It’s a tool which enables organize data,
make operations and get results
Support
that facilitates the numerical
manipulation:
› Using functions from several categories:
statistical, financial, mathematical, etc.
› Formula design by users
› Query and filter data
› Make charts
› Etc…
EXCEL → powerful worksheet and easy to use
Title Bar
› Application’s name and file name in use
Menu Bar
› Tabs
There are 8/9 main tabs
› Groups
Each tab has several groups of associated commands
› Commands
It may be a button, a box, or a submenu
HOME tab
› Brings together the commonly used commands
for basic editing tasks
The arrow that appears at the bottom right of
some groups is called "Dialog Box Launcher"
and means that there are more options available
INSERT tab
› Commands that allow you to insert different
objects in the spreadsheet
PAGE LAYOUT tab
› Commands for document formatting
and printing
FORMULAS tab
› Group "Function Library"
Controls for numerous functions
› Group "Defined Names"
Controls to assign names to cells or data sets
DATA tab
› Commands for Data Management
REVIEW tab
› Commands for text proof, comments,
document sharing
VIEW tab
› Commands for management of views,
zoom, windows, and macros manipulation
DEVELOPER tab
› Commands to support developers
Workbook
Cell
Worksheet
Rows are identified by numbers
Columns are identified by letters
A cell can contain text, number or formula
Cell address:
B17
Column
Row
Curiosities
› The 16.384 spreadsheet columns are
identified by letters from A to Z … XFD
Following the Z column cells are identified by
two letters and then by three letters
The last column corresponds to the letters XFD
› The 1.048.576 rows are identified by numbers
from 1 to 1048576
Allow performing calculations on data
› Simple operations (e.g. addition)
› Complex operations (e.g. mathematical
equations)
The flexibility to build formulas is one of the
major features of Excel
› Allowing specific applications like statistical,
financial calculations, and even simulation data
The formulas begin with the sign ‘=‘
Most common elements:
› Operators
› Cells addresses
Operator
› Constants
Constant
Begin of formula
Address
Formula bar
› It resizes automatically to allow the construction
of formulas with a large number of parcels
› The formula bar holds three icons
Cancels the insertion or data modification
Confirms the insertion or data modification
Access to “Insert Function” menu
Whenentering a formula the result is
automatically displayed in the cell
› This value is not the cell contents,
which is presented in the formula bar
The use of addresses in formulas
(instead of constant values)
allows for continuous updating of results
whenever data changes
Automatic fill
› Position the mouse pointer (+) at the bottom
right of the selected cells
› Drag it to cover the entire area you want to
be filled
› When you release the mouse button the
formula is immediately cloned
Relative references
› When copy the formula to other cells their
addresses adapt to the new coordinates
› Avoiding the user having to type several similar
formulas
Absolute references
› Formulas that have one or more fixed cell
addresses, these are referred via the absolute
address or reference ($)
So, the formula can be copied to another location
remaining unchanged the fixed address
› Types of absolute references
$A$1 – absolutes column & row
A$1 – relative column & absolute row
$A1 – absolute column & relative row
The siting of $ symbol can be done by placing the
cursor at the desired reference and pressing F4
G2 F4 $G$2 F4 G$2 F4 $G2
F4
Data Editing and Formatting
› Select, copy, paste, move, fill blocks of cells
› Delete and recover information
› Insert rows, columns or cells
› Format - font, borders, shading, size, colors, columns
width, or rows height
Workbooks and Worksheets
› Create, open and save workbooks
› Insert, move, delete and rename worksheets
Questions
