Electronic spreadsheet

CLASS 9
MCQs with All Options & Answers

1. Automatic calculations can be performed in a spreadsheet using which of the following?

a) Functions

b) Formulas

c) Both a) and b) ✅

d) Charts

2. A workbook is a collection of worksheets.

a) True ✅

b) False

c) –

d) –

3. A worksheet is a collection of workbooks.

a) True

b) False ✅

c) –

d) –

4. Accessing a value in a worksheet by its cell address is called ______.

a) Cell range

b) Cell referencing ✅

c) Label

d) Formula

5. In a spreadsheet, calculations are done on which of the following?

a) Data

b) Labels

c) Functions

d) Formula ✅

6. Which of the following keys helps in editing a cell in a spreadsheet?

a) F1
b) F2 ✅

c) F12

d) F5

7. Ravi gives range A3:A10 in a formula. How many values are left out of the range from A1 to A10?

a) 7

b) 2 ✅ (Cells A1 and A2 are left)

c) 5

d) 22

8. Cell range A1:C5 contains how many cells?

a) 5

b) 3

c) 15

d) 25 ✅

9. Which of the following are often mentioned only as text type in a spreadsheet?

a) Data

b) Labels ✅

c) Functions

d) Formulas

10. In cell A5, Ravi typed =A1 + A2, and A1 = 10, A2 = 10. What will be shown?

a) 10

b) 1010

c) A1 + A2

d) None of these ✅ (Correct answer is 20, but not in options, so d)

11. When values are changed in cells, results update automatically. This is an advantage of:

a) Functions b) Formula c) Both a) and b) ✅ d) Charts

12. All five cells from A1 to E1 contain the value 5. What will the function =SUM(A1:E1) return?

a) 25 ✅

b) 10

c) Error

d) 0
13. Find the odd one out with reference to text alignment in a spreadsheet cell.

a) Left

b) Middle ✅ (not a valid alignment option)

c) Right

d) Center

14. Veena needs to fill serial numbers from 1 to 2000. What is the quickest way?

a) Formula

b) Fill handle ✅

c) Copy-paste

d) =COUNTO

15. =A5 + $B$5 + $D5 is an example of _____.

a) Relative reference

b) Absolute reference

c) Mixed reference ✅

d) All of these

16. Value 500 is in cell B2. To calculate percentage using same value in all formulas, which referencing is
best?

a) Relative

b) Absolute ✅

c) Mixed

d) Any of these

17. Rehan typed =B5 + B6 in A1. He copied it to B1. What will it become?

a) =B6 + B7 b) =C5 + C6 ✅ c) =C6 + C7 d) =B5 + B6

18. Rehana stored =B5 + B6 in A1. She copied it to A2. What will it become?

a) =B6 + B7 ✅

b) =C5 + C6

c) =C6 + C7

d) =B5 + B6

19. Which action changes the dimensions of an image in a document?

a) Skew

b) Rotate
c) Crop ✅

d) Symbol shapes

20. In absolute cell referencing, which of the following remains fixed?

a) Row

b) Column

c) Both a) and b) ✅

d) None of these

21. Which of the following charts does not contain axes?

a) Bar

b) Column

c) Area

d) Pie ✅

22. Which of the following shows the values in a chart by default?

a) X-axis

b) Y-axis ✅

c) Legend

d) Plot area

SHORT QUESTION ANSWER

1. LIST ANY 2 MAJOR FEATURES OF A SPREADSHEET PROGRAM.

ANS) ORGANIZE AND CALCULATE DATA EASILY USING FORMULAS; CREATE CHARTS FOR VISUALIZATION .

2. LIST 4 EXAMPLES OF POPULAR SPREADSHEET PROGRAMS.

ANS) MS E XCEL, GOOGLE SHEETS, LIBREOFFICE CALC, APPLE NUMBERS.

3. WHAT DO YOU MEAN BY A CELL, ACTIVE CELL, AND CELL RANGE?

CELL – SINGLE BOX; ACTIVE CELL – CURRENTLY SELECTED ; CELL RANGE – GROUP OF CELLS.

4. HOW ARE DATA AND LABELS DIFFERENT FROM EACH OTHER?

ANS) DATA – NUMBERS USED FOR CALCULATIONS ; LABELS – TEXT USED AS HEADINGS.

5. HOW ARE CELL ADDRESS AND CELL REFERENCE RELATED TO EACH OTHER? GIVE EXAMPLE.

ANS) ADDRESS – LOCATION (A1); R EFERENCE – USED IN FORMULA (=A1+B2).

