INDEX

Chapter Topic Page No.

01. Operation of ON-LINE PPC Package 01

02. Inventory Management Module 05

03. Purchase Order Planning & Control 11

04. Vendor Analysis 20

05. Costing Module 25

06. User Manual on Database Module 30

07. Maintenance Management Module 80

08. Quality Assurance Module 92

09. Tools Control 93

10. Work In Progress 97

11. Shop Order Release Module 100

12. Details Operation Schedule 116

Chapter – 1 Operation of On –line PPC Package

Scope :
Though computerisation of inventory details is quite old in the ordnance factories this
write-up is intended to discuss operational details of the ONLINE PPC system. It starts with an
introduction to the operation of the on-line system in ordnance factories followed by a detailed
discussion on the various operations involved while using the inventory management and the
purchase order control modules of the PPC software package.

To keep the write up within manageable size, certain details like formats of outputs and of
screen layouts are ommitted since they will vary from factory to factory and are so trivial that one
can easily absorb it in practice.

General Information

Following are the general procedure to be followed in order to get service from PPC Software.

1. Power on/off

If the power on indicator is off, then switch on the terminal and wait for around thirty
seconds to get any response. NEVER switch on the terminal immediately after switching it off; wait
for a minute before doing it.

Before putting power off, it should be ensured that the terminal displays the login prompt on
an otherwise blank screen. This is to ensure that unauthorized persons can not access data through an
idle connected terminal.

NB: If the terminal at your location is housed inside the airconditioned enclosure or if you have
additional voltage stabiliser or any other equipment, then first switch them on before
switching the terminal. While putting off the power, sequence should be reversed; first the
terminal and then the additional equipments.

2. Log in/out

This procedure connects/disconnects the user in the computer system. When the screen
displays "Login: " message, give your user identification and password. Watch the screen carefully
after logging in. There may be some message stored for you regarding the computer system. After
using the computer, switch it off only when the message

"Login: " appears on the screen.

3. Messages and errors

While working with the software, there will be different help messages and error
messages shown on the screen depending on the situation. These will be appearing at the bottom of
the screen. General messages will be like

a) A fixed highlighted line always appearing at the bottom describing the function of

Ordnance Factories Institute of Learning, Dehradun 1

 the dedicated keys.

b) Depending on the field in which cursor is present now, there may be a one-line help
message.

c) After the screen is executed by pressing the escape key finally, system will give a
message telling whether the operation was successful.

d) In case of raising a new document carrying a document number generated by the

computer, that number will be displayed on the screen and the message "Press return
to continue..." will appear. User may note down the number for future reference
before pressing the return key; computer will wait till this is done.

e) In case of a fault while processing, computer will give an error message and wait
there with the message "Press return to continue...". Before pressing the return key,
user is to note down the message in exactly the same format as is given by the
computer and report this to EDP.

4. Dedicated keys

The software will be presented in the form of a menu. There will be different options and
suboptions in order to reach the screen where the user actually gets the service. The following set of
keys will be generally applicable on any screen.

Esc : This key is used to tell the computer that all the data corresponding to the screen has
been entered.

^C : To be read as "control C". This key is effected by pressing the key "C" while key
"Ctrl" is kept pressed. This key is used to abort any screen that is running currently.
This does not work while inside "Inquire" options.

^B : Depending on the field in which cursor is staying, there may be a message "Press
control-B for help". Once Control-B is pressed, there will be a secondary window
appearing on the screen giving the set of valid data required for the field. In order to
come out of the screen, escape has to be pressed.

^P : Sometimes data is entered through more than one consecutive screens. IN such cases,
if it is required to go back to the previous screen, then control-P can be used. Going
to the next screen in multiscreen input is, however, effected by pressing conventional
Esc key.
Arrow keys : Sometimes information will be displayed or input in the form of an array. In
order to travel from one element of the array to the other, arrow keys
can be used.

F1 : While entering data through an array, if this key is pressed then the data in the
current line is erased.

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 F2 : While entering data through an array, if this key is pressed then a blank line is
inserted before the current line of data.

5. Inquire option

In an inquire option, user has to give the selection criteria in the fields wherever the cursor
goes. After entering the selection criteria,user has to press Esc key. The computer then searches all
the data depending on the criteria given and displays them one by one. Using the ring menu
appearing at the top, user can select first, last, the next or the previous row. The following symbols
can be used to establish the relationship between the value entered and the rows in the table.

> Greater than

< Less than

>= Greater than or equal to

<= Less than or equal to

<> Not equal to

: Range

* Wildcard

? Single character wildcard

| Or

>=12 entered in a field means that all the rows having the column value greater than or
equal to 12 will be displayed.

pre* entered in a character field means that all the data having the column value starting
with "pre" will be displayed.
?p? entered in a character field will mean that all the rows having the corresponding
column value as: first character any arbitrary single character, second character as
"p" and third character as another arbitrary single character, will be displayed.
Length of the selected values will be three characters in this example.

PPC Software is now available under directory /user/develop/demo. This means that all the software
which includes program sources, form sources, program definitions and compiled versions of both
programs and forms are available under directory /user/develop/demo.

The entire software is divided into 15 modules. A module is collection of logically similar programs.
For example, all the programs relevant to purchase orders are available under the module
PURCHASE ORDER AND CONTROL. Sources of each module are kept in a separate directory.

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Module names and their respective
directories are as follows:

Databases db

Inventory im

Purchase order po

Vendor Analysis va

Payment Analysis pa

Material Requirement Planning mp

Forecasting fc

Shop order release wr

Work in progress wi

Quality assurance qa

Maintenance Management mm

Tools Control tc

Costing ct

Detailed Operation Schedulling ds

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Chapter – 2 Inventory Management Module

The primary purpose of this module is to handle the information regrading different
inventory activities. This includes material receipt, issue to sections for internal consumption and
issue of finished product to the customers. There will be different reports generated on different
activities in order to facilitate the management in information handling.

In addition, there will be mechanism for verification, detection and regularization of stock
anomalies with proper documents like expense voucher, certified vouchers etc.

Receipt of material starts with the logging of transport activities. When the information about
the transport booking etc. for the material is received, they can be logged in the computer so that
material that has already started for , can be tracked. Once this material arrives at the gate, a
Summary at Material.

Inwards Bond is prepared. At that time the person sees the purchase order rate, ordered
quantity etc on the screen and verifies. This is in order to confirm the accuracy of the purchase
orders that are transferred from the computer existing earlier. The person raising the Summary also
sees the description of the material as described in the document. Once satisfied, he raises the
document for further action. It is not absolutely necessary to enter the transport documents because
they may not be available in advance before the actual material arrives or there may not be any
transport document at all. But the next stage of raising the Summary is necessary.

Once Summary is raised, an MIS can be raised against the Summary. At this stage also, the
purchase order details are shown alogwith the material description.
Then the MIS can be printed and forwarded to MID for inspection of the material. A material can
have its description at different documents. They are like

i) There is a permanent 35 character long decription corresponding to every item in the stock
master. whenever a document is being raised or a query is made on the screen, this
description is picked up and shown to the user.

ii) For some items this description is found inadequate to give the specification. So there has
been an option to provide a longer description of 300 characters for such items. In printed
documents, this longer description is printed whenever details are required. It is not essential
for all the items to have long description. Then the documents will contain the 35 character
description which is sufficient for these items.

iii) While the vendors send their quotations against a tender enquiry, they may offer to supply a
material which is not exactly what is required by the factory, but something compatible. The
description/specification of these items may be deviating from the specification we are
maintaing in our master files. At the time of entering the quotation if there is any deviation
that can be entered against that item for that tender enquiry. When order is placed or later
material is received against that order, this deviated specification/description will be printed
in the documents.

iv) Sometimes it is found that at the time of raising the purchase order FY wants to give

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 specification of the material more precisely than is possible within 300 characters. There is
provision given to describe the material at the time of raising the purchase order using a
maximumof 200 lines of 75 characters each.

At the time of printing the MIS, the 30 character description is always [Link], if the
200 line description is found, this is printed. Otherwise it is
checked whether there is any deviated description was provided by the vendor at the time of sending
quotation. If so, this is used in the MIS. If none of them are available then the long description of the
item, if any, is printed. The MIS thus printed will be sent to MID for inspection. They will determine
the accepted/rejected/expended in test quantities and forward the MIS to stores for further action.
The quantity accepted together with the quantity expended in test at FY expenses will be updated in
the purchase order so that party can be paid for the material.

The MIS sentenced now arrives at Stores for posting. Once executed, this will update the
stock value and quantity so that material can be issued to the demanding sections against demand
notes.

Demand notes are used to draw materials from stores against warrants. There will be two
mechanisms available to process demand notes.

According to one mechanism, Production sections will be raising the demand notes from
their terminals. Only those items that are authorized against the warrant will be allowed to be drawn.
Quantity will be limited to the quantity less the quantity already drawn and quantity already
authorized against other demand notes for the same item. If there is any alternate material given in
the warrant then that is also taken care of in the calculation of the allowable quantity. If certain
percentage of one of the alternate materials is drawn then only the remaining proportion can be
drawn from any of the alternates.

This demand note now will be going to MCO for authorization. MCO will see the demand
note and determine whether there is any crisis of the material. seeing the stock situation, demand
postion and criticality of different demand notes, they authorize the suitable amount to the section on
the demand note.

Finally this demand note will be posted in the stores so that stock and warrant are updated.
Stock quantity and value are reduced by the drawn amount. The same is enhanced in the drawn
quantity and value in the warrant.

The above requires that the demand notes are raised only against valid warrants issued
through the computer. But this situation may take some time to be implemented. So temporarily
there is a parallel mechanism for raisisng demand notes. In this, only the warrant numbers will be
available in a file. At the time of raising the demand note this file will be consulted for the existance
of valid warrant numbers only. MCO raises the demand note. Section produces the demand note to
MCO. MCO raises the demand note. The two operations of raising and authorizing are clubbed
together so that no further authotizaion is required. The mechanism of posting the demand note is
same as before but the warrants are not updated since they do not exist in the computer.

The mechanism for processing return note is exactly same as that used for the demand notes.

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The same form is used for both the purposes. In case of authorization of return notes, a separate
option is given so that this option can be executed by inspections department.

The procedure currently being followed is the second one.

When material from the factory is to be issued outside te factory an issue voucher is needs to
be prepared. Issue vouchers can be of several types:

i) Production issue vouchers are prepared to issue items manufactured in the factory against
warrants. It reduces the item held in the manufactured item master and increases the issued
quantity in warrant and order files.

ii) Nominal issue vouchers are prepared to send material without affecting the stock. Actual
issue voucher as is appropriate will be issued later.

iii) Stores issue vouchers are prepared for issue of store from purchase item master.

iv) COD issues are required to take care of transaction of material outside the factory.
Sometimes materials will be despatched from the vendor to the indentor directly without any
involvment of FY in between. But since the order for the material was received by FY and in
turn FY placed the purchase order to thy vendor, the order masters sre to be updated without
affecting the store. Store will not be affected since FY is not receiving anything from the
vendor, nor it is isuueing anything from the store. Only the masters of received orders and
purchase orders will be updated.

If there is any anomaly in the physical balance and the documanted balance then that will be
detected during stock verifications. These and any other anomalies can be rectified using
discrepancy vouchers.

Sometimes it may be required to adjust the stock value without altering the stock quantity to
take care of depreciation or inflation. This can be done through Adjustment vouchers.

In addition, extensive reports and queries are be available in order to facilitate the monitoring
of the Store.

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 CONTENTS

main - im000menus
1. RR/LWB Transaction - im905trtdetails
Add - im901trt Modi - im901trt Delete - im901trt
Inquire - im902trt, im903trt RR/LWB Receipt - im904trt
2. Entry on Receipt of Materials in Bond
MIB Transactions - im910amib Inquire - im911imib
3. Material Inward Slip - im110mis
1. Raise MIS - im001anmis
2. Print MIS 11
3. Sentence MIS - im112mis
4. Post Receive Voucher - im107mis
5. Print Receive Voucher
6. Inquire MIS - im104mis, im108mis
7. Print Discrepancy Report - im001dskr
8. Print MIS Summary - lb_dates
4. Demand/Return Notes
Add - im153enter
Delete - im155modfy
Post - im156pass
Report
Print Demand Note
Print Return Note
Inquire - im155modfy
5. Issue Vouchers
Production - im600isvra Nominal - im600isvra Stores - im600sivr
Report - im600issvr Inquire - im600isvra
6. Certified Vouchers - im700ncirv
1. Raise CIV/CRV - im700acirv 2. Inquire CIV/CRV - im700icirv
7. Discrepancy Vouchers - im200nddvr
1. Raise a DD Voucher - im200addvr

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 2. Authorise a DD Voucher - im200addvr
3. Delete a DD Voucher - im200addvr
4. Inquire on DD Voucher - im200addvr
5. Post a DD Voucher - im200addvr
6. Print a DD Voucher - im200addvr
7. Adjustment Vouchers
Add - im151adjst Inquire - im151adjstz
8. Stock Verification Vouchers
Add - im120stver Modify - im120stver Inquire - im120stver
Delete - im120stver
9. Reports - im100nrept
1. Consumption Statement - lb_dates
2. Fast/Slow/Non moving items
3. Negative stock balance
4. Stock of vital items
5. Stock of scarce items
6. Stock of critical items
7. List of Bottlenecks
8. Nil balance statement
9. XYZ analysis
10. ABC analysis
11. Stock item list
12. Manufactured item list
13. Stock statement
14. Priced Stores ledger - lb_dates
15. Priced Stores accounts ledger - dateim60
16. Inward lorry weigh bills - lb_dates
17. Statement of LWBs booked for despatch - lb_dates
18. Items below stock level
19. Items above stock level
20. Monthly despatches - lb_dates

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 21. Loss statement for every DD voucher
22. Surplus statement - lb_dates
23. List of scrap items
24. Monthly incoming wagons - lb_dates
25. Item nomenclature
26. RR's Pending actual receipts
27. LWB's Pending actual receipts - lb_dates
28. Stock not verified
29. Daily Collection report - im115mis

Option: Main menu in Inventory module

im000menus INVENTORY MAINTENANCE IM000MENUS

1) RR / LWB TRANSCATION 6) DISCREPANCY DEF. VOUCHER

2) MATERIAL INWARD SLIP (MIS) 7) ADJUSTMENT VOUCHERS

3) DEMAND / RETURN NOTES 8) STOCK VERIFICATION VOUCHER

4) ISSUE VOUCHERS 9) REPORTS

5) CERTIFIED VOUCHERS 10) EXIT

Enter your option : [ ]

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Chapter – 3 Purchase Order Planning and Control

The purpose of this module is to register the information on different procurement activities.
This includes raising of purchase requisitions by sections, raising and authorizing an SHIS, raising a
tender, registering quotations recieved from suppliers and finally raising a purchase order. Reports
are generated on the various activities covered to help in information management.

Purchase requisitions can be raised from the production sections to indicate their requirement
of materials. In that information will be available on item code, quantity, approximate date by which
the material is required and any justification/ authority for the material procurement. This may
further be processed by MCO to raise the SHIS.

An SHIS is raised to initiate the procurement action. This document is raised from MCO and
forwarded to Provisioning office to take procurement action.

Based on the SHIS one of several actions can be take. Either a purchase order to a trade
agency or and IFD to a sister factory or an Indent to an allied agency can be raised to get the
material.

In case of procurement from the trade, a Tender enquiry will be raised and distributed to the
vendors. There the item and quantities to supplied will be mentioned.

Vendors will respond against these Tenders by sending quotations. The selected quotation
will be entered into the computer for further while raising the purchase order. this quotation will
contain different rates of the material. A party can supply different alternates for a given item. If the
specification of the item supplied by the vendor deviates from what is required then that can be
registered at the time of entering the quotations. This deviated specification will be used in further
documents like purchase order, MIS etc..

There is provision for processing rate contract information also. Rate contract document
contains rates of different items that will be supplied by the vendor for a fixed interval. If these
information are registered in the computer then these can be used like quotation information and rate
and value of an order can
be obtained.

Total allowable expenditure is allocated under different budget heads and this is fixed at the
beginning of the year. This allocated amount can be registered in the computer as soon as they are
available at the beginning of the year.

Later, whenever an order is placed against a budget head or payment is done, respective
fields in the corrsponding budget record will be updated.

After raising the purchase order, the vendor will start supplying the material. When the full
quantity is received, the supply order can be closed. In case there is requirement of closing the
supply order before completion of the order, it can be short-closed. No further material will be
received against such closed or short-closed purchase order.

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 CONTENTS

main - po000menu

1. Purchase Requisitions
1. Raise - po101preq
2. Modify - po106preq
3. Inquire - po106preq
4. Delete - po106preq
5. Reports - lb_dates

2. SHIS
Add - po203sis, po205pusi
Modify - po203sis, po206sis
Vett - po203sis
Inquire - po203sis
Delete - po203sis
Print - po203sis
Reports - lb_dates

3. Tender Enquiry
Raise - po121te, po122tept, po124tesis
Modify - po121te, po122tept, po124tesis
Inquire - po121te
TE_items - po125tept
Delete - po121te
Reports
Tcp - tend_scr
Cst - itend_scr
Tender printing - po209pte

4. Quotations
Add - po131quot
Modify - po131quot
Delete - po131quot
Inquire - po131quot
P_rating - va100prce
Ord_qty - va200itent

5. Vendor Rating
Vendorwise - po132vitm
Itemwise - po132vitm

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 6. Rate Contract
Add - po202rc
Modify - po202rc
Delete - po202rc
Inquire - po202rc

7. Head Budget
Add - po201hb
Modify - po201hb
Delete - po201hb
Inquire - po201hb

8. Purchase Order
1. Raise Purchase Order
2. Amend Purchase Order
3. Inquire Purchase Order
Amendment - po151poam
4. Delete Purchase Order
5. Close Purchase Order
Purchase Order - po111po
Item - po114pt
6. Shortclose Purchase Order
Purchase Order - po111po
Item - po114pt
7. Give Purchase Order dates - po210po
8. Print Purchase Order - po111po
9. Reports
Item wise - lb_dates
Party wise - lb_dates
Po Number wise - lb_dates
Purchase Type wise - lb_dates
10. Add Direct Purchase Order - po111po, po112fpt,

9. Indents
Add - po208indt
Modify - po208indt
Delete - po208indt
Inquire - po208indt
Print - po208indt

10. Cash Purchase

Add - po207capu
Modify - po207capu
Delete - po207capu
Inquire - po207capu
Print - po207capu

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 11. Vendor Item
Add - po132vitm
Modify - po132vitm
Inquire - po132vitm
Delete - po132vitm
Suspend - po132vitm
Revoke - po132vitm
Reports
Party - vend_scr
Item - item_scr

12. Reports
List of purchase requisitions - lb_dates
List of SISs - lb_dates
Tender enquiry reports
Tpc - tend_scr
Cst - itend_scr
Tender Printing - po209pte
STA-form - po121te
Purchase Order reports
Item wise PO list - lb_dates
Party wise PO list - lb_dates
PO number wise PO list - lb_dates
Purchase type wise PO list - lb_dates
Dues List - dues_frm
Purchase type wise receipts - lb_dates
Party-Item listing
Party wise item list - vend_scr
Item wise party list - item_scr

Page 1

Option: Main menu in purchase order module

po000menu PURCHASE ORDER PLANNING AND CONTROL

PO000NMAIN
1. Purchase Requisitions 2. SHIS
3. Tender Enquiry 4. Quotations
5. Vendor rating 6. Rate Contract
7. Head Budget 8. Purchase Order
9. Indents 10. Cash Purchase
11. Vendor Item 12. Reports
0. Exit

Enter your option <0 - 12> : [ ]

This menu appears when the user selects the purchase order option in the main menu of the

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ppc package. The user may select any of the options in this menu according to the activity he is to
perform. Please note that the reports shown in this manual have been generated with test data.

Other modules related to

Material Management

Scope:-

This write-up is meant for introducing the operational details of the four modules (namely
Forecasting,Material Requirements Planning, Vendor Rating and Payments analysis) of the online
PPC system which is currently operational in the ordnance factories.

Forecasting Module

Forecasting module calculates the probable consumption of a maerial in a quarter based on past
consumption of the material. This is done by processing the demand/return notes available in the
computer.

There is provision for calculating average consumption of an item over the period of last 18 months.
It is expected that future consumption can be predicted based on this average consumption. This is
the monthly requirement of an item.

In this it is assumed that the consumption history has equal importance irrespective of its age.
Instead, it is expected that the future consumption will be more close to the consumption in the
recent past, whereas earlier data will have gradually deminishing effect on the forecasted quantity.
So instead of taking 1/18th of the consumption of a material over last 18 months and summing them
up to get the forecast quantity, we take a fraction of the consumption for each of the previous
quarters, the factor having a decreasing value as we go back in the past. This way we calculate the
smooth average consumption quantity for an item.

In addition to the average quantity, looking at the trend of the consumption, it can be predicted
whether consumption is likely to increase or decrease in the future. If we add this trend to the
average consumption, prediction can be expected to be more accurate.

Sometimes consumption may follow a fixed pattern. During a certain period every year there may be
increase or decrease in the consumption. If we do not consider the seasonality then there may be
extra provisioning when the material is not needed or there may be prediction of just the average
consumption whereas expected consumption is more. The seasonality factor in a quarter is
calculated as the ratio of average consumption in the quarter and the average quarterly consumption.
If the average consumption of an item in a quarter is low then this factor will be low and the overall
forecast quantity will also be less. After running the forecasting activity the user will be presented a
report that will give the estimated consumption quantity in a quarter.

