Day-2 Class Notes
SAP FI
What are all different sub-modules/Sub-components are
there in SAP FI?
1. General Ledger accounting (GL)
2. Accounts Payable (AP)
3. Accounts receivable (AR)
4. Bank accounting
5. Asset Accounting
SAP CO
What are all different sub-modules/Sub-components are
there in SAP CO?
1. Cost elements
2. Cost centers
3. Profit center
4. Internal order
5. CO-PA (Controlling-Profitability analysis) – Operating
concerns is requires for only CO-PA
6. Product costing
Controlling area:
Controlling area is exclusively created in Controlling module. It
is mandatory in S/4 Hana. We have to create this controlling
area in basic configuration of Financial accounting itself.
It is highest org. unit in Controlling.
What is Financial Accounting?
It is an organizational unit, used to generate a individual
financial statement of your organization as per our accounting
priciples. It is an external report. We can submit this to tax
authorities.
Accounting principles… IAS, GAAP, USGAAP,IFRS..etc
What is Controlling?
It is used for internal report. Controlling module used by
management of your organisation.
Ex, CEO,Directors, manager..etc
Why do they use this controlling?
To plan the cost of organization and determine the actual cost
and variances..
Ex, Plan a cost of 33 participants are there… 1000000..
Chart of accounts nothing but list of General ledger accounts. It
is created at client level. (Tcode-OB13)
Organization Structure Points
MM consultants:
Plant, Purchase organization, Storage location. division.
Shipping point, etc
SD consultants:
Sales organization, Distribution channels, Sales area..etc
1.Purchase organization created by MM Consultant
2.Sales Organization created by SD Consultant
3. Plant is created by MM consultant
Note: Controlling Area is mandatory in S4 Hana
FI Organization structure steps:
Client, Company. Company code, Business area/segment,chart
of accounts..etc
CO organizational structure steps:
Client, Controlling area, Company code, Operating concern,
Cost centers, Profit cener, Segments…etc
Ex,
Tata Motors is manufacturing Car's, Lorries and Buses. They
have to know the sales for a particular segment(Car)
SAP Easy Access screen is shown in Home page. It is
exclusively used by End user/core users/business user.
Configuration:
It can be done through SPRO tcode.
TCODE- SIMG
Profit Center and segment
Profit center (Car)
Tata car A1000000
TATA Car B2000000
Consultant can do a configuration by SPRO. In spro, user can
follow a menu to create or configure a particular settings. Ex,
Company creation(TATA group). And also user directly go by
transaction code - Company creating is using OX15.
Credit Control Area - In SAP ECC, FI side has to configure this
setting, but in S4 hana, this setting has been moved to FSCM
(Financial Supply Chain Management) module. But it included
in Enterprise structure.
Credit control area is set a credit limits of your customers.
Ex, Tata motors has two customers.
Prashanth – 100000 – pay with in one month
Ardra – 120000
Business area is created at client level.
What is client level and company code level?
Client level nothing but you can use more than one company
codes/different businesses
Company code level nothing but you can use only a particular
company code itself.
S/4 Hana Modules
1 S/4 HANA Finance/Accounting module
2 S4 Hana Cash management
3 S4 Integrated Business Planning Finance
4 Sap FSCM(Fianancial Supply Chain Management)
5 SAP S4 hana Central Finance
Variant is re-usable component. We can use this variant for
one more company code. Ex, user created for TATA Motor and
same variant use for another company code ex TATA Steel…etc
We have three types of Variants:
1. Fiscal year variant
2. Posting period variant
3. Field status variant
Fiscal Year nothing but "Financial Year" in sap.
Ex, In India is using Fiscal year April to March (2024-2025) V3,
K4 US - Jan 2024 -Dec 2024,
V6 Europ- July to June)
Fiscal year consist of
12 months – it normal period.. used day to day business
transaction
4 special periods..- used for audition, valuation…other
adjustments purpose
13 – aduting purpose
14 - v
15
16
Fiscal year consist of "Calender year and Non-Calender year"
Calender year - It is independent. Ex- In Jan to Dec 2024- US –
K4
Calender year.. Jan to Dec- In this case, no need to maintain
periods in fiscal year.
Non Calender year - It is dependent. Ex- April 2024 to March
2025 INDIA -V3
You have to maintain a maintain periods in fiscal year. Here
year shift plays a crucial role to shift /transfer current year to
present year.
Year shift is transfer/shift from current year to present year.
Ex,
FormulaCurrent year-1 ---2026-1=2025
Year shift has
-1 …it’s nothing but
April 2025 to Mar 2026.. You client want 2026 …jan, feb,
march.. these three should transfer/shit to 2025.. in this case,
use -1
+1 it’s nothing but
October 2025 and end next Sep 2026
2025 = 3 monts
2026= 9 months..
Client wants to transfer this 3 months (2025) to next fiscal year
2026 (9 months)
If you give +1
Oct -1 - +1
Nov-2++1
Short end fiscal year variant
This is used if any company of merging with Tata group.
Purchase of birla company for the month of June 2024.
Posting period is used or control the transaction at the time
posting during particular period/month. Ex, current period is
11th mean November.
Special Periods:
period 13 .. Year end this is used for Revaluation of account
period 14 … used for internal auditor
jan to dec.. This posting date would be on last of date of last
month 31/12/2022
Period -1: It is used for Normal periods (Open and close)
Period-2: It is used for Special periods ((Open and close))
Period 3 has been added in S4 hana. It was not in ECC.
Period 3 used for do CO-FI adjustment postings (Ex,
Assessment)
S4 hana Finance (SAP FI) Sub modules
Basic Setting
-GL (General Ledger) – Journal entry or posting -Account type is
“S”
Account payable - K
Account receivable - D
Asset Accounting – A
Authorization group is used access given for particular user.
It is done/created or handle by Technical team.
