ASIAN INTERNATIONAL UNIVERSITY

Imphal West, Manipur-795140

GUIDELINES
FOR
Ph.D. THESIS PREPARATION

1. Guide lines for Thesis Preparation

(a) Type writing of the thesis work should always be on an A4 size sheet having dimensions
21 cm x 29.7 cm.
(b) Page setup/Margin should be at least 1.5inch in left margin and1inch in rest side in the
entire thesis.
(c) The font should be in Times New Roman-12 point with 1.5 spacing. Use a similar font
and line spacing in the entire thesis.
(d) Proper spacing in paragraphs provides an intended view.
(e) Keep noticing errors: grammatical, spelling, punctuation, sentence making.
(f) Keep the focus on the acceptable value of plagiarism as per UGC norms.

2. Cover page and title page (Please refer Annexure-I, II&III)

(a)Title and other concern words on the cover page (outer page) shall be in golden colour
with a subject-specific and faculty of concern disciplines colour back ground .The font used
on the cover page (outer page) and title page (inner page) shall be in Times New Roman and
the font size-16 throughout the page more over the title of the thesis will be in
UPPERCASE, Bold and Centered with Times New Roman, font size-24.
(b) In the place Subject/Discipline, add your particular subject/discipline, Example: Physics
or Psychology or Law and so on.
(c) Supervisor designation means Assistant Professor, Associate Professor or Professor. Do
not place administrative designations such as Director, HOD on the cover page or title page.

3. Abstract
The abstract page will be titled <Abstract> and centered in non-bold sentence case. The
abstract of the thesis must be limited to 350 - 500 words and presented either in latest
APA/Harvard style.

4. Chapters and Pages

 (a) The preliminary page should be numbered using roman numerals (i. ii, iii….).The inner
cover and title page shall not be counted and not numbered.
(b) Use numerals (1, 2, 3….) at the bottom in the center of the pages to number all the pages
and shall be start from Introduction.
(c) All the new chapters to begin from a new page and should be used color separator along
with OHP/Transparent Sheets.
(d) Align all the chapter headings in the center.
(e) The displaying page of chapter title must be placed at the beginning of the chapter.
(f) Always avoid typing any heading near the page bottom or at the end of a page.

5. Tables and Figures (Please refer Annexure-VII&VIII)

(a) Title and numbering along with the data caption that clearly describes the nature
of table and figure.
(b) Illustrate the caption at the bottom of the table and figure and on the same page.
(c)The text description must be above and on the same page related to any table, figure, and
graph.
(d) Figures and tables must be placed within the text, as close to their first mention as
possible.
(e) Figures and tables that span more than one page must be labeled on each page. Any
second and subsequent page of the figure/table must include the “(Continued)” notation.

6. Headings and Subheadings

(a) Keep the headings distinct by a larger font as compared to the whole text not more than
Times New Roman-14 and maintain all the headings of the same level by using the same
font and style.
(b)Keep the headings aligned to the left side as the chapter headings remain in the center.
(c) Numbering to the headings and subheadings must be provided if instructed.

7. References
The student is responsible for the accuracy of the References. References should follow the
Harvard-like format. Citation of References in the text should be given by author’s last name (no
initials) followed by the year. When two or more citations are given, list them in chronological
order. When there are two authors, include both names, separated by“&”; when there are three or
more names, give only the first author followed by “et al.”If there are two or more papers by the
same author(s) in the same year, identify them by “a”, “b”, etc. (and be sure to include the
identifying letters in the Reference List).All the listed references need to be cited in the thesis.
If a figure /image has been taken from some source then mention /quote the source without fail.
Example:
Gopinath B& Radhakrishnan (2000) a questionnaire survey about doctor-patient communication,
compliance and locus of control among South Indian people with epilepsy.
Epilepsy Res 39: 73- 82.

8. Binding of draft thesis (Pre Submission)

Three copies of the draft thesis of the scholar shall be submitted to the department for research
provided the candidate has completed all the requirements at the time of Pre submission
presentation. The draft thesis will be spiral bound and printed on both sides of the paper. A PDF
copy of the thesis in a CD and three copies of summary of the thesis should be submitted to the
Research Cell of the University along with a cover letter signed by the research scholar and
research supervisor.

9. Binding of final thesis (Final Submission)

Five hard bound copies of the final thesis incorporating the suggestions given by the DRC
during the Pre Presentation or Pre Submission. And Four hard bound copies thesis at the time of
Open Defense Viva- voce/public viva-voce examination have to be submitted to the research cell
with incorporated of suggestions given by experts/examiners (if any). The printing of the cover
page is in digital format. Responsibility for the accuracy, correctness and completeness of contents
of the thesis lies primarily with the scholar and Scholar is fully responsible for that
10. Synopsis
(a) The synopsis is written in it as detailed proposal of your research work that you will
be doing for your doctoral degree it has to be submitted before the RAC/DRC in three
copies.
(b) The synopsis must hold the cover page (Annexure-IX), content page and the concise
content of around 6 to 10 pages consists of introduction, references, objectives,
hypothesis, Scope & Limitations, Research Methodology and expected Outcome.
(c) Page Setup: Paper –A4, Margin: 1.5 inch in left side and 1 inch in rest side, Font-
Times New Roman-12, Line Spacing-1.5 and proper spacing in paragraphs provides an
intended view.
 11.Summary of the Thesis
(a) The summary of the thesis content is written in it, as it has to be submitted at the time
of submission of the thesis. The summary must hold the cover page (Annexure-X) and
the concise content of around 6 to 10 pages.
(2) Only list the background, objectives, methods, hypothesis, major findings,
significance recommendations and future scope.
(3) Page Setup: Paper –A4, Margin: 1.5 inch in left side and 1 inch in rest side, Font-
Times New Roman-12, Line Spacing-1.5 and proper spacing in paragraphs provides an
intended view.

