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Contest: Temple

The document outlines the rules and procedures for procurement and payment processes under the Government e-Marketplace (GeM), emphasizing the importance of timely payments and the use of the Consignee Receipt and Acceptance Certificate (CRAC). It details various payment modes, including the 'Other' payment mode for organizations not using the centralized Public Financial Management System (PFMS), and specifies the conditions under which different entities can utilize these modes. Additionally, it highlights the implications of payment timelines and penalties for delays, as well as the requirements for processing library grants and post-audit funds.
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0% found this document useful (0 votes)
25 views12 pages

Contest: Temple

The document outlines the rules and procedures for procurement and payment processes under the Government e-Marketplace (GeM), emphasizing the importance of timely payments and the use of the Consignee Receipt and Acceptance Certificate (CRAC). It details various payment modes, including the 'Other' payment mode for organizations not using the centralized Public Financial Management System (PFMS), and specifies the conditions under which different entities can utilize these modes. Additionally, it highlights the implications of payment timelines and penalties for delays, as well as the requirements for processing library grants and post-audit funds.
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

 Books by Mathew Riley

 Contest - available in library


(1996)
 Temple
(1999)
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(2014)
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(2014)
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(2019)
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 Mr Einstein's Secretary
(2023)
 The Detective
(scheduled for October 2025)

 The Tournament
(2013): A historical thriller set in 1546.
 Hover Car Racer
 Ice Station
(1998)
 Area 7
(2001)
 Scarecrow
(2003)
 Hell Island
(novella) (2005)
 Scarecrow and the Army of Thieves
(2011), published in the U.S. as
Scarecrow Returns

Books by Steve Alten


 Meg: A Novel of Deep Terror (1997)

 The Trench (1999)

 Meg: Primal Waters (2004)

 Meg: Hell's Aquarium (2009)

 Meg: Origins (novella) (2011)

 Meg: Nightstalkers (2016)

 Meg: Generations (2018)

 Meg, Angel of Death: Survival (novella) (2020)

 Meg: Purgatory (2022)

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13 sites

In the context of the Government e-Marketplace (GeM),

Rule 149 of the General Financial Rules (GFR) 2017 is the primary
governing regulation. It mandates that all central government ministries
and departments must procure goods and services available on the portal
through GeM.

1. Payment Timelines & Penalties


The government has established strict timelines to ensure prompt
payment to sellers:

 10-Day Mandate: Buyers are required to make payments within 10


calendar days after the generation of the Consignee Receipt and
Acceptance Certificate (CRAC).

 Penal Interest: If payment is delayed beyond 10 days of CRAC


generation, the buyer organization is liable to pay 1% penal
interest per month. This interest is deposited into a dedicated
GeM account for seller/buyer education and does not go to the
vendor.

 Auto-CRAC: If the consignee does not issue the CRAC manually, the
system auto-generates it on the 11th day after delivery, triggering
the payment clock.

2. Procurement Slabs (Rule 149)


The method of purchase and subsequent payment processing depends on
the order value:

 Up to ₹25,000: Direct purchase from any available supplier.

 ₹25,000 to ₹5,00,000: Purchase from the L-1 (Lowest) seller after


comparing at least three different manufacturers.

 Above ₹5,00,000: Mandatory online bidding or reverse auction.

3. Payment Process Flow


 CRAC Generation: The buyer inspects the goods/services and
generates the CRAC on the GeM Portal.

 Payment Advice: The buyer prepares a "Payment Advice" on the


portal, deducting any Liquidated Damages (LD) for delays (typically
0.5% per week up to 10%).

 PFMS Integration: For central departments, GeM is integrated


with the Public Financial Management System (PFMS). The data is
pushed to PFMS, where the Drawing and Disbursing Officer (DDO)
generates the bill for the Pay and Accounts Office (PAO).

 Bank Guarantee: For high-value contracts (usually above ₹5 Lakh


for services), payments become due only after the buyer verifies
the Performance Bank Guarantee (PBG) submitted by the seller.

AI responses may include mistakes. Information may vary depending on location or


individual circumstances. Learn more

10 sites

In the GeM portal, the

"Other" payment mode is a category used by specific organizations that


do not utilize standard central systems like PFMS. It primarily facilitates
offline or manual payment processes while maintaining an audit trail on
the portal.

