HANA Cloud – configuration

1. Create a new communication system in the Communication System app.

2. Create a new communication arrangement in the Maintain Communication Arrangements app,
using communication scenario SAP_COM_0559.

Details for the communication system:

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 12

Cost center integration with SAP Master Data Integration
SAP SuccessFactors – configuration

1. Activate scenario Cost

Center Replication from
SAP Master Data
Integration to EC.
2. Apply the following settings.

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 13

Cost center integration with SAP Master Data Integration
Initial and delta loads – the process

When you have configured the cost center integration in Business Scenarios, you can choose Run
Initial Load
Now to start the integration, which will be used for manually triggering the initial load to replicate all cost
centers from SAP Master Data Integration to Employee Central. SAP Master Data Integration will return
a <deltaToken> parameter in the response that the Integration Center reads and sends to SAP Master
Data Integration in the following request. This token is used for pagination on the SAP Master Data
Integration side.
The Integration Center retrieves pages of cost centers until no more cost centers are available. The
latest <deltaToken> will be saved in the integration definition and will be used in the next run of the
integration job to only query newly added events from SAP Master Data Integration.
The <deltaToken> can be overwritten on the user interface to read from a certain point, or it can be
reset to the initial value to reload all cost centers from SAP Master Data Integration again.

After successful completion of the initial load, you need to schedule a periodic Integration Center job
Delta Load (for example, every 15 minutes). The job will use the latest saved <deltaToken> to pick up newly added
cost center events from SAP Master Data Integration. The <deltaToken> will only be updated if the
saving of cost centers was successfully done. This ensures that no information is lost that has been
retrieved from SAP Master Data Integration.

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 14

Cost center integration with SAP Master Data Integration
General information – useful information

▪ https://help.sap.com/viewer/6b39bd1d0e5e4099a5b
65d835c29c696/2102.500/en-
US/decbb94c95fa421ead9101e4c43683f7.html
▪ https://help.sap.com/viewer/6b39bd1d0e5e4099a5b
65d835c29c696/2102.500/en-
US/38a5bf19ddee435abb42b1017fcb62a1.html

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 15

Cost center integration with SAP Master Data Integration
Summary

You have learned that:

▪ SAP has introduced a new One Domain Model
▪ Cloud solutions integration through SAP Master Data
Integration for cost centers will allow for a streamlined
and more efficient solution
▪ Integration complexity and maintenance is reduced

© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 16

Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2021 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or
any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names
mentioned are the trademarks of their respective companies.
See www.sap.com/trademark for additional trademark information and notices.