Storage and Retrieval of Information

Currently, libraries that have been automated have databases.

where the bibliographic collections are cataloged. The systems allow for,
through indices, perform information searches based on certain criteria. Without
embargo, access to these catalogs is still done, in many cases, through
rudimentary textual-type interfaces, complex for those not familiar with
these services. Once the search is completed, the bibliographic records are obtained.
the documents that meet the specified parameters. Subsequently, it will be
it is necessary to go to the building where those copies are located and request them
To the person in charge, if we are lucky, we will find available copies of the document.

The important thing now is to allow the total or partial recovery of the documents, it is
to provide a digital copy of the desired document, not just its bibliographic description
and its possible physical location.

Storage devices
Digital storage devices are the substitute for the shelves that
we found in the long hallways of a library. Now, instead of storing
books and other objects, we store the files that contain the documents that
they form the collection of the digital library.

Digital storage is used to store data and then process and use it.
like programs or information of any kind. There are two ways to save the
information to read later, these are the disks or drives of
magnetic storage that keeps information on a metal surface
magnetically driven and the optical storage discs or drives that emerge,
a few decades later, with the discovery of the laser.

The general trend of all mass storage devices

information is directed, on one hand, to the continuous increase of capacity and, on the other,
obtain faster, cheaper, smaller, and more reliable devices than
those that are currently available. In fact, any device that intends to
to become a standard, it must have a reasonable price, speed,
versatility and a large storage capacity.

The appropriate storage space for our production environment can

provide high-capacity hard drives, a disk installed in the server of a
red, optical media, tapes, special memory bank devices, or their
combination.

The type of format and the storage device are fundamental.

consideration; technology is increasingly kinder to the means of
storage and it is possible to maintain more information on electronic media
lower price, but at the same time there is more and more information to be stored. For the
the decision of our storage devices must consider the volume of
information that is available from the start and its short, medium-term growth projections
and long term. The number of accesses that will be made to the
documents and the speed at which they must be retrieved.

Search systems
A search system or engine is the mechanism by which information
stored can be retrieved by the user, through an interface provided for
communicate it with the database and perform operations to extract the information that
is requested.

In a digital library, the use of a search engine is not questionable. The

The main service is information consultation, and since not all of it can be available
an online collection at the same time, no matter how small it is, will always be necessary
make a review and extract only the materials that meet the interests of
user. In many cases, more than one search engine is required for a collection
from five large documents, which in a collection of 20 small documents well
defined.

Information scientists and librarians have studied for decades the

search habits of users. Recently, these studies refer to the
traditional information systems, such as finding a pattern to find the
information needs, or how to create simple systems for search
information in online services of library catalogs or other databases.

Information system users do not belong to the same audience as

requires the same type of information, represented and delivered in the same way.
Some only require minimal information, while others require materials.
detailed information on everything about a topic. Some only want information about
high quality, while others are not even interested in the source. Some require
the information immediately, and others have no problem waiting for the information
I arrived a while later. Concrete search. When a user clearly knows what
he/she wants, that the information exists and knows where to find it, is the problem of need
of simpler information. If it were the only one, the work of the architecture of the pages
the Web would be easier.

Search for existence. Some users know what they want but do not know how.
describe it or if there is a response to the subject. One only has a concept or abstract idea and
It is not known if there is information that matches your need. The success of a search
it then depends on the website's ability to understand the idea of the
user and provide them with the information they have about that context.

Exploratory Search. Another type of search occurs when the user knows
identify your questioning but do not know exactly what you are hoping to find,
is just exploring and trying to learn more. In this case, obtaining is not required.
everything there is about a topic may just require finding some materials
with good information.

Comprehensive search. Some users want everything that is available about

a topic, this search is related to research purposes. Researchers and
graduate students want to find unique and original dissertations or
documents including occasional mentions that have any relation to the
theme.

User needs and expectations vary widely, and therefore, the

information systems must recognize, differentiate, and satisfy the requirements of
its users. Ideally, for the development of search systems we must
anticipate the most common types of needs that will arise due to the type
from users of our library and we must ensure that their needs will be
satisfied. At least, possible variations must be taken into account and attempts should be made to
design a simple interface for future modifications.

