ANNEX I
UN.GIFT Small Grants Facility
Full Project Proposal
The following template shall be used for the elaboration of the full project proposal.
Please complete ALL sections below. The full project proposal including the logical
framework, work plan and budget should not exceed 10 full pages (size A4). Please
consider the following before completing the project proposal:
Be clear about what you want to achieve and how you propose to do it
Write clearly and accurately
Keep the amount of funds requested realistic
Ensure the budget relates to outputs listed
Don’t leave the submission until the last day
1. APPLICANT INFORMATION (max. 1 page)
Name of Organization
Contact Person (name and job title)
Telephone
E-mail
1.1. Prior experience in similar project development and implementation
(Please provide information about your organization’s experience with any similar
project(s))
1.2. Prior experience in working with international organizations and/or
government actors
(Please mention any project(s) which were funded or implemented with the support
of international organizations or a government actor)
1.3. Affiliations or cooperation with national or international networks and
organizations
(Please provide information about any formal or informal cooperation with other
stakeholders and/or networks your organization belongs to)
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2. PROJECT INFORMATION (max. 3 pages)
Project Title
Location of Project
3.1. Problem(s) being addressed with the proposed project
(Please identify and clearly present the specific problem(s) which will be addressed
by the proposed project)
3.2. Relevance of the project activities to the problem(s) identified above
(Please describe how the project will address the above-described problems)
3.3. Relevance of the project activities to the specific needs of the target
group
(Please describe the needs and constraints of the target group and how the project
activities relate to them)
3.4. Expected impact of the project
(Please explain what the expected impact of the proposed project will be on the
social and economic situation of the beneficiaries and other persons involved)
3.5. Project beneficiaries and estimated number of vulnerable persons/
victims of human trafficking
(Please give a rough estimate of how many people the project will be able to
reach/support)
3.6. Involvement of target group(s)
(Please explain how your organization has involved and consulted/ is planning to
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involve and consult the target group(s) in the project development and
implementation)
3.7. Partnerships and cooperation with other organizations
(Please explain if you are planning to involve other organizations such as
government actors, private sector companies, other CSOs, media, in your activities
and what their responsibilities will be)
3.8. Monitoring and Evaluation
(Please explain how your organization will monitor the performance of the project)
3.9. Sustainability
(Please describe what the prospects are for the benefits of the project being
sustained after the funding ends)
3.10. Relevance of the project to the activity line(s) of the UN.GIFT Call for
Proposals
(Please elaborate which activity line your project proposal responds to)
3.11. Added value and cost-effectiveness
(Please describe the added value of the proposed project and its cost-effectiveness)
3.12. Resource mobilization
(Please describe any planned activities to attract additional funding for your
organization/project)
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3. LOGICAL FRAMEWORK FOR THE PROJECT (max. 2 pages)
Project Proposal Indicators Verification Assumptions and Risks
Overall What is the overall What are the key What are the sources and
Objective objective to which the indicators related to the means of information for
project will overall objective? these indicators?
contribute?
Specific What specific What indicators clearly What are the sources and What factors and conditions outside
Objective(s) objective will the show that the objectives means of information that the project’s responsibility are
project achieve to of the action have been exist or can be collected? necessary to achieve that objective?
contribute to the achieved? (external conditions)
overall objective?
Which risks should be taken into
consideration?
Expected What are the What are the indicators to What are the sources and What external conditions must be
Results expected results? measure if and to what means of information for met to obtain the expected results
extent the project these indicators? on schedule?
achieves the expected
results?
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4. WORKPLAN (max. 2 pages)
Expected Main Planned Implementation period Responsible Amount
Results activities Months party in USD
1 2 3 4 5 6 7 8 9 10 11 12 2010 2011
UN.GIFT Other UN.GIFT Other
s s
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5. BUDGET
Budget Line Planned Expenditure Planned Expenditure
2010 (USD) 2011 (USD)
1. Travel Costs
1.1.Travel in Project
TOTAL TRAVEL COSTS
2. Personnel Costs
2.1. Project Personnel
2.2. Administrative
Support Personnel
2.3. Other Personnel Costs
TOTAL PERSONNEL COSTS
3. Subcontracts and Grants
3.1. Subcontracts
3.2. Grants to Partners
TOTAL SUBCONTRACTS
AND GRANTS
4. Training Costs
4.1. Study Tour
4.2. In-service Training
4.3. Group Training
4.4. Meetings
TOTAL TRAINING COSTS
5. Equipment (max. 10% of total budget)
5.1. Expendable
Equipment1
5.2. Non-expendable
Equipment2
5.3. Premises3
TOTAL EQUIPMENT
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Such as food, textiles, paper products, medical products, pharmaceutical products, contraceptives, other materials
and goods
2
Such as office machinery, furniture, acquisition of communication equipment, acquisition of audio visual
equipment, acquisition of computer hardware
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Such as rent, custodial and cleaning services
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6. Miscellaneous
6.1. Operation and
maintenance of
equipment4
6.2. General Operating
Costs5
6.3. Reporting Costs6
6.4. Sundries7
TOTAL MISCELLANEOUS
TOTAL PROJECT COSTS8
6. Banking Information
Bank Name
Bank SWIFT Code
Bank Address
Account Holder
Account Number
International Bank Account Number
IBAN
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Such as maintenance and licensing of hardware and software
5
Such as telephone charges, postage and pouch, stationery, publications, audio visual productions, printing,
translation costs, insurance, bank charges, storage
6
Audit certification
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Such as legal fees, security-related costs, personal security measures
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Please keep in mind that for a total amount of USD 40,000 or more, a certified audit will have to be provided as
part of the final report
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