6. HOW WILL YOU GIVE A NAME TO A CELL RANGE?

ANS) S ELECT RANGE → TYPE NAME IN NAME BOX OR USE DEFINE NAME.
7. DESCRIBE A FEW PROPERTIES YOU CAN CHANGE IN FONT WHILE FORMATTING A CELL.

ANS)FONT TYPE, SIZE, COLOR, STYLE (BOLD/ITALIC/UNDERLINE).

8. NAME ANY 4 OPERATORS USED FOR ARITHMETIC CALCULATIONS IN CALC.

ANS) (ADD), - (SUBTRACT ), * (M ULTIPLY), / (DIVIDE).

9. HOW WILL YOU CALCULATE THE AVERAGE OF VALUES STORED IN 2 NON-ADJACENT CELLS?

ANS) =AVERAGE(A1, C1).

10. GIVE ANY 2 MAJOR DIFFERENCES BETWEEN A FORMULA AND A FUNCTION.

ANS) FORMULA – USER-MADE; FUNCTION – BUILT-IN COMMAND.

11. HOW WILL YOU CHANGE THE WIDTH OF MULTIPLE ADJACENT COLUMNS AT ONCE?

ANS) S ELECT COLUMNS → RIGHT-CLICK → COLUMN WIDTH → SET SIZE OR DRAG BORDER.

12. WHAT IS THE ADVANTAGE OF FILL HANDLE?

ANS) QUICKLY COPIES OR EXTENDS DATA OR FORMULAS.

13. WHAT IS THE SIGNIFICANCE OF INCREMENT VALUE IN FILLING A SERIES?

ANS) S ETS STEP BETWEEN VALUES (E.G., 2, 4, 6 WITH INCREMENT 2).

14. WHAT DO YOU MEAN BY CELL REFERENCING ? LIST ITS TYPES.

ANS) USING CELL ADDRESSES IN FORMULAS; TYPES – RELATIVE, ABSOLUTE, MIXED.

15. WHAT IS THE ROLE OF $ SIGN IN CELL REFERENCING ?

ANS) MAKES A REFERENCE ABSOLUTE (FIXES IT).

16. HOW IS ABSOLUTE REFERENCING DIFFERENT FROM MIXED REFERENCING ?

ANS) ABSOLUTE – FIXES BOTH ROW & COLUMN ($A$1); M IXED – FIXES ONE ($A1 OR A$1).

17. WHAT IS A CHART?

ANS) A CHART IS A GRAPHICAL REPRESENTATION OF DATA.

18. WHAT IS THE SIGNIFICANCE OF CHARTS?

ANS) HELPS VISUALIZE DATA TRENDS AND PATTERNS EASILY.

SECTION C – 3-M ARK QUESTIONS

1. LIST ANY 5 FEATURES OF A SPREADSHEET PROGRAM.

ANS) FORMULAS, DATA ORGANIZATION , CHARTING , SORTING/FILTERING, CELL FORMATTING.

2. BRIEFLY DESCRIBE THE STRUCTURE OF A SPREADSHEET .

ANS) S PREADSHEET HAS ROWS AND COLUMNS FORMING CELLS IN WORKSHEETS.

3. EXPLAIN THE TERMS CELL RANGE, CELL REFERENCE, AND CELL ADDRESS.
ANS) CELL RANGE: GROUP OF CONTINUOUS CELLS.

CELL ADDRESS: SPECIFIC CELL (B2).

CELL REFERENCE: USED IN FORMULAS (=A1+B1).

4. WHAT ARE THE DIFFERENT TYPES OF DATA THAT CAN BE STORED IN A WORKSHEET ?

ANS) NUMBERS, LABELS (TEXT), DATES, FORMULAS.

5. HOW IS A FUNCTION DIFFERENT FROM A FORMULA ?

ANS) FUNCTION – BUILT-IN (E.G., SUM), F ORMULA – USER-CREATED (=A1+B1).

6. WHAT IS A FUNCTION? EXPLAIN THE USE OF ANY 2 COMMON FUNCTIONS .

ANS) FUNCTION PERFORMS A SET CALCULATION .

E XAMPLE: SUM ADDS VALUES; AVERAGE FINDS MEAN.

7. BRIEFLY EXPLAIN THE USE OF AUTO FILL FEATURE.

ANS) E XTENDS A PATTERN OR SERIES (NUMBERS, DAYS) BY DRAGGING THE FILL HANDLE.

