CEBU INSTITUTE OF TECHNOLOGY-UNIVERSITY

DEPARTMENT OF ARCHITECTURE

THE COSTA MARE PROJECT

HANOI HUNG YEN, VIETNAM

COMMERCIAL AND TECHNICAL

PROPOSAL

BY:

CABURAL, VIÑE APRIL ROSE A.

CHIU, KHYLLE ANDRE A.

LACANO, JOHN REY L.

ARCH492-R4

MAY 2025
 TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 PROJECT OVERVIEW

1.2 PROJECT DETAILS

2.0 PROJECT UNDERSTANDING AND SCOPE

2.1 PROBLEM STATEMENT

2.2 SCOPE OF SERVICES

3.0 METHODOLOGY

3.1 DESIGN METHODOLOGY AND APPROACH

3.2 PROJECT PHASES AND KEY DELIVERABLES

4.0 TIMELINE AND PROCESS GUIDE

5.0 TERMS AND CONDITIONS

5.1 ASSUMPTIONS/TERMS OF AGREEMENT

5.2 COMPLETION

5.3 CONTRACT CANCELLATION

5.4 CONSULTANT’S LIABILITY

5.5 COPYRIGHT AND USE OF DOCUMENTS

5.6 CLIENT’S RESPONSIBILITIES

5.7 POST-CONTRACT – CONSTRUCTION STAGE SERVICES

6.0 QUOTE AND SIGN-OFF EXCLUSIONS

6.1 QUOTE AND SIGN-OFF

6.2 EXCLUSIONS
1.0 INTRODUCTION

1.1 PROJECT OVERVIEW

The Costa Mare Project is a proposed residential development located within

the growing urban corridor of Hanoi-Hung Yen, Vietnam. Commissioned by a private

developer as part of a larger master plan, the project involves the design and

construction of two residential plots, each comprising two high-rise towers (2B+G+31

floors) with shared basement levels. The development is envisioned to provide a

modern, high-density living environment, integrated with commercial and public

amenities.

1.2 PROJECT DETAILS

Project Location: Hanoi Hung Yen, Vietnam

The project comprises 2 (two) plots, comprising 2 (two) towers, one for each

plot, with a shared basement.

TOWER 1-2B+G+31

Site Area 11,582.0 sq.m.

Maximum Footprint Area 3,326.0 sq.m.

Total GFA 99,780.0 sq.m.

Commercial GFA 3,326.0 sq.m.

Residential GFA 96,454.0 sq.m.

Total Basement Area 23,134.0 sq.m.

Max. No. of Basements 2

Maximum Storey Height 31

TOWER 2-2B+G+31

Site Area 11,331.0 sq.m.

Maximum Footprint Area 3,326.0 sq.m.

Total GFA 99,780.0 sq.m.

Commercial GFA 3,326.0 sq.m.

Residential GFA 96,454.0 sq.m.

Total Basement Area 22,662.0 sq.m.

Max. No. of Basements 2

Maximum Storey Height 31

BASEMENT UNDER PARK

Total Basement Area 33,296.0 sq.m.

2.0 PROJECT UNDERSTANDING AND SCOPE

2.1 PROBLEM STATEMENT

The Hanoi Hung Yen region is undergoing rapid urbanization, escalating the

demand for high-quality, sustainable housing. Given this, there are key challenges the

Costa Mare Project seeks to address, which include the following:

 Insufficient modern, high-end residential developments

The rapid growth of the urban population has not been met with a

proportional rise in contemporary, high-quality residential spaces. Existing

housing often lacks the amenities, sustainability measures, and design

standards expected by an evolving market demanding luxurious and

functional living.

 Traffic congestion and a lack of efficient underground parking solutions

As urban density increases, road networks and surface parking lots are

under immense pressure. Without comprehensive underground parking and

traffic management systems, developments risk contributing to congestion,

inefficiency, and resident dissatisfaction. Costa Mare will integrate expensive,

shared basement parking to alleviate such stresses.

