EY Techathon

6.0 Executive
Summary
Date of submission: 8th nov
 A team of curious and driven
innovators who love turning ideas into
real impact.
Experienced in hackathons and real-
About Us world problem-solving, always pushing
creative and technical boundaries.
Passionate about Artificial Intelligence,
intelligent agents, and data-driven
automation.
Focused on building practical, scalable,
and intelligent systems that improve
efficiency and decision-making across
industries.
Skilled in AI/ML, Data Science, Web
Development, and System Design, with
a strong entrepreneurial mindset.
Dedicated to transforming complex
business challenges into smart,
automated solutions that make a
difference.
Tell us about yourself.

Bharatkumar Mularam Sejal Shantaram Naik

Gungoman
Technical Agent Engineer
Project Lead / AI Architect Develops the specification
Leads the overall design and
01#

03#
matching logic, calculates “Spec
coordination of the multi-agent Match %,” and creates SKU
system; ensures seamless recommendation tables using
interaction between Sales, embeddings and cosine
Technical, and Pricing Agents.
similarity.

Suchita Nigam Harsh Tambade

Sales & Data Engineer Pricing & Visualization Lead:

02#

Automates RFP discovery 04# Designs the pricing module,

and summarization using prepares synthetic pricing
web scraping, and maintains data, and creates the visual
structured RFP datasets for interface and final report
the system. dashboards.
 Problem statement you wish to address
The current B2B RFP response process for large manufacturers like the client (Asian
Paints Industrial Division) is slow, manual, and prone to delays.
The client struggles to identify RFPs on time, map the correct product SKUs to

Problem technical requirements, and estimate accurate pricing for bids — leading to lost
opportunities and reduced win rates.

statement Why this problem is important (real-world relevance)

90% of successful bids are linked to on-time RFP identification and response.
you wish to Technical matching consumes the most time, slowing down the Pricing and

address Sales Teams.

and why
Manual dependencies across departments create long response cycles and
human errors.

(Provide detailed Automating this workflow can significantly improve speed, accuracy, and
explanation) business scalability — enabling the company to respond to more tenders, win
more projects, and expand faster in the B2B market.
 Section Explanation

Describe Build a multi-agent AI system that automates the B2B RFP

lifecycle — from identifying tenders to preparing final

your 💡 Core Idea responses — through intelligent coordination between Sales,

Technical, and Pricing Agents, managed by a Main

approach
Orchestrator Agent.
1️⃣ Sales Agent: Scans and summarizes RFPs due in next 3
months.2️⃣ Main Agent: Distributes RFP details to other agents.3️⃣
⚙️ Solution Approach (Step-
to solving by-Step)
Technical Agent: Extracts specs, finds top 3 matching SKUs, computes
Spec Match %.4️⃣ Pricing Agent: Uses synthetic price tables to
generate cost breakdown.5️⃣ Main Agent: Compiles full RFP response

the
(SKUs, pricing, tests).

Faceless Agent Execution + Web Dashboard (Optional)• Faceless

🧱 Output Form Factor agent execution using LangChain / CrewAI.• Optional Streamlit

problem
(Describing Output
Form Factor [Mobile
dashboard for RFP tracking and SKU matching results.•
Integration-ready for ERP/CRM alerts.

Sales Team: Early alerts & [Link] Team: Fast SKU–spec

App/Web App/Faceless
Agent Execution/Chat
👥 Key User Groups [Link] Team: Automatic cost [Link]:
Performance tracking & insights.
Bot/Voice Bot Etc], Key 1️⃣ Login → 2️⃣ RFP Discovery → 3️⃣ Spec Matching → 4️⃣ Pricing
User Group, User 🧭 User Journey Consolidation → 5️⃣ RFP Report Generation → 6️⃣ Sales Review &
Submission.
Journey.
• AI-generated RFP Summary (PDF / Excel)• SKU–Spec Match Table +
📦 Deliverables / Output Pricing Sheet• Agent Logs showing workflow traceability• Dashboard
for Visualization and Status Tracking.
 Tender
Prioritizati
on

