GOVERNMENT POLYTECHNIC, NANDED

MICRO PROJECT

Academic Year : 2024-2025

TITLE OF THE PROJECT

“Prepare a report on
Maintenance and repairs
required for old hostel
building.”

Program: Civil Engineering Program code:CE6I(A)

Course : Maintenance & Repair of Structure
Course Code :22602

Name of Guide:- Dr. G. D. Awchat

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 MAHARASHTRA STATE
BOARD OF TECHNICAL EDUCATION

This is to certify Bhaganagare Tukaram , Chavan Ruturaj , Roll No. 1326,1327, of 6th

Semester of Diploma in Civil Engineering of Institute, GOVERNMENT POLYTECHNIC,

NANDED (0020) has completed the Micro Project satisfactorily in Subject- Maintenance &

Repair of Structure (22602) for the academic year 2024-25 as prescribed in the curriculum.

Place : Nanded

Date : 05/04/2025

Subject Teacher Head of the Department Principal

Dr. G. D. Awchat Dr. G. D. Awchat Dr.N.L. Janraov

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 ANEEXURE l
Evaluation Sheet for the Micro Project
Academic Year : 2024-25. Name of the Faculty: Dr. G. D. Awchat

Course: Maintenance and Repair of structure Course Code: 22602 Semester: VI

Title of the Project: - Prepare a report on Maintenance and repairs

required for old hostel building .
Cos address by Micro Project:
A: Formulate grammatically correct sentences.
B: Give presentation by using audio visual aids.
C: communication skillfully.
D: write reports using correct guidelines.

Major learning outcomes achieved by the students by doing the project.

(A) Practical outcome:

1) Deliver presentation (seminar) effective.
(B) Unit outcomes in Cognitive domain.
1) Prepare the points for computer presentation.

2) Make seminar presentation.

Outcomes in affective domain:
(C)
1) Function as team member.
2) Follow Ethics.
3) Make proper use of computer and Internet.
Comment /suggestions about team work/leadership/inter-personal communication (if any)
……………………………………………………………………………………………………
Roll No. Student Name Marks out of 6 for Marks out of 4 for Total out
performance in group performance in of 10
activity oral/presentation
(D5 Col.8) (D5 Col.9)
1326 Bhaganagare Tukaram L.
1327 Chavan Ruturaj S.

(Signature of Faculty)
…………………

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 WEEKLY PROGRESS REPORT
TITLE OF THE MICRO PROJECT:-

“Prepare a report on Maintenance and

repairs required for old hostel building .”
WEEK ACTIVITY PERFORMED SIGN OF DATE
GUIDE
1st Discussion and finalization of Topic 08/01/2025
2ND Discussion and finalization of Topic 15/01/2025
3RD Preparation and submission of Abstract 23/01/2025
4TH Literature Review 28/01/2025
5TH Collection of Data 05/02/2025
6TH Collection of Data 11/02/2025
7TH Collection of Data 18/02/2025
8TH Collection of Data 25/02/2025
9TH Discussion and Outline of Content 05/03/2025
10TH Formulation of Content 12/03/2025
11TH Editing and 1st proof Reading of Content 19/03/2025
12TH Editing and 2nd Reading of Content 26/03/2025
13TH Compilation of Report and Presentation 02/04/2025
14TH Seminar 04/04/2025
15TH Viva-voce 05/04/2025
16TH Final submission of Micro project 05/04/2025

Sign of the Students Sign of the Faculty

Roll Sign

no.

1326

1327

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 INDEX

Sr. Chapter/Title Page

No. No.
01. Introduction 07
02. Scope of maintenance and repair 08
03. Condi Assessment of Hostel 09
04. Photo Gallery 10
05. Structural Assessment 11
06. Structural Repairs 14
07. Preventive maintenance plan 15
08. Budget Estimation for Rrpairs 17
09. Conclusion 19
10. Reference 20

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 Acknowledgment

I would like to express my special thanks of gratitude to my

teacher who gave me the golden opportunity to do this wonderful
project Dr. G. D. Awchat on the topic, Maintenance and
Repairs required of Old hostel building. which also helped me
in doing a lot of Research and i came to know about so many new
things I am really thankful to them. Secondly I would also like to
thank my friends who helped me a lot in finalizing this project
within the limited time frame.

