A

PROJECT PROPOSAL
ON
E - ATTENDANCE

Submitted by:

NIKHIL PANDEY (21070605)

JAMES GUPTA (21070599)
ANKITA RAYAMAJHI (21070590)

Submitted to:

DEPARTMENT OF COMPUTER ENGINEERING

LUMBINI ENGINEERING, MANAGEMENT AND SCIENCE COLLEGE
Bhalwari

2025
 ACKNOWLEDGEMENT

We would like to express heartfelt gratitude to our teachers for providing us this golden
opportunity to get ourselves involved in this Major Project. We are very thankful to the
Department of Computer Engineering of Lumbini Engineering College for helping us
grow our programming skills and boardening our knowledge.

We would also like to give special thanks to all faculty teachers, HOD of computer
department [Link] Kumar Karna and major project coordinator [Link] Thapa
and [Link] Chandra Jha whose encouragement and guidance have made us perform
this project.

There are many people involved in this project to whom we are deeply indebted. Lastly,
we would give our sincere thanks to all those from whom we have learnt so much either
from informal conversations or meetings.
 Abstract
The E-Attendance System is a web-based solution designed to modernize attendance
management in educational institutions. Traditional methods, such as paper-based
systems or outdated software, are often inefficient, error-prone, and difficult to scale. This
project introduces an automated, biometric-based attendance tracking system using
fingerprint scanning to ensure accuracy, security, and efficiency. Key features include
real-time attendance analytics, automated reminders, and seamless integration with
existing Learning Management Systems (LMS). The system aims to reduce
administrative workload, improve student engagement, and provide scalability for future
enhancements, such as RFID-based tracking and AI-driven predictive analytics.
Challenges include initial scalability limitations, potential compatibility issues, and
resource constraints in adoption. The proposed Agile development methodology ensures
iterative improvements and user-centered design. The expected outcomes include time
savings, enhanced transparency and future-ready adaptability for educational institutions.

Keywords: E-Attendance System, Biometric Attendance, Finger-print Scanning,

Automated Attendance Tracking, Educational Technology, Learning Management System
(LMS), Attendance Analytics, Agile Development, RFID Integration, Student
Engagement.
 TABLE OF CONTENTS
TITLE Page No.

Chapter 1: Introduction…………………………………………….1
1.1 Background………………………………………………………..1
1.2 Statement of Problem……………………………………………...1
1.3 Objectives………………………………………………………….2
1.4 Scope of Project……………………………………………………2
1.5 Limitations…………………………………………………………2

Chapter 2: Literature Review………………………………………2

2.1 Preliminary Study………………………………………………….2
2.2 Similar System……………………………………………………..2

Chapter 3: Methodology………………………………………………..3
3.1 Agile Development Process………………………………………...3

Chapter 4: System Modeling……………………………………………4

4.1 Entity-Relationship(E-R) Diagram……..…………………………...4
4.2 Sequence Diagram…………………………………………………..4
4.3 Use Case Diagram…………………………………………………...4

Chapter 5: Project Schedule……………………………………………...5

5.1 Phases & Timeline…………………………………………………...5

Chapter 6: Expected Outcomes…………………………………………..6

Chapter 1: Introduction

In the realm of educational institutions, effective attendance management plays a

pivotal role in ensuring the smooth operation of daily activities and the overall
academic progress of students. However, traditional methods of attendance tracking
often prove to be cumbersome, error-prone, and inefficient. In light of these
challenges, we propose the development of a comprehensive web-based solution: an
Attendance System tailored for educational institutions. This system will not only
simplify the process of recording student attendance but also provide valuable
statistical insights for administrators and teachers alike.

1.1 Background

Our project is all about adapting to changes in education by helping schools manage
attendance better, no matter where they are or who they serve. We're creating an E-
Attendance System to make it easier for schools of all types to keep track of
attendance, which will help bridge gaps between different communities, save money
on paperwork, and ensure that every student gets the support they need to succeed.
Our goal is to make attendance tracking fairer, more efficient, and accessible to all
schools, regardless of their location or budget.

1.2 Statement of Problem

Many schools still rely on old-fashioned methods like paper-based systems or

outdated software to track attendance, which are slow, error-prone, and don't suit the
needs of diverse student populations. This leads to disparities in attendance recording,
extra work for administrators, and challenges in ensuring every student receives the
support they need. There's a pressing need for a modern attendance management
solution that's user-friendly, adaptable, and accessible for all schools, regardless of
their socio- economic background or geographical location.

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1.3 Objectives
Our project aims to address the shortcomings of traditional attendance management
systems by introducing an E-Attendance System tailored for educational institutions.

