NOTICE (5-marks)

Points to remember:
1. Attempt the question within the prescribed word limit of 50.
2. Your answer shall include answers to all the 5 W’s – What, Why, When, Where and
Who.
3. Highlight the word “NOTICE” and “TITLE”. It can be either bold or underlined.
4. Repetition of any information should be avoided.
5. Always enclose the notice in a box. Make sure you draw the box with a pencil.
6. Make use of the information that is given in the question.
7. Make sure you do not mention your personal information.
8. Make use of all the available information in the question.
9. The purpose for which it is being written should be stated clearly.
10. Focus on presentation and clarity.
Example: The water supply will be suspended for eight hours (10 am to 6 pm) on 6th of
March for cleaning of the water tank. Write a notice in about 50 words advising the residents
to store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary, Janata Group
Housing Society, Palam Vihar, Kurnool.

Answer:
Janata Group Housing Society, Kurnool
NOTICE
01 March 2025
ATTENTION!
This notice is to inform all the residents regarding the suspension of water supply for 8 hours.
It is being done to clean the water tank, the details are as follows:
Date – 6 March 2025
Time – 10am – 6pm
Thus, we request you to store the required amount of water beforehand to minimise the
difficulty.
Thank you
Karan Kumar/Karuna Bajaj
(Signature)
Secretary
FORMAL – LETTER WRITING

Format
The format of a letter to editor of a Newspaper is as follows –
1. Sender’s address: The address is written here. Include an email and phone number, if
mentioned in the question.
2. Date: The date is written below the sender’s address after Leaving one space or line.
3. Receiving Editor’s address: The address of the recipient of the mail i.e. the editor is
written here.
4. Subject of the letter: The main purpose of the letterforms the subject. It must be written in
one line. It must convey the matter for which the letter is written.
5. Salutation: (Sir / Madam / Respected Sir / Respected Madam)
6. Body: The matter of the letter is written here. It is divided into 3-4 paragraphs as follows –
Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.
Paragraph 2: Give detail of the matter (problems and causes).
Paragraph 3: Give suggestions.
Paragraph 4: Conclude by mentioning what you expect from the editor. (For
example, you may want him/her to highlight the issue in his
newspaper/magazine).
7. Complimentary Closing: Thanking you
8. Sender’s name, and designation (if any)
Examples. You are a resident of Shivaji Nagar Pune. You are concerned about the
increasing number of road mishaps in your city. Write a letter to the editor of a local
magazine “Jan Chetna” highlighting the problem and suggesting measures to check the
problem.

Answer:
Shivaji Nagar sender’s address (max. 3 lines)
Pune

12 June 2025 Date [12 June 2025 or June 12, 2025]

The Editor receiver’s address (max. 3 lines)

Jan Chetna
Pune

Subject: concern about the increasing number of road mishaps [max. 1 line or 7-9 words]

Respected Sir/Madam [Salutation – no comma]

I, XYZ, a responsible citizen of Pune, would like to bring your attention to the rising number
of road mishaps in my neighbourhood. The roads are becoming a death trap in recent years.
The root-cause of these collisions appears to be irresponsible and hasty driving. People
nowadays live in a mechanised world and are usually in a rush. The speed-barriers and
accident-prone-area-warnings are ignored. They are not concerned regarding their wellbeing
or the regulations of the road. Another factor contributing to these collisions is the growth in
the number of automobiles on the road. Today’s youth yearn for their own automobile. The
majority of risky driving is done by young people who are also reckless drivers.
I would like to request the authorities, through the prestigious columns of your publication, to
take appropriate stern action against lawbreakers. Through public awareness programmes,
make people aware about traffic rules, the significance of speed-barriers, and speed restrictions,
so that roads become a safe place for everyone who uses them.

Thanking you

Yours sincerely [No apostrophe (’) in Yours]

XYZ [Name]
Designation (Conditional-only if some official is writing a letter)
JOB APPLICATION

Q1. Bal Vidya Public School, Bhilai, urgently requires a post-graduate teacher to teach
political science for which they have placed an advertisement in The Bhilai Express. You
are Sanjay/Sanjana Sharma from 21, Vasant Marg, Bhilai. Draft a letter including a CV,
applying for the advertised post. (120 – 150 words)

Ans.