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1. Introduction
• Maintaining the hostel building is critical not only for preserving its structural integrity but also for
ensuring the safety and hygiene of the facility. Issues such as plumbing leaks, electrical
malfunctions, deteriorating bed room equipment, and sanitation concerns can impact daily
operations. Addressing these problems through timely repairs helps prevent larger structural damages
and operational disruptions.
• This report provides a comprehensive overview of the required repairs and maintenance tasks needed
to restore and enhance the facility. Additionally, it highlights preventive measures that can be
implemented to minimize future damages, reduce maintenance costs, and uphold high standards of
cleanliness and efficiency. By adopting a proactive approach to maintenance, the hostel can continue
to serve its purpose effectively while ensuring the comfort and safety of its users.

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❖ Scope of Maintenance & Repairs:
Maintenance and repairs ensure the longevity, safety, and functionality of a building or facility. The scope
includes preventive, corrective, and emergency maintenance across various components. The key areas
covered are:
1. Structural Integrity
• Foundation & Load-Bearing Elements: Regular inspections to detect cracks, settlement, or
water damage in the foundation, beams, columns, and slabs.
• Walls & Masonry Work: Repairing plaster, addressing dampness, and reinforcing weak walls.
• Structural Reinforcements: Strengthening aging structures with retrofitting techniques if
required.
2. Electrical & Plumbing Systems
• Electrical Maintenance: Ensuring proper functioning of wiring, panels, circuit breakers, and
power distribution systems. Periodic checks to prevent short circuits and overloads.
• Plumbing & Drainage: Repairing leakages, maintaining water supply systems, unclogging drains,
and replacing damaged pipes or fittings.
• HVAC Systems: Inspection and servicing of heating, ventilation, and air conditioning systems for
efficiency and energy conservation.
3. Roofing, Flooring, and Walls
• Roofing: Fixing leaks, replacing damaged shingles or waterproofing membranes, and clearing
drainage channels.
• Flooring: Repairing cracked or damaged tiles, re-polishing marble or wooden floors, and
addressing uneven surfaces.
• Walls & Paintwork: Repainting for aesthetics and protection, treating mold or dampness, and
fixing surface damage.

4. Fire Safety and Hygiene Control

• Fire Safety Systems: Regular checks and servicing of fire alarms, sprinklers, extinguishers, and
emergency exit pathways.
• Pest & Waste Management: Implementing sanitation protocols, pest control measures, and
ensuring proper waste disposal.
• Water Quality & Air Filtration: Regular testing of drinking water sources and maintaining air
purification systems where necessary.
By ensuring periodic inspections, timely repairs, and adherence to safety standards, maintenance efforts
help extend the lifespan of the facility while ensuring comfort, functionality, and compliance with
regulatory norms.

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 ❖ Condition Assessment of Hostel:
A thorough inspection was conducted to evaluate the structural integrity, mechanical systems, and overall
condition of the property. The following key issues were identified:
1. Structural Deficiencies
• Cracks in Walls and Floors
o Multiple cracks were observed in both load-bearing and non-load-bearing walls, as well as floor
surfaces.
o Some cracks appear to be superficial, while others may indicate underlying foundation or
structural issues.
o Possible causes include settlement, thermal expansion, poor construction practices, or moisture
intrusion.
2. Plumbing Issues
• Leakage in Plumbing Lines
o Visible signs of water leakage were detected in supply and drainage pipes, especially in
bathrooms and WC.
o Water stains and mold growth suggest long-term seepage, potentially leading to further structural
damage if left unaddressed.
o Some fixtures and fittings, such as faucets and joints, show signs of corrosion and wear, requiring
replacement.
3. Electrical Deficiencies
• Damaged Electrical Wiring and Lighting
o Exposed and frayed wiring was observed in multiple locations, posing a fire hazard.
o Some electrical outlets and switches are non-functional or show signs of overheating.
o Lighting fixtures in common areas and workspaces are either damaged or outdated, resulting in
inadequate illumination.
4. Pest Infestation
• Infestation in Storage Areas
o Evidence of pest activity, including rodent droppings, chewed wires, and damaged storage
materials, was found in storage rooms and utility areas.
o Infestation poses a risk to stored goods and may contribute to electrical and hygiene issues.
o Possible entry points, such as cracks and gaps in walls, need to be sealed to prevent further
infestation.