1. What is the "Other" Payment Mode?


 Definition: This mode is for organizations that pay offline using
methods such as NEFT, RTGS, or Cheques.

 Usage: It is typically selected by organizations that have their own


internal payment systems or are not yet integrated with GeM's
automated payment gateways.

 Eligible Entities: This often includes Public Sector Undertakings


(PSUs), Municipalities, Autonomous Institutions, and certain State
Government departments.
2. Other Major Non-PFMS Payment Modes
Besides the specific "Other" category, GeM offers several alternative
payment modes for non-central civil ministries:

 IFMS (Integrated Financial Management System): Primarily


used by State Government ministries.

 GPA (GeM Pool Account): A special-purpose bank account used


by Non-PFMS Agencies/Entities (NPAEs).

o Challan Model: Buyer generates a challan and funds it for


each transaction.

o Non-Challan Model: Buyer maintains a floating balance in


the account for all GeM purchases.

 Internet Banking: Facilitated through the SBI MOPS (Multi-Option


Payment System) gateway.

 Department-Specific Systems:

o CGDA: For Defence organizations.

o Railway Payment System: Exclusively for Indian Railways.

o Post: For the Department of Posts.

3. Key Rules for "Other" and Manual Payments


 Mandatory CRAC: Even for "Other" or offline payments,
the Consignee Receipt and Acceptance Certificate (CRAC) must be
generated on the GeM portal to trigger the payment timeline.

 10-Day Timeline: The Paying Authority must release payment


within 10 days of CRAC generation, regardless of whether they use
online banking or "Other" methods.

 Duplicate Payment Caution: Organizations using offline modes


must ensure that once a payment is made manually, the status is
updated on the GeM portal to prevent double payment.

4 sites
In the GeM ecosystem, the

"Other" payment mode is specifically designed for organizations that


manage their own internal budgets and do not use centralized civil
payment systems like PFMS.

Applicable Funds & Organizations


This mode is typically used when the source of funding is non-
budgetary or managed through autonomous accounts by the following
entities:

 Public Sector Undertakings (PSUs): For payments made from


their own internal accruals or commercial revenue.

 Autonomous Bodies & Statutory Organizations: Entities like


universities (e.g., Sikkim University) or research institutions that
use grants-in-aid or internal funds.

 Municipalities & Local Bodies: For procurement funded by local


taxes or special municipal grants.

 Educational Institutions: Procurement using student fees or


specialized research funds.

 State Government Departments: In cases where their state-


specific IFMS (Integrated Financial Management System) is not yet
integrated with GeM.

Key Fund Management Rules


1. Manual Blocking: Unlike PFMS, where funds from a specific
"Budget Head" are automatically blocked online, organizations using
the "Other" mode must manually ensure that sufficient funds are
available in their bank accounts.

2. No Automated Verification: For "Other" payments, GeM does not


verify fund availability at the time of order placement. The Buyer
must upload a Financial Approval Document (sanction order) to
confirm budget availability.

3. Payment Method: Payments from these funds are typically


disbursed via NEFT, RTGS, or Cheques.
AI responses may include mistakes. For financial advice, consult a professional. Learn
more

5 sites

Whether "public funds" can be used with the

"Other" payment mode depends on which government entity is


managing those funds. Generally, for core Central Government
departments, the "Other" mode is restricted.

1. Central Government (Restricted)


For Central Government Ministries and Departments using consolidated
public funds, the PFMS (Public Financial Management System) is
mandatory.

 Offline Prohibition: Central departments are prohibited from


making offline payments for GeM contracts to avoid double
payments and ensure transparency.

 Exceptions: "Other" (offline) modes are only permitted in


extreme force majeure cases, such as a long-term shutdown of the
GeM platform or internet services, and require immediate post-facto
entry on the portal.

2. PSUs, Autonomous Bodies, and "Other" Modes


Entities that handle public funds but are not mapped to PFMS (Non-
PFMS Agencies/Entities or NPAEs) have more flexibility:

 Eligible Entities: Public Sector Undertakings (PSUs), Statutory


Bodies, and certain State Government entities can use
the "Other" mode for offline payments via NEFT, RTGS, or Cheques.

