RHEALYN T.
LOMBO
Event Manager
Company Name: RheyL Event Planner
RheyL Event Planner was founded in the year 2020. It was an event planning business in the Philippines that
provides clients with end-to-end (FULL) planning services, including from conceptualization, vendor
recommendation, time and budget management to on the day coordination.
It thrives on turning dreams into reality, leaving behind unforgettable moments, and a world of exceptional
events. From dreaming up a theme and color palette to recommending suppliers, booking them, meeting and
liaising with them down to the most diminutive details, we take care of these steps while assuring every client
that they will have a stress-free preparation and a refined celebration.
Vision
To ensure client satisfaction and loyalty as we deliver personal and unique experiences that are beyond
expectation and create long term loyal relationships by consistently providing outstanding service that creates
an overall extraordinary event experience.
Mission
Our mission is to succeed in the variable event sector with so much passion, compassion, class, and style. May
it be a large-scale celebration or an intimate occasion, that delivers high quality, value-driven services while
focusing on the uniqueness and peculiarities of our clients’ project.
ORGANIZATIONAL CHART
LETTER OF INTENT
21 October 2025
Mr. Narcido Jonas Juariz
Zone 7, Marcos Village, Palayan City
09954678215
Dear Mr. Juariz,
Congratulations on your upcoming wedding!
RheyL Event Planner is delighted to be part of this memorable event. The company has been in the industry for
more than 5 years, composed of event managers that are equipped with all the knowledge and skills in
providing a theme wedding that resonates with everything. We ensure wedding services and packages that can
exceed your expectations. We ensure to create a personal and emotional touch to each wedding event while
focusing on couples' personalities and styles.
During the initial discussion you mentioned that this wedding will be on the 29th of January 2026, 3 pm in the
afternoon until 7 pm stating also the reception with an expected number of guests maximum to 150 pax. You
also mentioned that the wedding will be held at St. Francis of Assisi Parish Church and reception will be at the
Villa Esmeralda 2 here in Bongabon, Nueva Ecija. You wanted this to be formal and chose a theme of gold and
white. Also you mentioned that the budget allocated for this wedding is P800,000.
Rest assured that all the details needed will be handled by RheyL Event Planner, from planning to execution.
Provided also with all the equipment, skills, labor force and themed experts to work on your wedding.
COsidering the proposal, the company would like to set another appointment to meet to fully discuss the
contract. If you have any concerns feel free to contact RheyL Event Planner on the contact details provided.
Sincerely,
RHEALYN T. LOMBO
Event Manager, RheyL Event Planner
EVENT BRIEF
EVENT BRIEF
EVENT COORDINATOR: RHEALYN T. LOMBO
Event Manager, Rheyl Event Planner
09569871087
EVENT: CHURCH WEDDING
EVENT NAME: BOUND BY LOVE
PURPOSE: TO CELEBRATE THE LOVE AND UNION OF MR & MRS.
JUARIZ AS THEY BEGIN THEIR JOURNEY TOGETHER
IN MARRIAGE.
THEME: FORMAL (GOLD & WHITE)
LOCATION/VENUE: CHURCH: ST. FRANCIS OF ASSISI PARISH CHURCH
RECEPTION: VILLA ESMERALDA 2
DAY/DATE/TIME: FRIDAY, JANUARY 29, 2026
TIME WEDDING: 2:00 - 2:30 PM
TIME RECEPTION: 3:00 - 7:00 PM
NUMBER OF GUEST: 150 pax
GUEST/PARTICIPANTS: FAMILY, RELATIVES & FRIENDS
CLIENT: MR. NARCIDO JONAS JUARIZ
INVITATION: WILL BE DISTRIBUTED 2 MONTHS BEFORE THE EVENT
DIRECTIONAL SIGNAGE: PARKING AREA, ENTRANCE, EXIT, EMERGENCY EXIT,
COMFORT ROOM, DRESSING ROOM, RECEPTION
PARKING/ACCESS: FRONT OF THE RECEPTION
AUDIO VISUAL SET UP: AV SYSTEM, PROJECTOR SCREEN, 4 SPEAKERS AT THE
FOUR CORNER OF THE AREA, DJ, MICROPHONES, &
STAGE BACKDROP, LED LIGHTS AT THE DANCE
FLOOR.
SET-UP: FORMAL SET-UP WITH ARRANGE SEATING AND TABLE
NUMBERS
BUDGET ALLOCATION: P 800,000
.
DETAILED
BUDGETING
EVENT: CHURCH WEDDING
CLIENT: MR. NARCIDO JONAS JUARIZ
DAY/DATE/TIME: FRIDAY, 29 JANUARY 2026, 3:00PM - 7:00PM
NO. OF PAX: 150
BUDGET ALLOCATION: 800,000 PHP
DETAILED BUDGETING
VENDOR/LOCATIO SERVICE/S PARTICULARS AMOUNT TOTAL
N
ACES LIGHTS & LIGHTS, SPEAKERS, SOUND SYSTEM, PHP 20,000
SOUND SPOTLIGHT, AV SET AMBIENT LIGHTS,
09621547325 UP & ACOUSTIC MICROPHONES.
BAND.