Databases
A database is a collection of related and organized data with logic.
coherent and with inherent meaning. It is designed and built with a purpose.
specific. It can be used by multiple users for various applications.

A library is a form of document database, traditionally it is what

what is known as catalogs. Databases can be so large that it is very
It is important to consider that they must be stored as efficiently as possible.
For the purposes of a digital library, a database of documents must be able to
store more than text. Images, usually diagrams or photographs, are part
important of any document. A database must contain the full text
and the images, or a field that indicates the reference to access them.

There are many database options, some examples include Oracle and MSQL. If
If you have a PC, you can even use Microsoft Access due to its compatibility.
with NT. Any of those mentioned at the beginning is a good option for bases of
data in UNIX, as they are reliable handlers and have a certain degree of flexibility.

Designing a database is not trivial; it requires thorough analysis to

properly define the necessary fields and the relationships that will exist between them
different elements. After creating a database, if it is necessary to add a
new field, the base must be created again in its entirety. Even in several
systems, transferring from one database to another can be difficult and consume a large amount
of time

In terms of storage space, it is important to store documents.

efficiently; but it is equally important that at the time of making searches, the
location and information retrieval, be agile. The best thing is to combine techniques of
text compression with indexing techniques to address the two critical points in the
document retrieval: the necessary space to store large amounts of
text or images and the time needed to search for them.

Even though text compression can save a lot of space, it does not help for the
full-text searches nor for the way in which the information must be
organized. When a text is compressed, part of the document must be left without
compression, as a reference so that the information can be located and
extracted. This can be done through the use of metadata (explained in the
next chapter).
The use of indexes is crucial for efficient searching within a database.
document data. The indices can be made starting from a pair of words or
until the inclusion of almost the entire document. A term can be located in
microseconds, the search engine will display a list of references to the documents that
they contain the information we want. Depending on the type of disk and the type of
communication we have with the servers, we will be able to have the document in
microseconds or in some seconds.

Security
The problem of information security is not new; almost all libraries of
everyone, aware of the issues with the lending systems and the
open shelf, they have implemented a security system to protect
physically the documentary material, mainly the books, since when making their
inventories detected that books were missing, most of which had been taken by
users, besides the mutilation of materials, often with damage
irreparable.

In a digital library, information security is even more critical: the

instability in IT services drastically depends on their systems of
security and due to the interconnection of networks, the number of potential "infringing users"
potentially increases.

Technology facilitates attacks on systems but also allows us to stop them.

locate and catch the responsible party, although current legislation does not provide for it
to pursue cyber attacks or crimes with the rigidity that it truly should
to do.

The most important thing is to protect our systems, strengthen the infrastructure.
computing and communications technology, training users and staff
person responsible for security to prevent these events.

Basically, there are two types of security that should concern us: physical security
and data security. For each one, there are schemes that ensure protection.
against intruders in our systems.

Data Security. As a consequence of the openness that the Internet has, there have been
to develop technologies beyond passwords, such as firewalls, encryptors,
proxy servers and authenticators. All with the purpose of maintaining control over who
it has access to information and who does not; they also help keep intruders out
from our system with a reasonable degree of confidence.

Physical Security. It represents the protection of areas, equipment, and facilities that can
to violate outside individuals for harmful purposes. For this purpose, it is necessary to have
with restricted access systems, in some cases, not only in the computing area,
except in other areas that are considered important. Access can be controlled
through security personnel, magnetic cards, access codes, recognizers
biometrics, closed circuit systems, etc.

For the purpose of a digital library, it is essential to have physical security, but
it is more important to have a good data security system. The integrity of the
Information is a key issue in the trust factor that the user seeks when using
of the collections and databases.

DOCUMENTATION AND FILE

CLASSIFICATION OF FILES:
Archiving the boss's papers is one of the most important tasks of a secretary. In addition,
Archiving is becoming a vital activity of increasing importance, partly due to
to the large amount of documents generated by a business. Therefore, one should not think that
Archiving is a function beneath your dignity or one that you can leave to someone else.
person.