 Alternate Recommendation: These entities are encouraged to


use the GeM Pool Account (GPA) instead of the "Other" mode to
ensure "blocking of funds" and automated payment timelines.

3. Specific Fund Exceptions


 ICT Orders: For Information and Communication Technology (ICT)
orders, some users are allowed to select the "Other" payment
method without blocking funds upfront.
 State Funds: State governments use their own IFMS (Integrated
Financial Management System), which acts as their specific "public
fund" payment gateway.

Summary Table:
Entity Type Standard Can they use
Payment "Other"?
Mode

Central Civil PFMS No (except


Ministries Force Majeure)

Central PSUs GPA / ERP Yes (Manual


Integration NEFT/RTGS)

State IFMS / GPA Yes (if IFMS not


Departments integrated)

Autonomous GPA Yes (Manual


Bodies NEFT/RTGS)

Whether an

Annual Library Grant can be paid through the "Other" mode on GeM
depends entirely on which organization is spending the grant and how
their funds are audited.

1. When "Other" Mode IS Applicable


You can select the "Other" (offline) payment mode if your library or
institution falls under these categories:

 Autonomous/Local Bodies: If the library is part of an autonomous


college, municipal school, or private-aided institution that does not
use the Central Government's PFMS (Public Financial Management
System).

 State-Funded Libraries: If the grant comes from a State


Government that hasn't fully integrated its IFMS (Integrated
Financial Management System) with the GeM portal.
 Internal Accruals: If the grant is considered "internal funds" or
"donated funds" managed in a local bank account rather than a
treasury account.

2. When "Other" Mode is NOT Applicable


You cannot use the "Other" mode if the library is a direct wing of a
Central Government department (e.g., a National Library under a
Ministry):

 Mandatory PFMS: These grants must be processed via


the PFMS mode to ensure a paperless and transparent audit trail.

 Strict Offline Prohibition: Central departments are prohibited


from making offline payments for GeM orders except in rare "Force
Majeure" cases.

3. Key Requirements for Library Grant Procurement


Regardless of the mode chosen:

 CRAC Requirement: Even if you pay offline ("Other" mode), you


must generate the Consignee Receipt and Acceptance Certificate
(CRAC) on the GeM portal within 10 days of receiving the
books/goods.

 Payment Deadline: The GeM FAQs specify that for "Other" mode,
the Paying Authority must still release the payment within 10
days of CRAC generation.

 Sanction Order: You will likely need to upload the Approval PDF for
the library grant during the bill-drafting process on the portal.

8 sites

In the context of the Government e-Marketplace (GeM),


post-audit funds (often used for payments like imprest, cash
assignments, or local public funds) can sometimes be processed via
the "Other" payment mode, but this is primarily a transitional or entity-
specific exception.

1. Applicability of "Other" Mode for Post-Audit Funds


 Defence Units (CGDA): For units under the Ministry of Defence,
the Controller General of Defence Accounts (CGDA) allows the use of
imprest, cash assignments, and unit public fund accounts for GeM
purchases. These are typically handled as offline
payments ("Other" mode) while the online data exchange system is
being finalized.

 Autonomous & Non-PFMS Bodies: Organizations that do not use


the central Public Financial Management System (PFMS) and
manage their own post-audit or internal funds can select the "Other"
mode to pay via NEFT, RTGS, or Cheques.

 Civil Ministries (Restricted): For core Central Civil Ministries,


using "Other" mode for public funds is generally not permitted.
They must use PFMS to ensure a paperless audit trail and
automated payment status updates.

2. Procedural Requirements
Even when using "Other" payment mode for post-audit funds, strict GeM
rules apply:

 CRAC Generation: The Consignee Receipt and Acceptance


Certificate (CRAC) must be generated on the portal within 10
days of delivery.

 Manual Marking: After making an offline payment, the Buyer/DDO


must manually update the payment details on the GeM portal to
mark the bill as "Closed" or "Paid".

 Audit Trail: The GeM platform maintains a robust audit trail of


these transactions, which must be reconcilable with the
organization's internal post-audit records.

3. Summary Table for Post-Audit Fund Usage


Organizati Fund Recommende Can use
on Type Source d Payment "Other"
Mode Mode?