 Demand for energy-efficient and sustainable residential environments

With rising awareness of climate change and the environmental

footprint of developments, there is a strong demand for homes that use

resources efficiently, minimize emissions, and contribute to broader

sustainability goals. Costa Mare aims to lead by integrating green building

strategies and energy-saving systems.

 Need for high-rise community spaces that encourage social interaction

 High-rise living often leads to social isolation if community spaces are

not thoughtfully designed. The project addresses this by providing extensive

shared amenities such as landscaped gardens, communal lounges, fitness

centers, and social hubs to foster a strong sense of belonging and neighborly

interaction.

The Costa Mare Project aims to meet these demands by delivering a

community-oriented, luxurious, sustainable, and resilient development that fosters

economic and social growth.

2.2 SCOPE OF SERVICES

Our comprehensive scope covers full architectural, engineering, and design

consultancy, ensuring seamless project delivery from concept to completion. The

specific services include the following:

1. Architectural Design.

The scope includes the design of residential towers, podiums, and integrated

commercial areas, with emphasis on spatial efficiency, aesthetic quality, and

environmental sustainability. The architectural solution is expected to respond to

urban context, optimize daylight and ventilation, and create a distinctive identity

within the development.

2. Structural Engineering Coordination

Structural design will ensure the buildings meet performance requirements for

safety, stability, and efficiency. Coordination will focus on seismic resilience, wind

load considerations, and material optimization for high-rise construction, aligning

with both local and international building standards.

3. MEP Engineering Coordination

Mechanical, Electrical, and Plumbing systems will be integrated to ensure reliable

building operations, energy efficiency, and occupant comfort. Coordination will

include smart building technologies, centralized utilities, fire safety systems, and

sustainable water and energy management strategies.

4. Landscape Architecture

The landscape design will provide vibrant and functional outdoor spaces,

enhancing the development’s livability and environmental performance.

Elements include softscape and hardscape design, pedestrian circulation, green

buffers, recreational areas, and integration of stormwater management solutions.

5. Interior Design

Interior spaces for residential units, public lobbies, and shared amenities will be

designed to meet modern lifestyle expectations. Focus areas include space

planning, material selection, lighting, acoustics, and detailing, with a balance of

functionality, durability, and contemporary aesthetics.

6. Signage & Wayfinding

A unified signage and wayfinding system will be developed to improve spatial

orientation and user navigation across the development. The design will be

accessible, visually consistent, and strategically positioned to support safety,

legibility, and brand identity.

7. Interior & Exterior Lighting Design

Lighting design will address both functional and experiential aspects, with energy-

efficient systems applied to indoor spaces, façades, landscapes, and circulation

 zones. Emphasis will be placed on lighting quality, control systems, visual comfort,

and enhancement of architectural features.

8. Tender Documentation and IFC

Comprehensive documentation will be prepared for the tendering and

construction phases, including technical drawings, schedules, and specifications.

These packages will ensure clear communication of design intent, facilitate

accurate pricing, and support compliance during construction.

9. Construction Supervision and Post-Completion Support

Construction phase services will include on-site design supervision, quality control,

and coordination with contractors. Post-completion support will extend through

the Defects Liability Period, ensuring adherence to design specifications and

addressing operational or maintenance concerns.

3.0 METHODOLOGY

To ensure the successful delivery of the Costa Mare Project, the developers will

implement a phased and collaborative project methodology. The approach will

emphasize the early-stage planning, clear communication, and coordination among all

consultants and stakeholders. Design development will proceed through defined phases—

beginning with strategic definition and concept design, progressing through detailed

design and tendering, and culminating in construction and post-completion support.

Quality, cost control, regulatory compliance, and timely delivery will be prioritized

throughout, with the integration of digital tools and value engineering to optimize

outcomes across all disciplines.

3.1 DESIGN METHODOLOGY AND APPROACH

The design methodology for The Costa Mare Project is structured around a

comprehensive, phase-based process that ensures clarity, quality, and consistency

across all stages of development. The approach is multidisciplinary, collaborative, and

tailored to meet the technical, aesthetic, and commercial objectives of the project.