21, Vasant Marg

Bhilai

01 March 20XX

The Principal
Bal Vidya Public School
Bhilai

Subject- Application for the post of a post-graduate teacher

Sir/Madam
In response to your advertisement in The Bhilai Express, dated 25 February 20XX for the post
of a political science teacher in your renowned school, I wish to offer my candidature.
I am enclosing a copy of my bio-data for your perusal and kind consideration.
I am available for the interview on any day of your convenience. If given a chance to serve
you, I assure you that I shall work with utmost sincerity and dedication up to your satisfaction.

Thank you

Yours faithfully
Sanjay/Sanjana Sharma

Encl.: Bio-data

BIO- DATA

NAME- Sanjay/Sanjana Sharma

FATHER’s NAME- Mithun Sharma
DATE OF BIRTH- 25 July 1984
ADDRESS- 21, Vasant Marg, Bhilai
PHONE- 98100XXXXX
E-MAIL- sanjsharma@[Link]
MARITAL STATUS- Unmarried
AGE- 28 years
NATIONALITY- Indian
ACADEMIC QUALIFICATIONS-
i. B.A. in Political Science
ii. M.A. Political Science
iii. B. Ed
HOBBIES- Trekking and reading
STRENGTHS- Good communication skills, computer literate, proficient in English,
Hindi and German

NAMES AND ADDRESSES OF REFERENCES-

i) Mr. Vijay Mathur, Principal
D.A.V. School, Gurudwara Rd., Delhi
ii) Mr. Satish Ohri
Head of Commerce Department
Punjab University, Chandigarh
REPORT – SCHOOL

Question: There was an “Each One Teach One” camp held in your school during
summer vacations. As student editor of the school magazine, write a report on the camp.
You are Sneh/Surbhi. You may use the following cues along with your ideas to write the
report. Invent necessary details.

Children from neighbourhood slums — 5 to 8 years

Student volunteers from class XI
Foundational numeracy and literacy skills
Distribution of stationery and books
Both oral and written approaches
General knowledge quizzes
Certificates given

Answer:

Each One Teach One

A REPORT
-by
Sneh, student reporter
Lucknow, 11 July 20xx: The ‘Each One Teach One’ camp was held in our school during the
summer vacations. Children from neighbourhood slums of the age 6-8 years also participated
in the camp. Different and unique skills were taught by every student.
The camp commenced on 3 May 20XX in the presence of Ragunandhan, education minister of
India. The camp went on for 60 days and was a huge success, with the help of student volunteers
from class XI. Students of classes VI-X, taught foundational numeracy and literacy skills. A
special guest lecture was given by Malala Yousaf, a Nobel prize winner, on how a pen and a
teacher can change the whole world. Stationery and books were distributed to the slum kids.
Both oral and written approaches were undertaken. General knowledge quizzes were
conducted. The distribution of certificates to all the participants marked the end of the event.
The students and slum kids showed great contentment on attending the camp. They requested
for more such camps to be conducted in the future.
Points to Remember:

• Title
• Reporter’s name
• Mention the place, date, time and other relevant facts about the event in the body of
the report.
• Include information collected from the people around or affected by the event.
• No personal opinions.
• Write in past tense.
• Write in reported speech and use passive form of expression.
• Develop ideas (causes, reasons, consequences, opinions) logically.
• Write in a less formal and more descriptive manner, while writing a report for a
school magazine.
• Present your ideas and impressions to make the report interesting.
• Draw a box.
REPORT – PROFESSIONAL (JOURNALIST / REPORTER)
Question: As you were travelling by train, you happened to witness an accident at an
unmanned level crossing. As the reporter of a newspaper, write a report on the accident,
including details of the number of people injured and the extent of damage caused.
Answer:

Two Killed in Train Accident

16 March 20xx / Delhi By: ABC, Staff Correspondent
Two persons were killed when their car was hit by the KK Express at an unmanned level
crossing at Dabri Mor. They were rushed to a local hospital where they were declared brought
dead. The car driver was identified as Umesh (36) and the other passenger as Soham (39).
Expressing sorrow and shock at the accident, the State Transport Minister, stressed the need to
set up manned level crossings, which should be taken up by the Centre. According to
eyewitnesses, at around 11:15 am, the car was at the level crossing and stopped just before the
KK Express was to pass, but unfortunately, it was too close to the tracks. The car was thrown
around 20 feet from the level crossing. The area where the road crosses the railway tracks is
unmanned, and according to local residents, this is the second time within one year that a car
has been hit by a train. An enquiry has been ordered into the accident.