A file system must fulfill three basic functions:

1. Gather all the files and documents that circulate in the business in an organized manner.
2. Keep the gathered material organized.
3. Be able to retrieve documents or files quickly when needed.

A filing system can be departmental or centralized. The advantage of the

centralized file, it is more efficient (responsibility of a single person) and the
The advantage of the file by department is that the secretary will become familiar with it.
system that will be able to store and retrieve papers faster.

USED IN THE FILE:

There are several classification elements and they are as follows:

FOLDERS: Folders can have numeric tabs or a direct name. There are
folders with an internal fastening system and others with compartments that are used as
various folders (suspension folders).

GUIDE: It is a thick cardstock or pressed cardboard in a rectangular shape with a tab that
it is used to separate.

TABS AND THEIR POSITION: The tabs are protruding parts that carry the folders,
guides and cards and they serve to be able to identify them. There are tabs of different sizes
occupying different positions. Fake nails can also be used.

MISSING GUIDES: It is a practical system whose tabs are marked with the word MISSING
 highlighted form, so that pending notes can be made on it.

INDICATORS: They are small tabs of various colors. They also receive the
name of labelers and they are used to place them on the cards or folders to call
the attention and serve as a reminder about any pending matter (payments, visits, orders,
etc.) using a color for each subject.

COMPRESSORS: They are used to achieve a good placement of the tokens and folders in the
front part of the drawer. They can be: simple compressors or compressors for drawers
metallic.

CLIPS: When the folders of several do not have departments, clips will be used.
to separate the documents.

CARDS: They are rectangular cardboard cutouts that are more or less large depending on
the use to which it is intended. The cards can be VISIBLE (with tabs) or BLIND (without
tabs).

CLASSIFICATION METHODS:
There are several ways to classify documents, each with its corresponding
advantages and disadvantages.

The main systems are:

. ALPHABETICAL SYSTEM: It consists of creating a folder for each client, company, person,
etc., and then place the folders in alphabetical order. The main advantage is that
it is very easy to place and can be handled without any kind of training
special. The disadvantage of this system is that problems could arise if the file
many people handle it, and therefore, the only solution to this problem is that it
Assign the file to a single person and let that person write the rules.
adapted.

. NUMERICAL SYSTEM: It consists of assigning consecutive numbers to people or

companies that write, numbering the folders consecutively, to afterwards
archive them in numerical order. A card is made with the name of each one and the
assigned number. The cards will be filed in alphabetical order in a drawer or file.
The advantages of this system are: it is easier to find the folders, the numbers
The folder can be used for letters, the file can be increased
indefinitely (it will only be necessary to add new folders) and the cards can
used for other purposes.

. GEOGRAPHICAL SYSTEM. It consists of grouping the folders in geographic order, by

countries, regions, territories, etc., and subdivide them by topics or names. This is a
practically essential system in an export office or in a
sales department. The disadvantage of this system is that activities do not
they always develop in specific territories and another drawback would be that they
needs a broad knowledge of the location of all towns and cities.

. SYSTEM BY SUBJECT OR THEMES: It would consist of archiving the material according to its
topic or content. In some cases, it is a very useful method. The files by topics
 they are useful for carrying correspondence and papers of a repetitive activity. The
The disadvantage of this system is that it is very likely to forget the papers of a
theme in another folder, especially if they deal with different matters.

. TERMINAL DIGITS SYSTEM: It consists of organizing the files according to the last
pairs of digits instead of strict numerical order. The numbers are filed in groups
of digits (385.77.12; 568.18.99). All folders that end with the same two
digits (12), are stored together behind a main guide. Then the folders are
they are subdivided according to the second group of digits and will be filed together.
Finally, the folders will be sorted numerically according to the digits at the beginning.
of the number. The advantage of this system is that it is easier to remember two digits
what a long number.

. DECIMAL SYSTEM: It is based on the division of 10 groups, each of which is assigned

assign a number from 0 to 9 or from 1 to 0. Each group can be divided into another 10,
each with a two-digit number, the first indicates the primary group and
the second varies from 0 to 9. Each of the secondary divisions can be divided into
10 tertiary groups represented by three-digit numbers, and so on
successively.

