DEPARTMENT OF CSE (AIML)

SMT. INDIRA GANDHI COLLEGE OF ENGINEERING

Ghansoli, Navi Mumbai - 400701

Academic year: 2022-2023

COLLEGE PORTAL
Submitted in partial fulfilment of the
requirements of
University of Mumbai
For the Degree of

Bachelor of Engineering in CSE (AIML)

Submitted by,
ANSARI MAJID ALI [ROLL NO: -02]
ARYAN DANDWEKAR [ROLL NO: -15]
SNEHA GUPTA [ROLL NO: -21]
PRIYANSHI SRIVASTAV [ROLL NO: -67]

Under the guidance of

Prof. R.K. YADAV
 CERTIFICATE
This project report entitled “COLLEGE PORTAL”

BY,

ANSARI MAJID ALI [ROLL NO: -02]

ARYAN DANDWEKAR [ROLL NO: -15]
SNEHA GUPTA [ROLL NO: -21]
PRIYANSHI SRIVASTAV [ROLL NO: -67]

are approved for the degree of Bachelor of Engineering in Computer Engineering, Semester V,
University of Mumbai.

Examiner 1 Examiner 2 [Link]

Internal Guide

Head of Department Principal

Prof. Sonali. Deshpande Dr. Sunil Chavan

 Declaration
We declare that this written submission represents our own ideas in our own words and
where others’ ideas or words have been included, we have adequately cited and
referenced the original sources. We also declare that we have adhered to all principles of
academic honesty and integrity and have not misrepresented or fabricated or falsified any
act/data/source in our submission. We understand that any violation of the above will be
cause for disciplinary action by the Institute and can also evoke penal action from the
sources which have thus not been properly cited or from whom proper permission has not
been taken when needed.

Yours Faithfully

ANSARI MAJID ALI [ROLL NO: -02]

ARYAN DANDWEKAR [ROLL NO: -15]

SNEHA GUPTA [ROLL NO: -21]

PRIYANSHI SRIVASTAV [ROLL NO: -67]

 ABSTRACT
College Portal provides a simple interface for maintenance of students & staffs members
information. It can be used by educational institutes or colleges to maintain the records of
students & staff’s members easily. The creation and management of accurate, update
information regarding a students’ academic career is critically important in the university as
well as colleges. Student information system deals with all kind of student details, academic
related reports, college details, course details, curriculum, batch details, assignment related,
to-do and other resource related details too. Staff’s members information deals with all kind
of staff’s details, academic details, attendance update, course related and other source
related to details too. It tracks all the details of a student from the day one to the end of
the course which can be used for all reporting, tracking of attendance, progress in the
course, completed semesters, upcoming semester year curriculum details, exam details,
project or any other assignment details, final exam result and all these will be available
through a secure, online interface embedded in the college’s site. It will also have faculty
details, batch execution details, students’ details in all aspects, the various academic
notifications to the staff and students updated by the college administration. t also
facilitates us explore all the activities taking place in the college, different reports and
queries are generated based on vast options related to students, batch, course, faculty,
exams, semesters, certification and even for the entire college.
 INTRODUCTION
The impact of computers on our lives today is probably much more than we are actually
known to. Getting good information and transforming it quickly into products than
consumers want to buy is the essential key to staying in business and this all is done
nowadays using Computers and Application Software. College Portal defines as an
application (more likely web-based), that provides capabilities for multiple users with
different permission levels to manage (all or a section of) content, data or information of
a website project, or internet / application. The software helps Managers to plan and
control the organizational operations and to respond to changing market conditions. It
provides a regular flow of information for managerial decision-making and control.

1.1 Purpose
The aim is to design a college website which contains update information of the college
that should improve efficiency of college record management.

1.2 Objective
The main objective of this system, is to reduce the consumption of time during
maintaining Separate divisions are providing to maintain the records of teachers,
students, subjects and fees details. Our System also provides an easy way not only to
automate all functionalities of a college, but also to provide full functional reports to top
management of college with the finest of details about any aspect of college. In other
words, our OCP has, following objectives: Simple database is maintained. Easy
operations for the operator of the system. User interfaces are user friendly and
attractive; it takes very less time for the operator to use the system.

