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Clerk - Data Encoder (SG 5)

The Clerk/Data Encoder (SG 5) position involves data entry, management, and administrative tasks, ensuring data integrity and accuracy. Responsibilities include inputting and updating data, maintaining records, preparing reports, and assisting with correspondence and other administrative duties. Key qualifications include a high school diploma, attention to detail, basic computer skills, and the ability to work independently or in a team.

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Alfred Villanueva Manuel
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19 views1 page

Clerk - Data Encoder (SG 5)

The Clerk/Data Encoder (SG 5) position involves data entry, management, and administrative tasks, ensuring data integrity and accuracy. Responsibilities include inputting and updating data, maintaining records, preparing reports, and assisting with correspondence and other administrative duties. Key qualifications include a high school diploma, attention to detail, basic computer skills, and the ability to work independently or in a team.

Uploaded by

Alfred Villanueva Manuel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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A Clerk/Data Encoder (SG 5) position, based on Civil Service Commission guidelines, typically involves inputting,

updating, and maintaining accurate records and data within a system. They are responsible for ensuring data integrity,
preparing reports, and assisting with other administrative tasks.

Here's a more detailed breakdown of the duties and responsibilities:

Data Entry and Management:

Inputting and Updating Data: Encoding various information into designated systems, databases, or spreadsheets.

Maintaining Records: Organizing and managing both physical and electronic files, ensuring accuracy and completeness.

Data Verification: Reviewing and verifying data for accuracy, consistency, and completeness against source documents.

Data Cleaning: Identifying and correcting errors or inconsistencies in the data.

Data Retrieval: Accessing and retrieving data from the system as needed.

Backups: Performing regular backups of information to ensure data preservation.

Reporting and Administrative Tasks:

Report Preparation: Generating reports based on the data entered and maintaining them as needed.

Correspondence: Preparing routine correspondences and documents for distribution.

File Management: Maintaining office files and records, including proper filing and indexing.

Other Administrative Duties: Assisting with various administrative tasks as required.

Specific examples of duties:

Preparing service records, appointments, plantilla, payrolls, leaves and personnel reports .

Reproducing Memorandum Circulars, communications and other data for distribution .

Liaison duties with other offices .

Assisting in property and records management .

Monitoring, encoding, scanning and editing of Electronic Document Transaction Management System (EDTMS) for
incoming and outgoing documents .

Key Qualifications (based on general job descriptions):

High School Diploma or equivalent .

Strong attention to detail and accuracy .

Proficiency in data entry and basic computer skills .

Knowledge of database management is often preferred .

Ability to work independently and as part of a team .

It's important to note that specific duties and qualifications can vary depending on the specific agency and position
requirements within the Philippine Civil Service.

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