8. RAJEEV HAS A DISCOUNT VALUE IN ONE CELL. WHICH REFERENCING IS BEST AND WHY?

ANS) ABSOLUTE REFERENCING – KEEPS DISCOUNT CELL FIXED IN ALL COPIED FORMULAS.

9. DISCUSS MIXED REFERENCING IN BRIEF.

ANS) FIXES EITHER ROW OR COLUMN; USED IN TABLES FOR PARTIAL REFERENCE CONTROL.

10. HOW ARE CHARTS USEFUL IN COMPARISON TO A PLAIN DATA SET?

ANS) CHARTS PRESENT DATA VISUALLY, MAKING COMPARISON AND TRENDS CLEARER.

LONG QUESTION AND ANSWER

1. WHAT IS A SPREADSHEET? DISCUSS 4 MAJOR FEATURES.

ANS) A SPREADSHEET IS AN APPLICATION USED TO STORE, ORGANIZE, AND ANALYZE DATA IN

TABULAR FORM USING ROWS AND COLUMNS . IT ALLOWS CALCULATIONS , CHART CREATION,
AND DATA MANAGEMENT EASILY. MAJOR FEATURES INCLUDE:

1. USE OF FORMULAS FOR AUTOMATIC CALCULATIONS.

2. CREATION OF CHARTS FOR DATA VISUALIZATION.

3. SORTING AND FILTERING OF DATA.

4. FORMATTING TOOLS TO IMPROVE DATA APPEARANCE.

2. WRITE A NOTE ON AUTO FILL FEATURE WITH EXAMPLES AND REFERENCING DIFFERENCE.

ANS) AUTO FILL HELPS IN COPYING OR EXTENDING A SERIES OF DATA LIKE NUMBERS, DATES,
OR TEXT QUICKLY. FOR EXAMPLE, TYPING “JAN” AND DRAGGING THE FILL HANDLE FILLS THE
MONTHS AUTOMATICALLY . IN REFERENCING , ABSOLUTE ($A$1) REMAINS FIXED WHEN
COPIED, WHILE MIXED (A$1 OR $A1) FIXES ONLY ROW OR COLUMN. THIS FEATURE SAVES
TIME AND ENSURES CONSISTENCY WHEN APPLYING FORMULAS TO MULTIPLE CELLS.

3. GIVE AN EXAMPLE FOR DIFFERENCE: ABSOLUTE, MIXED, AND RELATIVE REFERENCING.

ANS) IN SPREADSHEETS, RELATIVE REFERENCING CHANGES WHEN FORMULAS ARE COPIED

(E.G., =A1+B1 → =A2+B2). A BSOLUTE REFERENCING ($A$1) KEEPS THE SAME CELL FIXED
IN ALL COPIES. MIXED REFERENCING ($A1 OR A$1) FIXES EITHER THE ROW OR THE COLUMN
ONLY. EXAMPLE: MULTIPLYING VALUES IN COLUMN A BY A FIXED RATE IN $B$1 USES
ABSOLUTE OR MIXED REFERENCES TO MAINTAIN ACCURACY IN ALL COPIED FORMULAS .

4. WHY DO WE HAVE ABSOLUTE AND MIXED REFERENCING? WHY IS IT USEFUL?

ANS) ABSOLUTE AND MIXED REFERENCING PREVENT INCORRECT RESULTS WHEN COPYING
FORMULAS . ABSOLUTE REFERENCING ($A$1) KEEPS BOTH ROW AND COLUMN FIXED, WHILE
MIXED REFERENCING FIXES EITHER ROW OR COLUMN. THESE ARE USEFUL WHEN APPLYING
ONE CONSTANT VALUE OR REFERENCE TO SEVERAL CELLS. THEY ENSURE ACCURACY, SAVE
TIME, AND AVOID THE NEED TO RE-ENTER FORMULAS REPEATEDLY ACROSS LARGE DATASETS .

5. HOW WILL YOU PERFORM THE FOLLOWING CALCULATIONS ON ALL THE VALUES SHOWN
HERE?

ANS) TO PERFORM CALCULATIONS ON DATA, USE BUILT-IN SPREADSHEET FUNCTIONS. FOR

TOTAL, USE =SUM(A1:A10); FOR AVERAGE, =AVERAGE(A1:A10); FOR HIGHEST OR
LOWEST VALUES, USE =MAX(A1:A10) AND =MIN(A1:A10). A FTER ENTERING THE
FUNCTION IN ONE CELL, COPY OR DRAG IT ACROSS THE DESIRED RANGE. THESE FUNCTIONS
HELP PERFORM QUICK, ACCURATE CALCULATIONS WITHOUT MANUALLY COMPUTING EACH
VALUE.