. ALPHANUMERIC SYSTEM: It is a combination of alphabetical and numerical classifications.

numeric. Each letter of the alphabet is assigned a number, for example, A is 1, B is 2,
C is 3, etc. Each folder within a number is numbered consecutively:
1/1, 1/2, 1/3, 1/4, etc. The folders are arranged alphabetically in the file and the
Numbers are simply used as a reference regarding the correspondence.

. FOLDERS: There are various and different ways to archive folders and the method
what we choose will depend on factors such as: the type of business of the company in the
that we are, the type and size of papers we archive, the amount of material to
archiving, the frequency with which the material is needed and lastly, the method of
classification used. The main filing systems that are used are: System
Horizontal, Vertical, Suspended, Lateral, Microfilming, Automatic Archive and
Computerized Information Storage.

DOCUMENTATION :
It can be defined as all knowledge or fact fixed in material form, normally
writing, which can be used for consultation or testing.

The documents that have been produced through printing, with the aim of saving
work and achieve a better presentation will be the so-called prints.

Merchant documents will be classified, which will be those documents related to

the sale, with the movement of funds, with transportation, insurance, personnel, the
Social Security, public bodies, those of the internal regime, and contracts.

Functions of an archive department:

The main function of the Central Archive Department is to maintain and improve the
storage and retrieval systems of existing documents and information,
allowing for quick and timely access, thereby providing a better service
to the university community in general, as well as to national universities and
foreign and public and private organizations and institutes, national and international.
In order to carry out the activities, the department was divided into two areas:

oActive File
oHistorical Archive

Functions:
oConserve and preserve the documentation of enrollees and graduates.
oAssist researchers who request information.
oDisseminate the historical memory of the University through publications.
oTo safeguard, catalog, and preserve the documents that constitute the collection
History of the Institution.

Functions

• Advise university authorities on the development of projects in the area of

documentary information management and support the decision-making process through the
institutional information supply.
• Rescue, collect, and process the documentation that, due to its historical and economic value
and political reflects the trajectory of the university.
• Elaborate the regulatory, normative, and procedural provisions that are required.
the system for its operation.
• Establish the policies that govern the processes of informative document management in the
institution.
• Promote, develop and evaluate permanent programs that ensure the
preservation and conservation of institutional memory.
• Develop and establish systems and procedures that streamline recovery
timely and relevant information.
• Offer services in accordance with the requirements for information, management, and knowledge
from users, supported through the use of new information technologies.
SOURCESOFN
IFORMATO
IN
Prepared by: Liliana García Ruvalcaba

What is a source of information?

An information source is a person or object that provides data.

Types of fonts

Sources of information can be classified in the following way:

Types of fonts Characteristics

Writings on a specific topic. The topic

is addressed of a way
relatively complete.
These works are useful for analysis and
Monographs
integration that they do on determined
theme.
Examples: textbooks, literary works,
thesis,researchreports.

The purpose is to provide data collections

specific what guard relationship
Reference or consultation works between yes.
Examples: Dictionaries, encyclopedias,
manuals, directories.

Son the magazines y newspapers.

Contain data of current events.
Specialized academic journals
they generally have a high value
Periodicals
scientific.
Newspapers provide social data,
economic, politicians y cultural
mainlylocal.

Images photographic They generally serve as a complement to the

audiovisual writeninformation.

People can also provide data.

through a conversation, a
People
interview, sending a message via
emailetc.
 The pages that are published through
WebPages. Internet. They can be from people,
institutions,organizations.

Theme 1. Sources of information: concept:

"Sources of Information as a working tool of indispensable use for
to be able to access the information that researchers and users need
libraries and documentation centers.

The term information sources refers to all those instruments

and resources that serve to meet the informational needs of anyone
person, whether they have been created for that purpose or not, and are used directly or through a
information professional as an intermediary.

Documentation of the sources

It is important that while you are reviewing the sources of information, you keep track of the
information that is useful to you according to your questions and the source from which you obtained it. It is
It is advisable to take small notes on the first ideas, reflections, opinions that you..
Theyarisewhenreviewingthatinformationandthatlaterwhenyouwritetheessay,youwilldevelopmore.
widely.