12. Sequencing of Contents:

The manuscript consists of three main parts: The Preliminaries, The Text, and The annexure. It is
to be arranged in the following sequence:

Preliminaries Refer
Outer Cover Page Annexure-I
Inner Cover Page Annexure-II
Title Page of Ph.D. Thesis Annexure-III
Declaration by the Candidate Annexure-IV
Certificate by the Supervisor Annexure-V
Thesis Plagiarism Report
Acknowledgements
Abstract
Table of Contents Annexure-VI
List of Tables Annexure-VII
List of Figures Annexure-VIII
List of Symbols, Abbreviations and Nomenclature (if required)
The Text
Introduction
Literature Review
Materials and Methods
Results & Discussion
Conclusion
References
APPENDICES
Conference/Seminar Certificates Appendix A
Research Publications Appendix B
Others Appendix C
 ANNEXURE-V

<TITLE OF THESIS>
 ANNEXURE-VI

<TITLE OF THESIS>
Thesis

Submitted

For the award of the Degree of

DOCTOR OF PHILOSOPHY
In

<Subject Name>

To
ASIAN INTERNATIONAL UNIVERSITY
IMPHAL WEST, MANIPUR
REGISTRATION NO.

Research Supervisor Research Scholar

<Name of Scholar>
<Name of Supervisor> <Faculty of …………>
<Designation of Supervisor> <Enrollment No……..>
<Faculty of ……………….>

<Year>
 ANNEXURE-VII

<TITLE OF THESIS>
Thesis

Submitted

For the award of the Degree of

DOCTOR OF PHILOSOPHY
In

<Subject Name>

To
ASIAN INTERNATIONAL UNIVERSITY
IMPHAL WEST, MANIPUR
REGISTRATION NO.

Research Supervisor Research Scholar

<Name of Scholar>
<Name of Supervisor> <Faculty of …………>
<Designation of Supervisor> <Enrollment No……..>
<Faculty of ……………….>

<Year>
 Annexure–IV

DECLARATION BY THE CANDIDATE

I hereby declare that this submission is my own work and that, to the best of my knowledge and
belief, it contains no material previously published or written by another person nor material
which to a substantial extent has been accepted for the award of any other degree or diploma of
the university or other institute of higher learning, except where due acknowledgment has been
made in the text.

Signature of Research Scholar

Name:

Enrollment No.
 ANNEXUREV

CERTIFICATE BY THE SUPERVISOR

Certified that Name of Scholar (enrollment no…..) has carried out the research work presented in
this thesis entitled “…Title of Thesis…..”For the award of Doctor of Philosophy from Asian
International University, Imphal West, Manipur under my supervision. The thesis embodies
results of original work, and studies as are carried out by the student himself / herself and the
contents of the thesis do not form the basis for the award of any other degree to the candidate or to
anybody else from this or any other University/Institution.

Signature
(Name of Supervisor)

(Designation………..
(Faculty of ……….....

Date:
Place:

Note: In case of only one supervisor, the sole supervisor will sign on the right side and in case of
Co- supervisor will sign in the left side of the page. The date, however, will be common to all.
 Table of Contents ANNEXUREVI

Pages (From–To)
Declaration by the scholar i
Certificate by the supervisor ii
Thesis plagiarism report iii
Acknowledgements iv
Abstract v
List of Figures vi
List of Tables vii
Abbreviations viii
Introduction From–To
Sub heads… Pg no xxx
Literature Review From-To
Materials and Methods From-To
Sub heads... Pg no xxx
Results & Discussion From–To
Sub heads... Pg no xxx
Conclusion From–To
Sub heads… Pg no xxx
Recommendations/Suggestions From–To
Pg no xxx
References/Bibliography From-To
APPENDICES
Conference/Seminar Certificates Appendix-A
Copy of publications from thesis Appendix-B

List of Tables Annexure-VII

Table number Title Page No.

List of Figures Annexure-VIII

Figure number Caption Page No.
 ANNEXURE-IX

<TITLE OF THESIS>
SYNOPSIS

Submitted

For the award of Degree of

DOCTOR OF PHILOSOPHY
In

<Subject Name>

TO
ASIAN INTERNATIONAL UNIVERSITY IMPHAL
WEST, MANIPUR, INDIA

REGISTRATION NO…

Research Supervisor Research Scholar

<Name of Supervisor> <Name of Scholar >
<Designation of Supervisor> <Faculty of ……………>
<Faculty of ……………….> <Enrollment No…….>

<Year>
 ANNEXURE-X

<TITLE OF THESIS>
SUMMARY

Submitted

For the award of Degree of

DOCTOR OF PHILOSOPHY
In

<Subject Name>

To
ASIAN INTERNATIONAL UNIVERSITY IMPHAL
WEST, MANIPUR, INDIA
REGISTRATION NO…

Research Supervisor Research Scholar

<Name of Supervisor> <Name of Scholar>
<Designation of Supervisor> <Faculty of ……….>
<Faculty of …………..> <Enrollment No………….>

<Year>
 ANNEXURE-XI

<TITLE OF THESIS>
Asian International University, Imphal West, Manipur
PhD Thesis Hard Binding Copy- Colour Coding (Annexure XI)
S.N
o School/Faculty Subjects Colour's Name Colour

1 Commerce and Management 1.Management Lemon