📊 Event Registration Dashboard KPI Ideas
🟢 Registration Status KPIs
KPI Description
Count of all planned events (based on event
✅ Total Events
title/date).
🟩 Registered Events Count where Registration Status = Registered.
🟥 Unregistered Events Count where Registration Status ≠ Registered.
⏳ Events Approaching Count of events happening within next 7 days,
(7 days) and not yet registered.
Count of past events where registration status is
❌ Missed Events
not "Registered".
📈 Registration Rate
(Registered Events / Total Events) * 100
(%)
🟡 Deadline & Timing KPIs
KPI Description
📅 Upcoming Events (This Count of events scheduled in the current
Month) month.
🔔 Events Requiring Action Unregistered + deadline within 7 days.
🕒 Avg. Days Left to Average of Deadline - TODAY() for all
Deadline unregistered events.
🟠 Engagement & Planning KPIs
KPI Description
📂 Events by Count grouped by event type (if you have
Category/Type that data).
If tracked, number of events that changed
🔁 Rescheduled Events
schedule.
👥 Organizer Breakdown Events grouped by organizer/team.
KPI Description
🧠 Learning Hours (if Sum of hours you will spend in registered
training) events.
🟣 Calendar KPIs
KPI Description
Busy Days (Double
Dates with more than one event.
Events)
📆 Next Event Date The soonest event from TODAY().
Dates with no event (optional based on calendar
🟢 Free Days
completeness).
🧩 Suggested Visualizations
✅ Doughnut or card tiles for counts (registered, missed, upcoming).
📊 Bar/column charts for events by week or organizer.
📆 Calendar view heatmap (days with most deadlines/events).
⏳ Gauge chart for Registration Rate.
📉 Line chart of cumulative registrations over time.
✅ 1. OBJECTIVE
To calculate a Priority Score (0–100 scale) for each event by scoring
them against weighted criteria such as relevance, urgency, geography,
sector alignment, organizer credibility, and strategic timing.
3. SCORING CRITERIA (Each scored 1–5)
Criteria Description Score Range
How directly the event aligns with
Relevance to
priority sectors like health, 1 (low) to 5 (high)
BMGF Sectors
agriculture, nutrition, etc.
1 (national), 3
Geographic
International > Regional > National (regional), 5
Scope
(international)
Urgency (Date Is the event within 1 month? The 1 (90+ days away)
Proximity) more urgent, the higher the score to 5 (<7 days)
Organizer Reputation and convening power of 1 (unknown) to 5
Influence the host (e.g., UN, AU, WHO)
Policy Impact Likelihood of influencing national or 1 (none) to 5 (very
Potential global policy likely)
Does the event coincide with key
Strategic
local/global policy windows (e.g., 1–5
Timing
budget cycles, UNGA)?
⚖️4. WEIGHTS (Optional — for weighted scoring)
Suggested
Criteria
Weight
Relevance to BMGF
25%
Sector
Geographic Scope 10%
Urgency 15%
Organizer Influence 15%
Policy Impact Potential 25%
Strategic Timing 10%
🔢 5. PRIORITY SCORE FORMULA
If Scores are in columns C to H:
excel
CopyEdit
=ROUND(C2*0.25 + D2*0.1 + E2*0.15 + F2*0.15 + G2*0.25 + H2*0.1, 2)
→ Returns a score from 0–100 (if max value = 5 per field)
6. Visual Cues (Optional)
Use Conditional Formatting to color-code:
o 🔴 0–50: Low Priority
o 🟡 51–75: Medium
o 🟢 76–100: High
📊 7. BONUS: Link Score to Main Tracker Sheet
In your main Event_Tracker sheet:
Add a Priority Score column.
Use VLOOKUP or XLOOKUP to bring in the score from Priority_Scoring
sheet.
Example (using Event ID in column A):
excel
CopyEdit
=XLOOKUP(A2, Priority_Scoring!A:A, Priority_Scoring!J:J, "")
🧾 Example Event Scoring Sheet Preview
Event Event Sector Geo Urgen Organiz Impa Timin Weighte
ID Name Score Score cy er ct g d Score
EVT00 AgriPolicy
4 3 2 5 4 3 79
1 Forum
Event Event Sector Geo Urgen Organiz Impa Timin Weighte
ID Name Score Score cy er ct g d Score
UNGA
EVT00
Climate 5 5 3 5 5 4
2
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