The methodology is guided by the following principles:

1. User-Centric Design. Prioritizing functionality, livability, and comfort for end-users

in both residential and commercial components.

2. Contextual Integration. Designing with sensitivity to the local urban, cultural, and

environmental context of Hanoi-Hung Yen.

3. Sustainability and Efficiency. Applying green building strategies, efficient systems,

and materials to reduce environmental impact.

4. Technical Coordination. Ensuring seamless integration of architectural, structural,

MEP, landscape, and interior elements.

5. Digital Collaboration.Utilizing Building Information Modeling (BIM) and other digital

tools for coordination, documentation, and clash detection.

3.2 PROJECT PHASES AND KEY DELIVERABLES

1. Strategic Definition Phase

 Initial review of project objectives and constraints

 Site and context analysis

 Project strategy and scope definition

 Stakeholder alignment

2. Preparation & Briefing Phase

 Development of design brief and space program

 Confirmation of project goals, KPIs, and success metrics

 Identification of regulatory and planning requirements

3. Concept Design Phase (Pre-Concept and Final Concept)

 Initial design options, massing studies, and spatial configurations

 Finalization of overall design intent and concept narrative

 3D visualizations, schematic diagrams, and area schedules

 Review and approval by client and authorities

4. Developed / Schematic Design Phase

 Detailed design layouts for all key components (towers, podiums, commercial

zones, basements)

 Coordination with structure, MEP, and landscape systems

 Preliminary materials and finishes selection

 Compliance checks with local codes and zoning regulations

5. Technical / Detailed Design Phase

 Full technical documentation including plans, sections, elevations, and details

 Engineering drawings and system layouts (structural, MEP, lighting, signage,

etc.)

 Detailed material specifications and product selections

 Coordination sets for clash resolution using BIM

6. Tender Stage & Authority Approvals

 Tender-ready drawing sets and technical specifications

 Bill of Quantities and scope definitions for contractor bidding

 Support during contractor queries and bid evaluations

 Submission packages for authority review and permitting

7. IFC (Issued for Construction) Stage

 Construction documentation with coordinated drawings across disciplines

 Shop drawing reviews and contractor coordination support

 Final updates based on authority and contractor inputs

8. Site Supervision During Construction

 Regular site inspections and progress reviews

 Design compliance checks and construction quality control

 Review of submittals and Requests for Information (RFIs)

 Coordination of on-site design adjustments

9. Retention Period (Post-Handover Support)

 Ongoing design consultation during the Defects Liability Period

 Support in resolving post-occupancy issues

 Final design adjustments and record documentation (As-Built Drawings)

4.0 TIMELINE AND PROCESS GUIDE

PROJECT TIMELINE

PHASE DURATION DELIVERABLES

Project strategy, site analysis,

Strategic Definition Phase 1 month
stakeholder goals

Finalized design brief, spatial

program, authority
Preparation & Briefing Phase 1 month
requirement review

Pre-Concept Design Phase 2 months Massing, spatial layouts,

design intent, 3D visuals

Final Concept Design Phase 2 months

Refined plans, coordinated

Developed Design/Schematic layouts, initial materials and

3 months
Design Phase systems integration

Full technical documentation,

Technical Design/ Detailed specifications, BIM

5 months
Design Phase coordination

Tender documents, BOQ,

Tender Stage & Authority contractor packages,

3 months
Approval authority submissions
 Aligned with the Final IFC documentation,

IFC (Issued for Construction) contractor contractor coordination

program

Ongoing supervision, site

reports, design clarifications

Aligned with the
Site Supervision During
construction
Construction
programme

Defect inspections, post-

Retention Period (Post- occupancy support, as-built

12 months
Handover Support) documentation

Estimated Design Delivery Start Q3 2025

Target Construction Start Late 2026

PROJECT PROCESS GUIDE

Phase 1–2: Project Initiation & Briefing

 Conduct kickoff meetings with stakeholders

 Review site conditions, regulatory context, and project goals

 Develop and approve the project brief and success metrics

Phase 3: Concept Design

 Explore multiple design options (massing, orientation, program distribution)