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Photo Gallery

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❖ Structural Assessment
1) Walls
• Issues Identified: Cracks in walls.
• Remedial Measures:
o Seal cracks using epoxy or cement-based fillers.
• Preventive Measures:
o Regular structural inspections.

2) Roof and Ceiling

• Issues Identified: Water leakage, dampness, sagging ceiling panels.
• Remedial Measures:
o Repair roof leaks with waterproofing solutions.
o Replace damaged ceiling panels.
• Preventive Measures:
o Periodic roof inspections.
o Ensure proper rainwater drainage.

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3) Plumbing and Drainage System
• Issues Identified: Clogged drains, leaking pipes, low water pressure.
• Remedial Measures:
o Clear blocked drains using chemical or mechanical methods.
o Replace or repair leaking pipes.
• Preventive Measures:
o Routine plumbing maintenance.
o Installation of high-quality pipes and fittings.

4) Electrical System
• Issues Identified: Faulty wiring, frequent short circuits, inadequate lighting.
• Remedial Measures:
o Replace damaged wiring and components.
o Upgrade the electrical system as per safety standards.
• Preventive Measures:
o Annual electrical audits.
o Proper insulation and grounding of wires.

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5) Doors, Windows, and Ventilation
• Issues Identified: Rusted hinges, broken glass panels, inadequate ventilation.
• Remedial Measures:
o Replace or repair damaged doors and windows.
o Install additional ventilation systems if required.
• Preventive Measures:
o Routine checks and lubrication of hinges.
o Regular cleaning of window panes and ventilation ducts.

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 ❖ Structural Repairs: -
Structural repairs are essential to maintain the safety and longevity of buildings and infrastructure.
The following are key aspects of structural repairs:
1. Repairing Cracks in Walls
• Assessment: Identify the cause of the cracks (e.g., settlement, moisture, thermal expansion,
or structural stress).
• Cleaning & Preparation: Remove loose debris and clean the cracked area thoroughly.
• Filling Cracks:
o Small cracks: Use cement mortar mixed with a waterproofing solution.
o Wider cracks: Apply epoxy or polymer-modified mortar for better bonding and
durability.
• Finishing: Smooth out the repaired surface and apply a protective coating to prevent future
damage.
2. Reinforcing Damaged Columns or Beams
• Inspection: Assess the level of damage using visual checks and structural analysis.
• Strengthening Techniques:
o Jacketing: Adding an extra layer of RCC with steel reinforcement around the existing
column or beam.
o Steel Plate Bonding: Fixing steel plates externally to improve load-bearing capacity.
o Fiber-Reinforced Polymer (FRP) Wrapping: Using carbon or glass fiber sheets for
additional strength.
• Concrete Application: Use high-strength concrete with proper curing to ensure durability.
3. Load-Bearing Tests & Retrofitting Weak Structures
• Testing: Conduct non-destructive tests (e.g., rebound hammer test, ultrasonic pulse velocity
test) to assess structural integrity.
• Retrofitting Methods:
o Addition of Support Structures: Install extra beams, braces, or shear walls to distribute
loads efficiently.
o Foundation Strengthening: Use grouting, underpinning, or micro-piling for increased
stability.
o Seismic Retrofitting: Reinforce structures against earthquakes using base isolators,
dampers, or shear walls.
Conclusion
Regular inspections and timely structural repairs ensure the safety and longevity of buildings. Using
high-quality materials and proper techniques helps prevent further deterioration and enhances the
structure’s load-bearing capacity.