For running the forecasting module, first the master which will contain one record for each item that
has been consumed as indirect material in the past, has to built. After that the item history file, which
will summarize the past consumption from the demand/return note file is to be generated. After
generating this file, if it is known that some more consumption history is available in addition to the

Ordnance Factories Institute of Learning, Dehradun 15

data available in the computer, that can be added. Also the consumption history can be modified or
deleted according to the requirement. Once the forecastin master and history file is generated,
calculations can be started. Three calculations re involved in the process; Smooth average
calculation, trend calculation and seasonality calculation. After these calculations are over the report
can be generated. It is important to note that unless all three calculations are over the report
generated will not be as is expected.

The trend component of the forecast quantity gives the expected increase or decrease in the
consumtion from the average forecast consumption. This is expected to be low in comparison to the
average. A rigorous process is available to calculate this component also. In this, first the smoothed
average of all the items in all the quarters in the past are calculated and stored in the forecast master
table. Then the trend is calculated as follows:

Trend in consumption of an item for a quarter is the difference of consumption in the previous
quarter anad the consumption in the previous to previous quarter. This trend is calculated for all the
quarters for which data is available. Then a mechanism similar to that for finding smmothed average
consumption is applied to find smoothed average trend.

The above procedure, though sophisticated by nature, requires abnormally high computation time.
Considering its effect on the overall forecast quantity, a simpler but much faster mechanism is also
considered. In this, the average of earliest consumption and latest consumption is taken over the
period of consumption.

The monthly requirement computation involves finding the average consumption of and item as
indirect material over the period of last 18 months. The average quantity is updated as monthly
requirement in the stock item master.

Material Requirement Planning Module

This module accepts the quarterwise production plan. This production plan can be decided based on
the orders received from different agencies for different end products. Once this plan is entered, this
module calculates the amount of raw material required at different period of time. Then the net
quantity for which procurement action has to be initiated, considering all the stock and dues
quantities, is also calculated.

Optionwise explanation follows

MAIN: (mp000menu.4ge)
1. Plan maintenance (mp001nplan.4ge)
Add, Inquire, Modify, Delete, Exit
(mp001nplan, mp001aplan, mp001ipl, mp001mplan, mp001dplan, mp001fdues)
Data expected for addition:
EP Code
Plan year
Plan quantity
Action:
After EP Code, Ep description is displayed

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 After plan quantity, it is distributed into 4 quarterly quantities in 20%, 25%, 25%,
30% proportion.

In modify option the above quarterly distribution can be altered and plan quantity will be the
aggregate of the modified quarterly planned quantities. Key for modification (EP Code, Plan
year)

2. Gross requirement calculations (mp002ngros.4ge)

a) Run gross requirement calculation (mp002tgros.4ge),(mp002sgros,

mp002tgros, mp002gdate, mp002estrv, mp002globl)
Data expected:
Starting year
Starting quarter
End year
End quarter
Action: Inserts rows in m_epgros indicating material requirement upto the raw
material level. Production target is taken from m_plan.
b) Query on gross calculation (mp002igros.4ge)
(mp002globl, mp002igros)
Query on:
EP Code
Item code
Component code
Qty required
Year
QuarterUnit of quantity
Required date
Required quantity
Makes query on m_epgros
c) Run adhoc requirement calculation (mp004tadhc.4ge)
(mp004tadhc, mp004sadhc, mp004globl, mp002estrv, mp002gdate)
Data expected:
EP code
Year
Quarter
Scheduled quantity
Action: Inserts rows in m_adhmp indicating material requirement upto the raw
material level. Production target is taken on adhoc basis.
d) Query on adhoc calculation (mp004niadh.4ge)
(mp004niadh, mp004iadh)
Query on:
Item code
Required year
Required month
Unit of quantity
Adhoc quantity

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3. Net requirement calculations (mp003nnet.4ge)

a) Net requirement calculation (mp003tnet.4ge)

(mp003tnet, mp003fldt, mp003globl)
Calculates net requirement itemwise after considering stock and dues from
purchase order.
b) Query on net requirements (mp003ninet.4ge)
Query on Item code
Plan year
Plan month
Unit of quantity
Gross quantity required
Drawable/current stock
Dues from purchase order
Net quantity required

4. Explosion details (mp007nexpl.4ge)

Options: Single level, Multi_level, Consolidated
Data expected:
EP Code
Quantity required
Displays the items required and respective quantities

5. Implosion details (mp008nimpl.4ge)

6. Reports (mp000rmain.4ge)
a) MRP production program (mp020rsecp.4ge)
(mp020globl.4gl, mp020gdate.4gl, mp020estrv.4gl,
mp020expsp.4gl, mp020rsecp.4gl, mp000fconv.4gl)
Data expected:
Starting year, quarter
Ending year, quarter
Action:
Gives sectionwise production plan for different components.
b) Gross/Net requirement (mp030rgnrq.4ge)
(mp030rgnrq.4gl, mp020globl.4gl)
Data expected:
Starting year, quarter
Ending year, quarter
Action:
Gives the total quantity required of an item between start date and end date.
c) Procurement program (mp010rproc.4ge)
(mp010rproc.4gl)
Data expected:
Year, quarter

Ordnance Factories Institute of Learning, Dehradun 18

 Action:
Requirement in the year and quarter is printed itemwise
d) Review sheet (mp050rrevu.4ge)
(mp050globl.4gl, mp050rrevu.4gl, mp050revst.4gl)
Data expected:
Item code
Action:
Gives Material details,
End product details which require this material, orders received for these End products,
Production plan, and pending supply order details for a given item

Ordnance Factories Institute of Learning, Dehradun 19

Chapter – 4 Vendor Analysis

The principal purpose of this module is to calculate the ratings of a vendor. The three
types of ratings included are price rating, quality rating, and delivery rating. Price rating is
calculated on receiving a quotation from the vendor on the item mentioned in the tender. Quality and
Delivery ratings are calculated each time the supplier supplies material against a purchase order, and
therefore, take into account the past performance of the vendor.

The options in this module are generally invoked by other modules, namely, the
purchase order and inventory control modules, though the user may run the "Price rating" and
"Tentative Order Quantity" options from this module itself.

VA000 Vendor Analysis - MENU VA000NMAIN

1. Price Rating

2. Tentative Order Quantity

0. Exit

CHOICE [ ]

The above menu is displayed when the vendor analysis option is selected by the
user. It is important to note that the Price Rating and Tentative Order Quantity may also be
calculated from the Purchase Order module.

PRICE RATING

VA100 UPDATE PRICE RATING VA100TPRCE

Tender Enquiry Number : [ ]

Party Code : [ ][ ]

Item Code : [ ]

Description : [ ]
Input : Tender Enquiry Number, Party code, Item code

Action : On pressing the escape key after entering the required information, the system
calculates the price rating of the vendor for the item. The price rating is
recorded in the vendor item master.

Ordnance Factories Institute of Learning, Dehradun 20

CALCULATION OF TENTATIVE ORDER QUANTITY

VA200 CALCULATION OF TENTATIVE ORDERING QUANTITY VA200ITENT

Supplier Code : [ ]

Item Code : [ ]

Quotation Date : [ ]

Input : Supplier code, Item code, Quotation date

Action : The tentative ordering quantity is calculated and displayed on the sreen.

QUALITY RATING

The quality rating is calculated during the posting of reciept voucher (please refer to
the user manual on inventory control). On pressing the escape key after entering the reciept voucher
details, the user is prompted with the message "Do you want to run Quality rating (y/n)?". If the user
responds with a "Y/y"then the system calculates the Quality rating for the vendoron the item
mentioned in the reciept voucher. The quality ratingfor the vendor is recorded in the vendor item
master.

DELIVERY RATING

The delivery rating is also calculated during the posting of reciept voucher (please
refer to the user manual on inventory control).

Once the system has calculated the quality rating, the user is prompted with "Do you
want to run Delivery rating (y/n)?".

If the user confirms with a "Y/y", then the delivery rating for the vendor on the item
mentioned in the reciept voucher is calculated. The delivery rating for the vendor is recorded in the
vendor item master.

PAYMENT ANALYSIS Module

The purpose of this module is essentially to track vendor bills from the time that they are raised or
registered till cheque details are issued for the bill. The activities include linking of bills to receipt
vouchers on receipt of material, posting the bill and generating payment advice. When a bill is
received, the person dealing with the registration of the bill has to enter the purchase order number
against which the bill is being registered. The person may then verify the vendor code that appears
on the screen. Other particulars like bill type, challan number, inote number etc are then entered. It
is important to elaborate a little on the bill type that is to be entered. While raising the purchase
order, the basis on which the payment is to be made and the payment percent are identified. In case

Ordnance Factories Institute of Learning, Dehradun 21

the payment is to be a part (provisional) payment, then the bill type should be P. When a bill is to be
registered for the remaining (adjustment) amount, the bill type entered should be A. Whenever a
single bill is raised for the entire amount in the purchase order, then the bill should be treated as an
adjustment bill. On entering the amount claimed against each item, the computer cross checks with
the maximum amount allowable for that item on the basis of the payment percent in the purchase
order. The computer generates a bill serial number for reference purpose. Any recovery statements
against a particular vendor are to be registered in the system. The recovery from a particular vendor
are to made against a purchase order raised against him. The type of recovery and the amount to be
recovered are required once the vendor code and purchase order number are cross checked by the
computer. The recoveries registered may be adjusted against a particular vendor bill when the bill is
being passed.

If the bill is an adjustment bill, then it has to be linked to receipt vouchers before any further action
can be taken on it. This activity links the material that has been received against the purchase order
with the bill. It must be noted that the values on receipt vouchers which are partly linked or not
linked at all are linked to the adjustment bill.

Payment may not be made before the bill is passed. A provisional bill may be passed once it has
been registered whilst an adjustment bill may only be passed after it has been linked to receipt
vouchers. In case of adjustment bills the amount that is passed cannot exceed the amount against
which material has been linked. While passing a bill any recoveries that are to be made against the
vendor are accounted for in the bill. The recoveries in this case are made purchase orderwise. The
amount that is to be recovered in the bill is therefore deducted from the total bill amount. Once a bill
has been passed, there is provision to modify the recovery amount.

Once a bill has been passed, the payment advice is generated. The particulars of the bank of the
vendor (if payment is to be made through a bank) are to be entered and a printed copy of the
payment details is obtained.

In case recoveries are to be made by accounts after a bill has been passed, then they must be
identified and recorded against the particular bill. These recoveries are distinct from the recoveries
made against a purchase order. It is for this simple reason tthat the recovery type for such recoveries
should always begin with the digit 3. A final deduction in the amount that has been passed would
therefore be nescessary.

The cheque number, cheque date and the cheque amount are recorded when a cheque is passed
against a particular bill. The cheque amount should not exceed the amount that has been passed by
accounts. In case the bill is a provisional bill, it has to be regularised. This activity may be done after
the part payment has been made and before the adjustment bill is registered. This activity involves
the linking of the provisional bill to receipt vouchers. The values in the receipt vouchers for an item
in the bill are either comppletely linked or partly linked to the bill. The partly linked receipt
vouchers and those receipt vouchers which have not been linked are linked against the item in the
adjustment bill after it has been registered. Thus regularising the provisional bill and linking the
coressponding adjustment bill actually links up the entire material received against the purchase
order.

CONTENTS

Ordnance Factories Institute of Learning, Dehradun 22

main - pa000menu
1. Enter Bill Details
Add - pa201aabil, pa202aabil
Modify - pa201aabil
Delete - pa201iabil
Inquire - pa201iabil

2. Enter Recovery Details

Add - pa103arecy
Modify - pa103arecy
Delete - pa103arecy
Inquire - pa103arecy

3. Linking RVs
- pa220ln
- pa222itmd
- pa223mis

4. Bill Passing
Pass - pa102blpas
- pa102tblps
Modify - pa102blpas
- pa102tblps

5. Generate payment advice

Print - pa200adv1
- pa200adv2
- pa200adv3
- pa204adv4

6. Recoveries by accounts - pa601rcbil

7. Enter cheque details - pa104paymt

8. Regularisation of bill
- pa260re
- pa222itmd
- pa223mis

9. Reports - pa105rmenu
1. Details of recoveries made - pa105r001
2. Supplierwise bill status report - pa105r002
3. Purchase order wise bill status report
4. Cash outflow statement - pa105r004
5. Spot payment - pa105r006

Ordnance Factories Institute of Learning, Dehradun 23

 6. Statement of payment - pa105r0071
7. Bill status report
8. Details of bills not linked

pa000menu PAYMENT ANALYSIS PA000MAIN

1. ENTER BILL DETAILS 6. RECOVERIES BY ACCOUNTS.

2. ENTER RECOVERY DETAILS. 7. ENTER CHEQUE DETAILS

3. LINKING RV's 8. REGULARISATION OF BILL.

4. BILL PASSING 9. REPORTS.

5. GENERATE PAYMENT ADVICE. 0. EXIT TO MAIN MENU.

ENTER YOUR OPTION : [ ]

The above menu displays the different options available to the user in the payment analysis module.
The user may select a particular option by entering the number and pressing return.

Ordnance Factories Institute of Learning, Dehradun 24

Chapter – 5 Costing Module

MAIN: ct000nmenu.4ge
(ct001nmenu.4gl)

1. Master file maintenance (ct100filmt.4ge)

(ct100filmt.4gl, ct120wotyp.4gl, ct130sectp.4gl, ct140otchg.4gl)

1. Work order type in ct120wotyp.4gl

Data expected:
Work order number
Work order type(0: debit only, 1: Credit Only, 2: KOP only)
Action: Input wo no and wo type from screen and insert into m_wo_typ

2. Section type in ct130sectp.4gl

Data Expected:
Section code
Section type (0: Production section, 1: Service section where total indirect cost is distributed
w.r.t. direct labour 2: Service section where total indirect cost is distributed w.r.t. direct
material) 3: Production section where portion of cost is to be apportioned w.r.t. direct labour)
Action: Input section code and type from screen and insert them into m_sectyp. In case of
type being "3", get ratio from screen and insert them into m_dstrt.

3. Other charges in ct140otchg.4gl

Data expected: Month,
Year,
Section code,
Document number,
Charge type,
Work order number,
Warrant number,
Amount
Action: Insert all the data accepted from screen into table t_othchg.

2. DA & Overheads parameter maintenance (ct009ndaoh.4ge)

(Add, Modify, Inquire)
(ct009ndaoh.4gl, ct009adaoh.4gl, ct009mdaoh.4gl, ct009idaoh.4gl, ct009fdaoh.4gl)
Data expected: Section code,
Percent type,
Date effective from,
Percent
Action: Insert all the data accepted from screen to the file m_pctfil.

Ordnance Factories Institute of Learning, Dehradun 25

3. Warrant WIP Calculation
(ct003nwip.4ge)
(Select, All)
(ct003fmwip.4gl, ct003flwip.4gl, ct003nwip.4gl, ct003globl.4gl)

Options: Selective, All

Actions:
For single warrant: Call ct_fswip()
Select the correct warrant from m_wts and check that the warrant is of type 1
(Manufacturing warrant) and not yet costed.
Call ct_flwip(wo_no, wt_NO) returning _r_l_wip, error code. Calculates the labour WIP.
First it calculates the estimated unit rate and then find out the labour value for which there
has been production. The rest of labour value drawn is WIP value.

Call ct_fmwip(wo_no, wt_no) returning _r_m_wip

Find the material value per unit qty using estimated material value.
Find material value used.
Call ct_fmtlr(wo_no, wt_no) returning mtl_loss_of_rej
Total wip = _r_l_wip + _r_m_wip

4. Punching media file maintenance (ct005npume.4ge)

(Add, modify, Inquire)
(ct005npume.4gl, ct005apume.4gl, ct005globl.4gl, ct005mpume.4gl, ct005dpume.4gl,
ct005ipume.4gl)

5. Pricing of Standard Estimates (ct800rpest.4ge)

(ct800rpest.4gl, ct800frpes.4gl, ct801frplb.4gl, ct803rpest.4gl, ct850globl.4gl,
ct800rests.4gl)

MAIN in ct800rpest.4gl

6. Production loss calculation (ct007ipdls.4ge)

(ct007ipdls.4gl, ct170estrv.4gl)

7. Unit cost of warrant determination (ct010nucwt.4ge)

(ct010nucwt.4gl, ct170fpdnl.4gl, ct170estrv.4gl)
Main in ct010nucwt.4gl
Calls ct_fpdnl(wo_no, wt_no) in ct170fpdnl.4gl

8. Budget file maintenance (ct004nbudt.4ge)

(ct004abudt.4gl, ct004dbudt.4gl, ct004mbudt.4gl, ct004ibudt.4gl, ct004nbudt.4gl,
ct004globl.4gl)
(Add, Modify, Delete, Inquire)

9. Costing of closed warrants (ct008wtact.4ge)

(ct008factc.4gl, ct170fpdnl.4gl, ct180fucwp.4gl)

Ordnance Factories Institute of Learning, Dehradun 26

10. Reports (ct009reprt.4ge)
(ct009reprt.4gl)

1. Cost card (ct009cstcd.4ge)

(ct009globl.4gl, ct009cstcd.4gl, ct009rptcd.4gl,
gen00wtdes.4gl, mp003fldt.4gl, ct003flwip.4gl, ct003fmwip.4gl)
This report prints the cost details for a main or component warrant. Firstly, all the demand
note details, return note details (amounts are negative), red demand note details for items
recieved into the warrant, red demand note details for items drawn from this warrant
(quantities and amounts are negative), transfer voucher details and other charges for the
warrant are inserted into a temporary file w_cost. Each type of document in w_cost has a
document numberand they are processed according to the document number. Prints the
document number, document type and the details for that document. Prints the monthly totals
for all the documents of a month. At the end the grand total is printed. The estimated
labour, material, foh and voh costs are calculated thus, (estimated cost from m_estcst *
warrant quantity) / quantity per set.

The difference between actual value drawn (labour, material) and the estimated value for
producing the accepted quantity is also printed. The difference between actual cost and
estimated costis printed. The actual and estimated units are obtained by dividing the actual
and estimated costs respectively by warrant quantity.
The difference in percentage is calculated thus, ((estimated cost from m_estcst - actual
value) / (estimated cost from m_estcst)) * 100

2. Production ledger card (ct009rplcd.4ge)

(ct009rplcd.4gl)
Prints the production details for a particular item. Print the warrant quantity, quantity
accepted,quantity still unfinished (warrant quantity - quantity accepted), quantity still
remaining to be drawn(quantity accepted - cumulative quantity issued) and total cost of
production. Also generates the extract details for the warrant. Generates inspection note
details (both material andinspection) and red demand note details for material drawn from
the warrant. PIV and transfer voucher details are also printed if such has been raised against
the warrant.

3. Labour abstract (sacego [Link])

This report generates the section wise and within section work order wise total of group
value obtained from m_pwcs and labour amount obtained from m_punmed.

4. Material abstract (ct009mtabs.4ge)

(ct009mtabs.4gl)
This report prints the amount of material consumed section wise for each work order series
(all work orders which have the first two characters the same are classified as one series) in a
month. The amount of material consumed for the two cost classes 20, 21 and the total
material consumed is printed for each work order.
A section wise total is generated for the total material consumed in the section.

Ordnance Factories Institute of Learning, Dehradun 27

 5. Trransfer voucher abstract (ct009trvab.4ge)
(ct009trvab.4gl)
This report prints section wise and within a section cost class wise labour amount details for
all warrants which are not of the type 1, 2, or 3. The data is obtained from the punching
media file for all documents of type 0 (allocation sheet). Prints the cost class wise total and
the section wise total. Cost classes in this case can have values 11, 43, 44.

Codes followed:
Work order type:
0: Debit only
1: Credit only
2: KOP only
Section type:
0: Production section.
1: Service section where total indirect cost is distributed w.r.t. direct labour.
2: Service section where total indirect cost is distributed w.r.t. direct material.
3: Production section where portion of cost is to be apportioned w.r.t. direct
labour.

USER MANUAL ON COSTING MODULE

CONTENTS
main - ct000nmenu

1. DA & Overheads Parameter maintenance

Add - ct009ndaoh
Modify - ct009ndaoh
Inquire - ct009ndaoh

2. Warrant WIP calculation

Select - ct003nwips
All - ct003nwipa

3. Punching Media file maintenance

Add - ct005npume
Modify - ct005npume
Inquire - ct005npume

4. Pricing of standard estimates - ct800rpest

5. Production loss calculation - ct007ipdls

6. Unit cost of warrant determination - ct010nucwt

7. Budget file maintenance

Add - ct004budf
Modify - ct004budf

Ordnance Factories Institute of Learning, Dehradun 28

 Delete - ct004budf
Inquire - ct004budf

8. Costing of closed warrants - wr950rwprt

9. Reports
Cost Card - ct710cstcd
Production ledger card - wr950rwprt
Labour abstract
Material abstract - ctmtabs
Transfer voucher abstract - ct730trvab

Option: Main menu

ct000nmenu COSTING MODULE

------------- -----------

1. DA & Overheads Parameter Maintenance

2. Warrant WIP Calculation
3. Punching Media File Maintenance
4. Pricing of Standard Estimates
5. Production Loss Calculation
6. Unit Cost of Warrant Determination
7. Budget File Maintenance
8. Costing of Closed Warrants
9. Reports
0. Exit

Enter your Option ( 0 - 9 ) : [ ]

This is the main menu in the costing module. On entering the number of the option the user wishes
to select and pressing return, the activity that is to be performed may be done.