CAFE VIDA WEDDING CAKE 3 LAYERED PHP 30,000
DESSERTS & CUSTOMIZED CAKE
CUSTOM CAKES
094527813542
MEMOIRE STUDIO PHOTOBOOTH 7HRS UNLIMITED PHP 10,000
09751234562 PHOTOBOOTH
LUSTRE STUDIOS COUPLE CLOTHES ENTIRE EVENT, PACKAGE PHP 20,000
09752145852 WEAR HIGHLIGHTS,
EDITED VIDEOS.
PRENUP
PHOTOSHOOTS
PRINTABLE INVITATIONS
MATERIALS
PHOTOGRAPHER
CHURCH EXPENSES VENUE AISLE FLOWER PHP 30,000 PHP 42,000
ARRANGEMENTS
DOCUMENTS PHP 10,000
SCHEDULING OF PHP 2,000
DATE PREFERRED
VILLA ESMERALDA RECEPTION FLOWER PHP 42,000
2 ARRANGEMENTS
POOK RIZAL,
BONGABON PLACE RENTAL PHP 30,000
09762453185
CATERING: FOOD & 150 PAX * PHP 500 PHP 75,000
BEVERAGES,
TABLES & CHAIRS
FOR GUESTS (APPX.
SUPPLIERS
COMPANY SERVICE
ACES Lights & Sound Lights, speakers, spotlight, AV set up & acoustic
band.
Cafe Vida Desserts & Custom Cakes Wedding Cake
Memoire Studio Photobooth
Lustre Studios Couple Clothes Wear
Prenup Photoshoots
Printable materials
Photographer
Villa Esmeralda Reception
Ressie’s Gowns & Tuxedo Gown for Bride
Dress for Maid of Honor & Flower Girls
Dress & Suits for both Parents
Suits for Groom & Groom’s Men
FAVORite Moments Souvenirs
RECEPTION FLOOR PLAN
PROGRAM FLOW
WEDDING RECEPTION
TIME ACTIVITY TIME ALLOTMENT IN-CHARGE
3:00 PM - 3:30 PM Arrival of guests/Registration 30 mins RECEPTION TEAM
3:31 PM - 3:33 PM Entrance of the family 2 mins EMCEE/HOST
3:34 PM - 3:38 PM Grand entrance of the couple 4 mins EMCEE/HOST
3:39 PM - 3: 41 PM Opening prayer 2 mins EMCEE/HOST
3:42 PM - 3: 44 PM Welcome remarks by the 2 mins EMCEE/HOST
couple
3:45 PM - 3: 48 PM Love story of the couple 3 mins TECHNICAL
(AVP) COORDINATOR
3:49 PM - 3: 54 PM Inspirational message by 5 mins EMCEE/HOST
family and friends
3:55 PM - 4: 05 PM Cake cutting/wine toasting 10 mins EMCEE/HOST
4:06 PM - 4: 21 PM Pictorials per table 15 mins PHOTOGRAPHER
4:22 PM - 5: 30 PM Eating time 1 hr and 8 mins EMCEE/HOST
5:31 PM - 5: 40 PM Well wishers (select few 9 mins EMCEE/HOST
guests)
5:41 PM - 6: 15 PM Game/Trivia about the couple 34 mins EMCEE/HOST
(with prizes)
6:16 PM - 6: 20 PM AVP Slideshow of the family 4 mins TECHNICAL
COORDINATOR
6:21 PM - 6: 24 PM Couple’s dance (Money 3 mins EMCEE/HOST
Dance)
6:25 PM - 6: 40 PM Single’s game 15 mins EMCEE/HOST
6:41 PM - 6: 50 PM Married couple’s game 9 mins EMCEE/HOST
6:51 PM - 6: 55PM Thank you message by the 4 mins EMCEE/HOST
couple
6:56 PM - 7: 00PM Closing remarks 4 mins EMCEE/HOST
RISK MANAGEMENT
RISK CAUSE CONTINGENCY PLAN
SOUND, LIGHTS, ETC.
(AUDIO/VISUAL EQUIPMENT EQUIPMENT MALFUNCTION TEST ALL EQUIPMENT PRIOR
FAILS DURING CEREMONY OR POWER OUTAGE TO EVENT
OR RECEPTION)
HAVE SPARE EQUIPMENT ON
HAND
HIRE AN EXPERIENCED AV
TECHNICIAN
GUEST EMERGENCIES PRE-EXISTING CONDITIONS, HAVE A FIRST-AID KIT AND
(MEDICAL ISSUES OR INTOXICATION, CONFLICT CONTACT FOR EMERGENCY
BEHAVIORAL PROBLEMS SERVICES
AMONG GUESTS)
ASSIGN RESPONSIBLE STAFF
OR FAMILY TO MANAGE
GUEST BEHAVIOR
HAVE TRANSPORTATION
READY IF SOMEONE NEEDS
TO LEAVE
DELAYS IN SCHEDULE ( LATE ARRIVAL, LONG BUILD BUFFER TIME INTO
CEREMONY OR RECEPTION SPEECHES, UNEXPECTED THE SCHEDULE
RUNS LATE) ISSUES
DESIGNATE A
TIMEKEEPER/COORDINATOR
PRIORITIZE KEY EVENTS IF
RUNNING BEHIND