Points to Remember:

• Title
• Reporter’s name (Name of the Newspaper/Magazine) in the right.
• Mention the place, date in the left.
• Mention the time and other relevant facts about the event in the body of the report.
• Include information collected from the people around or affected by the event.
• No personal opinions.
• Write in past tense.
• Write in reported speech and use passive form of expression.
• Develop ideas (causes, reasons, consequences, opinions) logically.
• Write in a less formal and more descriptive manner, while writing a report for a
school magazine.
• Present your ideas and impressions to make the report interesting.
• Draw a box.
ARTICLE
Question: In many parts of our country girls are still discouraged from going to school.
Consequently, a sizable section of the population is deprived of education. Schemes like
Sarva Shiksha Abhiyan, CBSE scholarship to the single girl child and the Government’s
policy of giving free education to girls have come as a boon to our society. Write an
article in 150-200 words on the education of the girl child in the country.

Answer:
Education Of The Girl
Child In The Country
(NOTE: if the title is lengthy make it in 2 lines but Centre aligned)
Education of girls has been a high priority with the Government of India. In the new
millennium, India has consolidated its earlier educational reforms with increased resources
and stronger policy commitments for achieving elementary education, particularly for girls.
Reaching out to the girl child is primary to the efforts to universalise elementary education.
‘Sarva Shiksha Abhiyan’ or ‘Education For All’ programme recognizes that ensuring the
education of the girl child requires changes not only in the education system but also in
society’s norms and attitudes.
A two-pronged gender strategy has hence been adopted to make the educational system
responsive to the needs of the girls through targeted interventions which serve as a pull-factor
to enhance access and retention of girls in schools on the one hand and generate community
demand for girls’ education through training and mobilisation on the other hand. The CBSE
has also come up with the novel scheme of providing free education from the sixth standard
onwards to the single girl child. The need of the times is that the government should further
improve the educational infrastructure and make it more accessible and meaningful for the
girl child.

Points to Remember:
• IT IS OPINION-BASED
• Give a catchy title.
• Begin with a striking opening sentence which addresses the readers and gets them
interested in the topic.
• Present a strong argument for your ideas supporting it with evidence or elaboration.
• Use linking devices (‘however’, ‘therefore’, ‘although’, ‘even though’, ‘in order to’)
to make the composition appear a whole.
• Introduce a new point at the beginning of each paragraph that follows to strengthen
your ideas.
• Develop your ideas as much as you can to make them interesting and substantial.
• Conclude with your strongest point.
• Use passive voice, humour, emotive language, rhetorical questions to provide a
specific effect.
FORMAL INVITATION

Points to Remember:
• To be written in third person
• Details like address dress code or any other instruction are written at the bottom to the
left or the right side as per choice
• Subject matter is generally written in the centre
• No abbreviation to be used.
• Simple present tense is used.
• Word limit 50
• Each entry to be mentioned in a separate line
• For example,
(a) The name of the person(s) who is/are inviting
(b) Formal expressions like 'request the pleasure of your company'
(c) Time and date of event
(d) Purpose and occasion of invitation. •
• For RSVP, address and telephone no. is given at which the invitee may contact for any
queries.
• Name of the Chief Guest of the programme may be given.
Question: You are Faiz/Falak Mazumdar living at 39, Udampur Colony, Shimla. You
decide to hold a dinner party to congratulate your grandparents on their golden
wedding anniversary. Draft a formal invitation in not more than 50 words to all family
members to attend a grand dinner at home.
Answer:

Faiz/ Falak Mazumdar

request the pleasure of your benign presence
at the grand dinner
on the auspicious occasion of the
GOLDEN WEDDING ANNIVERSARY
Of
His/her
Grandparents
At his/her
residence
39, Udampur Colony, Shimla
At 8:30 pm
On
18 March 20XX
R.S.V.P.
Faiz/ Falak Mazumdar
98100XXXXX
 or
Ans.
39, Udampur Colony
Shimla

01 March 20XX

Dear Uncle/ Aunt/ any other family member

On the auspicious occasion of the Golden Wedding Anniversary of my grandparents, I invite

you to the grand dinner at my residence. The dinner is scheduled to be on 18 March at 8:30
pm. Kindly confirm your presence by 15 March 20XX.

