ELECTRONIC
SPREADSHEET
LIVING IN THE INFORMATION TECHNOLOGY ERA
PREPARED BY: JOY S. ESPINOSA
OBJECTIVES:
Define a spreadsheet software and Microsoft Excel.
Enumerate the different key terms and function in MS
Excel.
Use built-in functions for mathematical calculations.
Generate a graphical view of the data.
WHAT IS A SPREADSHEET
SOFTWARE?
Spreadsheet software allows users to organize data in
rows and columns and perform calculations on data.
Examples of Spreadsheet Software:
LibreOffice Calc
[Link] Calc
Google Sheets
Apple iWork Numbers
Kingsoft Office Spreadsheets
StarOffice Calc
Microsoft Excel
MICROSOFT EXCEL
is a spreadsheet developed by
Microsoft for Windows, macOS,
Android and iOS.
KEY TERMS & FUNCTION
IN MS EXCEL
KEY TERMS IN MS EXCEL:
Row – horizontal line of entries in
a table.
Column – vertical line of entries in
a table.
Cell – the place where info. is held
in a spreadsheet.
KEY TERMS IN MS EXCEL:
Column Heading – the box at
the top of each column
containing a letter.
Row Heading – the row number
KEY TERMS IN MS EXCEL:
Cell Reference - the cell address of the cell usually
combine letter and number.
KEY TERMS IN MS EXCEL:
Functions – are predefined formula and are already
available in excel.
KEY TERMS IN MS EXCEL:
Formula Bar – the bar that displays the content of a cell.
FUNCTIONS IN MS EXCEL:
BASIC MATH OPERATIONS:
➢ =SUM(x,y) or =SUM(range) – returns the sum of x and y or
sum of all the numbers within the range.
FUNCTIONS IN MS EXCEL:
BASIC MATH OPERATIONS:
➢ =PRODUCT(x,y) – returns the product of x and y.
FUNCTIONS IN MS EXCEL:
BASIC MATH OPERATIONS:
➢ =QUOTIENT(x,y) – returns the quotient of x divided by y.
OTHER FUNCTIONS IN MS EXCEL:
➢ =AVERAGE(x,y) – returns the average of x and y
OTHER FUNCTIONS IN MS EXCEL:
➢ =CONCATENATE(x,y) – joins x and y.
OTHER FUNCTIONS IN MS EXCEL:
➢ =MAX(x,y) – returns the largest number between x and y
OTHER FUNCTIONS IN MS EXCEL:
➢ =MIN(x,y) – returns the smallest number within the range.
OTHER FUNCTIONS IN MS EXCEL:
➢ =TODAY() – returns the current date
OTHER FUNCTIONS IN MS EXCEL:
➢ =NOW() – returns the current date and time
OTHER FUNCTIONS IN MS EXCEL:
➢ =IF(condition,x,y) – returns x if the condition is true, else it
returns y
MERGING & SORTING DATA
IN MS EXCEL
MERGING DATA IN MS EXCEL:
Merge – combining or joining two or more cells.
STEPS IN MERGING DATA :
1. Highlight the cell that you want to merge.
STEPS IN MERGING DATA :
2. In the Alignment section, click on Merge & Center .
STEPS IN MERGING DATA :
3. The data will be now centered in the combined cell when
the cells are merged.
SORTING DATA IN MS EXCEL:
Sort – sort the data or contents of an array in descending
or ascending order.
STEPS IN SORTING DATA:
1. Select the data or the cell range that you want to sort.
STEPS IN SORTING DATA:
2. Go to Home > Sort & Filter > Custom Sort or Data > Sort.
STEPS IN SORTING DATA:
3. Then a sort dialog box will appear.
STEPS IN SORTING DATA:
4. Click OK. The results shows that records are sorted by Last
Name.
FILTERING & REMOVING DUPLICATES
IN MS EXCEL
FILTERING DATA IN MS EXCEL:
➢ Filter – helps in the display of pertinent data by temporarily
removing unnecessary elements from the screen.
STEPS IN FILTERING DATA:
1. Within a data set, click any single cell.
STEPS IN FILTERING DATA:
2. Click Filter in the Sort & Filter group on the Data tab.
STEPS IN FILTERING DATA:
3. In the column headings, drop-down arrows will appear. To
filter a column, click the drop-down arrow next to it. In our
example, we will filter column E to view only the students
who got 80 total score in quizzes.
STEPS IN FILTERING DATA:
4. Click OK. The data now will be filtered and any data that
does not meet the criteria will be temporarily hidden. In
our example, only students who got 80 total scores in
quizzes are visible.
REMOVING DUPLICATES IN MS EXCEL:
➢ Duplicate – any values that appears more than once in that
column is considered a duplicate.
STEPS IN REMOVING DUPLICATES:
1. Select cells in the data that you want to remove duplicates.
STEPS IN REMOVING DUPLICATES:
2. Click the Remove Duplicates command from the Data tab.
STEPS IN REMOVING DUPLICATES:
3. Remove Duplicates window will appear.
STEPS IN REMOVING DUPLICATES:
4. If the data contains column headers in the first row, check
on “My data has headers”.
STEPS IN REMOVING DUPLICATES:
5. Select which columns will be used to remove duplicates. In
our example, we will use the Last Name and First Name
column in removing duplicates.
STEPS IN REMOVING DUPLICATES:
6. Click OK. Duplicate values will now be removed and give
you a total count of how many were removed and how
many remain.
INSERTING CHART & GRAPH
IN MS EXCEL
CHART & GRAPH IN MS EXCEL:
Chart – is a visual representation of categories that may or may
not be connected to each other.
Graph – is primarily a numerical representation of data as it
highlight the relationship between numbers and how one
number affects or changes another.
100
80 Quiz 1 Quiz 2 Total
60
40 100
20 80
0 60
Kim
Joy
Maricel
Abegail
JP
40
20 Escabarte Kim Espinosa Joy
Escabarte
Espinosa Lim PeseralVitualla 0
KIM J O Y M A R I C EALB E G A I L J P Lim Maricel Peseral Abegail
Quiz 1 Quiz 2 Total E S C A B A ERSTPEI N O S A L I M P E S E R V
A ILT U A L L A Vitualla JP
TYPES OF CHART & GRAPH IN MS EXCEL:
1. Column Chart or Bar Graph
2. Line Graph or Area Chart
3. Pie or Doughnut Chart
4. Hierarchy Chart
5. Statistic Chart
6. Scatter Graph or Bubble Chart
7. Waterfall, Funnel, Stock, Surface or Radar Chart
8. Combo Chart
9. Map Chart
10. Pivot Chart
STEPS IN INSERTING CHART & GRAPH:
1. Select the range of cells, including column titles or row
labels, that will the chart’s source data.
STEPS IN INSERTING CHART & GRAPH:
2. Under the Insert tab, click the Chart you want to insert.
STEPS IN INSERTING CHART & GRAPH:
3. Choose a chart/ graph type in the drop-down menu.
REFERENCES
[Link]
us/resource/86835256#:~:text=Microsoft%20Excel%20is%20the%20industry,data%2
0all%20within%20one%20program.
[Link]
a33c-d6f64ea2d1fc
[Link]
b3944572-255d-4efb-bb96-c6d90033e188
[Link]
[Link]
ffb9fcb0-b9cb-48bf-a15c-8bec9fd3a472
[Link]
duplicate-values-ccf664b0-81d6-449b-bbe1-8daaec1e83c2
[Link]
0baf399e-dd61-4e18-8a73-b3fd5d5680c2
THANK YOU
AND
GOD BLESS!