Ordnance Factories Institute of Learning, Dehradun 29

Chapter – 6 User Manual on Database Module

main - db000menus

1 Party Master
Add - db010apty
Modify - db010party
Inquire - db010party
Delete - db010party
Suspend - db010party
Revoke - db010party

2. Machine Master
Machines
Add - db020machn
Modify - db020machn
Inquire - db023machn
Delete - db020machn
Book value
Modify - db021machn
Inquire - db021machn
Maintenance statistics
Modify - db022machn
Inquire - db022machn

3. Machine Spares master

Add - db030mcspr
Modify - db030mcspr
Inquire - db030mcspr
Delete - db030mcspr

4. Tools Master
Add - db040tools
Modify - db040tools
Inquire - db040tools
Delete - db040tools

5. Estimate header file

Add - db050est
Modify - db050est
Inquire - db050est
Delete - db050est
Print - db050est
Recalculate - db050est
SMH - db061smh

Ordnance Factories Institute of Learning, Dehradun 30

 6. Material estimates
Add - db060estmt
Modify - db060estmt
Inquire - db060estmt
Delete - db060estmt
Print - db060estmt

7. Labour estimates serial

Add - db070elb
Modify - db070elb
Inquire - db070elb
Delete - db007destl

8. Order file
Add - db090order
- db091order
- db092order
Modify - db094order
Inquire - db093order
Delete - db094order
Suborders - db009rsub

9. Inspection authority/officer
Add - db016insp
Modify - db016insp
Delete - db016insp
Inquire - db016insp

10. Stores item master

Add - db110stitm
- db111stitm
- db112stitm
- db113stitm
- db117stitm
- db115specf
Modify - db110stitm
- db111stitm
- db112stitm
- db113stitm
- db114stitm
- db115specf
Delete - db110stitm
Inquire - db114stitm

Ordnance Factories Institute of Learning, Dehradun 31

 11. Manufactured item master
Add - db120mfitm
- db121mfitm
- db122mfitm
Modify - db120mfitm
- db121mfitm
- db122mfitm
Delete - db120mfitm
Inquire - db123mfitm
Print - db120mfitm

12. Parameter file

Add - db131param
Modify - db131param
Inquire - db131param
Delete - db131param

13. Last number file

Add - db140lstno
Modify - db140lstno
Inquire - db140lstno
Delete - db140lstno

14. Long description file

Add - db015long
Modify - db015long
Delete - db015long

Option: Main menu

db000menus DATABASES DB000MENUS

1. Party master 2. Machine master

3. Machine spares master 4. Tools master
5. Estimate header file 6. Material estimates
7. Labour estimates serial 8. Order file
9. Inspection authority/officer 10. Stores item master
11. Manufactured item master 12. Parameter file
13. Last number file 14. Long description file

0. Exit

Enter your option and press return: [ ]

Ordnance Factories Institute of Learning, Dehradun 32

Option: Add a party record in party master

db010party PARTY MASTER MAINTENANCE DB001NPRTY

Party code :[ ] Party name :[ ]
Party type :[ ] Sister factory flag & code :[ ] [ ]
Party address :[ ]
Party address :[ ]
Party address :[ ]
Party state :[ ] Pin code :[ ]
Telex no :[ ] Phone no :[ ]
Telegram no :[ ] Sales tax no :[ ]
Income tax no :[ ] IT clearence date :[ ]
Contact person & dsgn :[ ][ ]
Country :[ ] Currency :[ ]
Party regn code :[ ] Party regn date :[]
Ext Regn with(1) [ ] Regn Code [ ]Date :[ Ext Regn with(2) [ ] Regn
Code :[ ] Date:[]
Party bank :[ ] No of items :[ ]

Input: Party code, party name, party type, sister factory flag, sister factory code, party address (three
fields 1, 2 and 3), state, pin code, telex number, phone number, telegram number, sales tax number,
income tax number, income tax clearance date, contact persons, contact person's designation,
country, currency, party registration code, party registration date, first external registration agency,
external agency code, date, second external registration agency, code, date, party's bank, number of
items

Action: The details of an organisation with which the factory's deals with is registered through this
option. If the organisation happens to be a sister factory then the sister factory code is to be entered.

Ordnance Factories Institute of Learning, Dehradun 33

Option: Modify a party record in party master

db010party PARTY MASTER MAINTENANCE DB001NPRTY

Party code :[ ] Party name :[ ]
Party type :[ ] Sister factory flag & code:[ ] [ ]
Party address :[ ]
Party address :[ ]
Party address :[ ]
Party state :[ ] Pin code :[ ]
Telex no :[ ] Phone no :[ ]
Telegram no :[ ] Sales tax no :[ ] Income tax no :[ ]
IT clearence date :[ ]
Contact person & dsgn:[ ][ ]
Country :[ ] Currency :[ ]
Agent code :[ ] Agent comm % :[ ]
Party bank :[ ] No of items :[ ]
Party regn code :[ ] Party regn date :[ ]
Suspense cd :[d] Due date :[ ] [Link] :[ ]

Input: Party code

Second input: Party name, party type, sister factory flag, sister factory code, party address (1, 2 and
3), state, pin code, telex number, phone number, telegram code, sales tax number, income tax
number, income tax clearance date, contact person, designation of contact person, country of origin,
currency, agent code, commision percent of agent, party bank, number of items, party registration
code,party registration date .

Action: On entering the party code and pressing escape, the party details are displayed on the screen
for modification if the party exists. When modification has been done the escape key comes in use
again to register the modification in the system.

Ordnance Factories Institute of Learning, Dehradun 34

Option: Inquire about a party in party master

db010party PARTY MASTER MAINTENANCE DB001NPRTY

Party code :[ ] Party name :[ ]
Party type :[ ] Sister factory flag & code :[ ] [ ]
Party address :[ ]
Party address :[ ]
Party address :[ ]
Party state :[ ] Pin code :[ ]
Telex no :[ ] Phone no :[ ]
Telegram no :[ ] Sales tax no :[ ]
Income tax no :[ ] IT clearence date :[ ]
Contact person & dsgn :[ ][ ]
Country :[ ] Currency :[ ]
Agent code :[ ] Agent comm % :[ ]
Party bank :[ ] No of items :[ ]
Party regn code :[ ] Party regn date :[ ]
Suspense cd :[d] Due date :[ ] [Link] :[ ]

Action: The procedures to be followed while inquiring on existing data have been described in
the manual on general procedures.

Option: Delete a record from party master

db010party PARTY MASTER MAINTENANCE DB001NPRTY

Party code :[ ] Party name :[ ]
Party type :[ ] Sister factory flag & code :[ ] [ ]
Party address :[ ]
Party address :[ ]
Party address :[ ]
Party state :[ ] Pin code :[ ]
Telex no :[ ] Phone no :[ ]
Telegram no :[ ] Sales tax no :[ ]
Income tax no :[ ] IT clearence date :[ ]
Contact person & dsgn :[ ][ ]
Country :[ ] Currency :[ ]
Agent code :[ ] Agent comm % :[ ]
Party bank :[ ] No of items :[ ]
Party regn code :[ ] Party regn date :[]
Suspense cd :[d] Due date :[ ] [Link] :[ ]

Input: Party code

Action: The party cannot be deleted if material is due from the party. The party details are displayed
and the user is asked to confirm deletion. On receiving confirmation, the party is deleted from the
system.

Ordnance Factories Institute of Learning, Dehradun 35

Option: Suspend a party

db010party PARTY MASTER MAINTENANCE DB001NPRTY

Party code :[ ] Party name :[ ]
Party type :[ ] Sister factory flag & code :[ ] [ ]
Party address :[ ]
Party address :[ ]
Party address :[ ]
Party state :[ ] Pin code :[ ]
Telex no :[ ] Phone no :[ ]
Telegram no :[ ] Sales tax no :[ ]
Income tax no :[ ] IT clearence date :[ ]
Contact person & dsgn:[ ][ ]
Country :[ ] Currency :[ ]
Agent code :[ ] Agent comm % :[ ]
Party bank :[ ] No of items :[ ]
Party regn code :[ ] Party regn date :[
expense cd :[d] Due date :[ ] [Link] :[ ]

Input: Party code

Second input: Suspension code, due date, reason of suspension
Action: Once the suspension details are entered for the party, the escape key may be used to
register the suspension in the computer.

Option: Revoke suspension on a party

db010party PARTY MASTER MAINTENANCE DB001NPRTY

Party code :[ ] Party name :[ ]
Party type :[ ] Sister factory flag & code :[ ] [ ]
Party address :[ ]
Party address :[ ]
Party address :[ ]
Party state :[ ] Pin code :[ ]
Telex no :[ ] Phone no :[ ]
Telegram no :[ ] Sales tax no :[ ]
Income tax no :[ ] IT clearence date :[ ]
Contact person & dsgn:[ ][ ]
Country :[ ] Currency :[ ]
Agent code :[ ] Agent comm % :[ ]
Party bank :[ ] No of items :[ ]
Party regn code :[ ] Party regn date :[ ]
Suspense cd :[d] Due date :[ ] [Link] :[ ]

Input: Party code

Second input: Suspension code
Action: The user may revoke the suspension on a party through this option.

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Option: Add machines in machine master

db020machn MACHINE MASTER DB002MACHN 1 OF 3

Machine No [ ] Desc [ ]ection Code [ ] Location [ ]

Machine Type [ ] Shift Type [] Model [ ]

Grant Type [ ] RV_No [ ]
Receipt Dt. [ ] Install. Dt. [ ]
Commission Dt [ ]
Supplier. Code [ ] Name [ ]
Supp. Machine No [ ] Country Of Origin [ ]

Criticality [] Machine Status [] Termination Date [ ]

Description [ ]

Input: Machine number, machine description, section code, location, machine type, shift type,
model, grant type, receipt voucher number, receipt date,installation date, commision date, supplier
code, supplier machine number, country of origin, criticality, machine status, termination date

Action: The machine details are entered through this option and registered into the computer. The
keys Ctrl and B are to be typed in that order to view the section codes, machine types and location
codes available in the computer. Once the escape key has been used to commit the data entered, the
user is asked if Book value details are to be entered.

The maintenance details may also be entered if the user wishes to do so. The book value details and
maintenance details may also be entered from separate options and the details about them are
available later in this documentation.

Option: Modify machines in machine master

db020machn MACHINE MASTER DB002MACHN 1 OF 3

Machine No [ ] Desc [ ]
Section Code [ ] Location [ ]

Machine Type [ ] Shift Type [] Model [ ]

Grant Type [ ] RV_No [ ]
Receipt Dt. [ ] Install. Dt. [ ]
Commission Dt [ ]
Supplier. Code [ ] Name [ ]
Supp. Machine No [ ] Country Of Origin [ ]
Criticality [] Machine Status [] Termination Date [ ]

Description [ ]

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Input: Machine number

Second input: Machine description, section code, location, machine type, shift type, model, grant
type, receipt voucher number, receipt date, installation date, commission date, party code, supplier
machine number, country of origin

Action: On entering the machine number and pressing the escape key, rest of the information are
displayed and the second input details may be modified if required. The escape key must be used
again, on which the system allows the user to modify the book value details and the maintenance
details.

Option: Inquire about machines in machines master

db023machn MACHINE MASTER INQUIRY DB002MACHN 1 OF 1

Machine No [ ] Description [ ]
Section Code [ ] Location [ ] Machine Type [ ]
Receipt Dt. [ ] Install. Dt. [ ]
Commissioning Dt. [ ]
Supplier Code [ ] Supp. Machine No [ ]
Country Of Origin [ ] Criticality [] Machine Status [ ]

Machine Price [ ] Depreciation % [ ]

Current Book Value [ ] Shifts Last Month [ ]
Deprn Last Month [ ] Deprn. Updation dt. [
Mnt. Updation dt [ ] Maintenance Status [ ]

Action: The query may be made on a single field or on a combination of fields. The procedure to be
followed in the inquire mode has been described in the manual on general procedures.

Option: Delete machines from machine master

db020machn MACHINE MASTER DB002MACHN 1 OF 3

Machine No [ ] Desc [ ]
Section Code [ ] Location [ ]
Machine Type [ ] Shift Type [] Model [ ]
Grant Type [ ] RV_No [ ]
Receipt Dt. [ ] Install. Dt. [ ]
Commission Dt [ ]
Supplier. Code [ ] Name [ ]
Supp. Machine No [ ] Country Of Origin [ ]
Criticality [] Machine Status [] Termination Date [ ]
Description [ ]

Input: Machine number

Action: The escape key must be used after the machine number has been entered on which the

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record to be deleted is displayed. The user is asked to confirm deletion of the record. On receiving
confirmation, the record is deleted from the system.

Option: Update book value and depreciation

db021machn MACHINE BOOK VALUE DB002MACHN 2 OF 3

Machine No [ ] Description [ ]
Section [ ] Machine Type [ ]

Machine Price [ ] Depreciation % [ ]

Residual Percent [ ] Salvage Value [ ]

Book Value At Current

Year Beginning [ ] Book Value [ ]

Shifts Worked Depreciation for

Last Month [ ] Last Month [ ]

Date of Updation [ ]

Input: Machine number

Second input: Machine price, depreciation, residual percent, book value at the beginning of the year,
current book value, shifts worked last month, depreciation for last month, date of updation
Action: On entering the machine number and pressing the escape key, the second input details are
displayed and may be modified accordingly.
The salvage value is calculated by the system and displayed. On pressing the escape key
again, the modifications are registered into the system.
Option: Inquire on book value and depreciation

db021machn MACHINE BOOK VALUE DB002MACHN 2 OF 3

Machine No [ ] Description [ ]
Section [ ] Machine Type [ ]
Machine Price [ ] Depreciation % [ ]
Residual Percent [ ] Salvage Value [ ]
Book Value At Current
Year Beginning [ ] Book Value [ ]
Shifts Worked Depreciation for
Last Month [ ] Last Month [ ]
Date of Updation [ ]

Action: A single field or a combination of fields may be part of the selection criterion based on
which selection of records is made. The records retrieved are displayed with the help of a ring menu.

Option: Modify maintenance statistics

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db022machn MACHINE MAINTENANCE RECORD DB002MACHN 3 OF 3

Machine No [ ] Description [ ]
Section [ ] Machine type [ ]

Cum. Hours worked [ ] Cum. Breakdown Hrs [ ]

YTD Breakdown Hours [ ] Cum. No of Breakdowns [ ]
Shifts Under Maintenance Maintenance Costs
YTD MTD YTD CUM
[ ][ ][ ] [ ]
Cost Of Spares Consumed Maintenance Status

Cumulative YTD Maint-Stat Date

[ ] [ ] [] [ ]

Input: Machine number

Second input: Cumulative hours worked, cumulative hours of breakdown, year to date breakdown
hours, cumulative number of breakdowns, year to date shifts under maintenance, month to date shifts
under maintenance, year to date maintenance cost, month to date maintenance cost, cumulative cost
of spares, year to date cost of spares consumed, maintenance status, last maintenance date Action:
On entering the machine number and pressing escape, the maintenance details are displayed and may
be modified if required. The escape key comes good again to register the modifications.
Option: Inquire on maintenance statistics

db022machn MACHINE MAINTENANCE RECORD DB002MACHN 3 OF 3

Machine No [ ] Description [ ]
Section [ ] Machine type [ ]

Cum. Hours worked [ ] Cum. Breakdown Hrs [ ]

YTD Breakdown Hours [ ] Cum. No of Breakdowns [ ]

Shifts Under Maintenance Maintenance Costs

YTD MTD YTD CUM

[ ][ ][ ] [ ]

Cost Of Spares Consumed Maintenance Status

Cumulative YTD Maint-Stat Date

[ ] [ ] [] [ ]

Action: The cursor moves around in all the fields on the screen and the selection of records is based
on the value(s) of a single field or a combination of fields. The escape key must be used to activate
the search for the specific records, which may be viewed with the help of a ring menu.

Option: Add records to machine spares master

Ordnance Factories Institute of Learning, Dehradun 40

db030mcspr MACHINE SPARES MASTER DB003MCSPR 1 OF 1

Spare No [ ] Description [ ]
Machine No [ ] Description [ ]
Machine Group Code [ ]
Spare Qty [ ] No Replaced [ ]

Last Replacement Dt. [ ]

Last Purchase Dt. [ ]

Last Purchase Price [ ]

Alternate Spare No. [ ] Description [ ]

Supplier's Spare No [ ]

Input: Spare number, machine number, machine group code, spare quantity, number replaced, last
replacement date, last purchase date, last purchase price, alternate spare number, supplier's spare
number
Action: On pressing escape after entering the required information, the machine spares details are
recorded in the computer.
Option: Modify records in machine spares master

db030mcspr MACHINE SPARES MASTER DB003MCSPR 1 OF 1

Spare No [ ] Description [ ]
Machine No [ ] Description [ ]
Machine Group Code [ ]
Spare Qty [ ] No Replaced [ ]

Last Replacement Dt. [ ]

Last Purchase Dt. [ ]

Last Purchase Price [ ]

Alternate Spare No. [ ] Description [ ]

Supplier's Spare No [ ]

Input: Spare number, machine number

Second input: Machine group code, spare quantity, number replaced, last replacement date, last
purchase date, last purchase price, alternate spare number, supplier's spare number

Action: The spare details for a particular machine may be modified in this option. Once the spares
data has been modified the escape key comes good to register the modifications in the system.

Option: Inquire about records in machine spares master

Ordnance Factories Institute of Learning, Dehradun 41

db030mcspr MACHINE SPARES MASTER DB003MCSPR 1 OF 1

Spare No [ ] Description [ ]
Machine No [ ] Description [ ]
Machine Group Code [ ]
Spare Qty [ ] No Replaced [ ]

Last Replacement Dt. [ ]

Last Purchase Dt. [ ]

Last Purchase Price [ ]

Alternate Spare No. [ ] Description [ ]

Supplier's Spare No [ ]

Action: The records that satisfy the selection criteriion may be viewed with the help of a ring menu.

Option: Delete records from machine spares master

db030mcspr MACHINE SPARES MASTER DB003MCSPR 1 OF 1

Spare No [ ] Description [ ]
Machine No [ ] Description [ ]
Machine Group Code [ ]
Spare Qty [ ] No Replaced [ ]

Last Replacement Dt. [ ]

Last Purchase Dt. [ ]

Last Purchase Price [ ]

Alternate Spare No. [ ] Description [ ]

Supplier's Spare No [ ]

Input: Spare number, machine number

Action: On entering the spare number and machine number, the record details are displayed on the
screen and the user is asked whether the record is to be deleted. On receiving confirmation the
record is deleted from the system.

Option: Add a record to tools master

db040tools TOOLS MASTER DB004TOOLS 1 OF 1

Tool No [ ]
Description [ ]

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Tool Sl. No [ ] Tool Value [ ]
Party Code [ ]
Description [ ]
Introduction Dt. [ ] Last Rework Date [ ]
EP Code [ ]
Description [ ]
Opn. No [ ] Hrs/Pieces Indicator [ ] Cum. No of Reworks [ ]
Max. Pieces Handlable [ ] Max. Hours Workable [ ]
Cumulative Pieces [ ] Cumulative Hours [ ]
Section Issued to [ ] Due Return Date [ ]
Tool life [ ]
Tool status [] Discard reason[ ]

Input: Tool number, tool serial number, tool value, party code, introduction date, last rework date,
end product code, operation number, hours /pieces indicator, cumulative number of reworks,
maximum pieces handlable/maximum hours workable before rework, cumulative pieces/cumulative
hours, section issued to, due return date, tool life, tool status, discard reason
Action: The tool details are recorded in this option. Each piece of a certain tool is identified by the
serial number.
Option: Modify a record in tools master
db040tools TOOLS MASTER DB004TOOLS 1 OF 1
Tool No [ ]
Description [ ]
Tool Sl. No [ ] Tool Value [ ]
Party Code [ ]
Description [ ]
Introduction Dt. [ ] Last Rework Date [ ]
EP Code [ ]
Description [ ]
Opn. No [ ] Hrs/Pieces Indicator [ ] Cum. No of Reworks [ ]
Max. Pieces Handlable [ ] Max. Hours Workable [ ]
Cumulative Pieces [ ] Cumulative Hours [ ]
Section Issued to [ ] Due Return Date [ ]
Tool life [ ]
Tool status [] Discard reason[ ]
Input: Tool number, tool serial number
Second input: Tool value, party code, introduction date, last rework date, end product code,
operation number, hours/pieces indicator, cumulative number of reworks, maximum pieces
handlable/maximum hours workable before rework, cumulative pieces handled/cumulative hours
worked, section issued to, due return date, tool life, tool status, discard reason
Action: On entering the tool number, tool serial number and pressing the escape key, the rest of the
information is displayed on the screen. The second input details may then be modified if required.
On pressing the escape key again after the required modifications have been done, the updated tool
details are registered in the computer.
Option: Inquire about tools in tools master

Ordnance Factories Institute of Learning, Dehradun 43

db040tools TOOLS MASTER DB004TOOLS 1 OF 1

Tool No [ ]
Description [ ]
Tool Sl. No [ ] Tool Value [ ]
Party Code [ ]
Description [ ]
Introduction Dt. [ ] Last Rework Date [ ]
EP Code [ ]
Description [ ]
Opn. No [ ] Hrs/Pieces Indicator [ ] Cum. No of Reworks [ ]
Max. Pieces Handlable [ ] Max. Hours Workable [ ]
Cumulative Pieces [ ] Cumulative Hours [ ]
Section Issued to [ ] Due Return Date [ ]
Tool life [ ]
Tool status [] Discard reason[ ]
Action: The procedures to be followed in the inquire option have been explained in the manual on
general procedures.

Option: Delete a record from tools master

db040tools TOOLS MASTER DB004TOOLS 1 OF 1

Tool No [ ]
Description [ ]
Tool Sl. No [ ] Tool Value [ ]
Party Code [ ]
Description [ ]
Introduction Dt. [ ] Last Rework Date [ ]
EP Code [ ]
Description [ ]
Opn. No [ ] Hrs/Pieces Indicator [ ] Cum. No of Reworks [ ]
Max. Pieces Handlable [ ] Max. Hours Workable [ ]
Cumulative Pieces [ ] Cumulative Hours [ ]
Section Issued to [ ] Due Return Date [ ]
Tool life [ ]
Tool status [] Discard reason[ ]

Input: Tool number, tool serial number

Action: The tool details are displayed and the user is asked to confirm whether the record is to be
deleted. On receiving confirmation, the record is deleted from the computer.