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 ❖ Preventive Maintenance Plan for Hostel Building
1. Objective
The purpose of this preventive maintenance plan is to maintain the hostel building in good condition,
ensuring safety, hygiene, and operational efficiency. Regular maintenance reduces unexpected
breakdowns, prolongs the lifespan of equipment and infrastructure, and ensures compliance with
health and safety standards.
2. Inspection & Maintenance Schedule
A. Monthly Inspections & Maintenance
✓ Structural & General Building Maintenance
• Inspect walls, ceilings, and floors for cracks, leaks, or damage.
• Check doors and windows for proper functioning and alignment.
• Inspect roof for any leaks or damage, especially before and after the rainy season.
• Examine the drainage system for clogs or leaks.
✓ Electrical Systems
• Check electrical wiring, switches, and outlets for wear and damage.
• Test backup power systems (if applicable).
• Inspect and clean ventilation systems.
✓ Plumbing & Water Supply
• Check for water leaks in pipes, taps, and storage tanks.
• Inspect water filtration systems and clean if necessary.
• Ensure proper drainage in WC & bathroom.
✓ Fire Safety & Emergency Systems
• Inspect fire extinguishers for expiration and functionality.
• Test fire alarms and smoke detectors.
• Ensure emergency exits and evacuation routes are clear.
✓ Hygiene & Sanitation
• Deep clean floors, walls, and ceilings to prevent mold and pest infestations.

B. Yearly Inspections & Maintenance

✓ Structural Integrity Assessment
• Conduct a thorough inspection of the building foundation and load-bearing structures.
• Repair cracks or signs of deterioration in walls, beams, and columns.
• Waterproofing of walls and roof if needed.
✓ Electrical & Plumbing Overhaul

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 • Inspect main electrical panels and replace any worn-out wiring.
• Clean and service water tanks and pipelines.
✓ HVAC & Ventilation System Servicing
• Conduct deep cleaning of air conditioning units and exhaust systems.
• Replace air filters and clean ducts to maintain air quality.
✓ Roofing & Drainage System Maintenance
• Repair or replace damaged roofing sheets or tiles.
✓ Fire & Safety System Inspection
• Perform a full fire safety audit.
• Conduct emergency evacuation drills.
• Replace or recharge fire extinguishers.

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 ❖ Budget Estimation for Repairs & Maintenance
1. Introduction
A well-maintained canteen building ensures hygiene, safety, and operational efficiency. A budget
should be allocated for routine maintenance, emergency repairs, and periodic upgrades to keep the
facility in optimal condition.
-----------------------------------------------------------------------------------------------------------------------
2. Major Cost Components
A. Labour Costs
1. Regular Maintenance Staff (Housekeeping, electricians, plumbers, etc.)
• Wages/Salaries
• Overtime or additional shifts
2. Skilled Technicians (for electrical, plumbing, or HVAC repairs)
• Contractual or outsourced labor
3. Emergency Repair Crew (available for urgent breakdowns)
• Additional charges for urgent services
B. Material Expenses
1. Building Structure Maintenance
• Cement, sand, bricks (for minor structural repairs)
• Paint, waterproofing chemicals (for walls and roofing)
• Roofing sheets, tiles, or ceiling repairs
2. Electrical & Plumbing Repairs
• Electrical wires, switches, LED lights, fans
• Water pipelines, taps, sinks, drainage system parts
• Gas pipelines and kitchen safety upgrades
3. Furniture & Fixture Maintenance
• Tables, chairs, counters, and shelves
• Repairs or replacements of kitchen cabinets and storage units
4. Sanitary and Cleaning Supplies
• Disinfectants, detergents, hand sanitizers, and deep cleaning chemicals
• Pest control expenses
C. Professional Service Charges
1. Annual Maintenance Contracts (AMC)
• Electrical systems (wiring, transformers, backup power)
• HVAC (air conditioning, ventilation)
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 • Fire safety equipment
2. Inspection & Certification Costs
• Structural safety checks
• Food safety and hygiene compliance checks
• Fire and electrical safety certifications
D. Emergency Repairs Fund
• Unforeseen damages due to weather, accidents, or breakdowns
• Major equipment failures (refrigerators, ovens, exhaust systems)
-----------------------------------------------------------------------------------------------------------------------
3. Budget Allocation Example
A rough estimate for a medium-sized canteen building (2000-3000 sq. ft.):
Category Estimated Cost (INR per year)
Routine Maintenance (Labour). ₹50,000 – ₹80,000
Materials (Repair & Replacement). ₹30,000 – ₹50,000
Professional Service Contracts. ₹25,000 – ₹40,000
Emergency Repair Fund. ₹20,000 – ₹35,000
Total Estimated Budget. ₹1,25,0000– ₹2,05,000
-----------------------------------------------------------------------------------------------------------------------
4. Cost Optimization Strategies
• Preventive Maintenance: Reduces long-term repair costs.
• Bulk Procurement: Buying cleaning and repair materials in bulk reduces expenses.
• Energy-Efficient Systems: Reduces electrical maintenance costs.
• Regular Inspections: Identifies issues before they become costly repairs.
-----------------------------------------------------------------------------------------------------------------------
5. Conclusion
A well-planned repair and maintenance budget ensures that the old hostel building remains safe,
functional, and cost-efficient. Regular monitoring and periodic updates to the budget help in
managing unexpected repair needs effectively.