How to create the bibliography list.

Attheendofanacademicworkinwhichinformationsourceshavebeenconsulted,itincludes
theBibliography.

The most common practice is to include only the sources that were cited or recommended throughout the
work, however, at times some authors add a list of suggested bibliography
forthereaderinterestedinrelatedtopics

Certain internationally accepted rules must be followed to create the bibliography list.
The rules specify what data to include and in what order. The rules are as follows
ofthemaintypesoffonts.
 LAST NAME AUTHOR, Name (publication date). "Title
from the note o
article, magazine or newspaper, issue number, place,
Source address of access
electronics (date in what be visited
in line whatExample: González, L.M., MARTÍN, R. (1996). "The debt
no change of Jalisco grows
magazines $ 5millones por día", Siglo 21, 3 de mayo 1996: portada,
electronics, Guadalajara
newspapers
[Link]
bin/Hemero?Century21/May_1996/3-May-96
(vi:7.10.96)

AUTHOR LAST NAME, First Name (publication date). Title,

place
access address, (vi: date of visit)

Sources * If there is no identifiable author, the company or

electronic organization.
changing
online Example: NETSCAPE COMMUNICATIONS CO. (1996)
Manual of
Netscape, S.I.
The provided text is a URL and does not contain translatable content.
(vi:7.10.96)

CD-ROM Title

Author Last Name

editorial
city or country of publication, year of publication.
Books
SCHRAMM, Wilbur. The science of
communication human
Grijalbo, Mexico, 1989.

LAST NAME AUTHOR, First Name. "Title of the article or note",

magazine o
newspaper,magazinenumber,publicationdate,cityor
Magazines the country.

newspapers
(diaries) DÍAZMORALES, Ignacio. "Concepts about
architecture
CalleAdentro, no. 6. December 29, 1989,
Guadalajara.

Name of the interviewed person. Institution.

Department. Position.
Interview
Date and location of the interview, name
fromtheinterviewer.
 Survey date
Place where it
[Link](housetohouse,byphone,inthestreet
Survey
random).Name
ofthepersonorinstitutionthatcoordinatedtheexecutionof
the surveys.

Functions of files
The generic function of a file is to gather, preserve, and serve documents. These
functions are summarized in the following tasks carried out by the archive staff:

• Organize the administrative documentation.

• Ensure the periodic transfer to files where their use is not periodic.
• Evaluate the documents, after the established time, for their conservation or
destruction.
• Classification of funds.
• Description to facilitate access to documents using those instruments
necessary.
• Adaptation of the facilities where the documents are kept.

• Citizens to provide the information they request, especially regarding the files.
public.
• Research and cultural dissemination, especially to make available to
applicant data from the past.

File
The term archive (Latin archīvum) is commonly used to refer to the place where it
they preserve the documents produced by another entity as a result of the
carrying out its activities. However, 'archive' is a polysemous word that
refers to:

• The documentary archive, as a set of documents produced or received by a

natural or legal person in the exercise of their activities.
• The building or premises where said fund is kept.
• The institution or service responsible for the custody and archival treatment of the fund

Stages of the file

The documentary collection of an archive goes through various stages depending on the cycle of
life of the documents that compose it. This concept establishes that the information
A documentary has a life similar to that of a biological organism: it is born (phase of
creation), lives (maintenance and usage phase) and dies (purging phase). Depending on
use and value over time (administrative, legal, fiscal, evidential or
(historical), the documentation goes through different stages:
 • Management file or Office file: it consists of documents in the phase
of processing or those that are frequently used. It is managed by the own
administrative units that produce them in order to facilitate the management of activities
currents. The documentation remains in this phase for a period of five years.
• Central file: collects that documentation that is no longer used in a way
frequent, although its use is hypothetical. The duration in this phase is 10 years,
Although archivists can establish shorter deadlines based on many
factors but taking into account the completion of the procedures.
• Intermediate file: at this stage the documentation has practically lost its
totality the value of administrative management. The documentation is transferred from the
central files for mass storage. The documents remain in
this file 15 years more, that is, until reaching 30. During this phase, the process continues
to its assessment, selection, and purging to keep the truly important ones.
• Historical archive: the documentation reaching this archive is preserved in a way
permanent for its informational, historical, and cultural value.