 Conduct internal design reviews and value engineering exercises

 Present final concept with 3D visuals and area statements for client approvaL
Phase 4: Developed Design / Schematic Design

 Refine floor plans, façade concepts, and building systems

 Coordinate with structural, MEP, and landscape consultants

 Prepare material palettes, outline specs, and code compliance checks

Phase 5: Technical / Detailed Design

 Translate approved design into construction-level drawings and documents

 Finalize coordinated BIM models for all disciplines

 Prepare technical specifications, detailing, and system layouts

Phase 6: Tendering & Approvals

 Issue tender packages to shortlisted contractors

 Respond to RFIs and provide clarifications

 Submit documents for authority approvals and revise based on feedback

Phase 7: IFC Documentation

 Finalize all drawings and specifications for construction

 Incorporate authority and contractor comments

 Deliver construction-ready sets with sign-offs

Phase 8: Construction Supervision

 Conduct regular site visits and coordination meetings

 Review contractor submittals and shop drawings

 Provide timely responses to RFIs and ensure design intent is maintained

Phase 9: Retention Period / Post-Handover

 Monitor building performance during the defects liability period

  Address post-occupancy adjustments and warranty issues

 Compile and deliver final as-built drawings and O&M manuals

5.0 TERMS AND CONDITIONS

This section establishes the contractual framework governing the provision of architectural

and related consultancy services for The Costa Mare Project in Hanoi–Hung Yen, Vietnam.

It sets out the responsibilities, rights, and obligations of both the Client and the Consultant

throughout the duration of the engagement.

5.1 ASSUMPTIONS/TERMS OF AGREEMENT

The Consultant’s scope of services, fees, and timeline have been defined based

on assumptions derived from the Client’s initial brief, project data, and regulatory context.

It is assumed that the Client will provide accurate and timely information and that no

substantial changes will occur to the project parameters unless formally revised by both

parties. Any deviation from the original scope or unforeseen complexities may require a

formal variation and adjustment of fees or delivery schedule.

Key Deliverables:

 Executed consultancy agreement

 Defined scope of works per project phase

 Agreed fee proposal and payment schedule

 Documented project assumptions and constraints

5.2 COMPLETION

A phase of work shall be deemed completed when all specified deliverables have

been submitted by the Consultant and formally accepted in writing by the Client.

Completion is subject to the timely provision of inputs and approvals from the Client.

Delays or non-approvals that fall outside the Consultant’s control may affect the project

timeline.

Key Deliverables (per phase):

 Design submissions (Concept, Developed, Technical, IFC)

 Authority submission documentation

 Client approval forms or sign-off records

 Phase completion reports (as applicable)

5.3 CONTRACT CANCELLATION

Either party reserves the right to terminate the agreement with justified cause and

written notice. In the event of termination, the Consultant shall be compensated for all

work completed up to the date of termination, including reimbursable expenses. All

completed deliverables shall be handed over to the Client upon receipt of outstanding

payments. Grounds for termination include non-performance, breach of contract, or

force majeure.

Key Deliverables upon Termination:

 Inventory of completed work and percentage progress

 Final invoice for completed services

 Transfer of prepared documentation and source files

 Official notice of termination and contractual closure

5.4 CONSULTANT’S LIABILITY

The Consultant shall be liable for damages arising from professional negligence,

errors, or omissions in the performance of their services, within the limits prescribed in the

agreement. The Consultant’s liability is typically limited to the value of fees received and

shall exclude consequential or indirect damages. Liability does not extend to contractor

execution, third-party performance, or unauthorized design modifications.

Supporting Documentation:

 QA/QC records and internal design reviews

 Professional indemnity insurance certificate

 Error rectification logs (if applicable)

5.5 COPYRIGHT AND USE OF DOCUMENTS

All original design works, drawings, models, and documentation prepared by the

Consultant shall remain their intellectual property. The Client is granted a non-transferable

license to use the documents exclusively for the design, construction, and operation of

The Costa Mare Project. Reproduction, modification, or reuse of documents for other

purposes without written consent is prohibited.