Ministry of Imprest / CGDA Yes (Phased


Defence Public (Online/Offline) transition)
Fund

Central Budgetary PFMS No (Mandatory


Ministries Allocation Online)

Autonomo Grants / GPA / Other Yes (Manual


us Bodies Internal NEFT/RTGS)
Fund

State State IFMS / Other Yes (If IFMS


Departmen Budget not integrated)
ts

Common questions

Powered by AI

PSUs and certain state departments can utilize the 'Other' payment mode on GeM mainly when not integrated with the PFMS system. This includes using local payment methods such as NEFT, RTGS, or cheques. However, they must ensure manual blocking of sufficient funds, upload a Financial Approval Document for budget confirmation, and update payment statuses manually on the GeM portal to avoid double payments and ensure a proper audit trail .

The 'Other' payment mode ensures compliance by requiring the generation of the CRAC on the GeM portal to start the payment timeline. This mandatorily includes updating the payment status after an offline transaction to maintain an audit trail. Flexibility is maintained as it accommodates specific entities like PSUs, autonomous bodies, and state departments with alternate financial systems, allowing them to process payments in a manner compatible with their operational frameworks .

The 'Other' mode provides autonomous bodies with flexibility to utilize internal funds without aligning strictly to PFMS, which can be beneficial for institutions with non-bureaucratic financial processes. However, it introduces potential drawbacks such as increased risk of payment errors, the need for rigorous manual tracking, and the administrative burden of ensuring compliance with GeM requirements. These entities must carefully audit and reconcile transactions to avoid duplications or lapses in financial management .

The GeM platform enhances transparency and accountability in public procurement through its mandatory requirements for generating the CRAC, ensuring payments are recorded and tracked. It automates processes via PFMS integration, reduces manual errors, and maintains comprehensive audit trails of transactions. Even offline payments require manual updates on the portal, ensuring all activities are documented and traceable, fostering a culture of accountability in governmental financial engagements .

In the 'Other' mode, fund management requires manual intervention, with buyers needing to ensure that sufficient funds are available in their accounts, unlike PFMS which automatically blocks funds from a designated 'Budget Head'. This necessitates the manual uploading of a Financial Approval Document to confirm budget availability. Additionally, payment updates must be recorded manually on the GeM portal, contrasting with PFMS's automated processing and reconciliation capabilities .

The Consignee Receipt and Acceptance Certificate (CRAC) is crucial in the GeM payment process because it triggers the payment timeline by providing evidence that the goods or services have been inspected and accepted by the buyer. Once generated, buyers are required to make payments within 10 calendar days, and its presence is mandatory even for offline payments using the 'Other' mode to ensure consistent payment tracking and prevent delays .

In high-value GeM contracts, typically those above ₹5 Lakh, a Performance Bank Guarantee (PBG) acts as a financial security that ensures the seller will fulfill contractual obligations. Payment release is contingent upon the buyer's verification of the PBG, thus protecting the buyer's interests by ensuring that the seller delivers according to the agreed terms before payments are finalized .

Central civil ministries are heavily restricted from using the 'Other' payment mode primarily to ensure transparency and maintain a clear audit trail. These restrictions compel them to use the PFMS to facilitate online, paperless payments, preventing discrepancies such as double payments and ensuring that transactions are traceable and auditable. Exceptions to this policy are rare and typically only allowed in force majeure situations, underscoring the emphasis on accountability within government financial operations .

On the GeM platform, procurement procedures vary based on contract value: Purchases up to ₹25,000 can be made directly from any supplier. Between ₹25,000 and ₹5,00,000, the procurement must be from the L-1 seller after comparing at least three different manufacturers. For contracts above ₹5,00,000, an online bidding or reverse auction is mandatory, ensuring transparency and competitive pricing .

The GeM Pool Account (GPA) is recommended for entities not mapped to PFMS because it provides a structured system for managing funds and automating payment processes. The GPA can operate under two models: the Challan Model, where a challan is generated and funded per transaction, and the Non-Challan Model, which maintains a floating balance in the GPA for all transactions. This helps in 'Blocking of funds' and enhances payment efficiency and traceability .

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