Word Processing notes
1. Introduction to Word Processing
Definition: Word processing is the use of computer software to create, edit, format, store,
and print text-based documents such as letters, reports, memos, and books.
Examples: MS Word, Google Docs, LibreOffice Writer, WPS Writer.
Importance: Saves time, provides editing and formatting flexibility, enhances presentation,
allows storage and sharing.
2. Functional Concepts of Word Processing
Creating documents: Blank or template.
Editing: Insert, delete, rearrange text.
Formatting: Change font, alignment, spacing.
Tables and Graphics: Insert tables, pictures, charts.
Utilities: Spell check, grammar check, find & replace.
Printing and Saving: Store in .docx/.pdf, send to printer.
3. Document Creation and Manipulation
Steps: Open → Blank → Type → Save → Edit.
Manipulation Skills: Copy, cut, paste, move text, insert page breaks, undo/redo.
4. Document Editing
Basic Editing: Insert/delete characters or words.
Advanced Tools: Spell checker, grammar checker, thesaurus, track changes, comments.
5. Document Formatting
Text Formatting: Font style, size, effects.
Paragraph Formatting: Alignment, spacing, bullets/numbering.
Page Formatting: Margins, orientation, headers/footers, numbering.
6. Tables, Charts, and Graphics
Tables: Insert → Table, used for organizing data.
Charts: Insert → Chart (bar, line, pie).
Graphics: Insert → Picture/Shape/SmartArt.
Example table:
| Student Name | Marks |
|--------------|-------|
| Jane | 80 |
| Peter | 75 |
| Amina | 90 |
7. Word Processing Utilities
Spell & Grammar Check, Find & Replace, Mail Merge, Track Changes, Templates.
8. File Management in Word Processing
Saving: Save vs Save As.
Formats: .docx, .pdf, .rtf, .txt.
Organizing: Folders/subfolders.
Security: Password protection, restricted editing.
9. Printing and Sharing Documents
Print Setup: Printer, page range, copies.
Print Preview: Check layout before printing.
Sharing: Email, cloud storage, export to PDF.
10. Practical Assignments (CBET Oriented)
1. Create a letter using MS Word with bold headings and page numbers.
2. Design a student attendance table (5 columns, 10 rows).
3. Insert a logo and wrap text around it.
4. Use Find & Replace to replace 'school' with 'college'.
5. Create a mail merge document for 5 recipients.
11. Assessment Criteria (CBET)
Ability to create and edit documents.
Apply formatting to text and pages.
Insert/manipulate tables, images, charts.
Use utilities (spell check, mail merge).
Save, secure, and share documents.