Option: Add an estimate

Ordnance Factories Institute of Learning, Dehradun 44

db050est ESTIMATE HEADER MAINTENANCE DB005ESTHD

EP code :[ ] Drawing number :[ ]

Estimate num :[ ] Revision num :[ ]
Estimate date :[ ] Last revision date :[ ]
Date effective :[ ] Last operation num :[ ]

Unit quantity :[ ] Section code :[ ]

Per Quantity :[ ] Labour cost :[ ]

Estimate cost :[ ] Material cost :[ ]

Input: End product code, estimate number, revision number, estimate date, last revision date, date
effective, per quantity

Action: The estimate header details are registered on pressing the escape key after entering the
required data.

Option: Modify an estimate

db050est ESTIMATE HEADER MAINTENANCE DB005ESTHD

EP code :[ ] Drawing number :[ ]

Estimate num :[ ] Revision num :[ ]
Estimate date :[ ] Last revision date :[ ]
Date effective :[ ] Last operation num :[ ]

Unit quantity :[ ] Section code :[ ]

Per Quantity :[ ] Labour cost :[ ]

Estimate cost :[ ] Material cost :[ ]

Input: End product code

Second input: Estimate date, last revision date, date effective, last operation number, section code,
per quantity, labour cost, estimate cost,material cost

Action: On entering the end product code and pressing escape, the rest of the record details are
displayed and the second input details may be modified if required. The escape key has to be used to
record the modifications in the system.

Option: Inquire an estimate

db050est ESTIMATE HEADER MAINTENANCE DB005ESTHD

Ordnance Factories Institute of Learning, Dehradun 45

EP code :[ ] Drawing number :[ ]
Estimate num :[ ] Revision num :[ ]
Estimate date :[ ] Last revision date :[ ]
Date effective :[ ] Last operation num :[ ]

Unit quantity :[ ] Section code :[ ]

Per Quantity :[ ] Labour cost :[ ]

Estimate cost :[ ] Material cost :[ ]

Action: The procedures to be followed in the inquire option has been explained in the manual on
general procedures.

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Option: Delete an estimate

db050est ESTIMATE HEADER MAINTENANCE DB005ESTHD

EP code :[ ] Drawing number :[ ]

Estimate num :[ ] Revision num :[ ]
Estimate date :[ ] Last revision date :[ ]
Date effective :[ ] Last operation num :[ ]
Unit quantity :[ ] Section code :[ ]
Per Quantity :[ ] Labour cost :[ ]
Estimate cost :[ ] Material cost :[ ]

Input: End product code

Action: The record details are displayed and the record is deleted after getting confirmation from the
user.

Option: Print an estimate

db050est ESTIMATE HEADER MAINTENANCE DB005ESTHD

EP code :[ ] Drawing number :[ ]

Estimate num :[ ] Revision num :[ ]
Estimate date :[ ] Last revision date :[ ]
Date effective :[ ] Last operation num :[ ]
Unit quantity :[ ] Section code :[ ]
Per Quantity :[ ] Labour cost :[ ]
Estimate cost :[ ] Material cost :[ ]

Input: End product code

Action: Prints an estimate.

Option: Recalculate labour and material value

db050est ESTIMATE HEADER MAINTENANCE DB005ESTHD

EP code :[ ] Drawing number :[ ]

Estimate num :[ ] Revision num :[ ]
Estimate date :[ ] Last revision date :[ ]
Date effective :[ ] Last operation num :[ ]
Unit quantity :[ ] Section code :[ ]
Per Quantity :[ ] Labour cost :[ ]
Estimate cost :[ ] Material cost :[ ]

Input: End product

Action: Updates estimate cost, material cost and labour cost in estimates header file for all the
components for this end product.

Ordnance Factories Institute of Learning, Dehradun 47

Option: Query on standard man hour

db061smh STANDARD MAN HOUR

Estimate Number :[ ]
Labour Type Class Hours
[ ][ ] [ ] [ ]
[ ][ ] [ ] [ ]
[ ][ ] [ ] [ ]

Input: Estimate number

Action: Calculates the standard man hours required for each labour code and labour class.

Option: Add a material estimate

db060estmt MATERIAL ESTIMATE MAINTENANCE

Estimate number :[ ] EP code :[ ]

Revision number :[ ]
Item code :[ ][ ]
Rate Form No :[ ]
Material serial no. :[ ] Alternate Serial No :[ ]
Secondary alternate :[ ]

Qty. required :[ ] Unit of qty :[ ]

Rej allowance :[ ]
Section Code :[ ] [ ] [ ]
Comp. item type :[ ]

Input: Estimate number, revision number, end product code, item code, rate form number, material
serial number, alternate serial number, secondary alternate, quantity required, rejection allowance,
section code, section code1, section code2, section code3, component item type
Action: The material estimates for an estimate in the header is added through this option. The
material estimates have been categorised into Regular material estimates, where the material
authorized is proportional to the warrant quantity, and Constant material estimates, where the
material authoried is independent of the warrant quantity.
Every material will be assigned a serial number by the computer. This serial number will be
caculated by looking at the serial number of the materials already entered. For all the original items
this number will be different from one another. In case of alternate materials, alternates will have
same serial number. Computer will assign a serial number once a material is identified by forcible
assignment of existing material serial number. This second serial number, which will be different for
the alternate items under the same serial number, is called alternate serial number.
Some times a group of items together may be alternate to a material or even to another set of

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materials. This situation can be indicated by using the field "secondary alternate". A group of
materials which are to be considered together for substitution, will have same material serial number
and alternate serial number. In such case their secondary alternate number will change.
For example, if in a situation Items A, B, C can be used instead of using D, E, F and G then
the serial numbers may be like

Mtl Sl No. Alt Sl No. Secondary [Link] Code

7 0 0 A
7 0 1 B
7 0 2 C
7 1 0 D
7 1 1 E
7 1 2 F
7 1 3 G

We assume that in the estimate in the example, 6 materials have already been included and
now the seventh material is being considered which happens to be a group of materials.
On pressing the escape key after entering the required information, the material estimate is
recorded in the system.

Option: Modify a material estimate

db060estmt MATERIAL ESTIMATE MAINTENANCE

Estimate number :[ ] EP code :[ ]

Revision number :[ ]
Item code :[ ][ ]
Rate Form No :[ ]
Material serial no. :[ ] Alternate Serial No :[ ]
Secondary alternate :[ ]

Qty. required :[ ] Unit of qty :[ ]

Rej allowance :[ ]
Section Code :[ ] [ ] [ ]
Comp. item type :[ ]

Input: Estimate number, revision number, item code, serial number, alternate serial number,
secondary alternate
Second input: Quantity required, rejection allowance, section code1, section code2, section code3,
component item type
Action: On entering the values of the fields required for selecting the record to be modified and
pressing the escape key, the rest of the information is displayed on the screen. The second input
details may then bemodified if required. The escape key must be used again to register the
modifications in the computer.

Option: Inquire about material estimates

Ordnance Factories Institute of Learning, Dehradun 49

db060estmt MATERIAL ESTIMATE MAINTENANCE

Estimate number :[ ] EP code :[ ]

Revision number :[ ]
Item code :[ ][ ]
Rate Form No :[ ]
Material serial no. :[ ] Alternate Serial No :[ ]
Secondary alternate :[ ]

Qty. required :[ ] Unit of qty :[ ]

Rej allowance :[ ]
Section Code :[ ] [ ] [ ]
Comp. item type :[ ]

Action: The cursor moves around in all the fields and the query may be based on a single field or a
combination of fields. The escape key activates the search for the specific records which are
displayed one at a time with the help of a ring menu.

Option: Delete a material estimate

db060estmt MATERIAL ESTIMATE MAINTENANCE

Estimate number :[ ] EP code :[ ]

Revision number :[ ]
Item code :[ ][ ]
Rate Form No :[ ]
Material serial no. :[ ] Alternate Serial No :[ ]
Secondary alternate :[ ]

Qty. required :[ ] Unit of qty :[ ]

Rej allowance :[ ]
Section Code :[ ] [ ] [ ]
Comp. item type :[ ]

Input: Estimate number, revision number, item code

Action: Selects all the records for the item and displays them one by one. The user is asked to
confirm deletion of the record on which the record is deleted from the system. If the user does not
wish to delete the record, the next record is then displayed. The user may also exit to the menu
without seeing the next record.

Option: Print a material estimate

Ordnance Factories Institute of Learning, Dehradun 50

db060estmt MATERIAL ESTIMATE MAINTENANCE

Estimate number :[ ] EP code :[ ]

Revision number :[ ]
Item code :[ ][ ]
Rate Form No :[ ]
Material serial no. :[ ] Alternate Serial No :[ ]
Secondary alternate :[ ]

Qty. required :[ ] Unit of qty :[ ]

Rej allowance :[ ]
Section Code :[ ] [ ] [ ]
Comp. item type :[ ]

Input: Item code

Action: Prints a material estimate.

db070elb LABOUR ESTIMATE MAINTENANCE DB007ESTLB

Estimate num :[ ] Revision num :[ ]
End prod code :[ ] [ ]
Rate form num :[ ] Drawing Number :[ ]

Opn num :[ ] Alt Opn num : [ ] Secondary Alternate :[ ]

Section code :[ ][ ][ ] Machine type :[ ]
Next section :[ ] Operation type:[ ]
Oprn Description :[ ]

Machine hour :[ ] Set up time :[ ]

Delay :[ ] Reference item :[ ]
Criticality ind :[ ] Tgt opn num :[ ]
WIP ind :[ ] Reject Percent :[ ]
Comment required :[ ] Price qty :[ ]
Operation Rate :[ ] Cumulative rt :[ ]

Input: Estimate number,revision number, rate form number,

operation number,alternate operation number, secondary alternate,section code,section

code2,section code3,machine type,next section, operation type, operation description,machine hour,
set up time, delay, reference item, criticality indicator, target opn number, work in progress
indicator, rejection percent, whether comments are to be added.

Sl no Trade Grade Labour Hr No. of Rate

code code people

Ordnance Factories Institute of Learning, Dehradun 51

[f002 ][a ] [b ] [f004 ] [f005 ][f006 ]
[f002 ][a ] [b ] [f004 ] [f005 ][f006 ]
[f002 ][a ] [b ] [f004 ] [f005 ][f006 ]
[f002 ][a ] [b ] [f004 ] [f005 ][f006 ]
[f002 ][a ] [b ] [f004 ] [f005 ][f006 ]

Second input: Trade code, Grade Code, Labour hour and number of persons.

Action: Every operation is given a unique combination of operation number,alternate operation

number and secondary alternate number. For the explanation of these three serials, material addition
option may be referred.

Price quantity is the quantity for which labour will be authorized in the warrant. This
includes the rejection allowance.

When the first set of input is entered, the second screen is displayed and second set set of
input is taken. Amount authorized for a certain trade code is the product of hourly rate, number of
persons and number of hours mentioned in the screen.

Total labour amount authorized for an operation is the sum total of labour authorized for each
trade code.

After pressing the escape key, one new record is created in the labour details of the estimate,
one trade detail is created for each of the trade codes entered and the total labour amount for the
operation is updated in the header of the estimate.

Option: Modify a labour estimate

db070elb LABOUR ESTIMATE MAINTENANCE DB007ESTLB

Estimate num :[ ] Revision num :[ ]
End prod code :[ ] [ ]
Rate form num :[ ] Drawing Number :[ ]

Opn num :[ ] Alt Opn num :[ ] Secondary Alternate :[ ]

Section code :[ ][ ][ ] Machine type :[ ]
Next section :[ ] peration type :[ ]
Oprn Description :[ ]

Machine hour :[ ] Set up time :[ ]

Delay :[ ] Reference item :[ ]
Criticality ind :[ ] Tgt opn num :[ ]
WIP ind :[ ] Reject Percent :[ ]
Comment required :[ ] Price qty :[ ]
Operation Rate :[ ] Cumulative rt :[ ]

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Input: Estimate number, operation number, alternate operation number, secondary alternate

Second input: Rate form number, section code, section code2, section code3, machine type, next
section,operation type,opn description,machine hour,set up time, delay, reference item,
criticality indicator,target opn number,work in progress ind rejection percent, price quantity

Action: On entering the first set of inputs, the record to be modified is displayed and the second
input details may be modified if required.

Option: Inquire about labour estimates

db070elb LABOUR ESTIMATE MAINTENANCE B007ESTLB

Estimate num :[ ] Revision num :[ ]
End prod code :[ ] [ ]
Rate form num :[ ] Drawing Number :[ ]
Opn num :[ ] Alt Opn num : [ ] Secondary Alternate : [ ]
Section code :[ ][ ][ ] Machine type :[ ]
Next section :[ ] Operation type:[ ]
Oprn Description :[ ]

Machine hour :[ ] Set up time :[ ]

Delay :[ ] Reference item :[ ]icality ind :[ ]
Tgt opn num :[ ]
WIP ind :[ ] Reject Percent :[ ]
Comment required :[ ] Price qty :[ ]
Operation Rate :[ ] Cumulative rt :[ ]

Action: The cursor moves around in all the fields and the query may be based on a single field or a
combination of fields. The escape key activates the search for the specific records which are
displayed one at a time with the help of a ring menu.

Option: Delete a labour estimate

db007destl

Estimate No :[ ] [ ]
Operation No :[ ] [ ]
Alternate Operation No :[ ]
Secondary Alternate : [ ]

Input: Estimate number,operation number, alternate operation number secondary alternate number
Action: Deletes the labour estimate record after getting confirmation from the user.
Option: Add records to order master

db090order ORDERS MASTER DB009ORDER 1 OF 3

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Sl. Order No [ ] Order Type [ ]
ORD/EXT No [ ] Item Code [ ]
Description [ ] UQ [ ]

Estimate No [ ] Revision No [ ]
Order Qty [ ] Order Dt. [ ]
Order Due Dt [ ] Indent No [ ]

Indent Date [ ] Customer Cd. [ ]

Cust. Name [ ] Order Status [ ]
Unit Rate [ ] EMD Amount [ ]

Input: Order type, extract number, item code, order quantity, order date, order due date, indent
number, indent date, indentor code, unit rate, EMD amount

db091order ORDERS MASTER DB009ORDER 2 OF 3

SL Ord No [ ] Order Type [ ] ORD/EXT No [ ]

Item Code [ ] Order Quantity [ ]

Scheduled Quantity 1 [ ] Scheduled Quantity 2 [ ]

Scheduled Quantity 3 [ ] Scheduled Quantity 4 [ ]
Last Dely Date [ ]
Issue Qty 1 [ ] Issue Qty 2 [ ]
Issue Qty 3 [ ] Issue Qty 4 [ ]
Cumulative Issues [ ] Month To Date Issues [ ]
Week To Date Issues [ ] Warrant Pending Qty [ ]
Cum. Warrant Qty [ ] Second Year Qty [ ]
Third Year Qty [ ] Fourth Year Qty [ ]

Second input: Scheduled quantity for the first quarter, scheduled quantity for the second quarter,
scheduled quantity for the third quarter scheduled quantity for the fourth quarter, last delivery date,
quantity issued for the first quarter, quantity issued for the second quarter, quantity issued for the
third quarter, quantity issued for the fourth quarter, cumulative quantity issued, month to date
quantity issued, week to date issued, warrant quantity, cumulative warrant quantity, quantity
required in the second year, quantity required in the third year, quantity required in the fourth year

db092order ORDERS MASTER DB009ORDER 3 OF 3

SL Ord No [ ] Order Type [ ] ORD/EXT No [ ]

Item Code [ ] Order Quantity [ ]

Part No [ ] Cat. Part No. [ ] COD Part No [ ]

Ordnance Factories Institute of Learning, Dehradun 54

Alt. Item [ ] Description [ ] UQ [ ]
Indendor's E.P. Code [ ] Consignee Code []

Inspection Authority [ ] DGOF Reference [ ] P & AO Code [ ]

Spare Indicator [ ] Cost Debit [ ]
Material Mgmt Code [ ] Remarks [ ]

Third input: Part number, catalog part number, COD part number, alternate item code, EP code for
which the order is received, consignee code, inspection authority, DGOF reference number, P & AO
code spare indicator, cost debit, remarks

Action: When an order is received for the manufacture of a certain item, the order details are
entered. The escape key is to be used to traverse from one screen to the next when the required data
is entered in one particular screen. Finally, the escape key is to be used again after the data has been
entered in the third screen to register the order details. The order serial number is generated by the
system and is displayed for reference.

Option: Modify records in Orders master

db094order ORDERS MASTER DB009ORDER 1 OF 3

Sl. Order No [ ] Order Type [ ]

ORD/EXT No [ ] Item Code [ ]
Description [ ] UQ [ ]

Estimate No [ ] Revision No [ ]
Order Qty [ ] Order Dt. [ ]
Order Due Dt [ ] Indent No [ ]

Indent Date [ ] Customer Cd. [ ]

Cust. Name [ ] Order Status [ ]

Unit Rate [ ] EMD Amount [ ]
Input: Extract number, item code,
Second input: Order type, order quantity, order date, order due
date, indent number, indent date, indentor code, unit rate, EMD
amount

Ordnance Factories Institute of Learning, Dehradun 55

db091order ORDERS MASTER DB009ORDER 2 OF 3

SL Ord No [ ] Order Type [ ] ORD/EXT No [ ]

Item Code [ ] Order Quantity [ ]

Scheduled Quantity 1 [ ] Scheduled Quantity 2 [ ]

Scheduled Quantity 3 [ ] Scheduled Quantity 4 [ ]
Last Dely Date [ ]
Issue Qty 1 [ ] Issue Qty 2 [ ]
Issue Qty 3 [ ] Issue Qty 4 [ ]
Cumulative Issues [ ] Month To Date Issues [ ]
Week To Date Issues [ ] Warrant Pending Qty [ ]
Cum. Warrant Qty [ ] Second Year Qty [ ]
Third Year Qty [ ] Fourth Year Qty [ ]

Third input: Scheduled quantity for the first quarter, scheduled

quantity for the second quarter, scheduled quantity for the third
quarter scheduled quantity for the fourth quarter, last delivery
date,quantity issued for the first quarter, quantity issued for the
second quarter, quantity issued for the third quarter, quantity
issued for the fourth quarter, cumulative quantity issued, month to
date quantity issued, week to date issued, warrant quantity,
cumulative warrant quantity, quantity required in the second year,
quantity required in the third year, quantity required in the
fourth year

db092order ORDERS MASTER DB009ORDER 3 OF 3

SL Ord No [ ] Order Type [ ] ORD/EXT No [ ]

Item Code [ ] Order Quantity [ ]

Part No [ ] Cat. Part No. [ ] COD Part No [ ]

Alt. Item [ ] Description [ ] UQ [ ]
Indendor's E.P. Code [ ] Consignee Code [ ]

Inspection Authority [ ] DGOF Reference [ ]

P & AO Code [ ]
Spare Indicator [ ] Cost Debit [ ]
Material Mgmt Code [ ] Remarks [ ]

Fourth input: Part number, catalog part number, COD part number,
alternate item code, EP code for which the order is received,
consignee code, inspection authority, DGOF reference number, P & AO
code spare indicator, cost debit, remarks
Action: On entering the key fields, extract number and item code,
the order details in the first screen are displayed. The user may
then modify the order screen wise with the escape key coming in use
to commit the data in the first screen and move on to the next
screen. Once ,the required data has been modified, the
modifications are updated in the computer.

Ordnance Factories Institute of Learning, Dehradun 56

Option: Inquire about records in Orders master

db093order ORDERS INQUIRY

SL Ord No. [ ] Order Type [ ] ORD/EXT NO [ ]
Est. No [ ] Est. Revision No. [ ] Item Code [ ]
Order Qty [ ] Order Dt. [ ] Order due Dt. [ ]
Indent No [ ] Indent Dt. [ ] Indentor [ ]
Scheduled Qty 1 [ ] Scheduled Qty 2 [ ]
Scheduled Qty 3 [ ] Scheduled Qty 4 [ ]
Issue Qty 1 [ ] Issue Qty 2 [ ]
Issue Qty 3 [ ] Issue Qty 4 [ ]
Cumulative Issues [ ] Month To Date Issues [ ]
Week To Date Issues [ ] Pending Warrant Qty [ ]
Cum Warrant Qty [ ] Second Year Qty [ ]
Third Year Qty [ ] Fourth Year Qty [ ]
Order Status [ ] Last Dely Dt. [ ]
Unit Rate [ ] Earn. Mon. Dep. [ ]
Action: The cursor moves around in all the fields and the query may
be based on a single field or a combination of fields. The escape
key activates the search for the specific records which are
displayed one at a time with the help of a ring menu.

Option: Delete records from Orders master

db094order ORDERS MASTER DB009ORDER 1 OF 3

Sl. Order No [ ] Order Type [ ]

ORD/EXT No [ ] Item Code [ ]
Description [ ] UQ [ ]

Estimate No [ ] Revision No [ ]
Order Qty [ ] Order Dt. [ ]
Order Due Dt [ ] Indent No [ ]

Indent Date [ ] Customer Cd. [ ]

Cust. Name [ ] Order Status [ ]
Input: Extract number, item code

Action: The details of the order may be viewed screen wise with the
help of a ring menu. The ring menu also has a delete option which
when selected deletes the order after getting confirmation from the
user.

Ordnance Factories Institute of Learning, Dehradun 57

Option: Print a list giving the requirement of different components
for an order

db009rsub

Extract Number: [ ] End Product Code: [ ]

Input: Extract number, End product code

Action: This option prints a list giving the requirement of
different components for an order.

Option: Add a record for an inspection officer/authority

db200insp

Inspection office/authority
Code : [ ]
Name : [ ]
Address : [ ]
[ ]

Input: Inspecting officer/authority's code, name, address

Action: The details about an inspecting officer/authority is
recorded in the computer.

