CED‐CP‐018
CIVIL ENGINEERING DIVISION
Client’s procedure for New Building System Approval
1.0 Purpose:
The purpose is to ensure that the New Building System is in line with the minimum
requirements stipulated in Building Regulations and Design Guidelines‐Structural,
International Codes, Good Engineering Practices and Trakhees‐CED , and give advantage in
terms of cost and time comparing with the conventional system.
2.0 Scope:
All Clients/Business Units operating within the Trakhees jurisdiction area.
3.0 Responsibility:
Trakhees /CED engineers’ reviews of the submitted New Building System documents with
no legal responsibility and / or liability are imposed on the authority. The applicant shall
remain entirely responsible for any legal obligations which may occur due to using of the
approved New Building System.
4.0 References:
Submission Requirements and Document Checklist as attached and Client’s may refer to the
Trakhees‐CED procedure for New Building System Approval
5.0 Definitions:
TKS‐Trakhees
CED‐Civil Engineering Division
NOC‐ No objection Certificate
6.0 Procedure:
TKS‐CED is committed to complete the review process within ten working days, but does
strive to try to complete it within 5 working days. Delays can occur due to the following:
• Missing documents.
• Details clarification
• Internal sections clarification
7.0 Front Desk Registration & Acknowledgement Process:
7.1 The TKS‐CED Front Desk receives submission from the Building System applicant
indicating the submission type (i.e. new, resubmission)
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7.2 The CED Front Desk has the right to accept/reject the submission if the CD is not
complete as per checklist requirement.
7.3 If the submission is complete the CED Front Desk shall accept the submission and
forward a mail notification with the submission serial number to the consultant within
maximum one working day
7.4 Incomplete submissions are rejected and are to be resubmitted.
8.0 Distribution of Documentation to Respective Sections.
8.1 Submissions are assigned to individual Structural Engineers by the Engineer In‐
charge with define period. The Structural Engineer undertakes review of structural drawings,
technical reports and method statement.
8.2 Submissions are directed to the Quality Control Engineer to review the quality issues
related to New Building System.
9.0 Feedback & Compile Summary
9.1 Upon completion from quality section’s point of view, the Structural Engineer
receives feedback and prepares Summary Report to be sent to the Building System
applicant.
9.2 In the event where any major problems have been identified, the Structural
Engineer prepares accumulative report and send it to permit admin to prepare an official
commented letter which sent via e‐mail to the applicant by the CED‐document controller
and requests for a re‐submission.
9.3 If the submission meets all requirements, Structural Engineer shall send approval to
the permit to prepare NOC with fees notification.
10.0 Prepare the NOC
If the submission is complete and complies with all the Regulations and Guidelines set by
Trakhees‐CED, the Structural Engineer prepares accumulate reply for the New Building
System approval NOC and forwards it to the Permit Admin to prepare NOC along with
payment advice as per finance Code. Any conditions may be associated to the approval shall
be attached to the NOC.
11.0 Notify Applicant
Once the NOC has been signed by the Sr. Manager – Permits & Compliance, the document
controller shall notify the applicant by email to settle payment and collect the CD containing
the NOC.
12.0 Issuance of the NOC
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Once the fees amount have been settled to Trakhees Cashier at Dragon Mart (1st floor), CD
containing Cover Letter and NOC will be handed over to the Applicant Representative only.
13.0 Records
No Record description Retention Time to be
checked
7.1 New Building System NOC One year permanent
Documentation Package 2 years
Correspondence 2 years
14.0 Attachments
14.1 Applicant Work Flow
14.2 Internal Checklist
14.3 NOC Template
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14.1 Applicant Work Flow
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CIVIL ENGINEERING DIVISION
14.2 New Building System Approval Checklist:
Internal Checklist NEW BUILDING SYSTEM
Ref No.( JP/Plot No /SNO) Date
(DD/MM/YYYY)
Consultant Reference
CHECKLIST FOR NEW BUILDING SYSTEM YES NO N/A
Description of the system.
Range of application.
Special material/ Equipment system required.
Brief history of the system with reference to usage in the Emirate of Dubai, In UAE,
worldwide usage with special reference to GCC
Any approvals secured in Dubai, in other Emirates /GCC and International approvals
Technical data, Standard data and a sample design document and drawings.
Stability and safety criteria.
Durability and fire resistance criteria.
Dynamic and thermal behaviour.
Method of analysis modelling and related input data (member’s property, stiffness
modifiers, etc.)
Software used for analysis and design and any other spreadsheets including necessary
certifications.
Lateral load resisting system and joints/member ductility.
Robustness requirements.
Availability of the applied software and related reference in the CED for review and
checking purpose.
Quality control and quality assurance requirements.
Comparison study between the conventional system and the proposed in terms of cost
and time in line with CED guidelines, the Blue Code.
How the third party review procedure will be applied on the system as per CED
requirements.
List of projects successfully executed using the same system.
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Remarks:
Engineer:
Section Manager: Head of Permit Section:
14.3 NOC template
New Building System Approval NOC
REF NO: Date __/__/____ (dd/mm/yyyy)
Consultant Reference:
APPLICANT INFORMATION
Consultant
E-Mail
Supplier /
Manufacturer
E-Mail
System description
PROJECT INFORMATION (IF APPLICABLE)
Business Unit / Zone
Plot No.
Submitted area
Built Up Area
Submitted floors
Project Description
Commercial Name
GENERAL CONDITIONS
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- All system design documents shall be verified, approved and submitted by a qualified consultant.
- The design consultant should submit the related design drawings justified with calculations and approved from
specialized third party consultant for our approval prior to commencing any relevant activity on site.
- Construction shall be through qualified contractors only.
- Proposed system material should be tested randomly at site by quality section at no extra cost to the client to
verify the compliance with relevant standards.
- System shall be fully complied with the requirements of all concerned local authorities.
- This NOC is permitted for one project only; the peer evaluation of the first executed project will confirm the
system efficiency and final registration as well.
Any Particular conditions:
AUTHORIZED ENDORSEMENTS
Engineer Initial
[Link] of Building Permit &Compliance
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