Documentation Includes:

 Copyright statement in deliverables

 Document version control and usage disclaimer

 License-to-use letter (if requested by the Client)

5.6 CLIENT’S RESPONSIBILITIES

 The Client shall provide the Consultant with timely and accurate project

information, including legal site data, geotechnical reports, utility surveys, and design

input decisions. The Client is also responsible for engaging other required consultants,

securing permits, and issuing feedback or approvals in accordance with the project

schedule.

Expected Deliverables from Client:

 Site ownership documents and topographical survey

 Planning and regulatory data

 Design brief and functional requirements

 Signed approvals of design submissions

5.7 POST-CONTRACT – CONSTRUCTION STAGE SERVICES

Following the issuance of construction documentation, the Consultant shall

provide post-contract services, including construction supervision support, review of

contractor submittals, site inspections, and responses to RFIs. During the Defects Liability

Period (typically 12 months post-handover), the Consultant shall support the Client with

defect reviews and close-out documentation.

Key Deliverables:

 Site visit and inspection reports

 Responses to RFIs and shop drawing reviews

 Snagging and defect tracking reports

 As-built drawing reviews

 Project close-out and final certification (if required)

6.0 QUOTE AND SIGN-OFF

PROJECT QUOTATION SUMMARY

Description of Services Fee (USD) Remarks

Architectural Design $180,000 Includes towers, podium,
and commercial zones
Structural Engineering $60,000 Design integration and
Coordination seismic/wind load
considerations
MEP Engineering $70,000 Energy-efficient systems,
Coordination fire safety, and utilities
Landscape Architecture $25,000 Softscape, hardscape,
circulation, and water
management
Interior Design $45,000 Residential units, lobbies,
amenities
Signage & Wayfinding $8,000 Integrated, accessible
Design navigation system
Lighting Design (Interior & $12,000 Energy-efficient and
Exterior) feature-enhancing
systems
Tender Documentation & $30,000 Full technical drawings
IFC and specifications
Construction Supervision & $40,000 On-site reviews, defect
Post-Completion Support inspections, and as-built
submissions
Contingency (5%) $23,500 For potential design
changes or escalations

Total Professional Fee (USD): $493,500

Payment Terms:

-20% upon Contract Signing

-60% distributed across milestones
-20% upon Final Completion

Note: All fees are exclusive of VAT and reimbursable expenses (travel, printing, third-party
testing, etc.), which will be billed separately with prior client approval. This quotation remains
valid for 60 days from the date of issue.

ACCEPTANCE AND SIGN-OFF

We, the undersigned, hereby agree to the scope of work, fees, and terms outlined in this
Commercial and Technical Proposal for The Costa Mare Project in Hanoi–Hung Yen,
Vietnam. We affirm our mutual commitment to the successful and timely delivery of this
development in line with the shared goals of design excellence, functionality, and
sustainability.

For the Client

Authorized Representative:

Name: ____________________________
Position: _________________________
Signature: _________________________
Date: ____________________________

For the Consultant

Authorized Representatives:

Name: CABURAL, VIÑE APRIL ROSE A.

Signature: _________________________
Date: ____________________________

Name: CHIU, KHYLLE ANDRE A.

Signature: _________________________
Date: ____________________________

Name: LACANO, JOHN REY L.

Signature: _________________________
Date: ____________________________

6.1 EXCLUSIONS

The following items are explicitly excluded from the Consultant's scope unless separately
commissioned by the Client:

- Environmental Impact Assessment (EIA) and Traffic Impact Assessment (TIA)

- Detailed cost estimation and quantity surveying beyond scope coordination
- LEED or other green building certification application fees and processes
- Government permitting and legal document preparation
- Marketing materials and real estate branding
- Furniture, Fixtures, and Equipment (FF&E) procurement and installation
- Direct coordination with contractors outside of formal construction supervision scope
- Security, AV, and ICT specialist design beyond general MEP coordination
- Physical scale models or virtual reality walkthroughs
- Third-party testing and commissioning services

**END OF DOCUMENT**