Option: Modify a record for an inspection officer/authority

db200insp

Inspection office/authority

Code : [ ]
Name : [ ]
Address : [ ]
[ ]
Input: Inspection officer/authority's code

Second input: Name (description), address

Action: On entering the code and pressing escape, the description

of the code and address are displayed for modification. The escape
key is to be used again for registering the modifications in the
computer.

Ordnance Factories Institute of Learning, Dehradun 58

Option: Delete a record for an inspecting officer/authority
db200insp

Inspection office/authority

Code : [ ]
Name : [ ]
Address : [ ]
[ ]

Input: Inspection officer/authority code

Action: The record is displayed and the user is asked to confirm

deletion. On receiving confirmation, the record is deleted from the
system.

Option: Inquire about inspecting officer/authority records

db200insp

Inspection office/authority

Code : [ ]
Name : [ ]
Address : [ ]
[ ]

Action: The cursor moves about in all the fields and the inquiry
may be based on one or more fields. The records retrieved may be
viewed with the help of a ring menu.

Option: Add a record in stock master

db110stitm STOCK ITEM MASTER Screen 1 DB011STITM

Item Code :[ ]
Description :[ ]
Unit of Quantity :[ ]
Estimate Number :[ ]
Revision Number :[ ]
Part Number :[ ]
Drawing Number :[ ]
Manufactured / Purchased :[ ]
Item Class Technical :[ ] Commercial:[ ]
Item type :[ ]
Alternate Item Exists :[ ]
Procurement Lead Time :[ ] days
Monthly_requirements :[ ]

Input: Item code, item description, unit of quantity, estimate

number, revision number, part number, drawing number, whether
manufactured or purchased, item technical class, item commercial
class, item type, whether alternate item exists, procurement lead
time

Ordnance Factories Institute of Learning, Dehradun 59

db111stitm STOCK ITEM MASTER Screen 2 DB011STITM

Item Code :[ ]
Description :[ ]

Quantity on Stock :[ ]
Moving Average Rate :[ ]
Value of Stock :[ ]
Danger Qty ( Explosives ) :[ ]
Drawable Quantity :[ ]
Godown Code :[ ]
Bin No :[ ]
Purchase Type :[ ]
If Stockpile Item :[ ]
ABC Analysis Code :[ ] FSN Analysis Code :[ ]
VED Analysis Code :[ ] XYZ Analysis Code :[ ]
Second input: Stock quantity, moving average rate, danger quantity,
drawable quantity, godown code, bin number, purchase type, whether
stock pile item, abc code, fsn code, ved code, xyz code

db112stitm STOCK ITEM MASTER Screen 3 DB011STITM

Item Code :[ ]
Description :[ ]

Economic Order Qty :[ ]

Reorder Quantity :[ ]
Stock verified on :[ ]
Verification Tally :[ ]
Month Opening Balance :[ ] Value :[ ]
Year Opening Balance :[ ] Value :[ ]
Quantity on MIS :[ ]
Maximum Stock Quantity :[ ]
Minimum Stock Quantity :[ ]

Third input: Economic order quantity, reorder quantity, stock

verified on, whether stock tallies with verified quantity, month
opening balance, month opening value, year opening balance, year
opening value, quantity on mis, maximum stock quantity, minimum
stock quantity

db113stitm STOCK ITEM MASTER Screen 4

DB011STITM

Item Code :[ ]
Description :[ ]

Year Todate Received Qty :[ ] Value:[ ]

Year Todate Drawn Qty :[ ] Value:[ ]
Month Todate Recvd Qty :[ ] Value:[ ]
Month Todate Drawn Qty :[ ] Value:[ ]
Dues Quantity :[ ] Dues Value :[ ] User
Section :[ ] AHSP :[ ]

Ordnance Factories Institute of Learning, Dehradun 60

 Qty for which SIS raised :[ ]
Last Receipt Date :[ ]
Last Drawn Date :[ ]
Last Issue Date :[ ]

Fourth input: Year to date received quantity, year to date received

value, year to date drawn quantity, year to date drawn value, month
to date received quantity, month to date received value, month to
date drawn quantity, month to date drawn value, dues quantity,dues
value, user section, AHSP, quantity for which SHIS raised, last
receipt date, last drawn date, last issue date

db117stitm STOCK ITEM MASTER Screen 5 DB011STITM

Item code: [ ]
Description: [ ]
SDE code [ ]
Godown keeper [ ]
Purchase responsibility [ ]
Danger code [ ]
Valuation code [ ]
Inspection responsibility [ ]
Packing code [ ]
Perish code [ ]
Introduction date [ ]
2nd verification date [ ]
2nd verification tally [ ]

Fifth input: SDE code, godown keeper, purchase responsibility,

danger code, valuation code, inspection responsibility, packing
code, perish code, introduction date, second verification date,
second verification tally

db115specf ITEM SPECIFICATIONS DB011AMSPC

Item code:[ ]

[ ]
[ ]
[ ]
[ ]
[ ]

Sixth input: Item specifications (long description)

Action: The stock item details are registered in the system. The
required information for a stock item has to be entered through six
screens as shown above. Once the data has been entered in one
screen, the escape key must be used to enter data in the next
screen. Finally,after the fifth screen, the user is asked if the
specifications are to be added for the item. If there are no
specifications for the item then the data entered is recorded in

Ordnance Factories Institute of Learning, Dehradun 61

the computer. If the specifications are required, then the sixth
screen appears. The entire data on the stock item is recorded only
if the escape key is used in the sixth screen.

Option: Modify an item in stock master

db110stitm STOCK ITEM MASTER Screen 1 DB011STITM

Item Code :[ ]
Description :[ ]

Unit of Quantity :[ ]
Estimate Number :[ ]
Revision Number :[ ]
Part Number :[ ]
Drawing Number :[ ]
Manufactured / Purchased :[ ]
Item Class Technical :[ ] Commercial:[ ]
Item type :[ ]
Alternate Item Exists :[ ]
Procurement Lead Time :[ ] days
Monthly_requirements :[ ]

Input: Item code

Second input: Item description, unit of quantity, estimate number,
revision number, part number, drawing number, whether manufactured
or purchased, item technical class, item commercial class, item
type, whether alternate item exists, procurement lead time

db111stitm STOCK ITEM MASTER Screen 2

DB011STITM

Item Code :[ ]
Description :[ ]

Quantity on Stock :[ ]
Moving Average Rate :[ ]
Value of Stock :[ ]
Danger Qty ( Explosives ) :[ ]
Drawable Quantity :[ ]
Godown Code :[ ]
Bin No :[ ]
Purchase Type :[ ]
If Stockpile Item :[ ]
ABC Analysis Code :[ ] FSN Analysis Code :[ ]
VED Analysis Code :[ ] XYZ Analysis Code :[ ]

Third input: Stock quantity, moving average rate, danger quantity,

drawable quantity, godown code, bin number, purchase type, whether
stock pile item, abc code, fsn code, ved code, xyz code

db112stitm STOCK ITEM MASTER Screen 3

DB011STITM

Item Code :[ ]

Ordnance Factories Institute of Learning, Dehradun 62

 Description :[ ]

Economic Order Qty :[ ]

Reorder Quantity :[ ]
Stock verified on :[ ]
Verification Tally :[ ]
Month Opening Balance :[ ] Value :[ ]
Year Opening Balance :[ ] Value :[ ]
Quantity on MIS :[ ]
Maximum Stock Quantity :[ ]
Minimum Stock Quantity :[ ]

Fourth input: Economic order quantity, reorder quantity, stock

verified on, whether stock tallies with verified quantity, month
opening balance, month opening value, year opening balance, year
opening value, quantity on mis, maximum stock quantity, minimum
stock quantity
db113stitm STOCK ITEM MASTER Screen 4
DB011STITM

Item Code :[ ]
Description :[ ]

Year Todate Received Qty :[ ]Value:[ ]

Year Todate Drawn Qty :[ ]Value:[ ]
Month Todate Recvd Qty :[ ]Value:[ ]
Month Todate Drawn Qty :[ ] Value:[ ]
Dues Quantity :[ ] Dues Value :[ ]
User Section :[ ] AHSP :[ ]

Qty for which SIS raised :[ ]

Last Receipt Date :[ ]

Last Drawn Date :[ ]
Last Issue Date :[ ]

Fifth input: Year to date received quantity, year to date received

value, year to date drawn quantity, year to date drawn value, month
to date received quantity, month to date received value, month to
date drawn quantity, month to date drawn value, dues quantity, dues
value, user section, AHSP, quantity for which SHIS raised, last
receipt date, last drawn date, last issue date

db117stitm STOCK ITEM MASTER Screen 5 DB011STITM

Item code: [ ]
Description: [ ]

SDE code [ ]
Godown keeper [ ]
Purchase responsibility [ ]
Danger code [ ]
Valuation code [ ]

Ordnance Factories Institute of Learning, Dehradun 63

 Inspection responsibility [ ]
Packing code [ ]
Perish code [ ]
Introduction date [ ]
2nd verification date [ ]
2nd verification tally [ ]

Sixth input: SDE code, godown keeper, purchase responsibility,

danger code, valuation code, inspection responsibility, packing
code, perish code, introduction date, second verification date,
second verification tally

db115specf ITEM SPECIFICATIONS

DB011AMSPC

Item code:[ ]
[ ]
[ ]
[ ]
[ ]
[ ]

Seventh input: Item specifications

Action: On entering the item code and pressing escape, the details
are displayed screenwise for modification. The procedure in moving
from one screen to another is similar to the previous option, but
in this option the user may also skip the remaining screens if the
required modifications have been completed.

Option: Delete an item from stock master

db110stitm STOCK ITEM MASTER Screen 1 DB011STITM

Item Code :[ ]
Description :[ ]
Unit of Quantity :[ ]
Estimate Number :[ ]
Revision Number :[ ]
Part Number :[ ]
Drawing Number :[ ]
Manufactured / Purchased :[ ]
Item Class Technical :[ ] Commercial:[ ]

Ordnance Factories Institute of Learning, Dehradun 64

 Item type :[ ]
Alternate Item Exists :[ ]
Procurement Lead Time :[ ] days
Monthly_requirements :[ ]

Input: Item code

Action: Once the escape key is pressed after entering the item
code, the record details are displayed and the user is asked for
confirmation. If the user confirms deletion of the record, the
system deletes the record.

Option: Inquire about items in stock master

db114stitm STOCK ITEM MASTER DB011ISTKI

Item Code :[ ]
Item Descrition :[ ]
Unit of Quantity :[ ]
Estimate Number :[ ] Revision Number :[ ]
Part Number :[ ] Drawing Number :[ ]
Mfd / Purchased :[ ]
Item Class Technical :[ ] Commercial :[ ]
Item Type :[ ] If Alternate Item exists:[ ]
Procurement Lead Time:[ ] BIN Number :[ ]
Purchase Type :[ ] If Stockpile Item :[ ]
ABC Analysis Code :[ ] Critcality Code :[ ]
VED Analysis Code :[ ] XYZ Analysis Code :[ ]

Action: The manual on general procedures contains a detailed

description on how to proceeed while inquiring on existing data.

Option: Add an end product to manufacturing master

db120mfitm MANUFACTURING ITEM MASTER 1 OF 3 DB012MFITM

EP Code :[ ]
Description:[ ]
Unit Of Qty :[ ]
Estimate No :[ ]
Revision No :[ ]
Part No :[ ]
Drawing No :[ ]
Mfd / Purchased :[ ]
Item Class Technical:[ ] Commercial:[ ]
Item Type :[ ]
Alternate Item Exists :[ ]
Manufacture Lead Time (Days):[ ]

Input: End product code, end product description, unit of quantity,

estimate number, revision number, part number, drawing number,
manufactured/purchase indicator, item technical class, item
commercial class,item type, whether alternate exists, manufacturing
lead time

Ordnance Factories Institute of Learning, Dehradun 65

db121mfitm MANUFACTURING ITEM MASTER 2 OF 3 DB012MFITM

EP Code :[ ]
Description:[ ]
Qty on hand :[ ] Value :[ ]
Danger code: [ ] Danger Qty (Explosive Items) :[ ]
Manufacture Lot Qty :[ ]
Value Cd : [ ] Perish Code: [ ] Packing Code: [ ]
Cumulative Yearly Wrnted Qty :[ ] Value:[ ]
Cumulative Mnthly Wrnted Qty :[ ] Value:[ ]
Cumulative Yrly Produced Qty :[ ] Value:[ ]
Cumulative Monthly Prod Qty :[ ] Value:[ ]
Cumulative Weekly Produced Qty :[ ] Value:[ ]

Second input: On hand quantity, on hand value, danger code, danger

quantity, manufacturing lot size, value code, perish code, packing
code, cumulative warrant quantity in this year, cumulative warrant
value in this year, cumulative warrant quantity in this month,
cumulative warrant value in this month, cumulative produced
quantity in this year, cumulative produced value in this year,
cumulative produced quantity in this month, cumulative produced
value in this month, cumulative produced quantity in this week,
cumulative produced value in this week

db122mfitm MANUFACTURING ITEM MASTER 3 OF 3 DB012MFITM

EP Code :[ ]
Description :[ ]
Godown keeper: [ ] Inspection responsibility: [ ]
Year Todate Issues Qty :[ ] Value: [ ]
Month Todate Issues Qty :[ ] Value: [ ]
Week Todate Issues Qty :[ ] Value: [ ]
Date of : Introduction :[ ] Last Manufacture:[ ]
Last Withdrawal:[ ] Last Issue :[ ]
Date of 1st Issue: [ ] Moving average rate: [ ]
VDE Code: [ ] FSN Code: [ ] Bin Page Bin Line: [ ]
Third input: Godown keeper, inspection responsibility, year to date
issued quantity, year to date issued value, month to date issued
quantity,month to date issued value, week to date issued quantity,
week to date issued value, date of introduction, date of last
manufacture,date of last drawal, date of last issue, date of first
issue, moving average rate, VDE code, FSN code, bin number

Action: The details of a manufactured item is recorded in this

option. The user has traverse through three screens before the
entire data for a manufactured item is entered. Once the required
data has been entered in one screen, the next screen screen appears
as soon as the escape key is used. Finally, after entering data in
the last screenthe escape has to be used once again to register the
data in the computer.

Option: Modify an end product in manufacturing master

Ordnance Factories Institute of Learning, Dehradun 66

db120mfitm MANUFACTURING ITEM MASTER 1 OF 3 DB012MFITM

EP Code :[ ]
Description:[ ]

Unit Of Qty :[ ]
Estimate No :[ ]
Revision No :[ ]
Part No :[ ]
Drawing No :[ ]
Mfd / Purchased :[ ]
Item Class Technical:[ ] Commercial:[ ]
Item Type :[ ]
Alternate Item Exists :[ ]
Manufacture Lead Time (Days):[ ]
Input: End product code
Second input: End product code, end product description, unit of
quantity, estimate number, revision number, part number, drawing
number, manufactured/purchase indicator, item technical class, item
commercial class, item type, whether alternate exists,
manufacturing lead time

db121mfitm MANUFACTURING ITEM MASTER 2 OF 3 DB012MFITM

EP Code :[ ]
Description:[ ]

Qty on hand :[ ] Value :[ ]

Danger code: [ ] Danger Qty (Explosive Items) :[ ]
Manufacture Lot Qty :[ ]
Value Cd : [ ] Perish Code: [ ] Packing Code: [ ]

Cumulative Yearly Wrnted Qty :[ ] Value:[ ]

Cumulative Mnthly Wrnted Qty :[ ] Value:[ ]

Cumulative Yrly Produced Qty :[ ] Value:[ ]

Cumulative Monthly Prod Qty :[ ] Value:[ ]
Cumulative Weekly Produced Qty :[ ] Value:[ ]

Third input: On hand quantity, on hand value, danger code, danger

quantity, manufacturing lot size, value code, perish code,packing
code, cumulative warrant quantity in this year, cumulative warrant
value in this year, cumulative warrant quantity in this month,
cumulative warrant value in this month, cumulative produced
quantity in this year, cumulative produced value in this year,
cumulative produced quantity in this month, cumulative produced
value in this month, cumulative produced quantity in this week,
cumulative produced value in this week

db122mfitm MANUFACTURING ITEM MASTER 3 OF 3 DB012MFITM

EP Code :[ ]

Ordnance Factories Institute of Learning, Dehradun 67

 Description :[ ]

Godown keeper: [ ] Inspection responsibility: [ ]

Year Todate Issues Qty :[ ] Value: [ ]
Month Todate Issues Qty :[ ] Value: [ ]
Week Todate Issues Qty :[ ] Value: [ ]
Date of : Introduction :[ ] Last Manufacture:[ ]
Last Withdrawal:[ ] Last Issue :[ ]
Date of 1st Issue: [ ] Moving average rate: [ ]

VDE Code: [ ] FSN Code: [ ] Bin Page Bin Line: [ ]

Third input: Godown keeper, inspection responsibility, year to date

issued quantity, year to date issued value, month to date issued
quantity,month to date issued value, week to date issued quantity,
week to date issued value, date of introduction, date of last
manufacture, date of last drawal, date of last issue, date of first
issue, moving average rate, VDE code, FSN code, bin number
Action: On entering the end product code and pressing the escape
key, the rest of the details are displayed screenwise for
modification. The escape is to be used to traverse from one screen
to another and finally to register the modifications.

Option: Delete an end product from manufacturing matser

db120mfitm MANUFACTURING ITEM MASTER 1 OF 3 DB012MFITM

EP Code :[ ]
Description:[ ]

Unit Of Qty :[ ]
Estimate No :[ ]
Revision No :[ ]
Part No :[ ]
Drawing No :[ ]
Mfd / Purchased :[ ]
Item Class Technical:[ ] Commercial:[c ]
Item Type :[ ]
Alternate Item Exists :[ ]
Manufacture Lead Time (Days):[ ]

Input: End product code

Action: The system does not allow deletion if there are active
warrants against the end product code. If deletion of the record is
possible then the details may be viewed screenwise with the help of
a ring menu.
The ring menu also has a delete option which when
activated asks for confirmation from the user. If the user confirms
deletion, then the record is deleted from the system.

Option: Inquire about manufactured items

db123mfitm MANUFACTURING ITEM MASTER DB012IMANI

Ordnance Factories Institute of Learning, Dehradun 68

 EP Code :[ ]
Description :[ ]

Part No:[ ] Unit of Qty :[ ]

Mfd/Purchased:[a]

Item Class: Technical:[ ] Commercial:[ ] Item

Type:[d]

Alternate Item Exists:[ ] Manufacture Lead Time

(Days) :[ ]

Quantity On Hand :[ ] Value: [ ]

Cumulative Yrly Warranted Qty :[ ] Value: [ ]
Cumulative Mthly Warrnted Qty :[ ] Value: [ ]
Cumulative Yrly Produced Qty :[ ] Value: [ ]
Cumulative Mthly Produced Qty :[ ] Value: [ ]

Action: The manual on general procedures contains a detailed

description on on how to proceed while querying on existing data.

Option: Print the details of a manufactured item

db120mfitm MANUFACTURING ITEM MASTER 1 OF 3 DB012MFITM

EP Code :[ ]
Description:[ ]

Unit Of Qty :[ ]
Estimate No :[ ]
Revision No :[ ]
Part No :[ ]
Drawing No :[ ]
Mfd / Purchased :[ ]
Item Class Technical:[ ] Commercial:[ ]
Item Type :[ ]
Alternate Item Exists :[ ]
Manufacture Lead Time (Days):[ ]

Input: End product code

Action: Prints the details of a manufactured item

Option: Add a parameter record

db131param PARAMETER FILE MAINTENANCE

DB013PARAM

Parameter Type : [ ]
Parameter Code : [ ]
Short Description: [ ]
Description : [ ]

Input: Parameter type, parameter code, short description,

Ordnance Factories Institute of Learning, Dehradun 69

description

Action: The set of values for a parameter are recorded through this
option. Each value of a parameter (parameter type) is coded and
description of the code is added for easy reference. The escape key
must be used to record the data in the computer.

Option: Modify a parameter record

db131param PARAMETER FILE MAINTENANCE DB013PARAM

________________________________________

Parameter Type : [ ]
Parameter Code : [ ]
Short Description: [ ]
Description : [ ]
________________________________________________________

Input: Parameter type, parameter code

Second input: Parameter code, short description, description
Action: The record details are displayed and the second input
details may be modified if required. The escape key comes in use to
register the modifications in the computer.

Option: Inquire about parameter records

db131param PARAMETER FILE MAINTENANCE 013PARAM

Parameter Type : [ ]
Parameter Code : [ ]
Short Description: [ ]
Description : [ ]
_________________________________________________

Action: The procedure to be followed while querying on existing

data has been explained in the manual on genaral procedures.

Option: Delete a parameter record

db131param PARAMETER FILE MAINTENANCE DB013PARAM

_________________________________________________________________
Parameter Type : [ ]
Parameter Code : [ ]
Short Description: [ ]
Description : [ ]
_________________________________________________________________

Input: Parameter type, parameter code

Action: The parameter record is deleted after receiving
confirmation from the user.

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Option: Add a last number record

db140lstno LASTNO. FILE MAINTENANCE DB014LSTNO

___________________________________________________________
Lastno. Type : [ ]
Lastno. : [ ]
Description : [ ]
____________________________________________________

Input: Last number type, last number, description

Action: This option records the last number of each document
generated through the ppc package. The last number type is the code
for a particular document whose last number is to be recorded. The
last number is initialized in the beginning, and is updated by the
system as and when a document of that type is generated.
Option: Modify a last number record

db140lstno LASTNO. FILE MAINTENANCE DB014LSTNO

______________________________________________________________

Lastno. Type : [ ]
Lastno. : [ ]
Description : [ ]
_____________________________________________________________

Input: Last number type, last number

Second input: Last number, description
Action: On entering the key fields and pressing the escape key, the
last number and description for that type are displayed for
modification. The escape key registers the mdifications in the
computer.

