Domestic Material Purchase Cycle

Requisition Generation for required Material by dept person

if material not availalable in system for Purchase Requisition then send Material
Creation request
Purchase Requisition Creation
Purchase Requisition Approval
Email Intimation on PR Apprival
PR Conversion for RFQ process
Maintain Quotation & Price comparison
Create purchase order
Release Purchase order
Mail send to vendor & PR creator
Gate In process
Weigh bridge Integration
Goods Receipt in plant/store
Material Quality Check by QC Dept
QC approved then GRN
QC rejected the material code, then the goods were returned to the vendor
through the PO return process
Invoice Verification

Service Process
Requisition Generation for required service by dept person
if service code not availalable in system for Purchase Requisition then send service
code Creation request
Purchase Requisition creation for Service
Purchase Requisition Approval
Email Intimation on PR Apprival
Create Service Purchase Order
Release Purchase order
Mail send to vendor & PR creator
Create Service Entry Sheet
Approval service entry sheet
Invoice Verification

Import Purchase Process

Continuation of PR conversion to PO Process for L1 Vendor

Currency Conversion Rate Maintenance
Create Purchase Order / assign Shipment partner

Release Purchase order

Mail send to vendor & PR creator
If PO amendmend then again GO to PO release
Material receipt on port
Import Charges assign in PO- Custom Clearing,CNF Charges,Insurance,Landing
Charges, Transportation cost etc
Custom invoice booking process
Weighbridge integation on receipt material at Plant Gate
Gate In Process
Good Receipt In BOND WH
Mail intimation to concern person
Invoice Verification

Stock Transfer Process

Stock Transfer Order (STO) BY sending Plant
Goods Issue against Outbound Delivery & PGI by Sending Plant
Goods Recepit by Receiving Plant
Stock Posting by Receiving Plant

Subcontracting Process
Requisition Generation for required Material by dept person
if material not availalable in system for Purchase Requisition then send Material
Creation request
Purchase Requisition Creation
Purchase Requisition Approval
Email Intimation on PR Apprival
Create purchase order
Release Purchase order
Mail send to vendor & PR creator
Send components to supplier – 541 Mvt
Weigh bridge Integration
Gate Out Process
Material received at vendor location
Process the Goods /service at vendor end
Vendor send the Material to Plant
Gate In Process
Good Receipt In BOND WH

Retrun Process
Create Sales Return Purchase Order
Release Purchase order
Goods Return
Gate Out Process
Credit Debit Note
Clearing
Responsible / Dept. Person
Dept Person

IT person

Dept Person
Dept Head, Store Manager, BUH
PR Creatior and Approver
Commerical Dept
Commerical Dept
Commerical Dept
Commerical Head, BUH, Account Head, CMD/VC
Vendor and PR Creatior
Gate entry user at Plant
Gate entry user at Plant
Store user
QC Dept
Store user

Store user

Store user

Responsible / Dept. Person

Dept Person

IT person

Dept Person
Dept Head, Store Manager, BUH
PR Creatior and Approver
Commerical Dept
Commerical Head, BUH, Account Head, CMD/VC
Vendor and PR Creatior
Dept Person
Commerical Head, BUH, Account Head, CMD/VC
Account person

Responsible / Dept. Person

Commerical Dept
Commerical / Account Dept

Commerical Dept

Commerical Head, BUH, Account Head, CMD/VC

Vendor and PR Creatior
Commerical Head, BUH, Account Head, CMD/VC
Intimation through Mail

Commerical Dept

Account person
Gate entry user at Plant
Gate entry user at Plant
Store user
Commerical Dept & Others
Account person

Responsible / Dept. Person

Store Person
Store Person
Receiving Location Store person
Receiving Location Store person

Responsible / Dept. Person

Dept Person

IT person

Dept Person
Dept Head, Store Manager, BUH
PR Creatior and Approver
Commerical Dept
Commerical Head, BUH, Account Head, CMD/VC
Vendor and PR Creatior
Dept./Store Person
Gate entry user at Plant
Gate entry user at Plant
Vendor Location
Supplier
Supplier
Gate entry user at Plant
Store user

