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No Due Certificate for Gratuity Payment

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233 views3 pages

No Due Certificate for Gratuity Payment

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Copyright
© © All Rights Reserved
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ANNEXURE-III

NO DUE CERTIFICATE/ DUE CERTIFICATE1


for payment of Death-cum-Retirement Gratuity

To
The Pay and Accounts Officer
The Treasury Officer / Sub-Treasury Officer.

Sir/Madam,

I am to forward herewith the No Due Certificate / Due Certificate of


…………………………………………………, Revenue and Disaster Management
Department, as detailed below for further necessary action:-

Designation : ……………..
Date of Retirement : …………………

2. The details of Government dues which will remain outstanding


on the date of retirement of the Government employee and which need to
be recovered out of the amount of death-cum-retirement gratuity and
adjusted/remitted under the relevant head of account/ are indicated
below:-

(a) Balance of the house building or conveyance Rs. Nil


advance including interest
(b) Over Payment of pay and allowances Rs. Nil
including leave salary
(c) Income Tax deductable at source under the Rs. Nil
ITA, 1961 (43 of 1961)
(d) Arrears of rent and other charges pertaining Rs. Nil
to occupation of Government accommodation
(e) Dues to the local bodies or to the Staff Rs. Nil
Co-operative Societies comprising of
Government servants and registered under
the Tamil Nadu Housing Board or to the
Corporation owned / controlled by the State
Government.
(f) Any other assessed dues and the nature Rs. Nil
thereof
(g) The amount of gratuity to be withheld for Rs. Nil
adjustment of unassessed dues, if any
(h) The maximum computed financial loss to the Rs. NilNil
Government for which the Government
servant is held liable, if any
Total Rs. Nil
The above mentioned dues shall be recovered out of death-cum-
retirement gratuity before authorising its payment.

1 .
3. I am also furnish herewith the Bank Details to which payment is
to be credited through E.C.S. :-

Name of the Government :


4. Employee / Pensioner /
Family Pensioner
(a Bank Account :
) No. (Single
Account)
(b Name of Bank :
)
(c Branch with :
) postal address
(d BSR code of the :
) branch (it is a 7 digit
code allotted to banks by
Reserve Bank of India)

(e MICR code (it is a :


9 digit code that helps
) identify a particular
bank branch)
(f) IFSC Code of :
the branch (it is a
unique eleven digit
number which is a
combination of alphabet
and numerals and it is
used to transfer funds
online)
The receipt of this letter may be acknowledged.

Yours faithfully,

Drawing and Disbursing Officer.

2
ANNEXURE-IV

CERTIFICATE

(To be provided by the Drawing Officer to the Treasury Officer / Pay and
Accounts Officer for payment of AISPF / GPF / TPF Final Withdrawal
Amount)

To
The Pay and Accounts Officer /
The Treasury Officer /
Sub-Treasury Officer.

Sir/Madam,

Thiru. ……………………….
………………………..
IFHRMS – ………………………….

It is certified that Temporary Advance (TP) / Part Final Withdrawal /

90% Part Final Withdrawal of Rs._________ was lastly paid to the subscriber

during the month of _______________

Signature of
Drawing and Disbursing Officer.

Common questions

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The No Due Certificate supports the financial integrity of government accounts by ensuring that any outstanding obligations or debts owed by the employee, such as advances on house building or conveyance, overpayments of salary, taxes, arrears of rent, or dues to local bodies, are accounted for and deducted from their retirement gratuity before payment. This prevents financial discrepancies and ensures accurate settlement of accounts .

The integrity of the electronic fund transfer for retiring government employees is ensured by requiring precise banking details, including bank account number, BSR code, MICR code, and IFSC code. These details ensure that funds are directed to the correct account without errors, reducing risks of misallocations or fraud .

The bank details provided in the No Due Certificate are significant as they specify the account where the death-cum-retirement gratuity will be credited. This includes the bank account number, name of the bank, branch address, BSR code, MICR code, and IFSC code, ensuring that the funds are transferred accurately and efficiently through electronic means .

If there are outstanding dues against a government employee at their retirement, these dues must be recovered from the death-cum-retirement gratuity before its payment is authorized. The Drawing and Disbursing Officer must ensure all such deductions are noted and processed accordingly, and the remaining gratuity amount is credited to the employee's specified bank account .

A government employee's gratuity might be withheld if there are unassessed dues or any maximum computed financial loss to the government for which the employee is held liable. This withholding ensures that any potential financial liabilities are addressed before the final payment is made .

The mechanism in place to deal with unpaid dues at the retirement of a government employee is robust, involving thorough checks on various possible financial obligations, ranging from advance balances to tax deductions. This indicates a systematic process designed to ensure that all dues are settled upfront from the employee's gratuity, illustrating the government's emphasis on fiscal responsibility and transparency .

Before releasing the death-cum-retirement gratuity, possible categories of government dues that are checked include: balances of house building or conveyance advances, overpayments of pay and allowances including leave salary, income tax deductible at source, arrears of rent related to government accommodation, dues to local bodies or staff cooperative societies, and any other assessed dues. The document ensures that these are settled or noted as nil .

The government requires a 'No Due Certificate' before authorizing gratuity payments to confirm that the employee has no outstanding liabilities that might need to be recovered from their benefits. This certificate facilitates the clarity of the employee's financial dealings with the government, preventing future legal or financial disputes .

The primary purpose of a No Due Certificate in the context of a government employee's retirement is to certify that there are no outstanding dues against the employee that need to be recovered from their death-cum-retirement gratuity. This ensures that all financial obligations are cleared, allowing the gratuity payment to be processed without any deductions .

The Drawing and Disbursing Officer plays a crucial role in the retirement process by certifying the financial status of the retiring employee, specifically by issuing a No Due Certificate. This officer ensures that all outstanding dues are identified and any recoverable amounts from the employee's due entitlements are processed to maintain financial accuracy and integrity of the government accounts .

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