Option: Inquire about last number records

db140lstno LASTNO. FILE MAINTENANCE DB014LSTNO

_______________________________________________________________

Lastno. Type : [ ]
Lastno. : [ ]
Description : [ ]
________________________________________________________________

Action: The manual on general procedures contains a detailed

description how to proceed while inquiring on data.

Option: Delete a last number record

db140lstno LASTNO. FILE MAINTENANCE

DB014LSTNO

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 _________________________________________________________________
Lastno. Type : [ ]

Lastno. : [ ]

Description : [ ]

_________________________________________________________________

Input: Last number type, last number

Action: The system deletes the record on receiving confirmation
from the user.

Option: Add long description for a code

db015long LONG DESCRIPTION OF CODES DB015LONG

Type: [ ] Code: [ ]

Description
[ ]
[ ]
[ ]
[ ]

Input: Type, code

Second input: Description
Action: This option records the long description for the codes
existing in the parameter file (The type and the code must be the
same as that existing in the parameter file).

Option: Modify long description of a code

db015long LONG DESCRIPTION OF CODES DB015LONG

Type: [ ] Code: [ ]
Description
[ ]
[ ]
[ ]
[ ]

Input: Type, code

Second input: Description
Action: On entering the type, code and pressing the escape key, the
descrption may be modified.

Option: Delete long description of a code

db015long LONG DESCRIPTION OF CODES DB015LONG

Type: [ ] Code: [ ]

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 Description
[ ]
[ ]
[ ]
[ ]

Input: Type, code

Action: The record is displayed and is deleted on receiving
confirmation from the user.
NOTES ON ESTIMATES

ESTIMATE HEADER

est_no char(10) Estimate number

rev_no smallint Revision number
est_dt date Estimate date
l_rev_dt date Last revision date
dt_efct date Date from which this is effective
l_opn_no char(4) Last operation number
wo_no char(10) Work order number
itm_cd char(10) Item code that will be manufactured
drg_no char(10) Drawing number
uq char(3) Unit of quantity
qty_set integer Qty for which the entire estimate is
prepared
lab_cost money(11,2) Estimated labour cost
est_cost money(12,2) Estimated total cost
mtl_cost money(11,2) Estimated material cost
ep_rej decimal(5,2)
rej_all decimal(4,2)
sec_cd char(3) Section code in which operation starts
man_l_tm integer Manufacturing lead time

1. Estimate Number: Validated for nonexistance.

2. Last Operation No: Programmatically updated whenever a new operation number is entered in
the labour estimate.
3. Item Code: Validated for existance in the manufactured item master.
4. Labour Cost: Updated through program whenever a new operation is entered in the
labour estimate.
5. Estimated Total Cost: Updated through program whenever a new material or labour is
added in the material or labour estimate.
6. Material Cost: Updated through program whenever a detailed record is entered in
the material estimate.

Material Estimate

ep_cd char(10) End product code

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itm_cd char(10) Item code
est_sl smallint Serial number
est_no char(10) Estimate number
rev_no smallint Revision number
alt_mtl smallint Alternate material
secondary_alt smallint Secondary alternate
ln_sl_no smallint
ln_alt_no smallint
uq char(3)
qty_req decimal(12,4) Quantity required
rej_all decimal(5,2) Rejection allowance
shr_all decimal(4,2)
crm_all decimal(4,2)
iss_stor char(3)
src char(2) Source
cmp_itm_typ char(3) Component/Item type
sec_cd1 char(3) Section code
rt_frm_no char(6) Rate form number

1. Estimate serial: Consecutive numbers given to the operations.

2. Alternate material: This is zero for the original material, 1 for the first alternate, 2
for the second alternate and so on.
3. Secondary alternate: For a set of materialsu, this increments by one, keeping
alternate material and estimate serial constant.
4. Quantity required: Quantity required for producing the quantity per set
mentioned in the estimate header.
5. Section code: Validated for existance in the parameter file.
6. Component/Item type: Validated to be one of five different types;
1 - Raw material purchased from trade
2 - Component manufactured in the factory
3 - Tool
4 - Gauge
5 - Returnable item
7. Item code: Validated for existance in the stock item master.

Labour estimate

est_no char(10) Estimate number

rat_fm_no char(10) Rate form number
rev_no smallint Revision number
ep_cd char(10) EP code
opn_no char(4) Operation number
alt_opn_no char(3) Alternate operation number
secondary_alt smallint Secondary alternate operation number
sec_cd char(3) Section code

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mc_typ char(6) Machine type
nxt_sec char(3) Next section code
opn_typ char(1) Operation type
opn_des char(60) Operation description
lab_cd char(3) Labour code
lab_cl char(3) Labour class
lab_hr decimal(6,3) Labour hour required
rat_100 money(13,4) Rate per set
cum_rat money(13,4) Cummulative rate upto this operation
mc_hr decimal(5,2) Machine hour required
set_up_tm decimal(4,2) Setup time
delay decimal(4,2)
ref_itm char(10) Referrence item
crit char(1)
tgt_opn_no char(3) Target operation number
wip_ind char(1) WIP indicator
price_qty decimal(11,3) Priced quantity(to indicate how much labour
has to be authorized for
producing the required qty. It is excess
to nthe required qty by the rejection
percentage)
multiply_ind char(1) Whether required qty is to be multiplied by
the warrant qty
rej_pct decimal(4,2) Rejection percent

1. Operation Number: Consecutive numbers for operations.

2. Alternate operation number: 0 for the original operation number, 1 for the first operation,
2 for the second operation and so on.
3. Secondary alternate: For set of operations to be considered togehter, this
increments by one while operation number and
alternate operation number remains same.
4. Rate per set: Rate for producing the qty per set mentioned in the
header.
5. Cummulative rate: Cumulative rate upto this operation. If a new
operation is inserted before this operation, then this
field in this record and all the subsequent records gets
updated.
6. Priced quantity: If the estimated quantity is to be produced then labour
has to be allowed for some more quantity considering
the rejection. That is called price quantity.
7. Section code: Validated for being a valid a section code.

Operation detail

est_no char(10) Estimate number

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rev_no smallint
rat_fm_no char(10) Rate form number
opn_no char(4) Operation number
alt_opn_no char(3) Alternate operation number
secondary_alt smallint Secondary alternate
sl_no smallint Serial number
lab_cd char(3) Labour code
lab_cl char(3) Labour class
lab_hr decimal(7,3) Labour hour required for this labour
class and labour code
strength smallint How many persons are required for
this operation
rat money(13,4) Rate per person

This gives the details of labour required for each of the operations mentioned in the labour estimate
file. There will be one record for each of the labour classes required.

1. Serial number: Generated sequentially for each of the labour class record.
2. Labour code: Validated for being available in parameter file.
3. Labour class: Validated for being one of the possible labour classes.

GENERAL CONCEPT: For any product (Either final assembly or component), there will be an
estimate. In case of the final assembly, there will be mention about the subassemblies or raw
materials puchased from trade. Type of material, whether puchased or manufactured as a
subassembly or a tool or scrap to generated in the process of manufacturing, will be indicated by the
Component/Item type field in the material estimate. So there will be mention of subassemblies in the
estimate of the final assembly. In turn, each of the subassemblies will have their own estimates in
which there may be mention about further sub-subassemblies. That way, the one single big estimate
is converted into a number of small subestimates.

In case of orders received from agencies, virtual orders will be created for all the
components required to produce the final assembly, and this will be done automatically while
entering the order received.

At the time of releasing the warrants, this will be done first for the lowest level of
components. When these are over, warrants will be released for assembling these into the higher
level of subassembly. This procedure will be repeated till the warrant is released for assembling the
final product. Every time a warrant is released, it will be checked whether warrant qty is exceeding
the qty required in the order.

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Chapter – 7 Maintenance Management Module

The primary purpose of this module is to record the different maintenance activities performed on a
machine and thereby generate information on the performance of a machine. Other related actvities
like recording the usage of spares in different sections and tracking the movement of spares from one
section to another may also be done.

When maintenance work is required on a machine, a person from the particular section where the
machine is installed has to enter the machine handover details. On entering the machine number, the
computer cross checks the validity of the machine number and the machine description and section
are automatically displayed. The type of maintenance (electrical, electronic, mechanical etc)
involved must be entered. Maintenance transactions are to be registered for breakdown as well as
preventive maintenance.

Once the machine has been handed over for maintenace, the maintenance section should register the
planned date of completion of the maintenance activity.

When the maintenance work is over, the restoration details are to be recorded. The number of
persons involved in each grade and the number of hours worked has to be entered for each grade of
labour involved in the maintenance activity. The labour cost is calculated and recorded.

Once the preventive maintenance activities on each machine have been identified,the preventive
maintenace schedule should be planned for a given period. The period for which the preventive
maintenance activities have been planned should be entered. Then for each machine scheduled date
of the preventive maintenance should be entered. The scheduled date should not exceed the plan
period. This actvity needs to be done after every plan period.

The different preventive maintenance activities that are to be done on each machine are identified
and registered. The interval after which the activity needs to be done again and the expected duration
in hours is to be entered.

Once a preventive maintenance has been done on a machine, the date when the same activity is to be
done again is to be recorded.

The available stock of spares in a section must be initialized. Whenever a certain quantity of a spare
is required in a section, it may either be drawn from the main stores against a demand note or it may
be obtained from another section where it is available. The sectional stock of that spare is then
updated.

Whenever a spare is transferred from one section to another, the transfer details must be recorded.
The quantity is then reduced from the sending section whilst the quantity of that spare is increased in
the receiving section.

The quantity of spare material used in a maintenance activity must be recorded before the machine is
restored back in the section. The material cost is calculated and recorded by the system. This may be
used to generate the total maintenance cost for a particular machine.

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Machine utilisation is to be recorded at the end of every month. The actual number of shifts worked
by the machine in that month is to be entered. In case of machines for which the actual number of
shifts is not available, the computer generates the machine utilisation taking into consideration the
normal number of shifts in the section and the total number of shifts idle due
to maintenance.

The number of shifts worked in a month obtained after executing the machine utilisation option, is
converted into hours with the help of a standard conversion factor.

The monthly depreciation of the machine may be generated after the machine utilisation has been
registered. The monthly depreciated value is recorded. The book value may be calculated for new
machines.

CONTENTS

main - mm000nmain

1. Maintenance Transactions - mm100nmenu

1. Machine Breakdown - mm100ahdor
2. Machine PDC - mm101ppdc
3. Machine Restoration - mm100placm
2. Preventive Maintenance - mm200nmenu
1. Add Planned PM schedule date - mm200aplpm
2. Add PM activity - mm200apmdt
3. Update scheduled PM date - mm200apmsc
3. Spares Management - mm300nmenu
1. Initialize opening balance of stock - mm300aspre
2. Recording intersection transfer of spares - mm300asptr
3. Update usage of spares - mm300aspug
4. Machine Utilisation and Depreciation - mm400nmenu
1. Add monthly machine utilisation - mm400umutl
2. Machine hours updation - mm400umhrs
3. Machine depreciation calculation - mm400udepc
4. Book value calculation for new machines - mm400ubkvl
5. Reports - mm600rpmen
1. Daily Breakdown Report - mm600bkd
2. Weekly Breakdown Report - mm600bkw
3. Preventive Maintenance Chart - mm600pmchk
4. Preventive Maintenance Report - mm600bkw
5. Machine Utilisation Report
6. Depreciation For Idle Machines
7. Report On Periodic Maintenance Cost - mm600mnt
8. Depreciation For Machines
9. Machine History - mm600hist

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Option: Menu for Maintenance management

mm000nmain MAINTENANCE MANAGEMENT MAIN MENU

MM000NMENU

1. Maintenance Transactions

2. Preventive Maintenance

3. Spares Management

4. Machine Utilisation & Depreciation

5. Reports

0. Exit

Enter Your Choice : [ ]

These are the options available to the user in the maintenance management module. The user may
select any option by entering the number and pressing the return key.

Option: Maintenance Transactions

mm100nmenu MAINTENANCE TRANSACTIONS

MM100NMENU

1. Machine Breakdown

2. Machine PDC

3. Machine Restoration

0. Exit

Enter Your Choice : [ ]

This is the menu displayed on screen when the option on Maintenance Transactions is selected by
the user. The user may select any one of the above options in maintenance transactions.

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Option: Machine breakdown

mm100ahdor HANDOVER OF MACHINE FOR MAINTENANCE

MM001AHDOR

Machine number [ ]

Machine Des [ ]

Machine location [ ] Section [ ][ ]

Maintenance type [ ] [ ]

Breakdown date [ ]

Breakdown time [ ]

Complaint book serial number [ ]

Input: Machine number, maintenance type, breakdown date, breakdown time,complaint

serial number
Action: When a machine has to be handed over to the maintenance department for some
maintenance activity, the machine handover details are entered into the computer.
Control B may be used to view the types of maintenance jobs that may be done.
Various maintenance types are Electrical, Mechanical, Electronic etc. On entering
the required information and pressing escape, the handover details are registered into
the computer. If the user gives any details about the nature of breakdown then that
also will be registered. Later this will be available to the maintenance personnel.

Option: Machine PDC

mm101ppdc PLANNED DATE OF COMPLETION

MM100PPDC

Machine number [ ][ ]

Planned date of completion [ ]

Maintenance Category [ ] [ ]

Maintenance Type [ ] [ ]

Machine location [ ]

Input: Machine number, planned date of completion, maintenance category

Action: Once a machine has been handed over to the maintenance department for some
maintenance activity, the maintenance department has to enter the planned date of

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 completion of the maintenance activity that requires to be done on the machine. The
different categories of maintenance may be viewed in an array for selection. They
may be Breakdown, Conditional, Preventive etc. The selection requires the use of the
escape key. The escape key is to be used to register the planned date of completion
into the computer. The nature of fault can be added or altered by the maintenance
personnel.

Option: Machine restoration

mm100placm RESTORATION/LABOUR COST OF MAINTENANCE

MM001AMARD

Machine number [ ] [ ]
Machine Location [ ]
PDC [ ]
Handover date [ ]
Handover time [ ]
Maintenance type [ ] [ ]
Maintenance category [ ] [ ]

Labour code 1 Labour code 2 Labour code 3

[ ] [ ] [ ]

Repairs Carried out

[ ]

Restoration date [ ] Restoration time [ ]

Labour cost [ ] Idle shifts [ ]

Input: Machine number, labour code 1, labour code 2, labour 3, repairs carried out,
restoration date, restoration time, labour class, number of persons, labour hour (to be
input in an array), labour cost,idle shifts
Action: Once the maintenance activity is completed, the machine is restored back in the
section and the restoration details are registered in the computer. On entering the
machine number and pressing the return key, the machine handover details are
displayed. After entering the restoration time and pressing the return key, the labour
classes, the number of persons of each class and the number of hours put in by each
class of labour is to be entered in an array to calculate the labour cost. The labour
cost for each class and the total labour cost are displayed on screen. The user comes
back to the original screen by pressing the escape key. The escape key comes good
again to record the restoration details in the computer.

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Option: Preventive Maintenance

mm200nmenu PREVENTIVE MAINTENANCE

MM200NMENU
1. ADD PLANNED PM SCHEDULE DATE

2. ADD PM ACTIVITY

3. UPDATE SCHEDULED PM DATE

0. EXIT

ENTER YOUR CHOICE : [ ]

The above menu appears on the screen when the user selects the option on Preventive Maintenance.
The above options are available on Preventive Maintenance and the user may select one of the
options according to the information that needs to be recorded.

Option: Add planned PM schedule date

mm200aplpm PLANNED PM SCHEDULE

MM200APLPM

Section code [ ]
Description [ ]
Approximated working hours [ ]
Planning horizon [ ]
Machine number [ ]
Description [ ]
PM check code [ ]
PM interval in hour [ ]
PM interval in mnth [ ]
Cumulative hour [ ]
Last date of PM [ ]
Scheduled date of PM [ ]

Input: Section code, Approximate working hours, Planning horizon

Second input: Scheduled date of PM
Action: Once the preventive maintenance activity to be performed on a machine has been
registered (please refer to next option), the date planned for performing the activity
should be recorded.

The planning horizon is the duration in terms of days in which the entire PM activity in the section
is being planned to be completed. On entering the first input details and pressing the escape key the
scheduled dates for all the PM activities in that section may be entered one by one. The escape key
must be used once the date planned for a PM activity has been entered. The PM date planned should
not exceed the planning horizon.

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Option: Add PM activity

mm200apmdt ENTER MACHINE/PM ACTIVITY

MM200APMDT

Machine Number [ ] PM check code [ ]

Machine Des [ ] Machine locat. [ ]

PM description [ ] Interval Hr. [ ]

Interval Mnth. [ ] Cum Hours

wrkd since [ ]
Last PM date [ ] last PM

Number of PM done [ ] Exp duration [ ]

(in hours)
for PM

Input: Machine number, PM check code (type of PM that needs to be done), interval in
hours or month , cumulative hours worked since last PM,last PM date, number of PM
done, expected duration of PM activity
Action: The different preventive maintenance activities that are to be performed on a
machine are recorded in this option. Each activity may be identified by the PM check
code. Preventive maintenance is done periodically to keep the machine in running
condition and therefore the periodic interval (hours/months) after which the activity
is to be done again is to be entered. On pressing the escape key after entering the
required information, the PM activity details are recorded into the system.

Option: Update scheduled PM date

mm200apmsc Enter PM Schedules for Specific Machines

MM200EPMSC

Machine Number :[ ]

Machine Description :[ ]

Preventive Maintenance
Check Code :[ ]

PM Check Description :[ ]

Scheduled Date :[ ]

Input: Machine number, PM check code, Scheduled PM date

Action: The PM schedule for specific machines is registered in this option.
On pressing the escape key, the information entered is recorded in the computer.
Option: Spares management

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mm300nmenu SPARES MANAGEMENT
MM300NMENU

1. INITIALIZE OPENING BALANCE OF STOCK

2. RECORDING INTERSECTION TRANSFER OF SPARES

3. UPDATE USAGE OF SPARES

0. EXIT

ENTER YOUR CHOICE : [ ]

The above options are available to the user in the spares management option.

Option: Initialize opening balance of sectional stock of a spare

mm300aspre ENTER SPARES RECORD

MM300ASPAR

Item code [ ]
Description [ ]
Section code [ ]
Description [ ]
Spare qty [ ]
Spare value [ ]
Last use date [ ]

Input: Item code, section code, spare quantity, spare value, last use date
Action: When a new machine spare is issued to a section, the sectional stock for that spare is
initialized through this option. The spare value is calculated and displayed once the
spare quantity is entered and return key is pressed. The escape key must be used to
register the sectional spare details into the system.

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Option: Recording intersection transfer of spares

mm300asptr TRANSFER OF SPARES MM300ASPTR

Item code [ ]
Description [ ]
From section[ ] [ ]
To section [ ] [ ]
Spare quantity [ ]

Input: Item code, section from which spare is being transferred, section to which spare is
being transferred, spare quantity being transferred
Action: When a spare is transferred from one section to another, the transfer details are
recorded through this option. The spare quantity that is being transferred should not
exceed the quantity existing in the section from which the transfer takes place. The
item description and the names of both sections are displayed on the screen.

Option: Update usage of spares

mm300aspug CONSUMPTION OF SPARES

MM300ASPUG

Item code [ ]
Description [ ]

Section code [ ]
Description [ ]

Machine code [ ]
Description [ ]
Used quantity [ ]
Value of quantity used [ ]
Usage date [ ]

Input: Item code, section code, machine code, used quantity, usage date
Action: Updates the spare quantity that is used when repairs are done on a machine. This
activity must be done before the machine is restored back in the section. The value of
the spare consumed is calculated by the system and displayed. The escape key
registers the information into the system.

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Option: Machine utilisation and depreciation

mm400nmenu MACHINE UTILISATION & DEPRECIATION

MM400NMENU

1. ADD MONTHLY MACHINE UTILISATION

2. MACHINE HOURS UPDATION

3. MACHINE DEPRECIATION CALCULATION

4. BOOK VALUE CALCULATION FOR NEW MACHINES

0. EXIT

ENTER YOUR CHOICE : [ ]

This menu is displayed when the machine utilisation and depreciation option is selected by the user.
He may select any one of the above options according to his requirement.

Option: Add monthly machine utilisation

mm400umutl Monthly Machine Utilisation

MM400UMUTL

Current Date :[ ]
Previous Month (MM) :[ ]
Year (YYYY) :[ ]
Section Code :[ ]
Section Description :[ ]
Normal No of Shifts :[ ]
Machine Number :[ ] Actual No of Shifts : [ ]
Machine Description :[ ]

Input: Section code, normal number of shifts

Second input: Machine number, Actual number of shifts

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Action: The details of monthly machine utilisation in a section are registered in this option.
On entering the section code, normal number of shifts (default number) and pressing
the escape key, the user may enter the actual number of shifts utilised by the
machine. On pressing the escape key the actual number of shifts for the next machine
in the section may be entered. When the data entry is completed, Control C should be
used to register the data entered. The user is then asked whether monthly utilisation
details are to be registered, based on the default number of shifts, for all the machines
in the section for which the data on the actual number of shifts worked is not present.
The normal number of shifts is the number of shifts the machine should work without
considering the shifts wasted due to maintenance work.

The user is then asked whether he would like to enter the utilisation details for
another section. If he so desires then the system allows the user to go through the
entire process again.

Option: Update machine hours

mm400umhrs Update Machine Hours

MM400UMHRS

Month (MM) :[ ]

Year (YYYY) : [ ]

Note : This Program Updates Machine Hours in Machine Master for all the Machines. It
Also updates the Machine Hours in Preventive Maintenance Master, for the given
month & year.

Action: There are no user inputs in this option. Once the user selects this option, the month
and the year for which the machine hours is being calculated is displayed. The
machine hours is updated for all those machines for which the monthly machine
utilisation has been added. Also updates the cumulative hours worked by the
machine after the last PM activity.

