May 2003
PRACTICAL
Word Processing
Spreadsheet
Database Management
2 Hours
Attempt ALL Questions of this paper.
Perform instructions in the order given.
Save your work at regular intervals as you proceed.
Question 1
(a) Retrieve the file MAINTENANCE located on your diskette. (1 mark)
(b) Set the page size to letter size (8 ½” x 11”) with landscape orientation and with 0.75
inches margins around. (2 marks)
(c) Type, center and make bold the text COMPUTER MAINTENANCE, fitted two lines
above the content of the file. Change the font to Arial with font size 16. (4 marks)
(d) Divide the page into two newspaper-style columns such that the information on virus
protection is in Column 1 and the information on power protection is in Column 2.
(3 marks)
(e) Set the line spacing of BOTH columns to be 1.5 spacing. (1 mark)
(f) Exchange the contents of the two columns. (2 marks)
(g) Insert a footer at the centre with the text “Working with trouble-free computers”. Insert
a header, right-aligned and containing your candidate number. (3
marks)
(h) Replace all occurrence of the word “antivirus” with anti-virus. (1 mark)
(i) The underlined words are spelt incorrectly; use the spell checker to correct the spelling of
all the underlined words. (1 mark)
(j) Save the file as MTCE.
Total 18 marks
1
Question 2
(a) Open the spreadsheet file ADMISSIONS2 located on your diskette. Move the
spreadsheet data so that it begins in cell A6. (1 mark)
(b) Enter your name in Cell A1 and save the spreadsheet as COLADM.
(1 mark)
(c) In cells, A3 and A4, enter the spreadsheet title rows respectively:
COLLEGE OF HIGHER LEARNING
ADMISSIONS: 1999/00 – 2003/04
Format the title rows Arial font of size 18, bold, and centered across columns A through
G. (4 marks)
(d) In cell G1, use the appropriate function to insert today’s date. (1 mark)
(e) Modify the spreadsheet as follows:
In a row between Computer Science and Education and enter the following data:
Mathematics 5 3 10 15 20 (1 mark)
(f) In the appropriate cells, insert formulae to calculate the total admissions for EACH
department and the total admissions for EACH year. (3 marks)
(g) Format all numeric data with commas separating the thousands and with no decimal
place. (1 mark)
(h) Add borders to each cell of the spreadsheet, excluding the title rows. Save the spreadsheet
as COLADM1. (1 mark)
(i) In cell A19, enter the text “Percentage”. (1 mark)
(j) For the range B19: F19, insert appropriate formulae to compute the percentage of EACH
year’s admissions to the total admissions for the five years. (2 marks)
(k) Format the range B19: F19 to percentages with 2 decimal places. (1 mark)
(l) In the range A20: A23, enter the following text:
Statistical Analysis
Maximum
Minimum
Average (2 marks)
(m) In the range B21: B23, insert appropriate functions to calculate the maximum, minimum
and average admissions of the department’s five year total. (3 marks)
2
(n) Sort the Spreadsheet in ascending order by Department. Save the spreadsheet as
ADMSRT. (1 marks)
(o) Enter the label ‘Masters’ in cell A20. In B20, use an appropriate spreadsheet feature to
return the number of persons in the Engineering department doing the Masters
programme. (1 marks)
(p) Extract the records that represent departments whose name begins with the letter E and
whose total admissions for the five years is greater than 300. The Criteria range should
start at Cell A25 and the extracted data range should start at Cell A30. Save the
spreadsheet as ADM1. (2 marks)
(q) Create a pivot table, on a new sheet, to show the departments and their program totals.
(r) Create a Pie chart showing the admissions for EACH academic year. Use an appropriate
title. The pie chart should also show the labels along with the percentages. Save this chart
to a new file named ADPIE or on a vacant area of the spreadsheet and name the
spreadsheet ADM2. (3 marks)
Total 30 marks
Question 3
(a) Create a database called ADMISS with two tables namely: AD1 and AD2.
The structure for AD1 is as follows:
Field Name Data Type Field Size
Title Text 10
Last Name Text 30
First Name Text 30
Department Text 3
(2 marks)
(b) Enter the following data in Table AD1:
Title Last Name First Name Department
Dr. Singh Mohan CSI
Ms. Allen Mary EDU
Prof. Williams Tom ELE
Mr. Moore Johnny GEN
Ms. Bynoe Pauline ENV
(2 marks)
(c) Import the spreadsheet file named ADMISSIONS from the diskette and save it as a table
named AD2. (2 marks)
(d) Modify the structure of table AD2 to include new fields named “Tuition” and “Code”.
The content of the Tuition field is as follows:
Department Tuition Code
3
Computer Science 1000 CSI
Education 800 EDU
Electrical 1200 ELE
Engineering 1500 GEN
Environmental Studies 500 ENV
Use appropriate data type and field size. (2 marks)
(e) Sort the Table, AD1 in ascending order by the “last Name” field. (2 marks)
(f) (i) Create a query to list the Title, Last Name, First Name, Department and the admissions
to the various programs. Name your query ADPROGRAM.
(4 marks)
(ii) Create a query to list the title, Last Name, Department and Tuition, for those
departments with tuition less than 1000. Name your query ADTUITION.
(5 marks)
(g) (i) Generate a report sorted by department and showing the admissions of the various
categories of programs. Name the report ADRPT. The title of the report should be:
College of Higher Learning
Admissions 2003/04
(6 marks)
(ii) Generate a report on the query ADTUITION and sorted by Last Name. Name the
report TUITIONRPT. The report should have the following title:
College of Higher Learning
Tuition (5 marks)
Total 30 marks
4
Question 4
The following is the structure of a memo to be sent to the director of each Department indicating
the Admissions for the period 1999/00 – 2003/04.
COLLEGE OF HIGHER LEARNING
ADMISSIONS DEPARTMENT
FROM: Director, Admissions
TO: <Title> <First Name> <Last Name>, Director, Department of <Department>
DATE: November 1, 2003
SUBJECT: ADMISSIONS DATA
The spreadsheet and chart shown below indicate the admissions data for the academic year
1999/00 – 2003/04:
< Insert the spreadsheet file CODLAM1 (excluding the title rows) and the pie chart ADPIE>
For the current academic year, please note the admissions by programs for your department:
Department of <Department>
Diploma Degree Masters Doctorate
<Diploma> <Degree> <Masters> <Doctorate>
Hope you would find the above information useful.
John Allen
(a) Create the above letter and save it as MAIN. (8 marks)
(b) Use the database query ADPROGRAM as the merge data. (2 marks)
(c) Merge the two documents to produce the memos. Save the memos as DIRECTORS.
(2 marks)
Total 12 marks
NOTE: The following are to be printed at the end of the examination:
MTCE; ADM2; MAIN; ADPIE
DIRECTORS (only print the first two, and the last merge letters)
5
AD1; AD2; ADPROGRAM; ADTUITION; ADRPT; TUITIONRPT
ADMSRT
Grand Total 90 marks
END OF TEST