Planned Real-Time

solution Scanning

design
(Diagram and Key
Technology
components AI Costing
planned for use)

Auto
Deadline
Extraction
 Section Description

Potential The proposed AgenticAI-RFP system enables faster, more accurate, and

🏆 Overall Impact scalable B2B tender participation. By automating RFP discovery, SKU

Benefit matching, and pricing, the client can respond to significantly more tenders
each quarter — with improved win probability and lower operational cost.

from your
• RFP Response Time: Reduced by up to 70%, enabling faster bid submissions.• RFP
Coverage: 2× increase in number of RFPs qualified and responded to per year.• Spec

📈 Quantitative Benefits Matching Accuracy: Improved to 90–95% consistency through automated

comparison logic.• Manual Effort Reduction: 60% decrease in man-hours spent

proposed across Sales, Technical, and Pricing teams.• Bid Success Rate: Expected
improvement of 25–30%, due to early and accurate responses.

solution
Operational Efficiency Index (OEI) → Measures RFPs handled per employee per
[Link] Match Score (SMS) → Average % accuracy of technical spec
💰 Key Metrics [Link] Time (RT) → Average turnaround from RFP release to [Link]
Win Ratio (BWR) → Ratio of bids won vs bids [Link] Metric: Cost savings from
(Describe in detail the automation vs RFP revenue gain.

kind of benefit can be • Cost Savings: Automation can save ~₹20–25 lakh annually by reducing manual
labor and delays.• Revenue Growth: With higher RFP coverage and win rate,
planned through your 🚀 Potential ROI (Return projected +15–20% revenue increase in B2B sales.• Payback Period: 6–8 months
solution, Explain key on Investment) from deployment through increased tender wins and reduced process cost.• Long-
Matrix, Potential Return term Value: Scalable architecture enables easy adaptation to other product lines
(FMEG, Paints, Adhesives).
on Investment)
• Establishes client as a digital-first OEM vendor with data-driven tender

🌍 Strategic Advantages intelligence.• Builds a reusable AI framework for future divisions and
government tenders.• Improves team productivity, decision transparency, and
compliance traceability.
Powered by India's leading enterprises

Thank you for

your attention!
 Ernst & Young LLP
EY | Building a better working world

EY is building a better working world by creating new value for

clients, people, society and the planet, while building trust in
capital markets.
Enabled by data, AI and advanced technology, EY teams help
clients shape the future with confidence and develop answers
for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance,
consulting, tax, strategy and transactions. Fueled by sector
insights, a globally connected, multi-disciplinary network and
diverse ecosystem partners, EY teams can provide services in
more than 150 countries and territories.
All in to shape the future with confidence.
EY refers to the global organization, and may refer to one or
more, of the member firms of Ernst & Young Global Limited,
each of which is a separate legal entity. Ernst & Young Global
Limited, a UK company limited by guarantee, does not provide
services to clients. Information about how EY collects and uses
personal data and a description of the rights individuals have
under data protection legislation are available via
[Link]/privacy. EYG member firms do not practice law where
prohibited by local laws. For more information about our
organization, please visit [Link].

Ernst & Young LLP is one of the Indian client serving member firms of EYGM Limited. For
more information about our organization, please visit [Link]/en_in.

Ernst & Young LLP is a Limited Liability Partnership, registered under the Limited Liability
Partnership Act, 2008 in India, having its registered office at Ground Floor, Plot No. 67,
Institutional Area, Sector - 44, Gurugram - 122 003, Haryana, India.

© 2025 Ernst & Young LLP. Published in India.

All Rights Reserved.

This publication contains information in summary form and is therefore intended for
general guidance only. It is not intended to be a substitute for detailed research or the
exercise of professional judgment. Neither EYGM Limited nor any other member of the
global Ernst & Young organization can accept any responsibility for loss occasioned to
any person acting or refraining from action as a result of any material in this publication.
On any specific matter, reference should be made to the appropriate advisor.

Page ‹#› 12 September 2025 Presentation title