Documentation
Documentation can be understood as a set of disciplines (Sciences of the
documentation) related to the study of the document, as a source of information
to obtain new information or a decision-making process, disciplines… or, if preferred, the
study of the purely informative procedures following the treatment
technician of the documents for the effective dissemination of the messages contained within them.

Function
Preserve the information from the documents and, with their interrelation, obtain a new one.
information.

Information Retrieval
Information retrieval is a field where an activity is carried out.
important for professional practice and also for scientific research. On one hand,
gave rise to the emergence of the information industry, with its databases and
information systems, with a strong practical and professional component focused
in the use of databases to meet the information needs of
users. On the other hand, scientific research has been directed towards the design of
more effective information retrieval systems (IRS), leading to various
theories, models, and experiments in which evaluation has played a central role.
Throughout history, there has not been a very close relationship between the two.
components, scientific and professional, at least up until the last years in which
there seems to have been a certain rapprochement and an implementation of the theories
and experimental models in commercial applications.

Research in information retrieval has primarily favored the

stimulation of ideas; these ideas, as they have been explored and tested in
experimental systems have become theories or models. Therefore, these
ideas, theories and models developed have been largely influenced by the
understanding and empirical knowledge obtained from experiments in which
the evaluation has been omnipresent. Robertson acknowledges that there is no theory
general and global information retrieval, and it may never exist, although
The discovery of new models and theories will contribute to a better understanding.

We will contemplate research on information retrieval from a

global perspective, taking into account three general characteristics that constitute
the essence of its evolution and existence:

1. Information retrieval is an interdisciplinary field. Despite the fact that they are
many disciplines directly related (Computer Science, Science of the
Information, Documentation, Logic, Linguistics, Psychology, Artificial Intelligence, etc.
They all share the same goal: to facilitate the search and acquisition of information.
relevant to meet the information needs of users. That is why
desirable that the research in this field be conducted by groups
interdisciplinary, or at the very least, that communication and collaboration between the
different research teams to be fluid, something that has not always happened and has
has been a subject of discussion and controversy among the researchers themselves.

2. Research in information retrieval has been greatly influenced by the

evolution and the advancements made in information technologies that,
They have necessarily introduced new approaches, procedures, and methods in the
organization, storage and access to information, as well as in the use of new
information retrieval systems.

3. Information retrieval has played an essential role in the

evolution of the Information Society. It should be noted that the recovery of
information arises to seek solutions and provide an answer to the problem of the
explosion of scientific information; currently, the World Wide Web, as a medium
of access to the most used information, along with the ease of being able to
publishing in it has caused one of the main problems it faces
anyone is how to locate relevant information in the face of excess
existing information. Therefore, the problem itself is the same as it was more than
50 years old and the research must be aimed at addressing this problem, although
with the logical changes that the use of this medium entails, such as, for example, (a) that the
access to information has become widespread and it is the user themselves who seeks the
information, so more user-friendly search interfaces must be designed; (b) and
that the concept of information is expanding and is no longer just about documents or text
but also of images and sound, so it must be investigated how to recover
these forms of information (multimedia retrieval).
Research in information retrieval will enable the development of new
tools that facilitate a more efficient access to information, in any
in whatever format it is, and both scientists and professionals will take advantage of it
from the documentation and any user who needs information for their
investigations, your work, decision making, etc., and this, undoubtedly,
It has an impact on the Society being more and better informed.

Function of a File
Preserve non-current documents that have been formally evaluated and that
they maintain a constant or permanent value as proof or for purposes of
research.