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❖ Conclusion
• Regular maintenance and timely repairs of the host building are essential to ensure its
structural integrity, operational efficiency, and overall hygiene. A well-maintained facility
not only enhances the safety of occupants but also contributes to a comfortable and
productive environment for staff and students. Addressing minor issues before they escalate
into major structural defects helps prevent costly repairs and potential safety hazards.
• By implementing the recommended remedial and preventive measures, the lifespan of the
building can be significantly prolonged. Preventive maintenance, such as routine inspections,
cleaning, and servicing of electrical and plumbing systems, ensures that all components
function optimally. Additionally, periodic structural assessments and prompt repairs of
damaged areas help maintain the building’s stability and aesthetic appeal.
• Operational efficiency is also greatly enhanced when maintenance is conducted
systematically. Proper ventilation, lighting, and sanitation play a crucial role in creating a
healthy and hygienic environment. A well-kept facility not only improves service delivery
but also enhances students satisfaction and the reputation of the Hostel.
• In conclusion, consistent upkeep and timely interventions are key to maintaining a safe,
functional, and hygienic hostel building. Allocating sufficient resources for maintenance and
adopting a strategic maintenance plan can help extend the building’s life while optimizing
operational performance.

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❖ References & Sources used:
1. National Building Code of India (NBC), 2016 – Guidelines for building maintenance, fire
safety, structural repairs, and hygiene standards.
o Bureau of Indian Standards (BIS)
o Link: [Link]
2. IS 456:2000 – Code of Practice for Plain and Reinforced Concrete
o Provides standards for structural repairs and concrete maintenance.
3. IS 15933:2011 – Guidelines for Maintenance Management of Buildings
o Covers preventive maintenance, repair techniques, and structural safety.
4. Indian Green Building Council (IGBC) – Green Building Maintenance Guidelines
o Focuses on energy efficiency, water conservation, and sustainable maintenance.
o Website: [Link]
5. Central Public Works Department (CPWD) – Maintenance Manual
o Covers building maintenance best practices, repair methodologies, and cost estimates.
o Website: [Link]
6. National Disaster Management Authority (NDMA) – Guidelines for Building Safety
o Recommendations for earthquake-resistant structures and emergency repairs.
o Website: [Link]
7. The Food Safety and Standards Authority of India (FSSAI) – Hygiene & Safety
Guidelines for Canteens
o Ensures food safety, proper waste disposal, and ventilation in canteen buildings.
o Website: [Link]
8. Indian Plumbing Association (IPA) – Plumbing Codes and Maintenance Guidelines
o Best practices for water supply, drainage, and plumbing system repairs.
o Website: [Link]
9. Occupational Health and Safety Standards (OHS) in India
o Guidelines for ensuring worker safety during repairs and maintenance.
10. State Public Works Departments (PWD) Manuals

o Specific maintenance norms and standards for government buildings in each state.

o Example: Maharashtra PWD – [Link]

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