Responsible / Dept. Person

Commerical Dept
Commerical Head, BUH, Account Head, CMD/VC
Dept./Store Team
Gate entry user at Plant
Account Payble Team
Account Person
Process
Sample Sales Process
Inquiry
NPD Processes
Quotation
Sales Order
Outbound Delivery
Invoince
Customer Decision Entry( Approve Or Reject)
Mass Production

Domestic Sales Process (MTO)

Inquiry
NPD Processes for new Item
Quotation
Credit Checks & Credit Limit Work Flow
Credit Limit Maintainenance
Customer Payments for non credit customers
Sales Orders
Production Order Creation
Outbound Delivery
HU Assignment Process
Invoince & Efris Generation
Gate Out Process
Domestic Sales Process (MTS)
Inquiry
Quotation
Credit Limit Work Flow for credit customers
Customer Payments for non credit customers
Credit Checks and Maintainenance
Sales Orders
Outbound Delivery
HU Assignment Process
Invoince & Efris Generation
Gate Out Process

Sales Return Process

Return SO (Wrt Invoince)
Delivery /PGR
HU Assignment
Gate In Process
Credit Note
Efris Invoincing
Job Work Sales Process (MTO)
Sales Order
Goods Receipt of Material w/o Reference to Purchase Order
Delivery
Invoince
Efris E-Invoincing
Gate Out

Cash Sales Process

Cash Payment
Sales Order
Delivery /PGI
Invoice
Efris E- Invoicing

Credit/Debit Note Process

CR/DR Order Wrt Invoice
Approval/Rejection of the Credit Or Debit Note
Billing Document
Efris E-Invoincing
Responsible / Dept. Person

Sales Admin/Executives
Sales Admin / Costing Head/Production
Sales Admin/Executives
Sales Admin
Stores Department
Sales Admin
Sales Admin after Email Receipt from Customer
Production Department

Sales Admin/Executives
Sales Admin / Costing Head/Production
Sales Admin/Executives
Sales Admin / Costing Head/Production
IT Department upon all approvals
Accounts Receivable
Sales Admin
Production Department
Stores Department
Stores Department
Automatic
Gate/Weigh bridge Admin

Sales Admin/Executives
Sales Admin/Executives
Sales Admin/Sales Head/Finance Department
Accounts Receivable
IT Department upon all approvals
Sales Admin
Stores Department
Stores Department
Sales Admin
Gate/Weigh bridge Admin

Sales Admin
Stores Department
Stores Department
Gate/Weigh bridge Admin
Sales Admin
Automatic
Sales Admin
Stores Department
Sales Admin,Stores Department
Sales Admin,Stores Department
Automatic
Gate/Weigh bridge Admin

Customer & Bank Payment by Accounts Receivable

Sales Admin
Sales Admin
Automatic
Automatic

Sales Admin
Sales Head
Sales Admin
Automatic
Process
Preventive Maintenance Process
Create Tasklist
Create Maintenance Plans
Schedule Maintenance Plan
Automatic Maintenance Order Creation
Assign Required Spares in Maintenance Order
Release Maintenance Order
Goods Issue
Confirm Maintenance Activities & Operations
Order Confirmation ( Teco)
Order Settlement

Breakdown Maintenance Process

Create Maintenance Request/Notification
Create Maintenance Order from Maintenance Requ
Required spares part assign in order
Approve Maintenance Order
Release Maintenance Order
Goods issue
Confirm Maintenance Activities operations
Order Teco
Order Settlement

General Maintenance Process

Create Maintenance Request/Notifcation
Create Maintenance Order
Assign any required Parts in Maintenance Order
Approve Maintenance Order
Release Maintenance Order
Good Issue
Confirm Maintenance Activities operations
Order Tecco
Settlement Maintenance Order
Calibration Maintenance Process
Create Master inspection Characteristics
Create Maintenance Task List
Create maintenance plan for Calibration
Schedule Maintenance Plan
Release Maintenance Order
Carry Out Calibration Task(inspection Lot)
Result Recording
Usage decision
Confirm Maintenance Activities operations
Order Tecco
Settlement Maintenance Order