File Recovery
The File Recovery is a data recovery tool for various cards of
flash like Elegant Media, Compact Flash, Memory Stick, Micro Disk Drive, xD
Figure Card Flash Card, Personal Computer Card, Multimedia Card, Card
Secure digital and digital camera memory. File recovery efficiently retrieves
corrupted data from formatted, damaged storage media. The software aids of
File recovery in recovering critically important data lost after a format
casual, fallo del sistema de virus, pérdida de partición, funcionamiento defectuoso de software,
they deleted the file/directory or even sabotaged it. The Disk Data Recovery Software is
one of the best softwarefile recoverydeletion that examines your hard drive for damage and
According to the state, it shows you the files that are present on the storage media.

The recovery of deleted files, select the files or directories that have been damaged and
they transfer them safely to secondary media. Software system failures, hardware
failures and some CDs may have a shorter lifespan than a housefly. It is possible to recover
disaster files. To recover lost files, you will need a tool for
recovery.

File recovery functions

Kroll Ontrack offers various service options and personal-use software for the
file recovery. Your files can be recovered from:

• Any operating system (Windows, Linux, Mac, etc.)

• Any type or model of desktop equipment, portable equipment, server, or other
storage device. In fact, Ontrack Data Recovery services
they are recommended by the leading manufacturers
• Any generation of units, from the oldest to the most recent.
• Any cause that has led to data loss: in any case of loss
of data, from the simplest to the most complex and catastrophic, such as viruses,
natural disasters, accidental deletions, system failures, damaged data
hardware failures and many more.
Storage function.

This function consists of the custody of materials, which requires having an organization.
optimal classification and arrangement in the warehouse to facilitate the release of materials for the process
productive in an effective way.

What is the mission of the archive?

DOCUMENTATION:

Mission

Mission

Develop archival policies and implement a document management method for the entire
municipal documents; as well as collect, preserve, process, evaluate, make accessible and disseminate the
documentary heritage.

Vision

Achieve an innovative and benchmark archival system for administrative bodies

municipal that ensures the management, protection, and transparency of documents in all types of media; and
consolidate an excellent network of centers that ensures the preservation, access, and dissemination of
documentary heritage, for the benefit of administrative efficiency, the rights of citizens and
the knowledge society.
 Values

• Creativity: leading innovation projects in the area of document management

and incorporate ICT for the benefit of access to and dissemination of documentary heritage.
• Public service commitment: to facilitate transparency in information for
all citizens (for administrative or research purposes), as well as to the
own organs and municipal dependencies.
• Effectiveness: to ensure that the management of documents is part of the
administrative procedures from the beginning, with the aim of being a key piece for
the saving of resources and the achievement of corporate objectives.
• Teamwork: advancing together in staff work networks
representatives of the different centers in a transversal, cohesive, and versatile manner.
• Excellence and quality: implementing mechanisms for evaluation and continuous improvement
that ensure the achievement of the objectives of the different services and centers of the System
Municipal Archives to adapt to the changing environment.
• Valuation of documentary heritage: develop the mechanisms and
promote internal and external alliances in order to ensure the preservation of
documentary heritage and its dissemination in the broad context of the city of knowledge.

What is a storage unit?

Storage units are peripheral devices of the system, which
act as a means of support for the recording of user programs,
and the data and files that are handled by the applications that
They execute in these systems.

General Objective

At the end of the course, the student will be able to manipulate files with
different tools and devices, and must also be able to analyze the
storage and retrieval methods of information that are the most
appropriate for different operations, such as storing, modifying,
consult and order.

Specific Objectives
Thatthestudentiscapableof:

Review and evaluate the different physical media for storage

of data

2) Study the basic techniques for file design

3) Analyze, apply, and evaluate the organization of files.

4) Analyze the techniques for external sorting and searching

Storage:
For any ordered system, the storage units are those
that allow for the physical or virtual storage of all types of data files.

More specifically in computing, storage units will be all those

devices, internal or external, that store information of a given system. The
devices will differ in form, size, and use, but together they all contribute to
the preservation of relevant data for the user in digital format.

There are multiple storage units available. The most common of them is the
hard drive, that unit that comes included in most computers or
computers and which, among other things, stores the information that allows the system to start
and the programs, in addition to the user's text files, images, audio, and video.

What is the mission and vision of archive and documentation in

the sucre mission: