VendRep System Checklist
Steps to Start & Effectively Use the VendRep System
Use this checklist to ensure that all required steps are complete when enrolling your Business Entity in the Office of the
State Comptroller (OSC) Online Services, which will allow you to complete and certify an online vendor responsibility
questionnaire on the New York State VendRep System. It may be helpful to print this checklist.
Description Complete
Step 1. Enroll in the OSC Online Services
Go to [Link] and click “Enroll Now.” To enroll in OSC Online
Services you will need:
• Vendor Name: Legal Business Name
• Vendor ID: New York State Vendor Identification Number
Note: The Vendor ID is not the Taxpayer ID Number.
If you do not currently have a NYS Vendor ID, contact the OSC Helpdesk at 518-408-4672, 866-
370-4672 or ITServiceDesk@[Link].
Step 2. Create User Password
You will receive two e-mails from OSC providing instructions for secure access to the New York
State VendRep System. Follow the instructions and link provided in the email to create a new
password.
Step 3. Create Additional Users and Assign VendRep Roles
To complete and certify a Vendor Responsibility Questionnaire, you must assign each of the
following roles to one or more users:
• Administrator
• Contributor
• Certifier
You must determine each user’s appropriate role assignment. Any user may have more than one
role assigned.
Step 4. Log into the VendRep System and complete Basic Vendor Data
[Link]
Note: The user must have the "Administrator" role to complete Basic Vendor Data.
This information determines the type of Vendor Responsibility Questionnaire that is provided to
the entity to complete, i.e., For Profit or Not-For-Profit and whether the business entity bids on
construction contracts.
Step 5. Complete a Vendor Responsibility Questionnaire
Note: The user(s) must have a "Contributor" role to start or answer a questionnaire.
From either the Summary or Home page, go to the Forms section and select “Start New” to begin
answering the questionnaire. Each question in a section must be answered for the section to be
complete. When each section is complete, the option to certify the questionnaire will be available
at the bottom of the Form Overview page.
Step 6. Certify a Vendor Responsibility Questionnaire
Note: The user must have a "Certifier" role to certify the questionnaire.
The Certifier must review the responses, confirming the information is truthful, accurate and
complete. To certify the questionnaire responses, the assigned user clicks the "Certify" button at
the bottom of the Overview page and then selects “Certify Responses” to complete the online
questionnaire.
Authorized State contracting entity users will not be able to view the questionnaire until a
Certifier has completed Step 6.
If there are any questions, contact the IT Service Desk at 518-408-4672, 866-370-4672 or ITServiceDesk@[Link].
