4.1 Classification of Resources
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ScribdTranslations4.1 Classification of Resources
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ScribdTranslationsTypes of resources in Projects
Resources: It refers to the conjunction of a series of elements that are properly coordinated.
they will promote the achievement of the objectives set in an organization or project.
The success of any organization depends on the proper selection, combination, and harmonization.
of the resources, to give them the best use and the most appropriate distribution.
Types of resources
FINANCIAL RESOURCES:
They are the monetary elements available to execute the decisions or tasks of a
project. These come from the contributions of the partners, the profits and sales, as well as from
loans, credits, and issuance of securities.
Example:
Support for technology projects from organizations like Prosoft
Monetary amounts contributed by the members of the organization.
MATERIAL RESOURCES:
They are the tangible goods and supplies owned by the organization.
Example:
The furniture (tables, chairs, etc.)
The printing and projection devices.
Computers.
HUMAN RESOURCES:
They are a set of skills, experiences, knowledge, and competencies of the personnel.
Example
The project manager.
The programmers and designers.
TECHNOLOGICAL RESOURCES:
They are the set of knowledge, techniques, procedures, and work methods used in the
organizations.
ADMINISTRATIVE RESOURCES:
They are essential for the operation, survival, competitiveness, and success of any
organization. In this area, management systems that enable the
coordination and optimization of other resources.
Resource Management in Project Management is not just about 'assigning' a resource.
to a task, but also involves knowing the characteristics (skills, for example, in the
human resources case) of those resources to carry out their assignment in the most
smartly in such a way as to ensure that the task can be carried out with the parameters of
ideal efficiency.
For obvious reasons, in Project Management, the human resource is the one that offers the most.
"particularities" and that is why some aspects that must be taken into account are summarized below
take into account when dealing with this type of resource in a project:
Take into account the skills and cost of the resource to assign it to the appropriate task.
The more experienced the resource, the higher its cost will be, therefore it is important
consider whether the task can be performed in the same time using a high resource
experience or various resources of medium to low experience, always trying to optimize the
costs/time.
Optimize the number of resources assigned to the task.
The greater the amount of resources allocated to a certain task, the greater the cost will tend to be.
execution of this.
During the project follow-up phase, make the necessary resource reassignments.
that allow them to maintain their maximum productivity.
Avoid underutilizing the resource by assigning it to other tasks when it is available.
RESOURCE MANAGEMENT
The success or failure of a project is measured in terms of achieving its objectives and
subsequently by the management of the resources assigned to it. When we talk about
resources, we refer to the necessary requirements to achieve the completion of a project:
time
In many organizations, the allocation of resources responds to a single variable:
Availability. However, establishing an adequate plan ensures that
all the necessary resources for establishing the project cost are properly
assigned.
Three processes need to be applied for managing the resources to be allocated to the project. These
Processes are presented briefly below:
1.Resource Planning. Identification of the type of material resources required, the quantity.
precise and the period of need in the project.
Understand the identification of the necessary resources for the development of the project, taking into account
considering the available technologies, the use of internal corporate resources and resources
existing in the market, etc., as well as the existing restrictions on the use of such resources
for example, availability, security, environmental and cultural considerations, agreements,
international, labor agreements, government regulations, necessary investments
impact on the environment, etc.).
2. Resource Allocation. Obtaining the material resources, their allocation to the project and their
withdrawal during the project deactivation. The management processes related to the resources are
subsidiaries of the planning and cost procedures, with which they have been integrated. The
acquisition of external resources -if necessary- will be carried out in accordance with the processes of
project procurement management.
The allocation to each type of resources is part of project management, focused on
strategic planning. Starting from the analysis of what resources are available, define what is missing and
establish the action plan to achieve what is missing. It is then where the concept of
strategic management comes into play.
At first, it can be generic (for example, number of senior engineers), but as it goes on
the project moves forward must be more specific (for example, availability of a certain specialist,
assignment of proper names to resources, activities reserved for experienced personnel
previous in the project, etc.). Identification of fully available and shared resources (with what
other activities or projects and their characteristics). The following will be taken into account:
existing corporate capabilities in the organization's Service Centers (for example,
text treatment, translation, reproduction, computer services, administrative services
etc.).
3. Resource Control. Verification of the proper use of material resources.
The deviations from the resource plan must be identified and analyzed in order to propose
the subsequent necessary actions. Decisions and actions must be taken only after having
consider the implications on other processes and objectives of the project. Adequate control.
will allow:
That the project matches or closely approaches the estimates accurately;
• Consistency with the technical objectives and execution timelines of the project, and
Consideration of a reasonable cost budget based on the project's achievements.