1.3 Problem Statement

Today's education scenario is rapidly changing and demanding. The system demands
greater levels of communication between college, student and faculty members to have
optimum use of resources. Today's industry talent demands are soaring with more and
more skills requirements in all fields. Colleges and institutions generating creative
students' needs focused approach on such talents and industries so as avail best of
benefits to their candidates passing out. Online College Portal is a system fulfilling these
demands and enacting as a bridge of communication amongst students, faculties and
colleges.

1.4 Scope
This type of software is suitable for all colleges. Separate division is provided to
maintain Students, Teachers record, Events and Discussion etc.
 Public: OCP, since an open project needs public communications.
 Approachable: Needs to be accessible to potential new community members,
ideally without making them learn something new.
 Asynchronous: with people all around the world, the primary communications
need to be not-real-time
 Multiple participant: Multiple User Participation
 Archived: Store People Opinion And feedback
 Searchable: Easy Search
 Filterable: no-one can read every project communication; there needs to be a
way of
 splitting by topic
 Accessible: needs to be accessible to new and future disabled community
members.
 METHODOLY

1 Visual Studio Code (VS Code)

Visual Studio Code is a streamlined code editor with support for development
operations like debugging, task running, and version control. It aims to provide just the
tools a developer needs for a quick code-build-debug cycle and leaves more complex
workflows to fuller featured IDEs, such as Visual Studio IDE. At its heart, Visual Studio
Code features a lightning-fast source code editor, perfect for day-to-day use. With
support for hundreds of languages, VS Code helps you be instantly productive with
syntax highlighting, bracket-matching, auto-indentation, box-selection, snippets, and
more [10].
2. PyCharm is an integrated development environment (IDE) used in
computer programming, specifically for the Python language. It is
developed by the Czech company JetBrains (formerly known as IntelliJ). It
provides code analysis, a graphical debugger, an integrated unit tester,
integration with version control systems (CVSs), and supports web
development with Django as well as data science with Anaconda. PyCharm
is cross-platform, with Windows, macOS and Linux versions. The
Community Edition is released index the Apache License, and there is also
Professional Edition with extra features – released under a proprietary
license
 REQUIREMENT ANALYSIS
1.1HARDWARE REQUIREMENT: -
 Computer/laptop
 RAM: 8 GB or above
1.2 SOFTWARE REQUIRMENT: -
a. operating system: Window 10/11
b. visual code
c. python
d. Django framework

1.3Functional Requirements
SIGCE College Portal system aims to improve the efficiency of college information
management, and the main function is managing and maintaining information. The
administrator and students are two major functional requirements in the system. The
Administrator will be given more powers (enable/disable/ update) than other users. It
will be ensured that the information entered is of the correct format. For example, name
cannot contain numbers. In case if incorrect form of information is added, the users will
be asked to fill the information again. Students use the system to query, get information
and enter their information only.

1.4 Non-Functional Requirements

 Performance Requirements: The proposed system that we are going to develop
will be used as the chief performance system for helping the organization in
managing the whole database of the student studying in the organization and
having message notifications. Therefore, it is expected that the database would
perform functionally all the requirements that are specified.
 Safety Requirements: The database may get crashed at any certain time due to
virus or operating system failure. Therefore, it is required to take the database
backup.
 Security Requirements: We are going to develop a secured database. There are
various categories of people namely Administrator, Student who will be viewing
either all or some specific information. Depending upon the category of user the
access rights are decided. It means if the user is an administrator, then he can be
able to modify the data, append etc. All other users only have the rights to
retrieve the information from database.
 Database Management System (DBMS) is a collection of programs that enables
users to create and maintain a database. DBMS is a general – purpose software
system that facilitates the process of defining, constructing, manipulating, and
 sharing database among various users and applications. Defining a database
involves the specifying the data types, structures, and constraints of the data to
be stored in the database. The database definition or descriptive information is
also stored in the database in the form of dictionary; it is called Meta data
constructing the database is the process of storing the data on the storage
medium that is controlled by DBMS

TECHNOLOGY USED

 DJANGO FRAMEWORK: -
Django is a web application framework written in Python programming language. It is
based on MVT (Model View Template) design pattern. The Django is very demanding
due to its rapid development feature. It takes less time to build application after
collecting client requirement. This framework uses a famous tag line: The web
framework for perfectionists with deadlines. By using Django, we can build web
applications in very less time. Django is designed in such a manner that it handles much
of configure things automatically, so we can focus on application development only.