 Biometric Attendance Tracking: Implement fingerprint scanning for accurate,

secure, and easy attendance management.
 Attendance Analytics: Provide actionable insights on attendance trends to improve
student engagement.
 Automated Reminders: Send timely attendance alerts to encourage better student
participation.

1.4 Scope of Project

This project targets upgrading the existing attendance management system to a
fingerprint scanner-enabled accurate and secure biometric attendance, allowing for
seamless integration with Learning Management Systems to manage attendance data
and educational workflows without much hassle. The proposed system will be
scalable and can be upgraded in the future by incorporating RFID-based attendance,
predictive analytics for attendance forecasting, AI/ML-driven attendance
management, and advanced reporting to cater to the evolving needs of educational
technology.

1.5 Limitations

While the Attendance System aims to revolutionize attendance tracking in educational

settings, it might have certain limitations:
• The system may initially lack certain advanced features and could face challenges
in scaling the platform to accommodate future growth.
• There could be potential compatibility issues with specific devices or web browsers,
affecting user accessibility and experience.
• Limited resources for marketing and user acquisition efforts may pose challenges in
promoting and expanding the adoption of the system within educational institutions.

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Chapter 2: Literature Review

The literature review section offers insights into existing research and projects
relevant to the development of E-Attendance System. It outlines preliminary study
conducted for this project and similar platform available.

Preliminary Study:
The preliminary investigation of the project looked at whether it would be possible to
develop an E-Attendance System for educational institutions. This involved
examining existing attendance tracking methods, identifying challenges faced by
teachers. Additionally, the study considered factors such as user requirements, data
security, and system scalability. The insights gained from the study will help make
informed decisions and plan the project effectively.

Similar Tasks:
Several relevant projects and existing E-Attendance Systems were reviewed during
the literature review phase. These serve as valuable references for understanding the
scope and possibilities within this domain. Notable tasks examined include:
 AttendEasy: An E-Attendance System designed for educational institutions,
offering features such as real-time tracking and customizable reporting.
 ClassTrack: An attendance management system that integrates with available
school systems, providing features like attendance recording and analysis.
 AttendancePro: A cloud-based attendance tracking solution tailored for schools
and universities, offering features such as biometric authentication and predictive
analytics.
The literature review phase has provided valuable understanding of the existing
research and projects in this field of E-Attendance Systems. This knowledge serves as
a foundation for developing this project, ensuring that it meets the needs of
educational institutions and enhances attendance management processes.

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Chapter 3: Methodology

The project will follow an iterative development process, starting with requirements
gathering and analysis. The overall approach will emphasize user-centered design and
agile development principles. The methodology will involve:

 Requirements gathering and analysis

 Design and prototyping

 Development

 Testing

 Deployment

 Iterative improvements (Maintenance) based on user feedback

Fig: Agile Methodology

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Chapter 4: System Modelling

4.1 E-R Diagram

Fig: E-R Diagram

5
4.2 Sequence Diagram

Fig: Sequence Diagram

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4.3 Usecase Diagram

Fig: Usecase Diagram

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Chapter 5: Project Schedule

Phases 2-3 3-4 3-4 4-5 1-2

Weeks Weeks Weeks Weeks Weeks
Project planning
and preparation

Design and
Prototyping

Development
Phase I

Development
phase II

Testing and
debugging

Finalization and
Deployment

The proposed work has duration of about 4 To 5 months approx. which is divided into
multiple phases as above. Different phase has been assigned working days according
to its need.

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Chapter 6: Expected Outcomes

Upon completion, the E-Attendance System is expected to achieve the following

outcomes:

 Accurate Attendance Tracking: Biometric fingerprint scanning ensures

precise and secure attendance records.
 Time Efficiency: Automation of attendance saves much time and
manual effort of teachers and administrators.
 Improved Transparency: Real-time access to attendance data
provides confidence and accountability.
 Future-Ready Design: Scalable system architecture allows for
potential features like RFID tracking and AI/ML integration

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 Reference:

 PHP Documentation, 2025. PHP Manual. Available at:

[Link] [Accessed 10 September 2024].

 Stack Overflow, 2025. How to integrate biometric fingerprint scanner in web

applications. Available at: [Link]
integration [Accessed 12 October 2024].

 Kumar, A., and Singh, R., 2021. Biometric attendance systems: A case study on
efficiency and reliability. International Journal of Information Systems, 18(4),
pp. 345-360.

 Zhang, Y., 2020. A review of attendance management systems using biometric

technologies. Journal of Modern Technology in Education, 12(2), pp. 85-98.

 Johnson, M., 2019. Integrating biometrics with traditional database

systems: Challenges and solutions. Proceedings of the International
Conference on Advanced IT Systems, pp. 112-120.

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