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do
N F RLY
KATIHAR
DIVISION-
ELECTRICAL
Office of Sr
DEE/TRD GS/KIR,
DRM Office
Building
Katihar, 854105
Bihar, India
Letter No: KATIHAR DIVISION-ELECTRICAL Dated:
/ EL_TRD_01_25-26 / 00960850131684 17/06/2025
M/s KUMAR ENTERPRISE-KATIHAR
MIRCHAIBARI
NEAR UMA PRINTING PRESS KATIHAR
KATIHAR- 854105
Bihar, India
Sub: Letter Of Acceptance
Ref: 1. Tender No. EL_TRD_01_25-26 closing date 06-06-
2025 15:00 for At KIR Div: Provision to improve
OHE system by removing Sharp Anchor Termination
and RRA modification over KIR Div. (PHASE-I).
2. Your bid ID 18458876 dated 05/06/2025 18:05
The Competent Authority has accepted your offered rates in
connection with the subject work. The total cost of the work at the
accepted rates works out to Rs. 17927854.71 (Rupees One Crore
Seventy-Nine Lakh Twenty-Seven Thousand Eight Hundred And
Fifty-Four Rupees And Seventy-One Paise Only)
A sum of Rs.249400 deposited as Earnest Money vide IREPS
reference ID NE708426728255 has been retained towards initial
Security Money for due and faithful fulfillment of the contract, and
the balance Security Money will be recovered from the progressive
bills @ 6 % of the bill amount till it reaches 5 % of the contract value
in terms of clause 16.1 of IR GCC 2022.. Security Deposit may be
deposited by the Contractor before release of first on account bill in
cash or Term Deposit Receipt issued from Scheduled Bank, or may
be recovered at the rate of 6% of the bill amount till the full Security
Deposit is recovered. Provided also that in case of defaulting
Contractor, the Railway may retain any amount due for payment to
the Contractor on the pending "on account bills "so that the amounts
so retained (including amount guaranteed through Performance
Guarantee) may not exceed 10% of the total value of the contract.
Further, in case of contracts having value equal to or more than 50
crore (Rs Fifty crore)the Security Deposit may be deposited as
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Bank Guarantee Bond also, issued by a scheduled bank after
execution of contract documents, but before payment of 1st on
account bill. Provided GCC July 2022 further that the validity of
Bank Guarantee Bond shall be extended from time to time,
depending upon extension of contract granted in terms of Clause 17
of the Standard General Conditions of Contract. Further, in case
Security Deposit has been submitted as Term Deposit Receipt/Bank
Guarantee Bond in full amount, the Earnest Money deposited by the
Contractor with his tender will be returned by the Railways. Note:
After the work is physically completed as certified by competent
authority, Security Deposit recovered from the running bills of a
Contractor can be returned to him, if he so desires, in lieu of Term
Deposit Receipt/irrevocable Bank Guarantee for equivalent amount
from Scheduled Bank, to be submitted by him.16.(2) (i) Refund of
Security Deposit: Security Deposit mentioned in sub clause(1) above
shall be returned to the Contractor along with or after, the following:
(a) Final Payment of the Contract as per clause51.(1) and(b)
Execution of Final Supplementary Agreement or Certification by
Engineer that Railway has No Claim on Contractor and(c)
Maintenance Certificate issued, on expiry of the maintenance period
as per clause 50.(1),in caseapplicable.16. (2) (ii) Forfeiture of
Security Deposit: Whenever the contract is rescinded as a whole
under clause 62 (1) of GCC, the Security Deposit already with
railways under the contract shall be forfeited. However, in case the
contract is rescinded in part or parts under clause 62 (1) of GCC,
the Security Deposit shall not be forfeited.16.(3) No interest shall be
payable upon the Earnest Money and Security Deposit or amounts
payable to the Contractor under the Contract, but Government
Securities deposited in terms of Sub-Clause 16.(4)(b) of this clause
will be payable with interest accrued thereon.