Internal Refurbishment Process

Bring Defective Material To Stock
Create Refurbishment Order
Defective Material
Confirm Activity Issueand
Times to Refurbish Order
Issue Needed
Material
Good Receipt of Refurbished Material
Tecco Order & Cost Settlement and closure

External Refurbishment Process

Bring Defective
Purchase Material
Requisition To stock
creation with Refurb
Valuation type Order(Sub-Contract) From
Create Purchase
Purchase
Defective Requestion
Material Issue to Purchase
Order(Material
Good Receipt ofprovided to vendor)
Refurbished material from
Vendor
Tecco Order & Cost Settlement and Closure
Responsible / Dept. Person

IT Department after Maintenance Manager Approval

IT Department after Maintenance Manager Approval
IT Department after Maintenance Manager Approval
Automatic
Maintenance Data Entrant
Maintenance Data Entrant
Stores Department
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant

Any Department User

Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Manager
Maintenance Data Entrant
Stores Department
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant

Any Department User

Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Manager
Maintenance Data Entrant
Stores Department
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant,Quality Department
Maintenance Data Entrant,Quality Department
Maintenance Data Entrant,Quality Department
Maintenance Data Entrant,Quality Department
Maintenance Data Entrant
Maintenance Data Entrant

Maintenance Data Entrant

Maintenance Data Entrant
Stores Department
Maintenance Data Entrant
Maintenance Data Entrant
Maintenance Data Entrant

Maintenance Data Entrant

Maintenance Data Entrant
Commercial Department
Stores Department
Stores Department
Maintenance Data Entrant
 Process
MTS Production Process (Same process for REWORK, JOB WORK & REPACKIN
Create Production Order
Check Material Availability
Batch Creation for Order
Release Production Order
Reservation Creation Against Prod. Order
Reservation Relesed by Dept. H.O.D
Reservation Print
Good Issue against Reservation.
Order Confirmation
Goods Issue, Goods Receipt & Waste Generation
Quality Result Recording
Quality Usage Decission
Stock Review
Left Over Goods return back to the Store by H.O.D
Production Order TECO (Technically Complete)
Production Order Settlement

MTO Production Process

Create Production Order w.r.t Sales Order
Check Material Availability
Batch Creation for Prod. Order as per Sales Order
Release Production Order
Reservation Creation Against Prod. Order
Reservation Relesed by Dept. H.O.D
Reservation Print
Good Issue against Reservation.
Order Confirmation
Goods Issue, Goods Receipt & Waste Generation
Quality Result Recording
Quality Usage Decission
Stock Review
Left Over Goods return back to the Store by H.O.D
Production Order TECO (Technically Complete)
Production Order Settlement
 Packing of Finish Goods
Stock Review in Inspection Location
Creation of Handling Units
Barcode Printing for Handling Units
Handling Unit Report Printout
Internal Auditor Crosschecking
Picking Handling Unit to Store Location
Receiving Handling Unit in Store Location
 Responsible / Dept. Person
e process for REWORK, JOB WORK & REPACKING)
PPC Team
PPC Team
PPC Team
PPC Team
Department Data Entry Operators.
Department H.O.D
Department Data Entry Operators.
Store Department
Department Data Entry Operators.
Department Data Entry Operators.
Quality Team
Quality Team
Department Data Entry Operators.
Department H.O.D
PPC Team
Costing Team

O Production Process
PPC Team
PPC Team
PPC Team
PPC Team
Department Data Entry Operators.
Department H.O.D
Department Data Entry Operators.
Store Department
Department Data Entry Operators.
Department Data Entry Operators.
Quality Team
Quality Team
Department Data Entry Operators.
Department H.O.D
PPC Team
Costing Team
cking of Finish Goods
Department Data Entry Operators.
Department Data Entry Operators.
Department Data Entry Operators.
Department Data Entry Operators.
Internal Audit Team
Department Data Entry Operators.
Store Department