6. EXPLAIN COUNT, AVERAGE, AND MAX FUNCTIONS.

ANS) COUNT COUNTS THE NUMBER OF NUMERIC ENTRIES IN A RANGE (E.G.,

=COUNT(A1:A10)). AVERAGE FINDS THE MEAN VALUE OF SELECTED NUMBERS (E.G.,
=AVERAGE(A1:A10)). MAX IDENTIFIES THE LARGEST VALUE IN A RANGE (E.G.,
=MAX(A1:A10)). T HESE FUNCTIONS ARE USEFUL FOR SUMMARIZING DATA QUICKLY AND
ARE OFTEN USED TOGETHER IN WORKSHEETS FOR DATA ANALYSIS AND COMPARISON
PURPOSES.
7. EXPLAIN DISCOUNT WORKSHEET CALCULATION.

ANS) IN A DISCOUNT WORKSHEET, THE DISCOUNT AMOUNT IS CALCULATED USING THE

FORMULA:

= (AMOUNT × DISCOUNT%) / 100.

THIS FORMULA GIVES THE DISCOUNT VALUE, WHICH CAN BE SUBTRACTED FROM THE TOTAL
AMOUNT TO FIND THE FINAL PAYABLE PRICE. THE FORMULA CAN BE COPIED ACROSS MULTIPLE
ROWS USING ABSOLUTE REFERENCING IF THE DISCOUNT RATE CELL REMAINS FIXED. THIS HELPS
IN ACCURATE AND QUICK CALCULATION FOR ALL LISTED PRODUCTS.

8. WORKSHEET DIFFERENCE AND SQUARE CALCULATION.

ANS) TO CALCULATE THE DIFFERENCE BETWEEN TWO VALUES, USE THE FORMULA =A1 - A6.
TO FIND THE SQUARE OF THE RESULT, USE =B1^2. COPY THESE FORMULAS DOWN THE
COLUMN TO APPLY THEM TO ALL ROWS. THIS ALLOWS USERS TO PERFORM REPETITIVE
MATHEMATICAL OPERATIONS AUTOMATICALLY . USING FORMULAS IN SPREADSHEETS SAVES
TIME AND ENSURES ACCURATE RESULTS FOR LARGE DATA SETS.

9. WHAT ARE NUMBER AND DATE FORMATS IN A WORKSHEET?

ANS) NUMBER AND DATE FORMATS CHANGE HOW DATA APPEARS WITHOUT ALTERING
ACTUAL VALUES. NUMBERS CAN BE FORMATTED AS CURRENCY , PERCENTAGE , OR DECIMAL
VALUES FOR BETTER READABILITY . DATES CAN BE SHOWN AS DD/MM/YYYY, MM/DD/YYYY, OR
CUSTOM FORMATS . THESE FORMATS HELP MAINTAIN CLARITY, ESPECIALLY IN FINANCIAL AND
TIME-BASED DATA, ENSURING THE WORKSHEET LOOKS PROFESSIONAL AND IS EASY TO
UNDERSTAND .

10. EXPLAIN THE SIGNIFICANCE OF CHARTS AND NAME ANY 3 TYPES.

ANS) CHARTS ARE VISUAL REPRESENTATIONS OF DATA THAT HELP IDENTIFY PATTERNS,
TRENDS, AND COMPARISONS QUICKLY. THEY MAKE LARGE DATA SETS EASIER TO UNDERSTAND .
COMMON CHART TYPES ARE:1. COLUMN CHART – COMPARES DATA.

2. PIE CHART – SHOWS PARTS OF A WHOLE.

3. LINE CHART – DISPLAYS TRENDS OVER TIME.

CHARTS ENHANCE DATA PRESENTATION AND ARE USEFUL IN REPORTS

AND ANALYSIS.
11. DIFFERENTIATE BETWEEN PIE CHART AND COLUMN CHART.

ANS) A PIE CHART DISPLAYS DATA AS CIRCULAR SLICES SHOWING PARTS OF A WHOLE,
SUITABLE FOR PERCENTAGE -BASED COMPARISONS . A COLUMN CHART USES VERTICAL BARS TO
COMPARE VALUES AMONG DIFFERENT CATEGORIES . PIE CHARTS ARE IDEAL FOR SHOWING
PROPORTIONS , WHILE COLUMN CHARTS HIGHLIGHT DIFFERENCES IN QUANTITIES . BOTH HELP
VISUALIZE DATA EFFECTIVELY BUT ARE USED FOR DIFFERENT TYPES OF COMPARISONS .