You are requested to submit Performance Guarantee in the form
as given in Clause 16.4 of IR GCC 2022 equivalent to 5 % of the
contract value amounting to Rs. 896392.74 (Rupees Eight Lakh
Ninety-Six Thousand Three Hundred And Ninety-Two Rupees And
Seventy-Four Paise Only) within 21 days from the date of issue of
Letter of Acceptance, valid up to stipulated date of completion plus
60 days so that contract agreement can be executed. Performance
Guarantee The procedure for obtaining Performance Guarantee is
outlined below: (a) The successful bidder shall have to submit a
Performance Guarantee (PG) within 21 (Twenty one) days from the
date of issue of Letter of Acceptance (LOA). Extension of time for
submission of PG beyond 21(Twenty one) days and up to 60 days
from the date of issue of LOA may be given by the Authority who is
competent to sign the contract agreement. However, a penal interest
of 12% per annum shall be charged for the delay beyond 21(Twenty
one)days, i.e. from 22nd day after the date of issue of LOA. Further,
if the 60th day happens to be a declared holiday in the concerned
office of the Railway, submission of PG can be accepted on the next
working day. In all other cases, if the Contractor fails to submit the
requisite PG even after 60 days from the date of issue of LOA, the
contract is liable to be terminated. In case contract is terminated
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railway shall be entitled to forfeit Earnest Money Deposit and other
dues payable to the contractor against that particular contract,
subject to maximum of PG amount. In case a tenderer has not
submitted Earnest Money Deposit on the strength of their registration
as a Start up recognized by Department of Industrial Policy and
Promotion (DIPP) under Ministry of Commerce and Industry, DIPP
shall be informed to this effect. The failed Contractor shall be
debarred from participating in re-tender for that work. (b) The
successful bidder shall submit the Performance Guarantee (PG) in
any of the following forms, amounting to 3% of the contract value: (i)
A deposit of Cash;(ii) Irrevocable Bank Guarantee; (iii) Government
Securities including State Loan Bonds at 5% below the market
value; (iv) Pay Orders and Demand Drafts tendered by any
scheduled Commercial Bank of India. (v) Guarantee Bonds
executed or Deposits Receipts tendered by any scheduled
commercial bank of india (vi) Deposit in the Post Office Saving
Bank; (vii) Deposit in the National Savings Certificates; (viii)Twelve
years National Defence Certificates; (ix) Ten years Defence
Deposits; (x) National Defence Bonds and (xi) Unit Trust
Certificates at 5% below market value or at the face value whichever
is less. Also, FDR in favour of FA & CAO / N. [Link]/MLG
may be accepted. (c) The Performance Guarantee shall be submitted
by the successful bidder after the Letter of Acceptance (LOA) has
been issued, but before signing of the contract agreement. This P.G.
shall be initially valid upto the stipulated date of completion plus 60
days beyond that. In case, the time for completion of work gets
extended, the Contractor shall get the validity of P.G. extended to
cover such extended time for completion of work plus 60 days.
The entire work shall be completed within 6 month from the date
of issue of Letter of Acceptance. Extension of validity period may be
granted to the contractor if remarks as applied is justified and no
Railway loss is sustained. If Railway is sustained any loss, extension
may be granted with LD. (ii)For AMC/Hiring work extension may
be granted without LD as time extension is required only for Railway
interest. Railway can appealed to the contractor for extend the
validity period if agreed to. (i): The firm shall provide provident Fund
Code No.(If applicable) and ensure compliance of EPF & MP Act-
[Link] the workers deployed by contractor should be enrolled as
members of Provident Fund and should be given universal account
number (Aadhaar linked). (ii): Workers employed for the work
should be given minimum wages as per latest order of Chief labour
Commissioner (Central). The contractor should register his name/ his
firm's name in Indian Railway Shramik Kalyan Portal against the
letter of acceptance for this contract within 15 days of receiving of
LOA. (iii): Please attend or direct your authorized representative
holding power of attorney to this office within 15 (fifteen) days from
the date of receipt of this letter along with P.G to sign the contract
agreement.
Copy to : 1:: PCEE/MLG- For kind information please.2.:
CVO/MLG- For Kind information Please.3. Sr.