Thank you

Yours affectionately
Faiz/ Falak Mazumdar
FORMAL REPLY (ACCEPTANCE)
Question: Draft a formal reply accepting an invitation to be present on the occasion of
the wedding of Ankush S/o Mr & Mrs Kumar of 24, Green Park Road, Kanpur. You are
Vikram Gaur of Raja Ki Mandi, Agra.
Answer:
Raja Ki Mandi
Agra

5 May 20XX

24, Green Park Road

Kanpur

Subject: Acceptance of invitation to the wedding

Dear Mr Kumar
I thank you for inviting us on the occasion of the wedding of your son, Ankush at 24, Green
Park Road, Kanpur on 15 May 20XX and assure you that we will be present on the occasion
to wish the newlyweds a very happy married life.
We will reach Kanpur by the Agra Mail which leaves Agra at 8.00 a.m.

Thanking You
Vikram Gaur
FORMAL REPLY (REPLY)
Question: Draft a formal reply expressing your inability to be present on the occasion of
the wedding of Ankush S/o Mr & Mrs Kumar of 24, Green Park Road, Kanpur. You are
Vikram Gaur of Raja Ki Mandi, Agra.
Answer:
Raja Ki Mandi
Agra

5 May 20XX

24, Green Park Road

Kanpur

Subject: Inability of invitation to the wedding

Dear Mr Kumar
I thank you for inviting us on the occasion of the wedding of your son, Ankush at 24, Green
Park Road, Kanpur on 15 May 20XX. However, we express our inability to be present on the
occasion due the exams of our son.
We wish the newlyweds a very happy married life.

Thanking You
Vikram Gaur

Points to Remember (Accept/Refuse)

• Acknowledge the invitation
• Be brief and specific
• Express thanks in third person
• Not to be signed at the end
• When accepting, confirm date and time
• If declining, give reason, convey your best wishes
• Give date and address at top left hand side
• Use simple language • Word limit 50
INFORMAL INVITATION

Points to Remember
• Use first person 'I', 'We' and 'You' and avoiding using 'he', 'she' and 'They'
• Do not write subject and receiver's address.
• Write in warm and personalized style with relaxed and informal tone.
• Avoid writing unnecessary details.
• Begin with 'Dear' _________ (Name)
• Word limit 50

Question: You are Anuj / Anuja Goel of 23, Yojna Vihar, Delhi Write a an invitation to
invite all your friends for the party you are giving to celebrate your selection in B-Tech
in DTU.
Answer.
23, Yojna Vihar,
Delhi

10 Jan 2019

My dear Rahul
I have immense pleasure in inviting you to post-selection party after my admission in DTU.
Request you to visit my residence at 7.30 p.m. on 16 January 2019 to join my family and
friends in my euphoric moment.
Yours truly
Anuj
INFORMAL REPLY (ACCEPTANCE)
Question: You are Rahul and have been invited to the post selection party of your friend
Anuj. Write a reply accepting the invitation you got.
Answer:
7-C, Yojna Vihar,
Delhi
10 May 2019
Dear Anuj
Many thanks for inviting me to attend your post selection party which will be held on 16th
May 2019 at your home. I shall be highly delighted to attend the same and will enjoy the
party with great fun.
Yours truly
Rahul Gupta

INFORMAL REPLY (REFUSAL)

Question: You are Rahul and you have been invited to the post selection party of your
friend Anuj. Write a reply regretting your inability to attend the same.
Answer:
7-C, Yojna Vihar,
Delhi
10 May 2019
Dear Anuj
Many thanks for inviting me to attend your post- selection party, but I am sorry to say that I
shall not be able to attend the same as I shall be out of station next week. I shall miss this
joyous occasion. I wish you all the best for the future. God Bless You.
Yours truly
Rahul Gupta