MIDEGA PRIMARY HOSPITAL
HUMAN RESOURCE DIRECTORATE
Employee Job Description
Introduction
Job description is a short statement that includes information
about an employee’s assigned duties or responsibilities. It details
the position’s objectives, the skills, training and education
necessary to perform the position.
Rationale
These statements define the performance standards or obligation
of the employee to the health facility. For the health facility, a
job description defines the type of employee desired for the
position and what is expected of the employee. It provides the
facility with guidance for hiring, salary structure, performance
appraisal and supervision.
Purpose
To provide a standardized procedure for the development,
implementation, and monitoring of job descriptions (JDs) for all
hospital staff, aligned with the Federal Ministry of Health (FMOH)
and Oromia Regional Health Bureau guidelines.
Procedure
A job description should be developed for every position in the
hospital.
Template job descriptions may be available from the FMOH or
Regional Health Bureaus (RHBs).
Each hospital should adapt these job descriptions to reflect the
hospital’s needs and to define the duties and responsibilities of
the position.
Job descriptions should be developed in collaboration with the
Human Resources Department and head of the department/case
team in which the position is located. The job description should
be explained to each new employee when he/she commences
employment and he/she should sign on the job description to
indicate their understanding of and agreement with the duties
and responsibilities therein.
Two copies of the job description should be prepared. The first
copy should be kept by the post holder and the second copy should
be filed in his/her personnel file.
The job description should be kept under review and amended if
the need arises, for example if duties or supervisory
responsibilities are added to or removed from the post.
At the time of Performance Based Evaluation (PBE), the
employee and supervisor should consider whether the job
description is still an accurate description of the post and should
amend if necessary.
If an employee is promoted or transferred to another position
then a new job description should be given and signed for the
new position. The date on the new job description will indicate
the date at which the employee changed position.
Roles and Responsibility
Stakeholder Responsibility
Final approval of JDs; ensures policy
CEO/Medical Director
enforcement
Lead JD development, orientation, record-
HR Unit
keeping
Department Heads Participate in job analysis and review
Quality Office Align JDs with service quality standards
Staff Comply with assigned JD
RHB/FMOH Provide frameworks and review compliance
Sample job description
A job description should contain the following components:
Job Title: The title of the position
The position of the immediate supervisor to whom the post
Reporting to:
holder will report
Department: The department within which the position is located
Full-time, part-time, contract, consultancy,
Employment type:
temporary position, or otherwise.
Job Summary: Provides a 2-3 sentence description of the job
Essential Duties and A detailed explanation of the position’s tasks
Responsibilities:
Statement that outlines which staff will be supervised by the
Supervisory
post holder, and the specific tasks associated with
responsibilities:
supervision (e.g. conduct PBE etc)
Educational The minimum educational requirement for the position
Qualifications
Certificates, Licenses, All minimum required credentials and equivalents should be
Registrations: outlined here.
Experience The minimum work experience required for the position
Any other required skills/competence. For example language
skills, IT skills, mathematical or statistical skills; reasoning
Other required skills skills (such as ability to define problems, collect data,
establish facts, and draw valid conclusions) planning and
organization skills etc
If the position requires heavy lifting, high level of physical
Physical Demands activity, or exposure to natural elements such as outdoors in
weather conditions, it should be noted here.
Description of job site This contains specific information about the work
and work environment environment, including a description of surrounding areas,
building layout, and other information relevant to the work
atmosphere including environmental hazards.
If the employee will be exposed to a known risk for an
Occupational extended period of time, it should be noted on the job
Exposure description.
Salary and Benefits The specific salary or salary range. This information may or
may not be included in the job description. Instead, a
hospital may use a job-grade system, which rates each job
and assigns a job grade number that correlates to a wage
range.
Employee Name and
Signature
Date
REFERRENCE
1. Revised EHSIG (Ethiopian Hospital Service Improvement
Guidelines),Ethiopian Hospital Management Intiatives ,2024 GC
2. HR Manual