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DEE/TRD&GS/KIR :- For kind information please.4.: Sr
DFM/KIR- For Kind information Please.5. DEE/KIR :- For
information please.6.: SSE/TRD/ICs-For information & necessary
action. [Link] Enforcement Office (Central), Katihar Employment
Officer, Employment Exchange,Katihar, Malda Town & Jalpaiguri
[Link]. Labour Commissioner (Central), - Patna 9. SSE/Tech in
Office
Note 1:: You are requested to deposit performance guarantee in
favor of FA & CAO, [Link], Maligaon in any accepted forms
as indicated in the tender documents
Note 2:: The survey report of all the 90 locations proposed in the
work may be submitted within 15 days of issue of LOA to the
undersigned office.
All Other terms and conditions, as stipulated in the tender
documents shall be applicable.
VIVEK VERMA
DEE/TRD/KIR
Digitally Signed
View Signature Details
Awarded Quantities And Rates
Item Item Item Item Qty Unit Escl. [Link] Bid Rate/ Bid Amount
Sno. Desc Code Qty Unit Rate(Rs) (%) (Rs) Unit Rate (Rs)
Schedule A-At KIR Div: Provision to improve OHE
system by removing Sharp AnchorTermination
19871264.37
and RRA modification over KIR Div. (PHASE-I).
(Item Directory - Not Applicable)
Pls see
1 for item View Details At Par 19871264.37
breakup
Schedule Totals 0.00
Total Value 19871264.37 9.78 %Below 17927854.71
Rebate on Total Value
0.00
(%)
Net Bid Value 17927854.71
Item Breakup
A-At KIR Div: Provision to improve OHE system by removing Sharp AnchorTermination
Schedule
and RRA modification over KIR Div. (PHASE-I).
Item - 1 Pls see for item breakup
Item
S No. Description of Item Unit Qty Rate Amount
No
1 1 Providing and laying of cum 360 10199.26 3671733.60
concrete for foundation and
plinth in all types of Soils using
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M-10 grade concrete for main
foundation and M-15 grade
concrete for grouting and
muffing including nominal
reinforcement required as per
RDSO drawings.
"Supply of rolled / fabricated
2 2 MT 22 126439.21 2781662.62
masts, Portal & TTC for OHE. "
"Erection of rolled / fabricated
3 3 masts, Portal & TTC for MT 22 10292.00 226424.00
convensional OHE. "
Supply of fabricated steel
4 4 MT 10 145484.01 1454840.10
work, DA, SPS etc.
Erection of fabricated steel
5 5 MT 10 12623.05 126230.50
work, DA, SPS etc.
Supply of a single bracket
assembly with accessories and
6 6 stay & bracket insulators Numbers 90 30175.25 2715772.50
porcelain type for
conventional OHE
Erection of a single bracket
assembly with accessories and
7 7 stay & bracket insulators Numbers 90 2593.64 233427.60
porcelain type for
conventional OHE.
8 8 Supply of Guy Rod assembly. Numbers 45 12617.44 567784.80
9 9 Erection of Guy Rod assembly. Numbers 45 2290.65 103079.25
Supply of material for
termination of conductor of
10 10 Numbers 90 9250.37 832533.30
conventional OHE/ terminating
assembly (FTA)
Erection of material for
termination of conductor of
11 11 Numbers 90 2312.59 208133.10
conventional OHE/ terminating
assembly (FTA)
Supply of Large Span Wire for
12 12 Metre 4000 1547.57 6190280.00
OHE as per RDSO specification
Supply of Porcelain9-Tonne
insulators (CD-1050mm) for
13 13 Each 100 4914.93 491493.00
replacement of composite
type insulator.
Supply of Large Span wire
ending clamp(130) Complete
assembly with RI no
14 14 Numbers 100 1058.54 105854.00
1331,1143,1102 and erection
of this during re-erection of LS
wire.
Supply of Double Eye 9 Tone
adjustor (RI-5020) and
15 15 Numbers 200 620.10 124020.00
erection of this during re-
erection of ATD.
Supply of Anchor Double strap
16 16 (RI-5030) and erection of this Numbers 200 189.98 37996.00
during re-erection of ATD.
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Total 19871264.37
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