In accordance with, Compliance work plan for this year, the Compliance officer
will conduct review of communication Function to assess effectiveness, efficiency
and compliance of communication function with Communication Policy. The
review aims to provide reasonable assurance to management and the Board of
Directors that communication strategies align with organizational objectives,
resources are utilized optimally, and risks associated with public messaging,
brand reputation, and donor relations are appropriately managed.
This letter provides details of the preliminary scope, objective, timing and review
process. Auditees responsibilities and staff related to the planned engagement.
Scope and Objectives
The scope of this review exercise includes processes related to Communication
activities at the Peace Centre.
The objectives of the review will be:
Understand the process in scope and identify risks that might prevent
achievement of the Peace Centre objectives.
Evaluate whether communication strategies, plans, and activities are
effectively supporting the 's mission, vision, and strategic objectives,
including fundraising and advocacy goals.
Assess compliance with Communication policy, donor requirements,
legal/regulatory frameworks (e.g., data privacy, intellectual property), and
ethical guidelines related to communications.
Identify key risks related to external and internal communications,
including reputational risk, misinformation, brand consistency, and data
security, and evaluate the adequacy of controls in place to mitigate these
risks
Assess the mechanisms in place for measuring the effectiveness and
impact of communication activities
Where necessary, to recommend improvements to the responsible process
owners and agree with them relevant corrective actions and their
implementation dates.
The above scope should be considered as flexible guidance and if needed will be
adapted in the course of the Audit. e.g. based upon risk assessment or
management input.
Organization and timing of work
I plan to perform the review work from 26 th September through 19th September
2025. In the coming days I will be contacting process owners to schedule the
necessary meetings.
Timing of Work
Event Date
Review Planning- Opening Meeting s Initial 26th to 29th August 2025
Interview
1. Meeting with Communications Team to understand
communications processes
2. Review of processes and sub processes in scope
and identification of risk areas for inclusion in the
program
Field Work - Data Collection and Evaluation 1st to 12th September 2025
Field work will include review of processes and
procedures with detail testing, where deemed
appropriate based on our preliminary risk assessment
Field Work – Follow up calls and Meetings with 15th to 16th September
Process Owners to discuss potential outstanding 2025
questions relating to the process review
Closing Meeting – Compliance and Process owner 17th September 2025
discuss
summary of observations and recommendations
Draft Report – Sharing draft report with process owners 17th September 2025
Process Owner verifies draft report and gives 18th to 19th September
management 2025
responses
Issue of Final report – Final Report on 19th September 2025
Communications review
Opening Meeting
On 2nd September 2025, Compliance will organize the Opening meeting with
you to obtain high level understanding of processes in scope and agree on
administrative aspect of the engagement.
Communication and Reports
I will ask for your feedback on issues as they arise during the review, significant
findings will be shared with you as they are identified, while all other
observations will be shared in the closing meeting
Confidentiality
This is to assure you that all information shared during the audit will be
treated with the utmost confidentiality. The purpose of this audit is to
enhance our processes and not to scrutinize individual performance.