Option: Machine depreciation calculation

mm400udepc Machine Depreciation Calculation

Previous Month (MM) :[ ]

Year (YYYY) : [ ]

Note : This Program Calculates the Machine Depreciation For all the Machines in Machine
Master. This Program Updates Depreciation for all machines having Depreciation
Multiplication Factor. If Updation Fails it Displays the Machine Number and does
not Update the Machine Master for that Machine

Action: Calculates the machine depreciation for all the machines for which the monthly

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 utilisation has been added and which are not uninstalled or commisssioned.

Option: Book value calculation

mm400ubkvl Book Value Calculation

MM400bvc

This Program Calculates the Book Value for all Machines which have the Residual Value

Greater Than Zero.

Press 'Y' to Continue Calculation or 'N' to Exit : [ ]

Action: Calculates the book value for all machines.

Option: Reports

mm600rpmen MAINTENANCE REPORTS

MM600RPMEN
1. Daily Breakdown Report
2. Weekly Breakdown Report
3. Preventive Maintenance Chart
4. Preventive Maintenance Report
5. Machine Utilisation Report
6. Depreciation for idle machines
7. Report on periodic Maintenance Cost
8. Depreciation of machines
9. Machine history
0. Exit
Enter Your Choice : [ ]

This is the menu for the reports that are generated in the maintenance management module. The
purpose of each of the reports have been described option wise in the following pages.
Please note that the reports shown in the following pages have been generated with test data.
Option: Daily Breakdown Report

mm600bkd DAILY BREAKDOWN REPORT

MM600BKD

RUN REPORT [ ]

Input: Choice (whether yes or no)

Action: The breakdown details entered on the current date are printed in the order of machine
number, breakdown date and breakdown time.

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Chapter – 8 Quality Assurance Module

This module is used to raise and authorize inspection notes once the production is started. Daya to
day production data will be entered operationwise. Some of the operations will be identified as
inspection stages. Inspection notes will be prepared for these stages.

Options: Add, Modify, Inquire, Delete, Authorize, Print

Add: Used to enter an inspection note into the system. Inspection notes can be of two types:
Material and Production. In case of material I-Note, Bond No along with other details has to
be given at the time of raising an Inspection Note. In case of production type inspection note,
Previous Inspection Note no has to be given. In case of first time manufacturing, we have to
enter the material inspection note number.

Data expected: Inote date,

Work order number, Warrant number
Operation number (in case of produced items)
Item code (In case of Material Inote)
Section code
Submitted quantity
Material I-note in case of first time
production, otherwise previous I-note.
In case of material inspection note, Bond number of the material has to be
given.
Action taken: An Inspection note record will be registered in the system which will be
sentenced later by inspection authority.

Authorize:

Data expected:Inote number, Accepted/rejected quantities

Action taken : Inspection note status will be changed and inspection quantities will be plotted in
warrant. In case this is the final operation, then accepted quantity in the
warrant will also be enhanced so that EP can be isuued.
In case of rejection, rejection reason is also captured from the screen. This
will be printed in the inspection note.

Print: Either a particular Inspection note or the summary report giving the list of all
the pending Inspection notes can be printed.

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Chapter – 9 Tools Control

Activity of this module can be divided into two parts.

1. Tool requirement planning.

This is applicable to all types of tools. Options 1 & 2 capture the information relevant for
this activity. Once the requirement is planned and decision about manufacture/purchase is
taken, it can be processed further through either warrant release or purchase order control
module.

2. Tool life tracking.

This is applicable for special purpose tools where it is required to capture information about
each individual piece of a certain type. At first the tool master will be prepared for these
tools and day to day usage and movement will be captured by options 3 through 6.

Following are the different options through which data management is to be done.

main (tc000nmain.4gl/tc000nmain.4ge)

1. TOOL REQUISITION (tc300ntlre.4ge)

A) Add

Adds requisition details into t_tlreqsn.The requisition no is generated by incrementing last

no in m_last_no by 1. The requisition status is made "P".

Data expected

section no
tool no
requisition qty
requisition date
requisition type(Manufactured / Purchased)
required on
planner
remarks

B) Modify

Modifies tool requisition details

C) Inquire

Query on tool requisition details

Ordnance Factories Institute of Learning, Dehradun 90

 D) Delete

Deletes tool requisition details

E) Authorize

Authorizes a pending requisition. Updates requisition-status, authorized-qty, remarks in

t_tlrqsn.

Data expected

requisition no
accept(A/R)
authorized qty
remarks

2. TOOL REQUIREMENT
(tc100ntlrq.4ge)

A) Add Requirements

Adds the quantity of each tool required for a period i.e. a particular year and quarter in
w_tlreqd. If the tool exists in
m_stkitm then it has been purchased else if it exists in
m_manitm it has been manufactured.

Data expected

tool no
year
quarter no
required quantity

B) Modify Requirements

In case the quantity required for a period and/or the status (whether purchased or
manufactured) of the tool needs to be modified then this option is used.

Data expected

year
quarter no
make or buy status
required quantity

3. TOOL TRANSFER/RETURN (tc400ntsts.4ge)

Ordnance Factories Institute of Learning, Dehradun 91

 A) Tool transfer

This option records the transfer details of a tool when it is transferred from one section to
another. The transfer details are entered into t_tlxfer. The section issued to and the due date of return
are updated in m_tool.

Data expected

tool no
tool serial no
transfer date
to section
due return date

B) Tool return

When a tool is returned back to the previous section, the return details are entered through
this option. The t_tlxfr is updated with the return date. In m_tool the section to which the tool is
returned is recorded and due date of return is made null.

Data expected
tool no
tool serial no
return date

4. TOOL USAGE (tc700ttlug.4ge)

Updates tool usage in a section based on hours worked/pieces handled. The cumulative
hours worked/cumulative items handled is updated in m_tool.

Data expected

section code
hours worked/no of items
to be updated(Y/N)

5. TOOL REWORKING (tc800arwgd.4ge)

This option accepts information on the reworking of a tool.

Updates last-rewok-date with current-date, cumulative-no-of-rework section-issued-to,

max-ep/max-hrs-before-rework in m_tool. Also creates a record in t_tlhsty with status="R".

Ordnance Factories Institute of Learning, Dehradun 92

 Data expected

tool no
serial no
reworking date
section issued to
max end products to be handled/max hours before rework

6. TOOL SCRAPPAGE (tc900asotl.4ge)

Used to register scrappage details of a tool. Creates a record in t_tlhsty with status="S". Also
changes status to "S" in m_tool.

Data expected

tool no
serial no
scrapped(Y/N)
scrappage date

7. REPORTS

A) Report of gauges due for calibration. (tc850rgacl.4ge)

B) Report on tool life (tc851rtllf.4ge)

C) Report on quality assurance (tool & guages) (tc100r001.4ge)

D) List of tool on ep code for an operation (tc100r002.4ge)

E) List of guages on ep code for an operation (tc100r003.4ge)

Ordnance Factories Institute of Learning, Dehradun 93

Chapter – 10 Work in Progress

MAIN: wi000main.4ge
1. Daily production maintenance
(wi001nprod.4ge)
(wi001globl.4gl, wi001iprod.4gl, wi001nprod.4gl,
wi001mprod.4gl, wi001aprod.4gl, wi001dprod.4gl)
Options: Add, Modify, Inquire, Delete
Data expected:
a) Production date
b) Shift
c) Work order number
d) Warrant number
e) Operation number
f) Section code
g) Produced quantity
h) Accepted quantity in case this is not an inspection stage
i) Rejected quantity in case this is not an inspection stage
j) Rectified quantity in case this is not an inspection stage

Daily production details will be captured using this option. If an operation is identified as
bookkeeping stage then all the details of Accepted, rejected quantities will be captured through
option. In case the operation is identified as inspection stage then, only the produced qty will be
captured here. Inspection details regarding accepted, rejected quantities will be captured through
inspection note raising operation in QA module.

Adds a record in t_dayprd

Updates m_labwts(qty_prd, qty_act, qty_rfr, qty_rej)
for given wo_no, wt_no, opn_no

2. Red demand notes (wi003nrdns.4ge)

(wi003fchld.4gl,
/user1/DEMO/mp/mp007globl.4gl,
wi003mrdns.4gl,
wi003hrdns.4gl,
wi003irdns.4gl,
wi003drdns.4gl,
wi003ardns.4gl,
wi003nrdns.4gl,
wi003globl.4gl,
/user1/DEMO/ct/ct203frdxa.o,
/user1/DEMO/ct/ct170fpdnl.o,
/user1/DEMO/ct/ct103frdrx.o,
CALLS ct_frdxe or ct_frdxa depending on estimated or actual cost
/user1/DEMO/ct/ct180fucwp.o,
/user1/DEMO/ct/ct303frdxe.o,
/user1/DEMO/ct/ct403fpval.o

Ordnance Factories Institute of Learning, Dehradun 94

 Input expected:
a) Date
b) From Work order number, warrant number
c) To work order number, warrant number
d) Transfer quantity
e) Inspection note number

This is used to capture data regarding drawal of component from one warrant to the assembly
warrant. The end product of the feeding warrant is mentioned as a darwable material in the parent
warrant. After this is executed, Drawn quantity and value is enhanced in the parent warrant.

Options: Add, Modify, Inquire, Delete, Authorise

(wi_ardns, wi_mrdns, wi_irdns, wi_drdns, wi_hrdns......)
Add option adds a record in t_rdnrrn and updates m_lastno.

Authorize option updates m_wts, m_mtlwts, m_cosec, m_manitm, t_rdnrrn Act_qty in

m_wts for the from warrant has to be updated beforehand. Also, the inspection note has to generated
earlier in t_inspnt.

3. Piecework cards
(wi005npwcs.4ge)
(wi005globl.4gl,
wi005rgang.4gl,
wi005hpwcs.4gl,
wi005dpwcs.4gl,
wi005apwcs.4gl,
wi005ipwcs.4gl,
wi005npwcs.4gl,
/user1/DEMO/ct/ct111fdacl.o,
/user1/DEMO/ct/ct112fohcl.o,
/user1/DEMO/ct/ct110tppwc.o,
/user1/DEMO/wr/wr004fbsrt.o
)
Suboptions: Add, Authorize, Delete, Inquire, Print
Data expected:
year
month
Whether individual ticket number or gang number
Work order number, Warrant number
Range of operation numbers which will be covered by this pw card
Piecework quantity

This option is used to capture data about Piecework card preparation. In add option it creates
a record in m_pwcs and in authorization option these are ploted in m_labwts (labour warrant record)
for the quantity and cost.

4. Reports (wi100rmen.4ge)

Ordnance Factories Institute of Learning, Dehradun 95

 (wi100r010.4gl, wi100rmen.4gl)
1. Daily production report (call wi_100r1() in wi100r010.4gl)
Data expected:
Production date
Section code
Action: Gives daywise, sectionwise production report

2. Store, component & labour booking report (wi200rwipm.4ge)

(wi200rwipm.4gl)
Data expected
Work order number
Warrant number
Action: Gives the current consumed amount of raw materials, components and value
of labour drawn

Ordnance Factories Institute of Learning, Dehradun 96

Chapter – 11 Shop Order Release Module

MAIN: wr900main.4gl/wr000main.4ge

1. Warrant requisitions: (wr001reqn.4ge)

(wr000globl.4gl, wr001figde.4gl, wr001fgdes.4gl, wr001nrqn.4gl, wr001irqn.4gl,
wr001mrqn.4gl, wr001drqn.4gl, wr000fwtst.4gl, wr001arqn.4gl, wr000fwtdi.4gl)

Production Section will be raising requisition for warrants when there is spare capacity with
them.
Data expected are:
a. Requisition type C - Component warrant
M - Main warrant
b. Requisition Date
c. Section Code
d. EP Code
e. Requisition Qty
f. Planned Date of Completion

2. Authorization of requisitions: (wr002auth.4ge)

(wr000fwtdi.4gl, wr002fauth.4gl, wr000fwtst.4gl, wr002nauth.4gl, wr001figde.4gl,
wr000globl.4gl, wr001irqn.4gl, wr002hauth.4gl)
P & P will be authorizing this requisition.
Data expected are:
a. Requisition No
b. Whether to be accepted pr rejected
c. Rejection reason in case of rejection
d. Orders for which warrants are to released
e. Authorized Qty

3. Quot WO No: (wr003quot.4ge)

(wr000fwtst.4gl, wr000globl.4gl, wr000fwtdi.4gl, wr003nquot.4gl, wr001irqn.4gl,
wr001figde.4gl)
Works office will quote the work order number. Warrant number will be assigned here.
Data expected are:
a. Work order number

4. Release warrants: (wr004manwt.4ge)

(wr004indpr.4gl, wr000fwtst.4gl, wr000fwtdi.4gl, wr000cddes.4gl, wr020iwthd.4gl,
wr004rwprt.4gl, wr004nmwre.4gl, wr004fwsht.4gl, wr004wtprt.4gl, wr004fwmtl.4gl,
wr004fwlab.4gl, wr004awhd.4gl, wr004fmwck.4gl, wr004wtrel.4gl, wr004globl.4gl)
Used for releasing warrants :
Data expected are:
a. Warrant type
b. Warrant requisition No
c. Estimate Number & revision number (Default will
be shown from Manufactured item master)

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 d. Warrant issue date
e. Planned date of completion
f. Inspection Type
After entering these details, shotage list of material required will be calculated and
present status for them will be displayed User may still release the warrants based on expected
arrival of material or abort the operation.

5. Indirect warrant release: (wr007opnwt.4ge)

(wr000cddes.4gl, wr000fwtst.4gl, wr000fwtdi.4gl, wr020iwt.4gl, wr007nowre.4gl,
wr007mowmt.4gl, wr007mowlb.4gl, wr007fmcmt.4gl, wr007dowre.4gl, wr007aowre.4gl,
wr007aowmt.4gl, wr007aowlb.4gl, wr007globl.4gl)

This is used for both indirect warrants and SWODs.

Data expected are:
a. Warrant type (Whether SWOD or Open warrant)
b. Work order no
c. Activity code (Machine No in case of
maintenance activity or
ep_cd in case of new item to be developed)
d. Warrant issue date
e. Planned date of completion
f. Inspection type to be performed on the warrant
g. Section code
h. Estimated labour and material value
i. Material and labour details

6. Release Nonrecurring materials (wr009nrmwt.4ge)

(wr009pvnrm.4gl, wr009amnrm.4gl, wr000fwtst.4gl, wr000fwtdi.4gl, wr_clear.4gl,
wr_prompt.4gl, wr009nrmmn.4gl, wr009inrmm.4gl, wr009ahnrm.4gl, wr009globl.4gl)
Data required:
a. Work order number
b. Warrant Number
c. Item code to be replaced
d. Replacement item
e. Qty required

7. Release nonrecurring rate (wr010nrrwt.4ge)

(wr000fwtdi.4gl, wr_prompt.4gl, wr_clear.4gl, wr010pvnrr.4gl, wr010globl.4gl,
wr010ahnrr.4gl, wr010arnrr.4gl, wr010inrrr.4gl, wr010nrrmn.4gl)
Data required:
a. Work order no
b. WArrant no
c. Operation no to be replaced
d. Replacement operation number
e. Total value authorized
8. Transfer End product from one warrant to another (wr070epxfr.4ge)
(wr000fwtdi.4gl, wr011globl.4gl, wr011nepxv.4gl, ct160fexfr.o, ct161fxfra.o, ct162fxfre.o,

Ordnance Factories Institute of Learning, Dehradun 98

 ct180fucwp.o, ct170fpdnl.o)
Data required:
a. Transfer date
b. From work order number and warrant number
c. To work order number and warrant number
d. Item code
d. Source and destination section codes
e. Transfer quantity
f. Inspection note number

9. Transfer Material from one warrant to another (wr071mtxfr.4ge)

(wr000fwtdi.4gl, wr011globl.4gl, wr012nmtxv.4gl, ct160fmxfr.o)
Data required:
a. Source and destination work order no and warrant no
b. Item code and transfer qty

10. Transfer labour from one warrant to another (wr072lbxfr.4ge)

(wr000fwtdi.4gl, wr013nlbxv.4gl, wr011globl.4gl, ct160flxfr.o)
Data required:
a. Transfer date
b. Source and destination work order and warrant numbers
c. Source and destination section numbers
d. Labour amount transferred

11. Replacement warrant (wr014repwt.4ge)

(wr000fwtdi.4gl, wr004fwprt.4gl, wr004rwprt.4gl, wr004fwlab.4gl, wr004fwmtl.4gl,
wr004fmwhd.4gl, wr004fwsht.4gl, wr004globl.4gl, wr014nrwre.4gl, wr014arwre.4gl)

Issued when one warranat is short closed before completing the whole authorized qty.
Can be issued for the remaining qty.
Data expected are:
a. Parent work order and warrant no.
b. EP Code
c. Estimate and revision number
d. Warrant qty
e. Issue date and planned date of completion

12. Close a warrant (wr008wtclo.4ge)

(wr020iwt.4gl, wr000fwtdi.4gl, wr000fwtst.4gl, wr004globl.4gl, wr008fwclo.4gl,
wr008twclo.4gl, wr000cddes.4gl, wr008nwlco.4gl)
Main is in wr008nwclo.4gl
Calls function wr_twclo() in wr008twclo.4gl
Inputs wo_no, wt_no, wt_adc, validates and displays warrant details.
calls function wr_fwclo(wo_no, wt_no) in wr008fwclo.4gl afetr input
updates m_order cum_wt_qty by the short qty
updates m_stkitm drawablw qty by unused qty
updates m_wts wt_stat(closed or shortclosed) and wt_adc

Ordnance Factories Institute of Learning, Dehradun 99

 Data expected:
a. Work order number and warrant number
b. Warrant closure date

13. Inquire options (wr020inqwt.4ge)

(wr020niwts.4gl, wr020iwt.4gl, wr000fwtdi.4gl, wr000cddes.4gl, wr000fwtst.4gl)

14. Warrant discrepancies (wr008iwtdi.4ge)

( wr000fwtdi.4gl,
wr000fwtst.4gl,
wr008iwdis.4gl(contains main, calls wr_fiwdi() in wr008fiwdi.4gl)
wr008fiwdi.4gl,
wr008globl.4gl )

15. Queries (wr001qrqn.4ge)

(wr000fwtst.4gl, wr000query.4gl, wr001qrqn.4gl, wr000fwtdi.4gl, wr001figde.4gl,
wr000globl.4gl)

16. Reports (wr700rmain.4ge)

(wr700rmain.4gl, wr700globl.4gl, wr702rwtis.4gl, wr702rwtcm.4gl, wr701rrqns.4gl,
wr700figde.4gl, wr700frdts.4gl, wr703fnrmr.4gl, wr704splrp.4gl, wr702pndwt.4gl,
wr000fwtst.4gl, wr705fnrrr.4gl)

17. Print warrant (wr025prtwt.4ge)

(wr004wtprt.4gl, wr004rwprt.4gl, wr025nwprt.4gl, wr004globl.4gl, wr004indpr.4gl)

18. Inquire on transfer vouchers (wr600nxfrq.4ge)

(wr600nxfrq.4gl)

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GENERAL CONCEPT:

For any product (Either final assembly or component), there will be an estimate. In case of
the final assembly, there will be mention about the subassemblies or raw materials puchased from
trade. Type of material, whether purchased or manufactured as a subassembly or a tool or scrap to
generated in the process of manufacturing, will be indicated by the Component/Item type field in the
material estimate. So there will be mention of subassemblies in the estimate of the final assembly. In
turn, each of the subassemblies will have their own estimates in which there may be mention about
further sub-subassemblies. That way, the one single big estimate is converted into a number of small
sub-estimates.

In case of orders received from agencies, virtual orders will be created for all the components
required to produce the final assembly, and this will be done automatically while entering the order
received. At the time of releasing the warrants, this will be done first for the lowest level of
components. When these are over, warrants will be released for assembling these into the higher
level of subassembly. This procedure will be repeated till the warrant is released for assembling the
final product. Every time a warrant is released, it will be checked whether warrant qty is exceeding
the qty required in the order.

Option: Release warrants

wr027wtrel
Extract No : [ ]
WO No : [ ] Warrant No: [ ]
EP Code : [ ] [ ]
Estimate No : [ ]
Pending Qty : [ ]
Warrant Qty : [ ] PDC :[ ]

This option is executed before warrants are to be issued to the production sections. There are
two different sub-options through which the screen can be executed. One is single level and the other
is Multi-level.

In single level warrant generations, records are created only for the EP code entered. Before
releasing the warrant it is verified whether that much quantity is yet to manufactured against the
extract. If not then the user is given a
warning.

For multi-level warrant generation option, all the subassemblies required to manufacture the
required qty of the mentioned EP, is calculated. Then the calculated quantity is verified against the
pending ordered quantity for that assembly or subassemly and if required warrant is issued for that
quantity. If some quantity of the item is already is already manufactured and the remaining quantity
to be manufactured is less than the calculated quantity then warrant is released for the remaining
quantity only.

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 Input: Extract Number,
Work Order Number,
EP Code,
Estimate Number,
Warrant Quantity,
Planned Date of Completion

Action:

After extract number is entered, it is verified whether the Extract is existing in the order file.
After Work Order number, this is verified for having entry in the parameter file.

After EP code corresponding to the material to be manufactured is entered, its existance in

the manufactured item master is verified. Default estimate number is taken to be the one mentioned
in the manufactured item master. It is also verified whether the given item has been ordered against
the extract number entered earlier.

After estimate number, it is verified whether the estimate is existing and the given estimate
number manufactures the required EP. After Warrant qty, it is seen whether the warranted quantity is
exceeding the required quantity against the order. After all the validations are done, warrant records
are created which include header, labour and material.