 HTML
HTML is a hypertext mark-up language which is in reality a backbone of any website.
Every website can’t be structured without the knowledge of html. If we make our web
page only with the help of html, then we can’t add many of the effective features in a
web page, for making a web page more effective we use various platforms such as CSS.
So here we are using this language to make our web pages more effective as well as
efficient. And to make our web pages dynamic we are using Java script.
 CSS
CSS Stands for "Cascading Style Sheet." Cascading style sheets are used to format the
layout of Web pages. They can be used to define text styles, table sizes, and other
aspects of Web pages that previously could only be defined in a page’s HTML. The basic
purpose of CSS is to separate the content of a web document (written in any markup
language) from its presentation (that is written using Cascading Style Sheets). There are
lots of benefits that one can extract through CSS like improved content accessibility,
better flexibility and moreover, CSS gives a level of control over various presentation
characteristics of the document. It also helps in reducing the complexity and helps in
saving overall presentation time. CSS gives the option of selecting various style schemes
and rules according to the requirements and it also allows the same HTML document to
be presented in more than one varying style
 DATA FLOW DIAGRAM

[Link] 0th level diagram

Data input stage data output stage

ADMIN ADMIN
Data storage
STAFF STAFF

STUDENT
STUDENT

PANEL

[Link] page

EMAIL

PASSWORD

Log In

[Link] detail data flow: -

a.1st level detail data flow

ADMIN LOGIN ID

PASSWORD
b.2nd level detail data flow

LOGIN
STUDENT
ADMIN
ENTER DETAIL INFO

UPDATE

c.3rd level detail data flow

STAFF INFO
ADMIN MODIF

STUDENT INFO

NOTIFICATION

4. Staff detail data flow:

a.1st level detail data flow

STAFF LOGIN ID

PASSWORD
 b.2nd level detail data flow
STUEDENT INFO

STAFF MODIF NOTIFICATION

LEAVE UPDATE

ATTEDANCE
UPDATE

SESSION

5. Student detail data flow:

a. 1st detail data flow

STUDENT LOGIN ID

PASSWORD

B. 2nd detail data flow

NOTIFICATION

STUDENT MODIF
SESSION

LEAVE UPDATE

FEEDBACK
 RESULTS
LOGIN PAGE: -

ADMIN PANEL: -

HOME PAGE
ADD THE SUBJECT: -
MANAGE SUBJECT: -

ADD COURSE: -
MANAGE COURSE: -

ADD SESSION: -
ADD STAFF: -
ADD STUDENTS: -
MANAGE SESSION: -

ATTENDANCE: -
STUDENT FEEDBACK: -
STUDENT PANEL DETAIL: -

HOME PAGE

LIBRARY:-
STUDENT FEEDBACK

VIEW ATTENDANCE
APPLY FOR LEAVE

VIEW NOTIFCATIONS
STAFF PANEL DETAIL: -

HOME PAGE

RESULT UPLOAD
EDIT STUDENTS’S RESULT

ATTENDANCE
UPDATE ATTENDANCE

VIEW NOTIFICATION
STAFF CAN ADD THEIR NOTES

APPLY FOR LEAVE

FEEDBACK
 CONCULSION
This paper assists in automating the existing manual system. This is a paperless work. It
can be monitored and controlled remotely. It reduces the man power required and
provides accurate information. Malpractice can be reduced. All years together gathered
information can be saved and can be accessed at any time. Therefore, the data stored in
the repository helps in taking decision by management. So, it is better to have a Web
Based system. All the stakeholders, faculty and management can get the required
information without delay. This system is essential in the colleges and universities.

FUTURE SCOPE
 This will make a student to update or analysis their problem
 This will help to add the new staffs and student’s and can check the correction of
any mistake.
 This make the work essay and time shaving which is now most important part of
the life.
 This will make easy to contact with student
 It will make education essay and control and education management best.

REFERENCES
Software Engineering by Roger Pressman [Link]
0development%[Link]

Object –oriented Modelling and Design with UML by James Rumbaugh