Option: Indirect warrants

wr700owre SWOD / INDIRECT WARRANT RELEASE

WR007
AOWRE

Warrant type : [] Type Desc : [ ]

Work Order No. : [ ] Warrant No. : [ ]
Activity Code : [ ]
Activity Desc : [ ]
Warrant Issue Date : [ ] Warrant PDC : [ ]
Inspn. Type : [ ] Section code : [ ]
Desc. : [ ]
Est. Material Val : [ ] Est. Labour Val : [ ]
Est. Total Val : [ ] Warrant status : [ ]

Input: Warrant type, Valid values are 4 (Open warrant) and 5 (SWOD)

Work order number,

Activity Code - EP CODE,
Warrant Issue Date,
Planned date of completion,
Inspection type -

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 1: No inspection,
2: DA Note,
3: Insp Note

Section Code
Estimated material value,
Estimated labour value,
Estimated total value

wr701owmt MATERIAL WARRANT CREATION

Work Order No. : [ ] Warrant No. : [ ]

Component Item type : [ ] Component Item No. : [ ]
Item Description : [ ]
Unit of Quantity : [ ]
Qty authorised : [ ]
Section Code : [ ]

Input : Component Type,

1: Raw material, 3: Tool, 4: Gauge, 5: Returnable

Item Code,
Qty authorized,
Section Code

wr702owlb2 LABOUR DETAILS FOR INDIRECT WARRANTS/ SWOD

Work Order No. : [ ] Warrant No. : [ ]

Opn No : [ ] Opn Cd : [ ][ ]
Authorized qty : [ ]
Sec Cd : [ ] Trade Cd : [ ]
Grade Cd : [ ]
Rate : [ ] No Hrs : [ ]
Lab Auth : [ ]
WIP Ind : [ ] Tgt Opn No : [ ]
Opn No : [ ] Opn Cd : [ ][ ]
Authorized qty : [ ]
Sec Cd : [ ] Trade Cd : [ ]
Grade Cd : [ ]
Rate : [ ] No Hrs : [ ]
Lab Auth : [ ]
WIP Ind : [ ] Tgt Opn No : [ ]

Input : Operation number,

Ordnance Factories Institute of Learning, Dehradun 103

 Operation Code,
Authorized Quantity,
Section Code,
Trade Code,
Grade Code,
No of Hours,
WIP Indicator,
Target Operation number
Action:

Open warrant/SWOD are warrants against which indefinite amount of any material can be
drawn. After the input data is entered, it adds a new record into warrant header table and asks from
the user whether any specific material or labour to be provided immediately. Then accordingly it
accepts labour data or material data from the relevant screen. Data entered for material or labour is
recorded in the corresponding table.
Option: Release NRMs

wr0551nrm NRM DETAILS

Work order no. : [ ] Warrant no. : [ ]

Issue date : [ ] NRM date : [ ]

Itemcode to replace New itemcode Quantity

[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]

Drawable quantity : [ ]

Input: Work Order Number,

Warrant Number,
NRM Date

Second Input: Item Code to replace,

New Item Code,
Quantity

Action:

Work order is validated for existance in the parameter table. Combintion of work order
number and warrant number is checked for availability in the warrant header table. It is checked

Ordnance Factories Institute of Learning, Dehradun 104

whether there is already any NRM issued against the warrant. Second NRM is not permitted against
the same warrant. However, at a single occassion any number of new materials can be allowed.
When an Item code is entered in the to-be-replaced column, that item is marked in the existing
warrant so that no further material can be drawn against that warrant. If a new item is to be
authorized, then this column is left blank.

After new item code is entered, a new record is created in the material warrant table.

Option: Inquire on NRMs

wr0552nrm NRM DETAILS

Work order : [ ] Warrant no. : [ ]

Issue date : [ ] NRM date : [ ]
EP code : [ ] Description : [ ]
Quantity : [ ] Unit : [ ]
Warrant status : [ ]

Item Code Unit Qty Authorised Qty Drawn Value Drawn

[ ] [ ] [ ] [ ] [ ]
[ ] [ ] [ ] [ ] [ ]
[ ] [ ] [ ] [ ] [ ]

Item Description : [ ]
Press Control-b to view item description

Action:

Accepts Work Order Number, Warrant Number, EP Code as per standard inquire option and
displays data corresponding to the NRM. Item Details are shown in the array.

Option: Add NRRs

wr0562nrr NRR DETAILS

Work order : [ ] Warrant no. : [ ]

Issue date : [ ] NRR date : [ ]
EP code : [ ] Description : [ ]
Quantity : [ ] Unit : [ ]
Warrant status : [ ]

Operation no Labour Authorised Labour Drawn

[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]

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 [ ] [ ] [ ]
[ ] [ ] [ ]

Input: Work Order Number,

warrant number,
NRR Date

Secon Input: Operation Number to replace,

New Operation Number,
Value

Action:

After work order number it is verified whether this is appearing in the Parameter table. After
warrant number is entered, it is seen whether there is any warrant available in the computer that is open
and against which there is not any NRR issued already. Additional operations are entered into the
labour warrant details table so that additional labour can be drawn against the warrant.

Option: Inquire on NRR

wr0562nrr NRR DETAILS

Work order : [ ] Warrant no. : [ ]

Issue date : [ ] NRR date : [ ]
EP code : [ ] Description : [ ]
Quantity : [ ] Unit : [ ]
Warrant status : [ ]

Operation no Labour Authorised Labour Drawn

[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]

Action:

Accepts Work Order Number, Warrant Number, anad EP Code as per standard Inquire
procedure and displays the relevant data on the screen.

Option: Raise Transfer Vouchers for EP

wr500epxfr TRANSFER VOUCHER ( END PRODUCT )

Transfer voucher no. : [ ] Transfer Dt. : [ ]

From wo no. : [ ] From wt. no. : [ ]

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Accepted qty. : [ ] [ ]
Item Code : [ ] Item Desc : [ ]
To wo no. : [ ] To wt. no. : [ ]
Qty. to produce : [ ] From sec. no. : [ ]
To sec. no. : [ ]
I Note No : [ ] Remaining INote qty.:[ ]
Transfer qty. : [ ] Value of Transfer : [ ]

Input: Work Order No, Warrant No from which EP is to be transfered, Work Order No, Warrant No to
which EP is to be transfered, From and to section codes, Quantity to be transferred.

Action:

After all the data is entered, the mentioned quantity of the EP is transferred from the source
warrant to the destination warrant.

Option: Raise Transfer Vouchers (For Material)

wr505mtxfr TRANSFER VOUCHER ( MATERIAL )

Transfer voucher no.: [ ] Date of transfer : [ ]

From wo no : [ ] From wt. no. : [ ]
Code : [ ] Desc. : [ ]
To wo no. : [ ] To wt. no. : [ ]
Code : [ ] Desc. : [ ]
From sec. code : [ ] To sec. code : [ ]
Value of Xfer : [ ]
----------------------------------------------------------------
Document Type [ ] Document No [ ]
Itemcode [ ] [ ]
Qty. to Transfer [ ] Qty. Drawn on[ ]
From Wt.
Qty. Drawable [ ] Value of Xfer [ ]
For To Wt.

-----------------------------------------------------------------
Input: From Work Order Number,
From Warrant Number,
To Work Order Number,
To Warrant Number,
From Section Number,
To Section Number

Second Input: Document Number,

Document Number, Quantity to transfer

Action:

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 With the above data material is transferred from one warrant to another. The receiving warrant
is updated as if it has drawn that much material from stores. Its authority for drawal of material reduces.

Option: Transfer voucher for labour

wr507lbxfr TRANSFER VOUCHER ( LABOUR )

Transfer voucher no. : [ ] Transfer Dt. : [ ]

From wo no. : [ ] From wt. no. : [ ]
Warrant qty. : [ ] Qty. Acpted : [ ]
Labour Value Drawn : [ ] Estd. Lab Val : [ ]
Item Code : [ ]
Item Desc : [ ]
To wo no. : [ ] To wt. no. : [ ]
Warrant qty. : [ ] Qty. Acpted : [ ]
Labour Value Drawn : [ ] Estd. Lab Val : [ ]
Item Code : [ ]
Item Desc : [ ]
From sec. no. : [ ] To sec. no. : [ ]
Value of Transfer : [ ]
Input: From work order number,
From warrant number,
To work order number,
To warrant number,
From Section number,
To section number,
Transfer date

Action:

When the above set of data is entered, the second window pops up and PWC no and value are
accepted from that window. with these, the labour value is updated in the appropriate warrants.

Option: Raise replacement warrants

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wr160rwtre REPLACEMENT WARRANT RELEASE

Work Order No. : [ ] Main Warrant No. : [ ]

Item Code : [ ] [ ]

Extract No : [ ] Warrant Rqn. No : [ ]

Section Code : [ ] Inspn. Type : [ ]

Desc. : [ ] Desc. : [ ]

Estimate No : [ ] Revision No : [ ]

Max Replace qty. : [ ] Warrant Quantity : [ ]

Warrant Issue Date : [ ] Warrant PDC : [ ]

1. Est. Material Val : [ ] Est. Labour Val : [ ]

2. Total Val : [ ] Repl. Warrant No: [ ]

Input: Work order number,

Warrant number

Second input: Estimate number,

Revision number,
Warrant Quantity,
Warrant issue date,
Planned date of completion

Action:

This option is to be used when a warrant is short closed and for

the remaining remaining quantity another warrant is to be released.
After the first set of input, the user is shown the relevant details
on the screen. He notices the remaining quantity yet to be
manufactured.

Then warrant can be released only upto the maximum of remaining

quantity.

Option: Close / Short close a warrant

wr200wtclo WARRANT CLOSURE

Work Order No. : [ ] Warrant No. : [ ]

Warrant Status : [ ] Warrant Closure Dt: [ ]

Warrant Type : [ ]

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Item Code : [ ] [ ]

Warrant Quantity : [ ] Qty. Produced : [ ]

Qty. Accepted : [ ]

Section Code : [ ] Inspn. Typ : [ ]

Warrant Issue Date: [ ] Warrant PDC : [ ]

Est. Material Val : [ ] Material Val Drawn: [ ]

Est. Labour Val : [ ] Labour Val Drawn : [ ]

Est. Total Val : [ ]

Input: Work order number,

Warrant number,
Warrant closure date,

Action:

Once this option is executed, No more material or labour can be

drawn against this warrant. In case the warrant is closed after all
the warranted quantity is produced and accepted against it then the
warrant is normally closed. Otherwise this is short closed.

After entering these details, the user is shown details of

material or labour drawal anomaly and asked if the process is to be
continued. After confirmation, the warrant is marked closed / Short
closed so that no more labour or material can be drawn against this
warrant.

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Option: Inquire on a warrant

wr900iwt WARRANTS INQUIRY (HEADER) 1/1 WR020NIWTS

WO No : [ ] Warrant No : [ ]

EP Cd : [ ] Sec cd : [ ]

Wt typ : [ ] Wt Qty : [ ]
Est No : [ ] Rev No : [ ]
Wt Iss dt : [ ] Wt PDC : [ ]
Wt Insp typ : [ ] Qty Prod : [ ]
Qty accepted: [ ] Qty Rej : [ ]
Est Mtl Val : [ ] Est Lab val : [ ]
Est Tot Val : [ ] Mtl Val drn : [ ]
Lab val drn : [ ] Wt status : [ ]
Wt ADC : [ ] Wt xfr cd : [ ]
NR cd : [ ] Cum Iss : [ ]
FOH amt : [ ] VOH amt : [ ]
DA amt : [ ] Rej Val : [ ]
XFR frm val : [ ] XFR to val : [ ]
NRM dt : [ ] NRR dt : [ ]

Action:

The selection criteria is taken from the screen as per standard

inquiry procedure and all the records matching the selection criteria
is shown on the screen one at a time.

Option: Warrant discrepancy

wr210wthdr HEADER DETAILS OF WARRANT WR210WTHDR

Work Order No. : [ ] Warrant No. : [ ]

Warrant Status : [ ] Warrant Closure Dt: [ ]

Item Code : [ ] [ ]
Warrant Quantity : [ ] Qty. Produced : [ ]
Qty. Accepted : [ ]
Warrant Type : [ ]
Inspn. Type : [ ] esc. : [ ]
Warrant Issue Date: [ ] Warrant PDC : [ ]
Est. Material Val : [ ] Material Val Drawn: [ ]
Est. Labour Val : [ ] Labour Val Drawn : [ ]
Est. Total Val : [ ]

Input: Work Order Number,

Warrant number

Action:
After the two input are given, it is calculated how much excess

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material or labour has been drawn in excess of the manufactured
amount. The calculated amount is shown against the material codes and
the operation numbers.

Option: Print a warrant

wr026prtwt WARRANTS PRINTING

Work Order Number : [f000 ] Warrant Number : [f001 ]
Warrant Issue Date : [g001 ] Warrant PDC : [g002 ]

Input: Work Order Number,

Warrant Number,
Issue Date,
Planned Date of Completion
Action:
After the work order and warrant numbers are given it is
verified whether the warrant has been printed beforehand. Warrant
issue date and Planned date of completion overwrites the two dates
given earlier at the time of creating the warrant records.

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Chapter – 13 Details Operations Schedule

1. FACTORY CALENDAR CREATION ds007tfacl.4ge)

(ds007tfacl.4gl)
Adds the number of full holidays in a month other than weekly
holidays and the start time and end time in m_faccal. Also
generates the dates of weekly holidays(full/half) in each month
and records it in m_faccal. Also records the period for which a
full day's work has not been done.
Data expected
year
month
day

2. FACTORY CALENDAR MAINTENANCE (ds005nfacl.4ge)

(ds005nfacl.4gl,ds005afacl.4gl,ds005mfacl,ds005dfacl)
Add, Modify, Delete
Adds the date of a holiday/half day and the type
(full day/half day) in m_faccal.

3. CAPABILITIES MAINTENANCE (ds002ncapb.4ge)

(ds002ncapb.4gl,ds002acapb.4gl,ds002mcapb,ds002icapb,ds002dcapb)
Add, Modify, Inquire, Delete
Registers the capabilities of a machine for a particular
operation in the production of an end product.
Data expected
machine no
itm_cd
operation no
alternate machine no
batch qty
set up time
process time
available from
available to

4. CONSTRAINTS CREATION (ds008tcont.4ge)

(ds008tcont.4gl)
Registers the constraint period of a machine i.e. the period
during which the machine is under some maintenance activity. If
two maintenance activities fall on the same date then the
greater period is considered(/updated). Record created in
m_mccont.

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5. CONSTRAINTS MAINTENANCE (ds006ncont.4ge)
(ds006acont.4gl,ds006mcont.4gl,ds006icont.4gl,ds006dcont.4gl)
Add, Modify, Inquire, Delete
Data expected
Machine Number
Description
Start date
Start time
End date
End time

PRIORITY MAINTENANCE (ds004nprio.4ge)

(ds004nprio.4gl,ds004aprio.4gl,ds004mprio.4gl,ds004iprio.4gl,
ds004dprio.4gl)
Add,Modify,Inquire,Delete
Accepts the priority status of the warrant depending on the
number of jobs pending. Warrant status must be between red
priority and green priority. A record is added in m_wtprio.
Data expected
work order number
warrant number
warrant priority status
scheduled qty

7. INITIAL LOAD MAINTENANCE (ds001ninit.4ge)

(ds001dinit.4gl, ds001ainit.4gl, ds001iinit.4gl,
ds001minit.4gl, ds001ninit.4gl)
Record added in m_init.
Data expected
machine no
work order no
warrant no
operation no
qty pending

8. OPERATION'S STOCK MAINTENANCE (ds012nostk.4ge)

(ds012nostk.4gl,ds012aostk.4gl,ds012mostk.4gl,ds012iostk.4gl,
ds012dostk.4gl)
Add, Modify, Inquire, Delete
Registers dependant operation's stock quantity
Record added in m_opnstk.
Data expected
work order no
warrant no
operation no
quantity

9. PENDING JOBS MAINTENANCE (ds003npend.4ge)

(ds003npend.4gl,ds003apend.4gl,ds003mpend.4gl,ds003ipend.4gl,
ds003dpend.4gl)
Add, Modify, Inquire, Delete

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 Registers the pending job details for a warrant whose wip_ind =
'3' into m_pndjob. Warrant status must be 1 or 2.
Data expected
work order number
warrant number
operation number
inter stage stock

10. OPERATIONS SCHEDULING (ds009tschd.4ge)

(ds009fsstk.4gl,ds009fslot.4gl,ds009facnt.4gl,ds009faval.4gl,
(ds009finit.4gl, ds009fprio.4gl, ds009fpred.4gl, ds009fpgrn.4gl.
ds009fschd.4gl,ds009fdstk.4gl,ds009fdepn.4gl,ds009fconv.4gl,
ds009tschd.4gl)
Dummy schedule creation (ds009fsstk.4gl)
Adds a record in m_schfle for each record in m_opnstk.
Initially enters bal_qty in m_schfle as stock qty.
The machine number is added as "DUMMY" and est_slot
is -1 and eft_slot is -1.
Time slot creation (ds009fslot.4gl)

Creates time slots for each day of the scheduling period

taking into consideration the slot size (fixed). The slots
are alloted taking into consideration full holidays,half
days, and break periods. The slots for each day are
inserted into m_timslt.

Additional constraints creation (ds009facnt.4gl)

Generates additonal constraints(apart from constraints due
to maintenance activity) by considering the availability
time of the machine.

Machine availibility creation (ds009faval.4gl). In this option

machine availability slots are created taking into consideration
the periods of nonavailability of the machine. Initially, for
each machine a record is created in m_mcaval for all the slots
available in m_timslt. Then, if a slot start time falls within
the constraint period or vice- versa, then the record
coressponding to that slot is deleted from w_mcaval. The slot
numbers generated can then be checked up with m_timslt to obtain
the start date and end date and start time and end time .
Machine initial load processing (ds009finit.4gl)
Allocates the quantity pending for each operation (wip_ind = 3)
to slots available on the machine which is to be used for that
operation. Mc_no,opn_no and qty pending are obtained from m_init
and the slots required is calculated in the following way:
if bch_or_pc = 'B' then
no_of_batches = (_m_init.qty_pend /
batch_qty)
where _m_init.qty_pend is the qty pending and batch_qty is the
quantity to be processed in one batch. The value is converted to
next highest integer in case it is a fractional value.

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 time_batch = set_tm + proc_tm
where set_tm is the set up time and
proc_tm is the time to process on batch.
slot_reqd = (time_batch * no_of_batches) /
slot_size
if bch_or_pc = 'P' then
time_for_qty = set_tm + ((proc_tm / batch_qty)
* _m_init.qty_pend)
slot_reqd = time_for_qty / slot_size
While slots are available for the machine and qty still
pending,successive slots are alloted until no successive slot is
available or slots alloted equals the slots required. If slots
alloted exceeds or equals the slots required then a record is
inserted into m_schfle. Otherwise, the quantity to be allocated
in these slots is calculated :
if bch_or_pc = 'B' then
ivalue = ((1 / time_batch) * (slot_size *
no_of_slot))
qty = batch_qty * no_of_slot * slot_size
slot_end = slot_start + ( no_of_slot - 1)

if bch_or_pc = 'P' then

time_avail = no_of_slot * slot_size
qty = (time_avail - set_tm) * ( batch_qty /
proc_tm)

Thus a record is created in m_schfle for the number of slots

alloted and the quantity allocated. If quantity is pending then
the dependant operations of the current operation are selected.
Of these dependant operations those which have wip_ind not equal
to 3 are further processed to obtain their dependant operations
which have wip_ind = 3. Then for each of the accumulated
operations with wip_ind = 3 if there is a schedule in m_schfle,
the minimum bal_qty is taken of all the dependant operations and
subtracted from bal_qty of each record coressponding to the
dependant operations. A record is inserted in either w_rpend or
w_gpend depending on whether is red priority or green priority
for the target of the initial operation. If qty pending = qty
pending - min qty is less or equal to zero then the next record
in m_init is processed.

The slots alloted are deleted from w_mcaval. Generating

interstage stock for first operations For each work order
number, warrant number in m_wtprio, the first operations are
selected
([Link] target operations) from m_labwts whose wip_ind = 3 and
a record is written in w_fstopn.
Those operations, for the same work order and warrant, whose
wip_ind is not 3 are further processed. The target operations
for each of these operations is
obtained where wip_ind is 3.

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 If this target operation has no dependant operation with wip_
ind = 3 then that operation is recorded as first operation in
w_fstopn.
If there are dependant operations, then the dependant operation
is processed in a similar way. This process is repeated until
there are no more target operations
and coressponding dependant operations.
Then for all the first operations the interstage stock(scheduled
qty in m_wtprio) is added in m_pndjob. Red Warrant priority
processing. All work order and warrants in m_pndjob which have a
red priority status are selected. Then for each of the work
order and warrants of the same priority the number of jobs
pending is obtained from m_pndjob. These operations are then
scheduled on capable machines in the best possible way. The
finishing slot is calculated as First Free Slot After EST +
Number Of Slots Required. To Schedule the Full Qty On That
[Link] that machine is not available then its alternate is
considered. If alternate is also not available then next machine
is considered for scheduling. This process is repeated until
entire qty is scheduled or no more machines are available. After
that if there is still some balance qty not scheduled then it is
written in m_unschd. The pending job is deleted from m_pndjob.
Similarly, the w_rpend file is processed. Green Warrant
priority processing. The processing of green priority warrants
is exactly similar to red warrants.

Deletion of dummy schedules:-

All dummy schedules in m_schfle are deleted.
OPERATIONS SCHEDULING REPORT
(ds010rsprt.4gl)
Data expected
start date
start time
end date
end time
Generates the operation schedule details workorder,warrant,
operation wise. The start date should be the same as or after
first available schedule date and end date should be on or
earlier than last available schedule date.

12. MACHINE LOADING REPORT

(ds011rmprt.4gl)
Data expected
start date
start time
end date
end time
Generates the operation schedule details machine number wise.
The start date should be on or after the first available
schedule date and end date should be on or earlier than last
available schedule date.

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